Bowling Green PCIS Price Matrix -2023.xlsx

This is a price matrix document for a PCIS catering contract for the Commonwealth of Kentucky in Bowling Green. The contract encompasses a four-day catering event requiring multiple meals and snack services. The services include eight line items consisting of dinners, lunches, and snacks scheduled across four consecutive days, with dinners and snacks occurring on Days 1 through 3, and a fajita bar lunch on Day 4. Dinner services on Day 1 accommodate 40 participants, while all remaining meals and snacks serve 80 participants. Setup times are scheduled at 5:00 PM for dinner and snack items, with lunches set up at 11:30 AM. Event times for meals range from 12:00 PM for lunches to 6:00 PM for the Day 1 dinner. All meals are to be served in self-serve buffet style or individually packaged following COVID-19 guidelines and include disposable serviceware, beverages in gallon containers, and appropriate accompaniments.

Pricing for the catering services is not individually specified in the matrix, with most line items showing $0.00 unit prices, indicating that unit pricing is to be provided by bidders in their quotations. The total contract value shall not exceed $12,500.00. The contract governs the submission of price quotations to the Commonwealth of Kentucky and its related agencies and departments, and any resulting purchase order or award contract is subject to the Kentucky Model Procurement Code and relevant regulations. The contractor must accommodate food substitutions for participants with food allergies upon advance notification prior to the seminar. All terms and conditions are established under Kentucky procurement regulations, and any prior understandings or external references are null and void.