BORMP18F002 FOA Final.pdf

U.S. Department of the Interior Bureau of Reclamation Mid-Pacific Region Sacramento, California January 2018

Funding Opportunity Announcement No. BOR-MP-18-F002

Bay-Delta Restoration Program:

CALFED Water Use Efficiency Grants

Mission Statements

The U.S. Department of the Interior protects America’s natural resources and heritage, honors our cultures and tribal communities, and supplies the energy to power our future.

The mission of the Bureau of Reclamation is to manage, develop, and protect water and related resources in an environmentally and economically sound manner in the interest of the American public.

Synopsis iii

Synopsis Federal Agency Name: U.S. Department of the Interior, Bureau of Reclamation, Mid-Pacific Region Funding Opportunity Title:

Bay-Delta Restoration Program: CALFED Water Use Efficiency Grants, California Bay-Delta Constituents

Announcement Type: Funding Opportunity Announcement (FOA) Funding Opportunity Number:

BOR-MP-18-F002

Catalog of Federal Domestic Assistance (CFDA) Number:

15.507

Dates:

(See FOA Sec. IV.B)

Application due date: March 15, 2018, 1:00 p.m. PST

Eligible Applicants:

(See FOA Sec. III.A)

Indian tribes, irrigation districts, water districts, or other organizations with water or power delivery authority located in the state of California.

Recipient Cost Share:

(See FOA Sec. III.E)

Non-Federal Sources: At least 50% of cost

Federal Funding Amount:

(See FOA Sec. II.B)

Up to $750,000 per agreement for a project up to 2 years

Estimated Number of Agreements to be Awarded:

(See FOA Sec. II.B)

Approximately 3-10, depending on requested funding amounts for selected projects and final Fiscal Year (FY) 2018 appropriations.

Estimated Amount of Funding Available for Award:

(See FOA Sec II.A)

The President’s FY 2018 budget includes a request for $3 million in CALFED Grant funding, through Bay-Delta Restoration Program. Reclamation will determine the amount of funding available for award for this CALFED Grant FOA once final FY 2018 appropriations have been made. Any awards are subject to a determination by Reclamation that FY 2018 appropriations are available and that awards can be made consistent with all program requirements. Applications submitted under this FOA may also be considered if other funding becomes available in FY 2018 or subsequently. This FOA may be canceled at any time if sufficient funding is not available. Subsequently, if FY 2018 funding is not received, selected projects may be awarded in FY 2019 using FY 2019 funds.

Application Checklist v

Application Checklist The following table contains a summary of the information that you are required to submit with a CALFED Grant application.

√ What to submit Form or format When to submit

Cover page Form SF 424, available at:

https://apply07.grants.gov/apply/FormLink s?family=15

Assurances Form SF 424B or SF 424D, as applicable, available at:

https://apply07.grants.gov/apply/FormLink s?family=15

Title page Page 19 *

Table of contents Page 20 *

Technical proposal: *

• Executive summary Page 20

• Background data Page 20 *

• Technical project description Page 21 *

• Consistency with State or Local Water Plan

• Bay-Delta Demonstrated Results Page 22

• Need for the Project and Community Involvement

• Evaluation criteria Page 23

Performance measures Page 24 *

Environmental compliance Page 24 *

Required permits and approvals Page 26 *

Official Resolution Page 26 **

ASAP Verification Page 27 *

SAM Verification Page 27 *

Disclosure of Lobbying Activities Page 27 *

Project Budget Page 27 *

Funding Plan and Commitment letters Page 27 **

Budget proposal:

• Budget Table Page 29 *

• Budget narrative Page 30 *

• Budget form Page 34 Form SF 424A or SF 424C, as applicable https://apply07.grants.gov/apply/FormLinks?family=15 https://apply07.grants.gov/apply/FormLinks?family=15 vi

* Submit materials with your application by March 15, 2018, 1:00pm PST.

** Documents should be submitted with your application; however, please refer to the applicable section of the FOA for extended submission dates.

Acronyms and Abbreviations vii

Acronyms and Abbreviations ALC Agency Location Code AMI Advanced Metering Infrastructure AMR Automatic Meter Reading ARC Application Review Committee ASAP Automated Standard Application for Payments CFDA Catalog of Federal Domestic Assistance CFR Code of Federal Regulations CE Categorical Exclusion CEC Categorical Exclusion Checklist CPA Certified Public Accountant CWA Clean Water Act Department U.S. Department of the Interior DUNS Data Universal Number System EA Environmental Assessment EIS Environmental Impact Statement ESA Endangered Species Act ET EvapoTranspiration FAPIIS Federal Awardee Performance and Integrity Information System FAQ Frequently Asked Question FEMA Federal Emergency Management Agency FERC Federal Energy Regulatory Commission FOA Funding Opportunity Announcement FONSI Finding of No Significant Impact FY Fiscal Year GIS Geographical Information System GO Grants Officer LOPP Lease of Power Privilege MST Mountain Standard Time NEPA National Environmental Policy Act NHPA National Historic Preservation Act NOAA National Oceanic and Atmospheric Administration NRCS Natural Resources Conservation Service O&M Operation and Maintenance OMB Office of Management and Budget Reclamation Bureau of Reclamation ROD Record of Decision SCADA Supervisory Control and Data Acquisition SAM System for Award Management SOR System Optimization Review SHPO State Historic Preservation Officer USFWS U.S. Fish and Wildlife Service

Contents ix

Contents Page

Section I: Funding Opportunity Description I.A Water Use Efficiency Grants I.B Objective of Funding Opportunity Announcement I.C Program Authority

Section II: Award Information II.A Total Project Funding II.B Project Funding Limitations II.C Reclamation Responsibilities II.D Award Date

Section III: Eligibility Information III.A Eligible Applicants III.B Eligible Projects III.C Ineligible Projects III.D Length of Projects III.E Cost-Sharing Requirement III.F Environmental and Cultural Resources Compliance III.G Requirements for Agricultural Operations Under Public Law 111-11, Section

9504(a)(3)(B) III.H Other Requirements

Section IV: Application and Submission Information IV.A Address to Request Application Package IV.B Application Submission IV.C Instructions for Submission of Project Application IV.E Funding Restrictions

Section V: Application Review Information V.A Technical Proposal: Evaluation Criteria V.B Review and Selection Process V.C Review and Selection Process

Section VI: Award Administration Information VI.A Award Notices VI.B Award Document VI.C Releasing Applications VI.D Water Savings Validation VI.E Reporting Requirements and Distribution VI.F Award Term and Condition for Recipient Integrity and Performance Matters

Section VII: Agency Contacts Section VIII: Other Information

VIII.A FY2018 CALFED Water Use Efficiency Grants: Performance Measures VIII.B Overview of Environmental and Cultural Resources Compliance Requirements 65

Funding Opportunity Announcement No. BOR-MP-18-F002 x

Tables Page

Table 1.—Summary of non-Federal and Federal funding sources Table 2.—Sample budget proposal format

Section I: Funding Opportunity Description

Section I: Funding Opportunity Description I.A Water Use Efficiency Grants The Bureau of Reclamation (Reclamation) is a participating agency in the Bay- Delta Restoration Program. The CALFED Bay-Delta Program Final Programmatic EIS/EIR was released July 21, 2000, and the Record of Decision (ROD) was published August 28, 2000. As described in these documents, the Bay-Delta Restoration Program includes strategies to address ecosystem health, water supply reliability and water quality. Water use efficiency is a critical element in the successful implementation of the Bay-Delta Restoration Program.

Reclamation is posting a Funding Opportunity Announcement (FOA) for cost share funding for water use efficiency and conservation activities. To be eligible for financial assistance, a proposed activity must have a defined relationship to the California Bay-Delta.

Reclamation has authority to provide financial assistance to entities such as Indian tribes, irrigation districts, water districts or other organizations with water or power delivery authority. Applicants with water or power delivery authority may seek funding under this Funding Opportunity Announcement (FOA).

I.B Objective of Funding Opportunity Announcement

The objective of this FOA is to invite Indian tribes, irrigation districts, water districts, and other organizations with water or power delivery authority located in the state of California to leverage their money and resources by cost sharing with Reclamation on projects emphasizing water use efficiency and conservation activities that result in benefits for the California-Bay Delta. For FY18, if the applicant has already committed to accomplish the project as part of another agreement, then the project will not be eligible for funding under this FOA.

Projects will be selected through a competitive process that will focus on achieving the outcomes identified in this FOA.

This FOA does not support research to reduce the cost of desalination through membrane process research and development studies, thermal process research and development studies, or non-traditional/alternative desalination process research and studies; or water recycling and reuse studies. For more information regarding these programs within Reclamation, visit the Water Treatment and Engineering and Research Group website at www.usbr.gov/pmts/water/desalination/index.html. New funding opportunities under these programs will be announced at www.grants.gov.

http://www.usbr.gov/pmts/water/desalination/index.html http://www.grants.gov/

I.C Program Authority This FOA is issued under the authority of Section 9504(a) of the Secure Water Act, Subtitle F of Title IX of the Omnibus Public Land Management Act of 2009, Public Law 111-11 (42 United States Code 10364).

Section II. Award Information

Section II: Award Information II.A Total Project Funding Up to $3.0 million is estimated to be available for award under this FOA through Bay-Delta Restoration Program funding. Bay-Delta Restoration Program funding is limited to projects within the CALFED Solution Area. For the geographic extent of the CALFED Solution Area please refer to the map available at www.usbr.gov/mp/watershare/grants/index.html.

II.B Project Funding Limitations Up to $3.0 million in Federal funds will be available for awards up to $750,000 per project. Reclamation encourages entities to apply for any level of funding up to $750,000. Multiple applications for funding may be submitted for consideration by each applicant, however, no more than $750,000 per project, and $1.5M per recipient, will be awarded under this FOA. Estimated number of agreements to be awarded: 3-10.

The combined Federal share (i.e., Reclamation’s share plus any other sources of Federal funding) of any one proposed project shall not exceed fifty (50) percent of the total project costs for selected projects. Generally, the non-Federal share of project costs must be expended at the same or greater rate as the federal share of project costs. It is predicted that funds may be awarded no later than September 19, 2018, contingent on appropriations.

II.C Reclamation Responsibilities Project awards will be made through grants or cooperative agreements as applicable to each project. If a cooperative agreement is awarded, the recipient should expect Reclamation to have substantial involvement in the project.

Substantial involvement by Reclamation may include:

• Collaboration and participation with the recipient in the management of the project and close oversight of the recipient’s activities to ensure that the program objectives are being achieved.

• Oversight may include review, input, and approval at key interim stages of the project.

At the request of the recipient, Reclamation can provide technical assistance after award of the project. If you receive Reclamation’s assistance, you must account for these costs in your budget. To discuss available assistance and these costs, contact David T. White, Program Coordinator, at dwhite@usbr.gov.

II.D Award Date Reclamation expects to send notification letters to applicants whose applications have been advanced for further review and consideration on or around June 2018.

Notification letters will also be sent to unsuccessful applicants during the same time frame. One (1) to three (3) months after notification, financial assistance agreements will be awarded to applicants that successfully pass all pre-award reviews and clearances.

mailto:dwhite@usbr.gov

Section IV. Application and Submission Information

Section III: Eligibility Information III.A Eligible Applicants Under P.L. 111-11, Section 9502, an eligible applicant is a State, Indian tribe, irrigation district, water district, or other organization with water or power delivery authority.

Applicants must be located in the CALFED solution area. For the geographic extent of the CALFED Solution Area please refer to the map available at www.usbr.gov/mp/watershare/grants/index.html.

Those not eligible include the following types of entities:

• Federal governmental entities

• Institutions of higher education

• Individuals

III.B Eligible Projects Projects should seek to conserve and use water more efficiently, protect endangered and threatened species, and result in quantifiable and sustained water savings or improved water management.

The Bay-Delta Restoration Program: CALFED Water Use Efficiency Grants (Program) will fund feasible urban and agricultural projects that improve ecosystem health, including protection of endangered and threatened species, water supply reliability or water quality of the California Bay-Delta through water use efficiency and conservation that result in quantifiable and sustained water savings or improved water management.

Grants or agreements for improvement projects to conserve irrigation water will only be provided if the eligible applicant agrees not to (1) use any associated water savings to increase the total irrigated acreage of the eligible applicant;

and/or (2) otherwise increase the consumptive use of water in the operation of the eligible applicant.

Proposals may include any type of implementation, demonstration, pilot water use efficiency, or conservation projects that have benefits to the California Bay-Delta.

Projects that only consist of research or feasibility studies, planning or education will not be funded.

Priority will be given to projects that can be completed within two (2) years from the date of award.

Examples of previously funded projects and a successful project application can be found at https://www.usbr.gov/mp/watershare/about.html .

Applications may include any one, or a combination of the types of projects below. In general, if an applicant is seeking funding for multiple projects and those projects are interrelated or closely related, they should be combined in one application. Conversely, if the projects can be completed independently and are easily separated or phased, they should be applied for separately.

Applicants may submit multiple project proposals; however, no more than $750,000 will be awarded per proposal, and no more than $1.5M per recipient.

Note: Reclamation may prioritize projects to ensure that multiple Task Areas are represented among the projects selected for funding.

III.B.1 Task A – Water Conservation

Projects that result in quantifiable and sustained water savings or improved water management include, but are not limited to:

• Canal Lining/Piping: Projects that line or pipe canals, resulting in conserved water. Projects include, but are not limited to:

o Installing new proven lining materials or technology o Converting open canals to pipeline o Constructing conveyance improvements, turnouts, pipelines, or intertie systems

• Municipal Metering: Projects that install meters, resulting in measureable water savings. Projects include, but are not limited to:

o Installing water service meters o Installing distribution systems meters associated with production and/or leakage quantification

• Irrigation Flow Measurement: Projects that improve measurement accuracy and result in reduced spills and over-deliveries to irrigators.

Projects include, but are not limited to:

o Installing weirs, flumes, ramps, etc. in open channels https://www.usbr.gov/mp/watershare/about.html o Installing meters in pressurized pipes

• SCADA and Automation: Projects that install SCADA and/or automation components that provide water savings when irrigation delivery system operational efficiency is improved to reduce spills, over-deliveries, and seepage. Projects include, but are not limited to:

o Installing SCADA components that allow for remote monitoring of irrigation delivery system conditions (flow rates, water elevations, controls devices openings, etc.)

o Installing automation components that allow for remote operation of delivery system control features (gates, valves, turnouts, etc.)

• Groundwater Recharge: Projects that provide savings when surface water storage evaporation is reduced and/or surface runoff is intercepted for recharge. Projects include, but are not limited to:

o Installing recharge ponds o Installing surface runoff interception systems o Removing impervious surfaces

• Small-Scale Water Recycling and Water Reuse: Small-scale projects that reclaim and reuse wastewaters or naturally impaired groundwater and surface water. Congressionally authorized projects under Title XVI program are not eligible. The Title XVI program is described in Section III.C.2. Water reuse and recycling projects eligible under this FOA include, but are not limited to:

o Implementing small-scale improvements to an existing water recycling facility o o Small-scale projects that develop and supplement urban and irrigation water supplies through water reuse

• Landscape Irrigation Measures: Projects that provide water savings by reducing outdoor water usage. These measures include turf removal, Smart irrigation controllers (weather or soil-moisture based) and high-efficiency nozzles (sprinkler heads). These measures are typically promoted by water entities through rebates or direct-install programs.

Projects include, but are not limited to:

o Removing turf o Installing Smart irrigation controllers o Installing high-efficiency nozzles (e.g., sprinkler heads)

• High-Efficiency Indoor Appliances and Fixtures: Projects that promote installation of high-efficiency indoor appliance and fixtures to provide water savings for municipal water entities where there is significant potential for replacing existing non-efficient indoor appliances and fixtures. This is typically promoted by water entities through rebates or direct-install programs. Projects include, but are not limited to:

o Installing high-efficiency clothes washers, dishwashers, faucets, etc.

III.C Ineligible Projects Projects that are not eligible for funding under this FOA include those not specifically described in Section III.B. Examples of ineligible projects include, but are not limited to, the following in Section III.C.1 and III.C.2:

III.C.1 Operations, Maintenance, and Replacement

(OM&R)

Projects that are considered normal OM&R are not eligible. OM&R is described as system improvements that replace or repair existing infrastructure or function without providing increased efficiency or effectiveness of water distribution over the expected life of the improvement. Examples of ineligible OM&R projects include:

• Replacing malfunctioning components of an existing facility with the same components

• Improving an existing facility to operate as originally designed

• Performing an activity on a recurring basis, even if that period is extended (e.g., 10-year interval)

• Sealing expansion joints of concrete lining because the original sealer or the water stops have failed

• Replacing broken meters with new meters of the same type

• Replacing leaky pipes with new pipes of the same type

Applicants that have questions regarding OM&R are encouraged to contact David T. White, Program Coordinator, at 916-978-5208 for further information.

III.C.2 Title XVI Water Recycling and Reuse

Title XVI is Reclamation’s water recycling and reuse program, focused on identifying and investigating opportunities to reclaim and reuse wastewaters and naturally impaired ground and surface water. In general, this FOA is not intended for water recycling and reuse projects. Note, however, that small-scale improvements that relate to an existing water recycling facility (that is not an authorized Title XVI project) may be considered eligible for funding.

Any projects or project elements that are part of a congressionally authorized Title XVI project of Public Law 102-575, as amended (43 United States Code 390h et seq.), are not eligible for funding under this FOA. In addition, if a project sponsor is likely to seek funding for the activity through the Title XVI Program in the future (e.g., seeking congressional funding for the project or preparing a Title XVI feasibility study that describes the activity as part of a proposed Title XVI project) that activity should be pursued under the Title XVI Program instead of this FOA. Applicants may contact David T. White, Program Coordinator, at 916-978-5208 for further information.

For additional information on the Title XVI Program, please visit:

<www.usbr.gov/CALFED/title>.

III.D Length of Projects Proposed projects should be completed by December 31, 2020. Applications for projects requiring more than two (2) years will be considered if the applicant can demonstrate that there will be measureable progress toward the project schedule each year. The completion timeline only applies to tasks outlined in the scope of the financial assistance agreement signed by successful applicants and Reclamation.

III.E Cost-Sharing Requirement Applicants must be able to cost share at least fifty percent (50%) or more of the total project costs. Cost sharing may be made through cash or in-kind contributions from the applicant or third-party partners. Cost-share funding from sources outside the applicant’s organization, e.g., loans or state grants, should be secured and available to the applicant prior to award. Reclamation may approve an award prior to an applicant securing non-Federal cost-share funds if http://www.usbr.gov/WaterSMART/title

Reclamation determines that there is sufficient evidence and likelihood that non- Federal funds will be available to the applicant by the start of the project. Funding commitment letters must be submitted in accordance with Section IV.C.

Instructions for Submission of Project Application and contain the information stated at Section IV.D.10. Project Budget, subsection “Funding Plan and Letters of Commitment.”

III.E.1 Cost-Share Regulations

All cost-share contributions must meet the applicable administrative and cost principles criteria established in 2 Code of Federal Regulations (CFR) Part 200, Cost Principles for State, Local, and Indian Tribal Governments.

III.E.2 In-Kind Contributions

In-kind contributions constitute the value of non-cash contributions that benefit a federally assisted project. These contributions may be in the form of real property, equipment, supplies and other expendable property, as well as the value of goods and services directly benefiting and specifically identifiable to the proposed project or program. The cost or value of in-kind contributions that have been or will be relied on to satisfy a cost-sharing or matching requirement for another Federal financial assistance agreement, a Federal procurement contract, or any other award of Federal funds may not be relied on to satisfy the cost-share requirement for CALFED Grant applications. Applicants should refer to 2 CFR 200.434 for regulations regarding the valuation of in-kind donations and contributions.

III.E.3 Pre-Award Costs

Project pre-award costs that have been incurred prior to the date of award but after the date of authorization and appropriation for the Program may be submitted for consideration as an allowable reimbursable expense. In no case will pre-award costs incurred prior to October 1, 2017, be considered for cost share purposes.

For example, such costs might include design or construction plans and environmental compliance costs directly supporting the proposed project.

Reclamation will review the proposed pre-award costs to determine if they are allowable in accordance with the authorizing legislation and applicable cost principles. To be considered allowable, any pre-award costs proposed for consideration under the new awards must comply with all applicable requirements under this FOA. Direct costs for the preparation of the application and support documentation are not allowable under this FOA and subsequent awards.

III.E.4 Indirect Costs

Indirect costs that will be incurred during the development or construction of a project, which will not otherwise be recovered, may be included as part of the applicant’s project budget. Indirect costs are those:

• Incurred for a common or joint purpose benefiting more than one cost objective

• Not readily assignable to any one cost objective If the applicant has never received a Federal negotiated indirect cost rate (IDCR), proposals may elect to include a de minimis rate of up to ten percent (10%) of modified total direct costs. Otherwise, if the applicant proposes indirect costs in the budget, then the applicant must either supply a copy of a current federally negotiated indirect cost rate agreement or obtain an agreement within one year of the award. For further information on indirect costs and modified total direct costs, refer to 2 CFR Part 200.

III.F Environmental and Cultural Resources Compliance

All projects being considered for award funding will require compliance with the National Environmental Policy Act (NEPA) before any ground-disturbing activity may begin. Compliance with all applicable state, Federal and local environmental, cultural, and paleontological resource protection laws and regulations is also required. These may include, but are not limited to, the Clean Water Act (CWA), the Endangered Species Act (ESA), National Historic Preservation Act (NHPA), consultation with potentially affected tribes, and consultation with the State Historic Preservation Officer (SHPO).

Reclamation will be the lead Federal agency for NEPA compliance and will be responsible for evaluating technical information and ensuring that natural resources, cultural, and socioeconomic concerns are appropriately addressed. As the lead agency, Reclamation is solely responsible for determining the appropriate level of NEPA compliance. Further, Reclamation is responsible to ensure that findings under NEPA, and consultations, as appropriate, will support Reclamation’s decision on whether to fund a project. Environmental and cultural resources compliance costs are part of an applicant’s cost share. These costs will be considered in the ranking of applications.

Under no circumstances may an applicant begin any ground-disturbing activities (including grading, clearing, and other preliminary activities) on a project before environmental and cultural resources compliance is complete and Reclamation explicitly authorizes work to proceed. This pertains to all components of the proposed project, including those that are part of the applicant’s non-Federal cost share. Reclamation will provide a successful applicant with information once such compliance is complete, including any necessary determinations solely within Reclamation’s purview. An applicant that proceeds before environmental and cultural resources compliance is complete may risk forfeiting Reclamation funding under this FOA.

III.G Requirements for Agricultural Operations Under Public Law 111-11, Section 9504(a)(3)(B)

In accordance with Section 9504(a)(3)(B) of Public Law 111-11, grants and cooperative agreements under this authority will not be awarded for an improvement to conserve irrigation water unless the applicant agrees to both of the following conditions:

• Not to use any associated water savings to increase the total irrigated acreage of the eligible applicant

• Not to otherwise increase the consumptive use of water in the operation of the eligible applicant, as determined pursuant to the law of the State in which the operation of the eligible applicant is located

III.H Other Requirements Applicants shall adhere to Federal, State, Territorial, and local laws, regulations, and codes, as applicable, and shall obtain all required approvals and permits.

Applicants shall also coordinate and obtain approvals from site owners and operators.

III.H.1 Title to Improvements [Public Law 111-11, Section 9504(a)(3)(D)]

If the activities funded through an agreement awarded under this FOA result in a modification to a federally owned facility, or any portion thereof, the Federal government shall continue to hold title to the facility and the improvements thereto.

III.H.2 Operation and Maintenance (O&M) Costs Under Public Law 111-11, Section 9504(a)(3)(E)(iv)

The non-Federal share of the costs for O&M of any infrastructure improvement funded through an agreement awarded under this FOA shall be 100 percent.

III.H.3 Liability Under Public Law 111-11, Section 9504(a)(3)(F)

In General

Except as provided under Chapter 171 of Title 28, United States Code (commonly known as the “Federal Tort Claims Act”), the United States shall not be liable for monetary damages of any kind for any injury arising out of an act, omission, or occurrence that arises in relation to any facility created or improved through an agreement awarded under this FOA, the title of which is not held by the United States.

Tort Claims Act

Nothing in this section increases the liability of the United States beyond that provided in “Federal Tort Claims Act.”

III.H.4 System Registration

III.H.4.a. System for Award Management (SAM) All applicants must be registered in the System for Award Management (SAM) prior to award under this FOA. Instructions in registering for SAM are located at www.sam.gov/portal/public/SAM. All applicants must maintain an active SAM registration with current information at all times while they have an active Federal award or an application under consideration.

Applicants must include a screen shot of their SAM account in the application package.

III.H.4.b. Automated Standard Application for Payment (ASAP) ASAP is a Recipient-initiated payment and information system designed to provide a single point of contact for the request and delivery of Federal funds. All applicants must also be registered with and willing to process all payments through the Department of Treasury, ASAP system. All recipients with active financial assistance agreements with Reclamation must be enrolled in ASAP under the appropriate Agency Location Code(s) (ALC) and the Data Universal Number System (DUNS) Number prior to the award of funds. If a recipient has multiple DUNS numbers they must separately enroll within ASAP for each unique DUNS Number and/or agency. All of the information on the enrollment https://www.sam.gov/portal/public/SAM process for recipients, including the enrollment initiation form and the enrollment mailbox, can be found at www.usbr.gov/mso/aamd/asap.html.

Note that if your entity is currently enrolled in the ASAP system with an agency other than Reclamation, you must enroll specifically with Reclamation in order to process payments.

Applicants must include a screen shot of their ASAP account in the application package.

Section IV: Application and Submission Information

IV.A Address to Request Application Package This document contains all information, forms, and electronic addresses required to obtain the information required for submission of an application.

If you are unable to access this information electronically, you can request paper copies of any of the documents referenced in this FOA by contacting:

Nicole C. Saulnier Grants Management Specialist E-mail: nsaulnier@usbr.gov

IV.B Application Submission

IV.B.1 Submission Date and Time

Application submission date deadline:

• March 15, 2018, 1:00 p.m. PST

Proposals received after the application deadline will not be considered unless it can be determined that the delay was caused by Federal government mishandling or by the Grants.gov application system.

IV.B.2 Application Delivery Instructions http://www.usbr.gov/mso/aamd/asap.html

Applicants are strongly encouraged to submit their application electronically through www.grants.gov or hard copies may be submitted to the following address.

By mail or express delivery/mail services:

Bureau of Reclamation

Mid-Pacific Region Attn: Nicole C. Saulnier 2800 Cottage Way, Room E-1815 Sacramento, CA 95825-1898

IV.C Instructions for Submission of Project Application

Each applicant shall submit an application in accordance with the instructions contained in this section.

IV.C.1 Applications Submitted Electronically

• Applicants may submit their application electronically through Grants.gov at www.grants.gov.

• Please note that submission of an application electronically requires prior registration through Grants.gov, which may take seven (7) to twenty-one

(21) days.

Applicants have occasionally experienced significant delays when attempting to submit their application thought Grants.gov. If an applicant plans to submit an application through Grants.gov, they are encouraged to submit several days prior to the application deadline. If you are a properly registered Grants.gov applicant and encounter problems with the Grants.gov application submission process, you must contact Grants.gov Help Desk to obtain a Case Number. The Case Number will provide evidence of your attempt to submit an application prior to the submission deadline.

IV.C.2 Applications Submitted by Mail

• If the applicant chooses to submit an application by mail, please submit one (1) hardcopy of the entire application document.

• In addition to the hardcopy document, please submit a copy of your application on a USB flash drive in Microsoft Word format, and Excel spreadsheets where applicable.

• Do not use comb, spiral or adhesive methods to bind the documents. Use only binder clips.

• Hardcopy applications may be submitted by mail or express methods to the address listed in Section IV.B.2.

• Materials arriving separately will not be included in the application package and may result in the application being rejected or not funded.

Do not include a cover letter or company literature/brochure with the application. All pertinent information must be included in the application package.

Regardless of the delivery method used, the applicant must ensure that their proposal arrives by the deadline stated in Section IV.B.1 above. Late applications will not be accepted unless it is determined that the delay was caused by Federal government mishandling or by a problem with the Grants.gov application system.

IV.C.3 Application Format and Length

The Technical Proposal shall be limited to a maximum of thirty (30) pages. The total application package shall be no more than seventy-five (75) consecutively numbered pages. If an application exceeds seventy-five (75) pages, only the first seventy-five (75) pages will be evaluated. The font shall be at least twelve (12) point in size and easily readable. Page size shall be 8½ x 11 inches, except for an occasional larger size for charts, maps and drawings.

Applications will be prescreened for compliance to the page number limitations.

IV.C.4 Application Content

The application must include the following elements to be considered complete:

• SF-424 Application for Federal Assistance Cover Page

• SF-424 Assurances (B or D Form, as applicable to the project)

• Title page

• Table of contents

• Technical proposal (limited to 30 pages) and evaluation categories o Executive summary o Background data o Technical project description o Evaluation criteria

Conservation Benefits Water Benefits in Relation to Bay-Delta Supply Environmental Benefits Technical/Scientific Merit Cost Effective Budget and Project Costs Performance Measures and Project Monitoring Ability to Implement the Proposed Project Water Management Plan o Performance measures

• Environmental and Cultural Compliance

• Required permits or approvals

• Letters of project support (do not submit separately)

• Official Board Resolution

• Verification of ASAP account

• Verification SAM account

• Disclosure of Lobbying Activities (SF-LLL)

• Project budget o Funding plan and letters of commitment o Budget proposal o Budget narrative o Budget Form SF-424A or SF-424C as applicable to project

SF-424, SF-424A, SF-424B, SF-424C and SF-424D forms may be obtained at http://apply07.grants.gov/apply/FormLinks?family=15.

IV.D.1 Required Forms

The application must include the following standard Federal forms.

SF-424 Application For Federal Assistance Cover Page

This fully completed form must be signed by a person legally authorized to commit the applicant to performance of the project. Failure to submit a properly signed SF-424 may result in the elimination of the application from further consideration. < http://www.grants.gov/web/grants/forms/sf-424-family.html#sortby=1 > http://apply07.grants.gov/apply/FormLinks?family=15 http://www.grants.gov/web/grants/forms/sf-424-family.html#sortby=1

SF-424 Assurances

A SF-424B – Assurances – Non-Construction Programs or an SF-424D – Assurances – Construction Programs, signed by a person legally authorized to commit the applicant to performance of the project shall be included. Failure to submit a properly signed SF-424B or SF-424D may result in the elimination of the application from further consideration. http://www.grants.gov/web/grants/forms/sf- 424-family.html#sortby=1

IV.D.2 Title Page

Provide a brief, informative, and descriptive title for the proposed work that indicates the nature of the project. Include the name and address of the applicant, and the name and address, e-mail address, telephone, and facsimile numbers of the project manager.

IV.D.3 Table of Contents

List all major sections of the technical proposal in the table of contents.

IV.D.4 Technical Proposal and Evaluation Criteria

The technical proposal and evaluation criteria (30 pages maximum) includes: (1) the Executive Summary, (2) Background Data, (3) Technical Project Description,

(4) Evaluation Criteria and (5) Performance Measures. To ensure accurate and complete scoring of your application, your proposal should address each sub criterion in the order presented here. Where applicable, the point value is indicated.

IV.D.4.1 Technical Proposal: Executive Summary

The executive summary should include:

• The date, applicant name, city, county, and state

• The name of the proposed project

• A one paragraph project summary that specifies the work proposed, including how project funds will be used to accomplish specific project activities and briefly identifies how the proposed project contributes to accomplishing the goals of this FOA (see Section III.B. Eligible Projects).

• The Bay-Delta Restoration Fund Program Goal(s) for which the proposed project is consistent and contributes toward accomplishing.

• List the following amounts, in acre-feet:

o The average annual water supply o The estimated amount of water saved after the project is completed o The estimated amount of water better managed after the project is completed

• State the length of time and estimated completion date for the project

• Whether or not the project is located on a Federal facility

IV.D.4.2 Technical Proposal: Background Data

Provide a map of the area showing the geographic location of the proposed project. The map should easily identify the project area and major geographic features including roads, streams, reservoirs, towns, canals, laterals, and irrigated lands.

As applicable, describe the source of water supply, the water rights involved, current water uses (e.g., agricultural, municipal, domestic, or industrial), the number of water users served, and the current and projected water demand. Also, identify potential shortfalls in water supply. If water is primarily used for irrigation, describe major crops and total acres served.

In addition, describe the applicant’s water delivery system as appropriate. For agricultural systems, please include the miles of canals, miles of laterals, and existing irrigation improvements (e.g., type, miles, and acres). For municipal systems, please include the number of connections and/or number of water users served and any other relevant information describing the system.

Describe the applicant’s relationship to the California Bay-Delta and quantify the average amount of the applicant’s water supply received from the Delta over the last five years. Discuss the applicant’s ability to manage or influence the District’s runoff to the Bay-Delta, including diversions or exports. Discuss how benefits from this project will directly enhance the Bay-Delta, e.g., conserved water results in a decrease in Delta diversions.

Identify any past working relationships with Reclamation. This should include the date(s), description of prior relationships with Reclamation, Assistance Agreement Number(s), and a description of the project(s).

Describe any other relevant background information.

IV.D.4.3 Technical Proposal: Technical Project Description

Describe the work, in detail, including specific activities that will be accomplished as a result of this project. This description shall have sufficient detail to permit a comprehensive evaluation of the proposal.

Provide an estimated project schedule demonstrating the stages and duration of the proposed work, including major milestones and dates. Discuss any deviations from the proposed October 1, 2018, start date and two (2) year project duration.

Briefly describe and summarize any engineering plans, designs, and analyses prepared in connection with the proposed project.

IV.D.4.4 Technical Proposal: Consistency with State or Local Water Plan

State whether or not the proposed project is consistent with the state or local water plan. If yes, identify the applicable plan(s). If no, state why the proposed project should be considered for funding under this FOA.

If the applicant is an agricultural district, state whether the applicant has a Water Management Plan (WMP) endorsed by Agricultural Water Management Counci (AWMC) or approved by Reclamation. Please provide the year of the last plan and annual update.

If the applicant is an urban district, state whether the applicant has a WMP approved by California Urban Water Conservation Council (CUWCC) or Reclamation. Please provide the year of the last plan and annual update.

State whether or not the proposed project contributes to a Best Management Practice (BMP) identified in the applicant’s WMP.

IV.D.4.5 Technical Proposal: Bay-Delta Demonstrated Results

Explain how this project will benefit the California Bay-Delta and achieve specific Bay-Delta Restoration Fund objectives for ecosystem restoration, water supply reliability, and water quality.

Describe the degree to which the proposed project increases conservation and/or efficiency overall, and the degree to which it increases conservation and/or efficiency with regard to any individual facilities (e.g., headgate or canal), and the life expectancy of the project. In your response, please include the following information in acre feet:

(a) For proposals that conserve water, the yearly amount of water conserved and the fate of the conserved water (i.e., remains in stream, used for other purposes, etc.).

(b) For projects involving improvements to individual facilities (e.g., a headgate, canal or ditch), state the average annual water supply that runs through the affected facility and the estimated water savings or quantities that will be better managed or managed differently, as a result of facility improvement.

(c) For proposals that improve water management through measurement, automation, or irrigation management, etc., state the yearly amount of water expected to be better managed.

Provide the following information regarding project benefits:

(a) Identify all direct project benefits to the Bay-Delta (e.g., amount of water conserved, water quality, improvement of instream flows, etc.); indicate the number of years such benefits will continue (e.g., the life of any physical improvements, and/or the term of any contractual arrangements); and whether such benefits will occur year-round, or only during certain months of the year (if so, state which months of the year).

(b) Identify any indirect benefits such as increased carryover storage, increased irrigation season during drought, improved reliability of water supply. If the time period that such benefits will continue is different from the time period indicated above in response to (a), please explain.

(c) Discuss other benefits from the proposed project which are not included above. Any expected benefits that cannot be quantified should be described in a detailed narrative.

(d) Provide documentation and support for how estimates of direct project benefits and any indirect project benefits were made (i.e., calculations, measurements, and references).

(e) Identify the percentage of the applicant’s water supply that originates from the Bay-Delta watershed.

IV.D.4.6 Technical Proposal: Need for the Project and Community Involvement

Explain the need for the proposed project. Include:

(a) The urgency of the project;

(b) The negative consequences or potential impacts if not implemented;

(c) Other information relevant to the need of the proposed project.

Describe any public outreach that the applicant has provided to the groups or individuals that may be affected by the project. Include how other local agencies might be involved in the project, third party impacts, and any opposition to the proposed project.

IV.D.4.7 Technical Proposal: Evaluation Criteria

The evaluation criteria portion of your application should thoroughly address each criterion and sub criterion in the order presented to assist in the complete and accurate evaluation of your proposal.

It is suggested that applicants copy and paste the evaluation criteria and sub criteria in Section V. in their applications to ensure that all necessary information is adequately addressed.

IV.D.5 Performance Measures

All CALFED Grant applicants are required to propose a detailed method (or “performance measure”) of quantifying the actual benefits of their project once it is completed. Actual benefits are defined as water actually conserved, marketed, or better managed, as a direct result of the project. Quantifying project benefits is an important means to determine the relative effectiveness of various water management efforts, as well as the overall effectiveness of CALFED Grants. For projects that are funded under this FOA, recipients must include a project water savings analysis with the final project report.

IV.D.6 Environmental and Cultural Resources Compliance

To allow Reclamation to assess the probable environmental and cultural resources impacts and costs associated with each application, all applicants must respond to the following list of questions focusing on the NEPA, ESA, and National Historic Preservation Act (NHPA) requirements. Information regarding the NEPA process can be found at: https://www.usbr.gov/mp/nepa/nepa_overview.php

If you have any questions, please contact your regional or area Reclamation office with questions regarding ESA compliance issues. You may contact David T. White, Program Coordinator, at 916-978-5208 for further information.

Please answer the following questions to the best of your knowledge. If any question is not applicable to the project, please explain why. If you cannot answer https://www.usbr.gov/mp/nepa/nepa_overview.php the question because you have yet to conduct the necessary research, please include a schedule showing when such research and the subsequent analysis will occur.

Additional information about environmental compliance is provided in Section IV.D.10.(7) Project Budget under the discussion of Environmental and Regulatory Compliance Costs, and in Section VIII.B. Overview of Environmental and Cultural Resources Compliance Requirements.

1) Will the project impact the surrounding environment (e.g., soil [dust], air, water [quality and quantity], animal habitat)? Please briefly describe all earth-disturbing work and any work that will affect the air, water, or animal habitat in the project area. Please also explain the impacts of such work on the surrounding environment and any steps that could be taken to minimize the impacts.

2) Are you aware of any species listed or proposed to be listed as a Federal threatened or endangered species, or designated critical habitat in the project area? If so, would they be affected by any activities associated with the proposed project? For a listing of endangered or threatened species in your area, please visit https://www.fws.gov/endangered or contact your Regional or Area Office of Reclamation.

3) Are there wetlands or other surface waters inside the project boundaries that potentially fall under Clean Water Act jurisdiction as “waters of the United States?” If so, please describe and estimate any impacts the project may have.

4) When was the water delivery system constructed?

5) Will the project result in any modification of or effects to, individual features of an irrigation system (e.g., head gates, canals, or flumes)? If so, state when those features were constructed and describe the nature and timing of any extensive alterations or modifications to those features completed previously.

6) Are any buildings, structures, or features in the irrigation district listed or eligible for listing on the National Register of Historic Places? Applicants will need to contract with a private cultural resources management (CRM) professional (http://www.chrisinfo.org/ ), or make arrangements through Reclamation’s grant administrator for Reclamation’s Cultural Resources personnel to…