Bozeman_FHC_Relocation_PWS.pdf

140FS225Q0145 Laboratory and Office Relocation Page 1 of 7

Bozeman Fish Health Center

PERFORMANCE WORK STATEMENT (PWS)

Part 1

General Information

GENERAL: This is a non-personnel services contract to provide relocation (moving) services for laboratory equipment, laboratory supplies, and employee offices. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Background: The U.S. General Services Administration has terminated the building lease for the

Bozeman Fish Health Center (Center) prematurely, requiring the Center to relocate all sensitive laboratory equipment and supplies to a new location between August 18, 2025, and August 29, 2025. The Center has specialized technological equipment that requires special packaging, lifting, and transportation to avoid damage to equipment worth hundreds of thousands of dollars. The

Center also has numerous refrigerators, freezers, work hoods, and oversized ultracold freezers that weigh over 800 pounds each. Professional movers with specialized moving equipment can safely relocate these heavy items, reducing the risk of back injuries or other accidents involving the Center staff. Due to reimbursable agreement obligations, the Center must be relocated and set up as quickly as possible to minimize interruptions to the work required under these agreements.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform relocation services of equipment and supplies as defined in this

Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Relocation (moving) services for all laboratory equipment, office equipment, and laboratory supplies from Bozeman Fish Health Center located at 1805 S 22nd Ave #1, Bozeman, MT 59718 to the Bozeman Fish Technology Center located at 4050 Bridger Canyon Rd;

Bozeman, MT 59715.

1.3 Objectives:

• Must have verifiable experience with packing, crating, and transporting scientific or medical-grade lab glassware of variable sizes, measuring scales, pipettes, and microscopes, including those with digital camera attachments.

• Verifiable experience adhering to lab requirements, including handling of chemical containers (non-hazardous), sterile supplies, and temperature-sensitive materials.

• Must demonstrate verifiable past performance in packing, crating, and transporting vibration-minimizing high-end, sensitive laboratory equipment, including those with lasers and associated components such as quantitative real-time PCR machines, flow cytometers, genetic sequencing machines, robotic liquid handler machines, fluorescent microscopes, hematology analyzers, and ELISA plate readers.

• Utilize appropriate transportation methods for minimizing vibration, proper stabilization, climate-controlled vehicles and shock protection for sensitive laser lab equipment.

• Place equipment and packed items in the new lab space according to the established layout plan

• Properly uncrate and unpack sensitive lab equipment in the correct location

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• Maintain detailed documentation of the move process, including inventories, packing lists, secured chain of custody forms, and other pertinent records.

1.4 Scope: Moving services include properly packing, moving, and unpacking using packing materials to pack and box/crate laboratory supplies, materials, and sensitive equipment to avoid any damage.

• Packing: properly use packing materials to pack and box/crate laboratory supplies, materials, and sensitive equipment

• Moving: loading, relocation, and unloading

• Unpacking: Unpack supplies and equipment and place in laboratory space

1.5 Period of Performance: [August 18, 2025 to August 29, 2025]

1.6 Quality Control/Assurance

1.6.1 Quality Control: The contractor shall demonstrate past experience in developing and maintaining an effective sensitive equipment packing and moving quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which they assure themselves that their work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: [The contractor is not required to perform services on holidays.]

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:00 AM and 5:00 PM MT Monday thru Friday except Federal holidays or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at

Bozeman Fish Health Center and Bozeman Fish Technology Center, Bozeman Montana.

1.6.6 Type of Contract: The government will award a firm fixed price contract for moving services.

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1.6.7 Security Requirements: n/a

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment during the relocation. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control. n/a

1.6.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s

Quality Control Plan.

1.6.8 Special Qualifications: [N/A]

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the

Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the

Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: Lacey Hopper, Sharri Lunde and Jeff Powell. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 5:00 PM., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below: Able to utilize large

140FS225Q0145 Laboratory and Office Relocation Page 4 of 7 moving trucks with lift gates, other moving equipment, and has experience in packaging, lifting, and transporting highly sensitive, high-end specialized laboratory equipment.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. [N/A.]

1.6.13 Contractor Travel (N/A)

1.6.14 Other Direct Costs (N/A

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR

Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The

Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the

Contracting Officer and in the event the Contracting Officer unilaterally determines that any such

OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as they deem necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

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2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

Not applicable/none.

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PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: n/a

4.3. Materials: The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4. Equipment: The Contractor shall furnish trucks, tools, hand trucks, necessary moving equipment, etc. to meet the requirements under this PWS].

PART 5

SPECIFIC TASKS

5. Specific Tasks: Contractor must: Carefully package and properly label all laboratory supplies and materials for moving, package and properly label all high-end, sensitive laboratory equipment for moving, utilize appropriate transportation methods for moving lab equipment, carefully place equipment and packed items in the new lab space according to the established layout plan, unpack sensitive lab equipment in correct place at the new lab, maintain detailed documentation of the move process, including inventories, packing lists, and other pertinent records.

5.1. Basic Services: The contractor shall provide services for carefully and safely moving all laboratory equipment, materials and supplies, and all office space and materials to the new space.]

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required—usually a shall statement)

Standard Performance Threshold

(This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of

Surveillance

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PRS # 1.

The contractor shall provide hassle-free relocation of lab supplies, materials and equipment with no damage to equipment; effective and timely communication; ample resources and specialized equipment to complete the project within the timeframe

The contractor provided [Exceed expectations and provide the best service possible].

[Zero deviation from standard]

[validated customer complaint.]