BPA Interest Party Revised 06272017 - unrestrictive.pdf

Blanket Purchase Agreement (BPA) Interest Party

DoDEA Wide Musical Instrument Cleaining and Repair

The Department of Defense Education Activity requires minor repairs and maintenance services to be provided for musical (wind) instruments assigned to students enrolled in Band class for all its schools.

This maintenance service is required as the instruments will be passed on to new students enrolled in the band class for the following school year. The objective is to sanitizing these instruments in order to minimize all health concerns, eliminating lingering and germs or bacteria.

Period of Performance is: 1 June 2020 through 31 May 2031

General Information:

DoDEA Procurement contracting officers may issue a call in writing up to $250,000.00. Total amount of all calls placed against each BPA shall not exceed $7,000,000 over the ten-year life of the agreement.

DoDEA Procurement contracting officers intend to issue a competitive request for quote on each call order to provide all multiple awardees a fair opportunity to submit their proposed quotes. The call order will be issued to the lowest price technically acceptable quote.

DoDEA Government Commercial Purchase Cardholders (GCPC) are not authorized to issue a call either orally, by fax or by e-mail against the established BPAs.

Delivery time: U.S. schools - 30 days after received call order(s) Overseas Schools – 45 days after received call order(s)

APO/FPO delivery address will be provided for all overseas school locations; therefore, shipping cost shall be included in the unit price.

Payment will be made through Wide Area WorkFlow (WAWF) via electronic funds transfer. Please click on the link to learn more about WAWF access: https://wawf.eb.mil

Each BPA will be reviewed annually and may remain in place for up to ten (10) years

As prescribed in DFARS 252.204-7004, interested vendors must be registered with the System for Award

Management (SAM) under NAICS 339992. This can be done by accessing the Internet at www.sam.gov or call 1-866-606-8220. Representations and Certifications must also be on record through SAM at www.sam.gov

Interested parties shall provide pricing for each item on the attached “Musical Instrument Cleaining and Repair list” to include the catalog price, unit price, percentage discount, and extended unit price.

The pricing provided by vendor will be evaluated and determined if it is in the best interest for the Government to establish an agreement. The Government reserved the right to issue a single or multiple agreements under this sources sought.

Technical Submittals--

a. Offeror must provide a detailed description of the entire process from the time the instruments arrive at the facility to the time it leaves the facility at a minimum:

1. Are the instruments are disassembled, when they arrive?

2. How you determine what needs to be repaired.

3. What method is used to track and record all repair parts used in repairing the instruments to include what and why these repair parts are needed.

4. What process is used to clean and sterilize the instruments?

5. How do you confirm that sterilization process has removed all harmful bacteria?

6. Does the sterilization process require the application of chemicals? If so, submit the data on the chemicals and any harmful effects they may cause.

7. Once the instruments are repaired how do you determine that the repairs were successful?

8. What quality control methods are used to ensure that all processes have been accomplished?

b. Offeror provide certification that the instruments will be cleaned and sterilized removing all harmful bacteria that complies with the PWS.

All interested parties shall provide information below to Ms. Anne Tomlin, Contract Specialist at anne.tomlin@dodea.edu and Dr. Noah Mitchell, Contracting Officer at noah.mitchell@dodea.edu

1. Company Name: _________________________________________________________

2. Business Size (Small or Large)_______________________________________________

3. Company CAGE and DUNS: _________________________________________________

4. Company Primary POC: _____________________________________________________

(To include full name, email and phone number)

5. Link to company website and online catalog

6. Provide pricing information to include catalog price, percentage discount, and extended unit price on the “Musical Instrument Cleaining and Repair List”

All offers shall be emailed and be received NLT 14 April 2020 @ 4:00 CET(Central European Time), during normal business hours Monday-Friday, 7:00 am - 4:00 pm (except for Federal Holidays).

Formal communications such as questions and/or requests for additional information concerning this solicitation shall be submitted in writing via email to Contract Specialist at email address:

anne.tomlin@dodea.edu NLT April 7, 2020.

PERFORMANCE WORK STATEMENT

FOR

BOLDEN EMS BAND INSTRUMENT CLEANING AND REPAIR

1. General Information and Scope of Work.

1.1 Agency: The Department of Defense Education Activity (DoDEA), is a Federally-operated school system, responsible for planning, directing, coordinating, and managing prekindergarten through 12th grade educational programs on behalf of the Department of Defense (DoD). DoDEA is globally positioned, operating 163 accredited schools in 8 districts located in 11 foreign countries, 7 states, Guam, and Puerto Rico. DoDEA employs approximately 15,000 employees who serve more than 78,000 children of active duty military and DoD civilian families. DoDEA is committed to ensuring that all school-aged children of military families are provided a world-class education that prepares them for postsecondary education and/or career success and to be leading contributors in their communities as well as in our 21st century globalized society.

1.2 Background: The Department of Defense Education Activity requires minor repairs and maintenance services to be provided for musical (wind) instruments assigned to students enrolled in Band class for all its schools. This maintenance service is required as the instruments will be passed on to new students enrolled in the band class for the following school year. The objective is to sanitizing these instruments in order to minimize all health concerns, eliminating lingering and germs or bacteria.

1.3 Scope of Work: The contractor shall provide the necessary equipment needed to sanitization, repair, package and transport the schools band instruments for all of DoDEA’s schools in Pacific, Europe, and Americas. The contractor is responsible for picking up and transporting or shipping all the required instruments that are to be repaired.

2. Requirements: The Contractor shall:

2.1 Transport, sterilize and repair all wind band instruments removing all bacterial content minimizing any existing bacterial health concerns.

2.2 The repairs will consist of the replacement of any missing parts. The repair of the external body of the instruments will also be part of the repairing process. This process will often consist of the removal of any external dings and dents, an ensuring that the instruments are functioning within its full capacity.

2.3 Upon the completion of repairs and maintenance of the instruments, the contractor will return all the instruments, back to the school no later than the second week of August.

2.4 Upon the return of all of the repaired and sanitized instruments, the instruments will be inspected by the “Music Director” to see if instruments have been repaired, parts replaced and external damage of instruments,” (ding and dents) were repaired, and the instruments fully functional.

3. Performance Standards:

The following applies to the objective in 2:

3.1 The instruments will be picked up or shipped from the school no later than, the second week of June, and returned no later than the second week of August.

3.2 The contractor must be able to, “professionally clean” and sterilized all wind band instruments. This sterilization process must consist of the removal of all bacterial content. The purpose of this sterilization process is to minimize any existing bacterial health risk.

3.3 Replace parts, and remove any external damages, and ensure that all repaired instruments are fully functional. Provide a list of instruments repaired and parts replaced.

3.4 Return all instruments to the requiring school.

3.5 Instruments will be inspected by the Music Director to verify 100% completion of cleaning and repair of all instruments.

4. Constraints:

The contractor will not perform any of the repairs on Government grounds or at the school location.

5. Government-Furnished Resources: N/A

6. Contract deliverable: An invoice of all the instruments cleaned will be provided at the time of drop off (second week of August) and once acceptance has been received the contractor can process the invoice in WAWF for payment in accordance with the contract.

MILESTONE/DELIV

ERABLE FORMAT

NUMBER

COPIES

PWS

REFERENC

E

PLANNED

FREQUENCY

LIST OF REPAIRS MADE

AND PARTS REPLACED WORD

3.3

UPON RETURN OF

THE

INSTRUMENTS.

INVOICE WORD

1 6 WITHIN 5 DAYS OF

COMPLETION IN

WAWF

7. Acronyms and Definitions:

WAWF - - Wide Area Work Flow (www.wawf.eb.mil )

8. Quality Assurance Plan:

Performance

Objective Performance

Standard AQL Inspection

Method

Clean and Sterilize Instruments

PWS 3.2

All tasks completed within the required timeline

95 % of tasks will be completed by the required completion date. The remaining 5% shall be completed no later than 10 days after their due date.

100 % inspection by

Music Director

Replace parts, and remove any external damages

PWS 3.3

All tasks completed within the required timeline

95 % of tasks will be completed by the required completion date. The remaining 5% shall be completed no later than 10 days after their due date.

100 % inspection by

Music Director

The Government will utilize a QASP to monitor the contractor’s performance on the contract. The QASP is a living document and can change at any time during the life of the contract. As such, the Government reserves the right to unilaterally edit the QASP at the Government’s discretion.

9. Shipping and Customs Information:

The vendor must comply with the attached regulations and overseas shipment must be labeled "FOR THE

USE OF U.S. FORCES, EDUCATIONAL MATERIALS."

In accordance with DFARS 252.211-7003 the Contractor shall provide Item Unique Identification (IUID) labels as per Department of Defense Directive 8320.04 dated June 2008. Review:

http://www.dtic.mil/whs/directives/corres/pdf/832004p.pdf and http://www.acq.osd.mil/dpap/pdi/uid/index.html.

The Contractor, prior to shipping to an Area Office and/or multiple addresses shall email a sample tag for testing and approval to:

Jonathan.Harris@dodea.edu for deliveries to Americas Southeast District Paul.Algarin@doded.edu for deliveries to Americas Mid-Atlantic District

Marvin.Burrell@dodea.edu for deliveries to Europe East District Derek.Strong@dodea.edu for deliveries to Europe South District Erin.Juergens@dodea.edu for deliveries to Europe West District Jerry.Kellum@dodea.edu for deliveries to Pacific East District Candice.Sarlese@dodea.edu for deliveries to Pacific South District Keith.Fointno@dodea.edu for deliveries to Pacific West District

The Contractor shall provide a long-lasting and durable label on each of the items. At a minimum, the label shall contain the following information:

UII

Vendor Cage Code

Part Number Model Serial Number Contract Number Warranty Period

APENNDEX A

INSTRUMENT LIST

The following, but not limited to, is a listing of instruments, which will require repairs and professionally clean and sanitized. (Note: Quantities and type of instruments will vary depending on the usage of the instruments, student population and the size of band members).

Instrument Type Quantity Timpani Ludwig 29” 1

Alto Saxophone Yamaha 2

Bach Trumpet 2

Bach Trumpet Bb 2

Bb Clarinet, Buffet 4

Bb Trumpet, Bach Strad 1

Bb Trumpet, Xeno 2

Benjamin FL100 Flute 1

Blessing B128 Trombone 6

Blessing Trombone 2 Boosey & Hawkes Sovereigh Baritone 3v 1

Bundy Flute 1

Caravelle Artist Tenor Sax Step-up 1

Clarinet 1

Concert Snare 1

Conn French Horn Single 1

Conn Sousaphone 4 Eastman FH500L French Horn dbl Gold 3

Euphonium Wilson 1

Flugel Horn 2

Fox Oboe 3

Gemeinhardt Flute 4

King 1140w Tuba w/Case 2

King French Horn Single 1

King Trombone 1

King Tuba 2

King Trombone 1

Lamberson Flute 1

Meinl-Weston Tuba 1

Old Trombone 1

Pear Concert Snare 2

Piccolo Yamaha 1

Snare Drum Pearl 1

Tenor Saxophone Keilwerth 1

Timpani Ludwig 23” 1

Timpani Ludwig 26” 1

Trombone 1

Yamaha Alto Sax 4

Yamaha Clarinet 3

Yamaha Flute 1

Yamaha Trumpet 4