Bowling Center - SOW - revised 3 Feb 20.docx

SCOPE OF WORK

FOR

DYESS LANES BOWLING CENTER

BLDG 7115

1. DESCRIPTION OF SERVICES: The contractor shall provide all labor, equipment, tools, material, supervision, and all other necessary items to Dyess AFB, TX.

1.1 The contractor shall prepare a material submittal for approval by the government prior to ordering or installing any material. Once these submittals are approved, notice to proceed will be given. The contractor shall order all materials after notice to proceed is given, and shall commence repair works within ten (10) calendar days upon arrival of materials.

1.2 The contractor shall be responsible for ensuring that all measurements are correct and supplying correct material requirements though submitting and receiving an approved AF 3000 Material Submittal.

1.3 A site visit will be required in the presence of a CE representative and the user to verify all material requirements, dimensions, and work required.

1.4 The contractor shall be responsible for coordinating with the building occupants through the facility manager to ensure there will be minimum interruptions to their daily mission.

1.5 The contractor will be responsible for removing items from each room and disposing of items as identified by the user.

1.6 The contractor will remove the current glass door into the Bar/Party Room and install one single glass door for the entry into the room that can be locked from the outside. Door shall be oversized with 36 inch opening to allow equipment to be easily moved in and out.

1.7 The contractor will provide stenciling for door signage to read PARTY ROOM. The stenciling signage on the door shall be 14 in wide with 2 inch times new roman font with Air Force Blue Color to match the door and the bowling ball returns and furniture.

1.8 The contractor will install an electrical outlet above the door for the Bowling Staff to put up a neon sign as identified in the FFE list submitted with the DD1391 for the project.

1.9 The contractor shall covert the current room into a Kids Party Room. A “Kitchen Type” counter shall be constructed along back wall from the left to right. The counter shall be continuous 14 ft. in length, with a 36’’ high granite working surface covering the entire top of cabinet with a 4 in continuous granite backsplash. The counter should have 7 each standard GFI outlet boxes evenly spaced running the entire length of the counter 4 inches above the backsplash. Counter will include a stainless steel double bowl sink (no ceramic) that includes a faucet (hot and cold water), with a retractable sprayer, a drain and under sink garbage disposal leading to sanitary sewer. The counter will also have an under counter ice machine that has a water source and drain source to sanitary sewer. The ice machine will be provided and installed by the contractor.

Sample of under counter ice machine (webstaurant.com)

The front of the counter will have locking doors and 3 adjustable shelves running the full length of the counter. The counter will have one section with a 4 drawer kitchen drawer system (sample below).Color of kitchen counter cabinets, drawer, and all exterior shall match the Luxury Vinyl Tile (LVT) flooring.

1.10 The area to the left facing end of the cabinet should be plumbed and designed to support a future soft drink machine with under counter space for a bag-n-box type rack system along with a lockable CO2 cabinet and landing area for future POS system. There will be 2 ea. double electrical outlets to support the soft drink machine, a water line source that can be turned on and off to support soft drink machine. The area to the right (approximately 3 ft.) will left open with no counter but have 4 electrical outlets to support a refrigerator supplied by the Bowling Center.

1.11 The contractor will remove and dispose of all existing flooring and cove base. New flooring shall be shall be LVT that is resistant to water and spills LVT color to be picked by the user from samples provided by the contractor.

1.12 The contractor will install 2 double electrical outlets and pre-wire cable/data box located behind the TV and one 1 TV wall mount compatible for a 60” in flat screen smart TVs on the center of both side walls and the back wall. TVs will provided by the user and installed by the contractor. Two additional outlets will be mounted directly below each of the TV 14 inches off the floor.

1.13 The contractor will leave current data port and electrical outlets in the current bar area to allow for the use of a portable bar is used at later date. If a portable bar is used, it will be provided by the user. Additionally, the contractor will equally space 3 ea. double electrical outlets down the side walls.

1.14 The contractor will replace current glass panel wall between party room and pro shop with traditional wall framing and dry wall.

1.15 The contractor shall repair all dents and blemishes on the interior walls of both the party room and pro shop as well as apply adequate coats of Sherwin Williams SW7719 Fresco Cream color paint.

1.16 The contractor will install 2 ceiling fans in the party room equally spaced from the center line of the room running from the front door to the counter area. Fans require no light kits.

1.17 The user will provide all tables, chairs and flat screens for the Party Room.

1.18 The contractor will not replace the front glass sliding door to the pro shop.

1.19 The contractor will install an electrical outlet above the door to the pro shop for the Bowling Staff to put up a neon sign as identified in the FFE list submitted with the DD1391 for the project.

1.20 The contractor will provide stenciling for door signage to read Pro Shop. The stenciling signage on the door shall be 14 in wide with 2 inch time’s roman font with letter to be Air Force Blue to match the ball returns and furniture.

1.21 The contractor will remove and dispose of the glass wall between the pro shop and party room will be replaced with dry wall, textured and painted. Construct a 36 inch high cabinet the length of the wall (approx. 12 ft.) with adjustable shelving and lockable doors. Each storage area should be 4 ft. with 2 ea. 2 ft. lockable doors. Cabinets will be equal height throughout the pro shop.

1.22 The contractor will provide electrical and cable access in the Pro Shop on the wall between the Party Room and Pro Shop to accommodate a 3 ea. 42 in flat screen menu boards centered of the wall. Contractor will install 3 ea. 2 plug electrical outlets, 3 ea. cable and 3 ea. com outlets on wall for menu boards to be used. Contractor will install 4 ea. 2 plug electrical outlets evenly spaced 6 inches above the cabinets top height on the same wall.

1.23 The contractor will replace the door on the wall leading into the manager’s office with a new solid door, hardware, lock and dead bolt. The contractor remove the glass window between the pro shop and the manager’s office and replace with textured and painted drywall from ceiling to floor.

1.24 The contractor will replace the door on the wall leading into the ball drilling room with new hardware, lock and deadbolt.

1.25 The contactor will remove all carpet and cove base in the pro shop and install LVT flooring and cove base that is identical flooring installed by the contractor in the party room.

1.26 The contractor will install a ceiling fan in the middle of the room ceiling in the pro shop that is identical to the ceiling fan in the party room. Fans require no light kits.

1.27 The contractor will replace all ceiling tiles and tracks in the pro shop.

1.28 The contractor will replace the current pro shop counter and install a custom counter 8 ft. x 32 H. The counter shall have 4 ports to include 2 ea. telephone and 2 ea. Cat 5 cable point of sale system, and 2 electrical outlets. The contractor shall provide custom built adjustable shelving that is lockable. Install a granite counter top that is identical to the party room. The counter shall match the look of the wood used for the cabinets.

1.29 The contractor shall repair all dents and blemishes on the interior walls of both the party room and pro shop as well as apply adequate coats of Sherwin Williams SW7719 Fresco Cream color paint.

1.30 The contractor shall be responsible for replacing any ceiling diffusers and insure they are manually adjustable.

1.31 The contractor will install a mini split system air conditioner/heat pump to supply additional heating and cooling to the party room and pro shop areas. Unit sizing should be done per size of room. Units may be single condensing and multi evaporator, with Condensing unit located on north side of building and indoor units wall mounted to allow for draining to either outside of building or interior drain.

1.32 The contractor will test all electrical, water, fire and HVAC in the 2 renovated areas in the presence of a CES representative,

1.33 The contractor shall warranty all work for a period of no less than 1 year from the date of acceptance by the government.

2. HAZARDOUS CONDITIONS. During the course of performing work under this contract, should the contractor find conditions existing that prevent the performance of task specified; the Contracting Officer shall be, immediately notified. A confined-space permit must be obtained through the proper authorities before entering any confined space.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will provide reasonable Utilities and work space for the contractor to perform the requested duties. There are no covered or secure storage areas available. The contractor will provide all equipment and storage media necessary to perform tasks.

3.1. Toilet Facilities. Use of existing toilet facilities in the immediate work area only will be permitted by contractor personnel. The contractor will ensure facility cleanliness is maintained at all times.

3.2 Security Police and Fire Protection. The government will provide general on-base security police and fire protection service. Security police phone extension is 696-2131 for emergencies, and 696-4100 for routine calls. Fire protection emergency phone is 911 from any on-base phone, 696-2117 from a cell phone.

3.3. Telephone. The government shall not provide telephone services. If available, contractor may use government phones in a case of emergencies or during field and site work. No long distance telephone calls will be authorized.

4. HOURS OF OPERATION. Working hours for the contractor will normally be between the hours of 7:30AM and 4:30 PM excluding Saturdays, Sundays, and Federal holidays. If the Contractor desires to work during periods other than above, additional government inspection forces may be required. The contractor must make his/her request to the Contracting Officer five (5) calendar days in advance of his/her intention to work during other periods to allow assignment of additional inspection forces. If such force is reasonably available, the Contracting Officer may authorize the contractor to perform work during periods other than normal duty hours/days.

5. SAFETY AND HEALTH. All holes/pits/trenches/manway openings, etc., that are to be left open shall be surrounded with a 48 inch high mesh fence with highly visible orange plastic coating. The fence shall be securely anchored with tension wires and posts as required to prevent sagging and located a minimum of 3 feet from the opening so as to prevent an individual, should they fall across the fencing, from falling into the opening. Holes shall also be covered, when not being worked in, with three quarter inch plywood or a metal grating that will prevent small children from entering the hole.

5.1. OSHA Requirements. All contractor operations shall be conducted and performed in accordance with Department of Labor, OSHA requirements found in 29 CFR 1910 and 29 CFR 1926, project identified national standards, military manuals, instructions, pamphlets, standards and handbooks, and with the Corps of Engineers (COE) Safety Manual 385-1-1, dated 03 Sep 96.

5.2. State Requirements. All companies who conduct business within the state of Texas must, in accordance with Texas Workman Compensation laws (Texas House Bill 62), have an approved company safety policy and an Accident Prevention Plan. The plan, approved by the Texas Workman Compensation Commission (TWCC), shall be submitted For Information Only (FIO) in accordance with paragraph SUBMITTAL REQUIREMENTS. In addition to meeting the TWCC requirements; the plan must also include the requirements of COE Safety Manual 385-1-1.

5.3 Burn Permit: The contractor shall obtain required advance approval for any process that includes welding, soldering, brazing, cutting with or use of a torch, or any other operation that involves a flame or equipment that produces a high degree of heat. Approval must be requested 24 hours in advance via an AF Form 592. Assigned COR will assist in filling out and processing the AF Form 592 when/if required. Operations shall not commence until the Dyess Fire Department approves the AF Form 592 and assigns a control number. Contractor shall put a fire watch in place and shall have appropriate fire extinguishers on-site at the location of the work. Contractor shall coordinate work start to allow an on-site inspection by Dyess Fire Prevention personnel prior to any portion of the work that requires the AF Form 592.

6. Disposition of Waste, Excess, Scrap, and Salvage Materials. The title to all waste, excess, scrap, and salvage materials generated as a direct result of this contract is vested in the Contractor - unless specifically excepted below. Further (unless listed below in exceptions), these materials shall be disposed of off the Base by the Contractor in accordance with all applicable Federal, State, and Local Regulations. Following is a list of materials (Exceptions) that will be generated as a result of this contract and shall be turned-into the Government at a location at Dyess AFB designated by the Contracting Officer:

Exceptions: None.

7. Radiation Permits and Authorizations. Contractors contemplating the use of devices containing radioactive materials (i.e., soil moisture/density probes) or non-ionizing radiation producing equipment (radio frequency radiation emitters or lasers) while performing work on this contract must obtain written authorization/permit from the Dyess AFB Radiation Safety Officer (RSO), 7 ADOS/SGGB. To obtain the required authorization permit, an application to bring a radioactive device on Dyess AFB must be forwarded to 7 ADOS/SGGB, 697 Hospital Road, Dyess AFB, TX 79607-1367 (this is mailing address, physical address is 880 Third St.) or (915)696-2325/3289, at least 45 days prior to the anticipated use. Without the proper authorization, Contractors will not be allowed to bring these devices on base. Also, Contractor shall provide Bioenvironmental Engineering (7 ADOS/SGGB) a copy of contractor’s radioactive materials permit and training certificates, if radioactive material will be brought onto Dyess AFB.

8. Security Requirements

8.1 Levels of Security. Dyess AFB security may be viewed as being one of three broad levels, the level in effect being dependent on the location or AREA of Dyess AFB in question.

8.1.1 The lowest level of security exists in “GENERAL ACCESS” areas. These areas are all of Dyess AFB outside of the "USAF Controlled" and "USAF Restricted" areas.

8.1.2 “USAF Controlled” access areas are the mid-level security areas. Presence within the CONTROLLED ACCESS AREA is by authorization; however, the movement of authorized personnel in and out of these AREAS is generally not impeded.

8.1.3 The highest level of security on Dyess AFB is that within the “USAF RESTRICTED AREAS”. These areas are subdivided to be known as Protection Level 1, 2 or 3 AREAS. Work schedule requests or changes to existing schedules for work to be performed in a “USAF RESTRICTED AREA” shall be submitted at least 7 calendar days in advance for approval and coordination of Dyess AFB Security Forces.

8.2 Closed Base. Dyess AFB is considered a closed base. All personnel entering must have specific permission of the installation commander for entry. This permission is granted when a Contractor employee is issued an identification card. The Contracting Officer shall provide information necessary to obtain identification cards. The contractor shall be responsible to ensure that all of its employees obtain, and keep on their person at all times while working on the base, a USAF identification card. Upon completion of the work or termination of an employee, the contractor shall be responsible for turn in of identification cards to the Contracting Officer or to the Pass and Registration Office of the Security Forces.

8.3 Dyess Form 173. The Dyess AFB Form 173 is subject to the privacy act of 1974, Authority: 10 U.S.C. 8012 and 5 U.S.C. 552a (b) (7). Disclosure is Mandatory: Failure to provide the information and Social Security Number (SSN) could result in denied access to the Dyess AFB installation.

8.3.1 Effective 1 Nov 04, a completed signed original Dyess Form 173 (Mar 04) must be delivered to Pass & ID by 0900 on the duty day prior to the desired day of entry onto Dyess AFB. All information on the Dyess Form 173 must be typed and the authorizing signature must be in blue or black ink. Personal information provided on the Dyess Form 173 will be cross-referenced against state and federal criminal databases to identify those individuals possessing outstanding warrants. Those individuals with outstanding warrants will be detained at the Visitor Control Center on the desired day of entry, and turned over to Abilene Police Department.

8.3.2 The approving authority (individual on the 577) can make “ink changes” in red ink to correct any errors noted on the form. All changes have to be initialed by the approval authority.

8.3.3 All Contractor day laborers will be processed via the Texas Law Enforcement Terminal System (TLETS—police wants/warrants check). At this time, someone with military credentials or a Trusted Agent will physically have to meet them to sponsor them onto the installation. Once it is determined the individual is cleared from any wants or warrants and their state or federal identification is valid, their pass will be issued.

8.3.4 Once the Dyess Form 173 has been vetted through TLETS and checked for errors, the Pass and Registration Section shall issue a Contractor badge utilizing the original Dyess Form 173. Once a badge is obtained, they need only show the badge at the installation gate for entry onto the installation.

8.3.5 The Dyess Form 173 will be maintained at the VCC for 30 days in order to issue badge credentials. If the Contractor hasn’t requested credentials prior to the 30 days expiration, the form will be void and must be resubmitted if credentials are later requested. After one year on file the expired Dyess Form 173 will be destroyed.

8.4 Trusted Agent Letter for Day Labor Requests.

8.4.1 Purpose of Letter: To provide sponsoring authority to specific contractor individuals as identified by their sponsoring agency (7 CONS, Army Corp of Engineers, etc) to sponsor day laborers on for one to thirty day periods.

8.4.2 The Letter Process:

8.4.2.1 The sponsoring agency, in coordination with their contractor, shall identify contractor individuals that require sponsoring/vouching authority. This authority is given to the contractor for the purpose of sponsoring day laborers/job site personnel sub-contracted as a result of an unexpected or new requirement not previously identified in the current contract. This authority will not be given to contractors for convenience only, but should be limited to the smallest group of manager or foreman contractor personnel needed to complete their assigned contract. It is the responsibility of the sponsoring agency to ensure the Trusted Agent Letter remains current. A Trusted Agent must possess a valid driver’s license and have been issued contractor badge credentials for a minimum of six weeks. Additionally, all reasonable actions should occur to prevent use of this process when a known laborer/sub-contractor was required well in advance of the day labor/subcontractor request. (Effective Date: Immediately)

8.4.2.2 The sponsoring agency shall provide this letter to the Pass and Registration Section who will maintain it on file. The Pass and Registration section shall post a copy of the letter at the VCC, as a reference, to verify which contractor personnel have sponsoring/vouching authority.

8.5 The Process to get Day Labors/Job Site Personnel Sub-Contracted onto the Installation: The contractor individuals identified in the Trusted Agent Letter will be physically present to sponsor individuals requiring one to thirty days entrance. The VCC clerk will verify the identity of all individuals by checking their valid State/Federal Identification card. The VCC clerk will check 100% of the individuals via the TLETS. Should any individual not possess a valid identification card, they will be turned away at the VCC and entry to the installation denied. All information must be validated by the clerk before the contractor will be allowed to proceed onto the installation with the sponsored individuals. Should an AF Form 75 be issued, the driver will be required to produce a valid driver’s license, current insurance card, and current registration for the vehicle being operated. Once on the installation, the Trusted Agent Contractor shall be responsible for the actions of the sponsored individuals. Should an incident occur with a sponsored guest, and negligence be proven on the part of the Trusted Agent Contractor, their vouching/sponsoring authority will be revoked. The Trusted Agent Letter can be adjusted to add and delete names of Trusted Agent Contractors as needed, as long as the provisions of this paragraph are followed. At no time will the Trusted Agent Contractor depart the installation and leave any of his/her sponsored individuals with another contractor that does not have the same vouching/sponsoring privileges.

8.6 All contractor companies must attend a contractor briefing given by Pass and Registration, who will provide a more detailed explanation regarding contractor badges and their uses. Pass and Registration reserves the right to not issue a contractor badge due to erroneous information or failure to disclose information on the Dyess Form 173. Any derogatory information received from the background check will result in the non-issuance of the contractor badge.

9. Identification of Contractor Vehicles. Contractor vehicles must be marked on each side with company name with either permanent or semi-permanent/magnetic signage. All contractor vehicles shall enter Dyess AFB via the Tye Gate. Exceptions to Tye Gate are on weekends or between the hours of 1800 – 0630 during the weekdays when the Dyess AFB Main Gate may be used.

10. Other Vehicle and Licensing Requirements:

10.1 All contractor employees who will be driving a vehicle on Dyess AFB shall have a current driver’s license with them at all times while on Dyess AFB.

10.2 All contractor vehicles to be operated on Dyess AFB will have a valid state registration, vehicle inspection, and insurance. Proof of registration and vehicle insurance must be physically available at all times while the vehicle is on Dyess AFB.

10.3 Any contractor employee who will be operating heavy equipment or specialized equipment that requires a license or certification shall be so licensed/certified with proof presented to the Contracting Officer’s representative and 7 CES COR prior to work start.

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