Boston Prep-Locker Move RFP_11_2021.pdf

REQUEST FOR PROPOSAL

FOR

Construction Services

FOR

Boston Prep Charter Public School 885 River Street, Hyde Park, MA 02136

November 3, 2021 http://www.bostonprep.org/

NOTICE OF REQUEST FOR PROPOSAL

Boston Prep Charter Public School (BPCPS) (The “Owner”) requests construction services proposals for renovating their campus building located at 885 River Street Boston, MA.

Electronic copies are due to Tyler Martin/Graham VanderZanden on November 17th by 4:00PM.

Please send the electronic copies to Tyler Martin Tmartin@bostonprep.org and Graham VanderZanden Gvanderzanden@bostonprep.org

Each Respondent shall submit electronically its proposal with the specifications. The email shall have the subject “Boston Prep Construction Services Bid,” and within the email shall clearly identify the Respondent's name and business address, and the name and telephone number of the contact person.

All proposal prices submitted in response to this RFP must remain firm for forty-five (45) days following the bid opening. Prices must remain firm through the contract period. All responses must include a non-collusion form, tax compliance certification, a bid pricing sheet, and list of references. Bidders must be in good standing with the state of Massachusetts, DCAMM, and not on any state or federal debarment list.

This project is being procured under M.G.L. Chapter 149 and is estimated to cost between $50,000-$150,000.

Given this a 50% payment bond, and a 5% Bid deposit will be required. This project will be procured using prevailing wage. Bidder and all sub-contractors must be OSHA trained and certified.

This document and all associated addenda will be included as an attachment to the contract between the Owner and the selected firm. Scopes of work contained within this document are in addition to those listed specifically in the contract. In the event of conflicts, this document shall take precedence.

ADDITIONAL INDFORMATION

Questions concerning this RFP must be submitted via email to: Tyler Martin Tmartin@bostonprep.org and Graham VanderZanden Gvanderzanden@bostonprep.org. Responses will be emailed to all bidders who have responded to the RFP.

I. PROJECT / TEAM OVERVIEW

A. Project Description Boston Prep Charter Public School (BPCPS) is currently located at 885 River Street, Hyde Park, MA 02136.

B. Client Description Boston Prep Charter Public School is a Commonwealth Public Charter School with a student body of 640.

C. Architect Studio G Architects

II. SCOPE OF WORK

BPCPS would like to move 90 double door lockers from their current locations to other locations around the building. This will involve patching, painting, floor work, etc… of the surrounding area where the lockers previously were. This project is being procured under chapter 149 and using prevailing wage. The actual quantities and configurations may increase/decrease at BPCPS’s sole discretion.

A. Specifications

1. See attached Construction Documents

2. All work is to be done to the specifications and codes by the City of Boston and the State of

Massachusetts.

3. Bidder will be responsible for all COVID-19 plans, affidavits, and policies that are required by the

City of Boston and the State of Massachusetts.

mailto:Tmartin@bostonprep.org mailto:Gvanderzanden@bostonprep.org mailto:Tmartin@bostonprep.org mailto:Gvanderzanden@bostonprep.org

4. Bidder will be responsible for securing/picking up all permits and should include the cost of permits in their bid.

5. Bidder will be responsible for handling and scheduling all inspections.

6. Hours of construction are between 7am and 4pm. However, the project may need to be completed during weekends, and nights given the normal operations of the school. Please let us know if weekend, and night hours would be an option.

Construction services will be completed by January 1, 2021

III. INSTRUCTIONS TO BIDDERS

Please provide the information below during proposal submittals as part of the evaluation criteria.

A. Bidder’s Representations:

Each Bidder, by submitting a proposal, represents and certifies that:

a) They have carefully reviewed all the documents accompanying this request, that they understand these documents, and their proposal is made in accordance with them.

B. Bidder Qualifications:

a) Bidder must have been in business for a minimum of 3 years and have at least 5 different contracts that are of similar size to the proposed contract

b) Bidders must be in good standing with the state of Massachusetts, DCAMM, and not on any state or federal debarment list.

C. Proposal SUBMISSION

a) All bidders must provide both a unit or per hour price and a total price for each item.

b) All bid prices must remain firm throughout the contract term

c) Indicate the warranties of products proposed

d) List any deposits required and any other terms.

e) Unit prices will be the basis of award regardless of mathematical errors by the Bidder.

D. Proposal EVALUATION:

a) Bidders submitting proposals in response to this Request for Proposal shall do so in accordance with the requirements contained in this package. Bidders whose proposal are otherwise nonresponsive or unacceptable at that time shall not preclude BPCPS from subsequently rejecting such proposal.

b) Before award, BPCPS may first meet with the lowest qualified bidder. The purpose of the meeting shall be limited to insuring understanding of the contents of the documents and the proposal. No statements made or actions taken by any representative of BPCPS during such meeting shall be binding on BPCPS.

c) BPCPS reserves the right to reject any and all proposals if it determines that such action is in the best interest of BPCPS. Any proposal which is incomplete, conditional, or otherwise obscure or non-responsive may be considered invalid and BPCPS may reject such proposal. In addition, BPCPS may reject any proposal which is not prepared and submitted in accordance with the requirements of these INSTRUCTIONS TO BIDDERS and the attached documents or which contains additions, alterations, contingencies or additions not called for, errors or irregularities of any kind; PROVIDED, HOWEVER, that BPCPS reserves the right to waive any and all inform or minor irregularities.

d) BPCPS reserves the right to amend, in whole or in part, these INSTRUCTIONS TO BIDDERS at any time prior to the time set for submission of proposals. Any amendments to these INSTRUCTIONS TO BIDDERS shall be issued by means of email Addenda. All Addenda so issued shall become part of the INSTRUCTIONS TO BIDDERS.

e) BPCPS reserves the right to withdraw these INSTRUCTIONS TO BIDDERS at any time in its sole discretion prior to award.

f) These INSTRUCTIONS TO BIDDERS are not binding on BPCPS. BPCPS assumes no responsibility or liability for any costs incurred by the Bidders in the preparation of a proposal or any related activities. The documents, including these INSTRUCTIONS TO BIDDERS, have been prepared solely to solicit proposals and are not contract offers.

g) Schedule is to be coordinated with BPCPS through Tyler Martin and Graham VanderZanden. If the timeframe is thought to be insufficient, the Bidder is to inform BPCPS at the time of proposal submission in writing.

h) BPCPS is tax exempt. A copy of BPCPS’s tax exempt certificate document will be provided to the awarded Bidder.

i) The proposal price submitted shall remain valid to BPCPS through December 30, 2021. It is the intention of BPCPS to issue the purchase order to the awarded Bidder as soon as possible after the proposal date.

j) The awarded Bidder shall provide adequate protection of the elevator, doors, jambs, walls, and, in particular, floor finishes (inside, and outside). Damages will be corrected and costs deducted from the amounts due to the Bidder.

E. BIDDER instructions

a) General Description

The awarded Bidder shall review with the Owner the following: timeline, area locations and the size of spaces required, costs, permits, etc...

b) Maintenance & Warranty Information The Bidder shall provide two sets of Project Manuals highlighting any additional warranties above those specified in the Contract Terms. Digital copies preferred.

c) Insurance Requirements Upon award, the selected Bidders will be required to provide a current certificate of insurance naming required certificate holder and additional insured. Each firm that will be involved in the project shall maintain such insurance as will protect it from claims under Workmen's Compensation Acts and Public Liability Laws while its employees are on campus. BPCPS reserves the right to require the Bidder to carry specific limits that will be provided at a later date.

The following shall be carried as additionally insured:

Boston Prep Charter Public School

Preparatory Foundation Inc.

d) Review of Documents

The Bidder shall also carefully study all Contract Documents including but not limited to the plans, specifications, and sketches. The Bidder shall also ascertain any project stipulations such as building, elevator and/or loading dock accessibility and the like. Work performed in disregard of this requirement shall invalidate any financial claim for payment by the Bidder. The Bidder shall be responsible for inspecting and accepting the physical condition of the rooms in which equipment is to be installed prior to installation. Any damage that occurs after the Bidder inspection shall be the responsibility of the Bidder. The bidder shall submit documentation to the Owner defining repairs required and the associated costs. These costs will be owned by the Bidder.

e) References:

a. Bidder shall supply a list of 3 references with contact information

b. Bidder shall provide a list of its 5 most recently completed projects that are of similar size with contact information for each of the projects.

f) Construction/Installation Schedule:

During construction the Bidder shall provide for the protection of all doors, jambs, and walls. At this time, the Bidder shall also provide protection over all flooring including but not limited to: carpeting, VCT and sheet flooring. The Bidder shall furnish sufficient personnel and resources to ensure the execution of the work in accordance with the completion date. The installation shall be performed during regular working hours. All unused materials, rubbish and equipment which have accumulated as a result of the work required shall be removed at the Bidder’s expense on a daily basis. Items shall be recycled where appropriate.

Construction services will be completed by January 1, 2021

Confidentiality All information contained herein is confidential and shall be treated as such. The selected Bidder may be required to sign a client confidentiality and non-disclosure statement before starting work on the project.

Governing Law The contract shall be governed by the laws of the Commonwealth of Massachusetts.

Contract & Billing & Pricing The contract will be entered into directly between Boston Prep Charter Public School and the selected Bidder(s).

Billing will be directly to Boston Prep.

Proposal pricing and fees will be in effect through September 30, 2021 from proposal submission date. This document shall be included and attached to the purchase order issued by BPCPS.

Required Forms:

CERTIFICATE OF NON-COLLUSION

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person.

As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Signature of individual submitting bid or proposal Name of business

TAX COMPLIANCE CERTIFICATION

Pursuant to M.G.L. c. 62C, §49A, I certify under the penalties of perjury that, to the best of my knowledge and belief, I am in compliance with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

Signature of person submitting bid or proposal

Name of business