BPA for Bulk Delivery of high-grade gasoline and diesel to the United States Embassy Rabat_MVH 16OCT2024.pdf

U.S. Embassy Rabat, Morocco

Km 5.7, Avenue Mohamed VI Souissi, Rabat, Morocco

October 16, 2024

RE: 19M05525A0001 Blanket Purchase Agreement for Gasoline and Diesel Fuels

The Embassy of the United States of America in Rabat invites you to submit your best offer for delivery of high-quality gasoline (Essence) and diesel (Gazole).

The U.S. Government intends to award at least three Blanket Purchase Agreements (BPAs) beginning November 1, 2024, for a period of one (1) calendar year. The Blanket Purchase Agreement shall be awarded to the most reasonably priced technically acceptable offerors, and at the U.S. Government’s discretion.

Technical acceptability of prospective vendors is evaluated by ensuring compliance with the terms of the Blanket Purchase Agreement and the provision of high-quality fuels.

A Blanket Purchase Agreement is a simplified method of filling anticipated repetitive needs for supplies or services by establishing "charge accounts" with qualified sources of supply (see https://www.acquisition.gov/far/13.303 for additional information).

All offers must be submitted to the Embassy Rabat Procurement & Contracting Unit via e-mail at rabatgsoprocurement@state.gov no later than 16:45 on October 28, 2024. No offers will be accepted after this time.

Sincerely

Myron Hirniak Contracting Officer https://www.acquisition.gov/far/13.303 mailto:rabatgsoprocurement@state.gov

BLANKET PURCHASE AGREEMENT (BPA)

FOR

THE DELIVERY OF HIGH-GRADE GASOLINE AND DIESEL

ESTABLISHED BETWEEN U.S. EMBASSY RABAT – AND

THE BPA HOLDER

I. SCOPE OF WORK AND PRICING:

1. BPA Number: 19M05525A0000 (to be confirmed)

2. Expiration Date: October 30, 2025

3. BPA Estimate:

- The Embassy estimates that the volume of purchases through this agreement will be around MAD2,400,000.00 or the equivalent in USD.

4. Terms and Conditions:

- The Embassy is not obligated to purchase any definite amount under this agreement.

- No single purchase will exceed MAD100,000.00 or the equivalent in USD.

- The total amount ordered under this agreement will not exceed

MAD2,400,000.00 or the equivalent in USD.

- The value of business received may not exceed $30,000.00 if the vendor is not registered in the System for Award Management (SAM). Instructions on how to register in SAM are provided below.

- The prices to the Government shall be as low as or lower than those charged to your most favored customers for comparable quantities under similar terms and conditions, in addition to any discount for prompt payment.

5. BPA Administrator:

(To be designated upon establishment of a BPA)

6. Authorized Employees:

These are the employees authorized to place orders through BPA Calls under this Agreement: (To be determined at the time of award).

No other employee may place an order against this BPA unless authorized in writing by the Contracting Officer.

7. Delivery Tickets:

All shipments/deliveries shall be accompanied by a delivery ticket or sales slip including the following information:

- Name of provider

- BPA number

- Date of purchase

- Purchase number

- Date of delivery or shipment

- Name of the authorized employee who placed the order

8. Invoices:

The BPA vendor shall submit an invoice after each fuel delivery.

Payment will be made via Electronic Fund Transfer (EFT) within 30 days from receipt of the original and correct summary invoice.

VALUE ADDED TAX: Value Added Tax (VAT) is not included in the rates.

Instead, it will be priced as a separate Line Item in the BPA and on Invoices.

Local law dictates the portion of the price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period.

9. FAR and DOSAR CLAUSES:

The FAR and DOSAR clauses attached to this BPA shall apply to all purchases made under this BPA. In the event of an inconsistency between the provisions of this BPA and your invoice, the provisions of the BPA shall take precedence.

10. Scope of Work:

The contractor shall deliver high-grade gasoline and diesel fuel to the United States Embassy Rabat.

The gasoline and diesel supplied for the operation of the embassy vehicle fleet must be clean and comply with the EURO 6 standards as stipulated by the first decree (N° 2251.21 from the Ministry of Equipment, Transport, Logistics, and Water) as part of Morocco's efforts towards cleaner mobility.

The specifications for the fuel are as follows:

- The gasoline (Essence) must have minimum octane rating of 90

- The diesel (Gazole) must have a cetane rating between 40 and 60.

• The contractor is required to deliver the fuel using a tanker truck at the specified date and time indicated in the orders issued under this agreement.

• Fuel deliveries will be made between the hours of 08:00 and 16:00 Monday through Friday.

• All contractor personnel involved with the delivery of fuel shall comply with Embassy regulations for receiving supplies.

• The unit price for the fuel will be established at the time the order is placed, and the contractor will receive a firm fixed price for each delivery, contingent upon satisfactory performance of all required services.

• Compensation for the contractor will occur upon receipt of a proper invoice for all deliveries made under the delivery orders throughout the month.

• The period of performance is one year, starting on November 1, 2024, and concluding on October 31, 2025.

*All prices shall be in Moroccan Dirham.

ITEM

NBR

SUPPLIES/SERVICE

DESCRIPTION

QTY UNIT

UNIT PRICE

TAX

20%

TOTAL WITHOUT

TAX

GASOLINE (ESSENCE)

80000 L WITH A MIN OCTANE

RATING OF 90

DIESEL (Gazole)

80000 L WITH CETANE RATING BTW

40 AND 60

II. Technical Capability:

The information in the offer shall meet all the requirements contained herein. The offerors shall provide with their offer package, with the following information:

- Evidence that the offeror operates an established business with a permanent physical address and telephone listing and is registered to conduct business in Morocco.

- Experience in relevant business along with any relevant certification and licenses.

- Only specialized companies operating in petroleum products delivery shall apply.

The vendors (BPA holders) interested in this business opportunity shall be prepared to accept BPA terms, conditions, and clauses, by signing and returning a copy of the BPA to the U.S. Embassy Contracting Officer. The Federal Acquisition Regulations (FAR) and Department of State Acquisition Regulations (DOSAR) clauses that pertain to this BPA are attached.

Since a BPA is not a contract, neither party is bound to its terms. However, if an order is issued under the BPA and the BPA-holder agrees to provide the service, that individual order becomes a binding contract between the parties and both parties are then bound to all the terms and conditions in the BPA for that order. An estimated annual volume amount will be indicated on the BPA, but the United States government is not obligated to buy that amount of fuel.

The BPA holder shall designate a Project Manager or an Account Representative who shall be the BPA holder’s point of contact for the purpose of BPA orders and invoices resulting from the orders.

Any purchase made under a BPA will be based on mutually agreed upon prices obtained either in writing or orally by telephone or personal contact at the time the Government’s need for the goods and/or service arises by an ordering official/authorized caller. The Contracting Officer will establish and provide BPA holders with a list of Government personnel (BPA Callers) authorized to place orders on behalf of the Government. BPA Callers are only authorized to order goods and/or services within the boundaries established in the BPA.

III. Other requirements:

The offer must be dated, signed, and valid for 30 calendar days after submission.