Attachment A - Performance Work Statement Boiler Maintenance.pdf

PERFORMANCE WORK

STATEMENT

FOR

BOILER AND FURNACE

MAINTENANCE

PREPARED BY:

66 CES/CEG

26 July 12

1. DESCRIPTION OF SERVICES:

1.1. Scope: The contractor shall provide all management, labor, tools, equipment, test equipment, supplies, personal protective equipment, parts, transportation and other incidentals necessary to travel to Hanscom AFB, MA and perform all annual maintenance on the boilers and furnaces base wide. The contractor shall be responsible for ensuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein and conform to the manufacturer’s equipment specifications and this Performance Work

Statement (PWS).

1.2. Requested Service: The contractor shall perform the annual maintenance on all of the boilers and furnaces listed in Table 1 per the manufacturers recommendations. The annual maintenance should include all items recommended by the manufacturer for shorter intervals.

Some items that must be included are cleaning of the waterside, cleaning of the fire side, per-forming tune up per 40 CFR Part 63 Subpart JJJJJJ, punch tubes and perform eddy current testing.

Before commencing maintenance the contractor shall provide a checklist outlining all the ser-vice items to be performed along with the supporting O&M documentation. The checklist should have areas for documentation of each task being completed and an area for noting de-ficiencies. After maintenance has been performed on all equipment the checklists shall be compiled along with a master list that outlines all of the deficiencies discovered.

The first year the contractor shall perform all re-occuring maintenance items. The contractor should then repeat the events that occur annually or longer based on the manufacturers rec-ommended frequency. The contractor shall perform the maintenance outside the heating sea-son between the months of May and September. The contractor is responsible for coordina-tion with the base personel to ensure that maintenance will not impact missions. The contrac-tor is responsible for making all arrangements necessary to perform maintenance and all ar-rangements to return the system to its previous condition.

Facility Boiler/Furnace Make Model #

1101 Boiler Weil McLain BL-576-WS

1113 Furnace Reznor UDAP60

1112 Furnace COX L0300

1118 Boiler HB Smith 28-5

1119 Furnace Carrier 58CLA120-14120

1121 Boiler Weil McLain B876-9-w

1122 Boiler Weil McLain 1453151

1123 Boiler Burnham CW.40.0.GD

1123 Boiler Burnham V-904

1124 Boiler HB Smith 28 Series

1219 Furnace Bryant 395CAV060155AGJA

1420 Boiler Weil McLain PWTGO-3

1428 Furnace Bryant 395CAV06055PGJA

1436 Boiler Weil McLain AB WTGO-7

1444 Furnace Reznor CAUA300

1540 Boiler Slant Fin L40P

1543 Furnace Bryant P1-200.062

1548 Furnace York GY95080C16UP11J

1550 Furnace Bryant 311AAU060155AAJA

1550 Boiler Mighty Therm AP30501N18CCACXX

1603 Boiler Weil McLain 88

1605 Boiler Weil McLain TP06

1608 Furnace Not Available Not Available

1712 Boiler Burnham V-16A

1729 Furnace Carrier 58BTA260-20

1810 Boiler Weil McLain CP2105113

1811 Boiler Weil McLain BL628

1812 Boiler Weil McLain 1178

1813 Furnace Jackson Church SDF-100-02FU

1814 Boiler Weil McLain 578

1820 Furnace Metromatic HB/SU-140

1823 Boiler Weil McLain P-468-W

1833 Furnace Reznor F125

1833 Furnace Reznor F125

1834 Furnace Reznor F125

1834 Furnace Reznor F125

1851 Furnace Bryant 361AAN048125

1993 Boiler Weil McLain P-778-W

1999 Furnace Weil McLain PFG-7-OPN Table 1 *Contractor shall field verify

1.3. Quality Assurance: According to the contract’s inspection clause, the government will evaluate the contractor’s performance under this contract. The COR is a representative of the

Contracting Officer (CO) and will participate in the administration of this contract. Any mat-ter concerning a change to the scope, prices, terms or conditions of this contract shall be re-ferred to the CO. All services to be performed by the contractor will be subject to review by the CO or COR. The contractor shall provide an answer to a submitted Corrective Action Re-port (CAR) and Customer Complaint Form from the COR within one (1) working day from receipt. The contractor shall provide written response addressing the root cause, corrective action and preventive actions (s).

1.4. Continuation of Essential Services during Crisis: This requirement has been deter-mined not to be essential and does not require continued support during a crisis as define in

DFARS Clause 252.237-7023.

1.5. Hours of Operation: The contractor shall perform work Monday thru Friday, under this contract during the following hours: 07:30 a.m. until 4:00 p.m., excluding Federal Holidays.

Work required to be performed outside of these hours shall only be done after approval from the contracting officer.

1.5.1. HOLIDAYS. Hanscom AFB recognizes the following holidays:

New Years (observed)

Martin Luther King Jr. Birthday

Presidents’ Day

Memorial Day

Independence Day (observed)

Labor Day

Columbus Day

Veterans’ Days

Thanksgiving

Christmas

1.6. Contractor Personnel: The contractor shall designate in writing the name of the Con-tract Manager (CM) and any alternate(s) who shall act for the contractor when the manager is absent and their telephone numbers where they may be contacted any time to the CO and the

COR within five (5) calendar days after contract award. The CM or alternate shall have full authority to act for the contractor on all matters relating to operation of this contract at

Hanscom AFB. The CM or alternate shall be available to meet on the installation with gov-ernment personnel designated by the CO to discuss problem areas.

1.6.1. Listing of Contractor Employees: The contractor shall provide a CM who can read, write, speak, and understand English fluently. The contractor shall provide an initial listing of contractor employees’ names and position titles to CO and COR prior to contract start date.

The contractor shall also provide an updated listing of personnel to the CO and COR within ten (10) work days when employees affecting the work of this contract have a status or posi-tion change.

1.6.2. The contractor shall not employ persons on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security and general well being or operational mission of the installation and its population. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an em-ployee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In ad-dition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities. The contractor shall be prohibited from em-ploying off-duty COR’s who are surveilling any contracts/subcontracts awarded to the Con-tractor. All contract employees depending on particular condition, occasion or place, or job assignment shall require professional, suitable attire. All contractor employees shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor employees in performance of this PWS shall be the responsibility and prerogative of the contractor; however, the contractor shall comply with the requirements set forth in this PWS and Hanscom AFB regulations con-cerning conduct of employees as referenced herein. The contractor shall employ and maintain a technically trained and experienced work force.

1.7. Environmental Protection and Safety: The contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations and requirements regard-ing environmental protection and occupational safety and health. The contractor shall comply with any laws or regulation changes during the term of this contract. The contractor shall fol-low manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness and materials handling (including hazardous materials).

1.8. Hazardous Material (HAZMAT): The contractor shall not store chemicals/HAZMAT on Hanscom AFB. All chemicals/HAZMAT shall be approved prior to being transported on base for use by any contractor. The contractor shall prepare and submit to the COR, ten (10) calendar days after contract award date, one (1) each, Chemical/Hazardous Material Request

Authorization Form (Air Force Form 3952) and Material Safety Data Sheets (MSDS) for each chemical, material and substance proposed to be used in performance of this PWS. The QAE will forward the completed AF Form 3952(s) and MSDS to 66 ABW/CEAN for approval.

The contractor shall not transport or use any chemical, material or substance on Hanscom

AFB before written approval is provided by 66 ABW/CEAN. Contractor shall maintain cop-ies of MSDS(s) for all chemicals. The MSDS(s) shall correspond with the manufacturers of the chemicals on hand. Manufacturer, material, and MSDS shall match. NOTE: MSDS refers to manufacturer MSDS. Once material is approved for use, contractor shall contact base En-vironmental Management (EM) (66 ABW/CEAN) and provide a list of all material. 66

ABW/CEAN shall determine any additional material requirements based on the hazard code of the material.

1.9. Hazardous Waste: Contractor shall dispose of any spent/processed chemical solutions and used rags in waste drums located in the shop/area where the work is being performed.

1.10. Discharges: Any discharges into industrial waste treatment plant (IWTP) or sanitary sewer shall be done in accordance with Hanscom Industrial Waste Water Discharge Permit as instructed by 66 ABW/CEAN. The contractor shall maintain records of written authorization issued by 66 ABW/CEAN for discharges into IWTP and sanitary sewer.

1.11. The subject tanks are used in industrial applications with non-potable water and vary-ing levels of heavy metals. For discharges outside of Hanscom AFB, the contractor shall en-sure waste water discharges, that may contain RCRA regulated metals resulting from any con-tracted service, go to a state/federal permitted treatment facility such as a municipal Publicly

Owned Treatment Works (POTW).

1.12. Spills: Upon occurrence of any spills that could enter the storm system or cause any harmful environment effects, the contractor shall immediately call 911 to report the incident.

When possible, the contractor shall use a base telephone to receive help from Hanscom AFB

911. If using a cell phone, request Hanscom AFB 911. The contractor shall report all envi-ronmental violations to the COR. The contractor shall submit a typed or written report about the incident within four (4) clock hours. The contractor shall provide five (5) copies of the written report. The contractor shall provide one copy to the CO, two copies to the COR, a copy for Unit Environment Coordinator (UEC) and a copy for record. The format of the re-port shall be left up to the contractor, but the report shall contain the following information.

1.) Name and contact number of person reporting the spill

2.) Date and time of incident

3.) Location and source of spill

4.) Substance or pollutant spilled

5.) Amount spilled and the rate of discharge

6.) Any damages or injuries involved

7.) Extent of the area impacted

8.) Potential hazards

9.) Action taken

10.) Organizations contacted

11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment) and whether 911 was called and which agencies responded.

1.13. Environmental and Safety Training: The contractor personnel shall have Resource

Conservation Recovery Act (RCRA) environmental and safety training required by the state and federal government. The training shall be IAW the following regulations: Resource Con-servation Recovery Act (RCRA) 40 Code of Federal Regulation (CFR) 265.16 “Personal

Training”, Occupational Safety and Health Administration (OSHA) Hazardous Waste Opera-tions and Emergency Response Standard Title 29, CFR Part 1910.120 “Hazardous Waste Op-erations and Emergency Reponses”, Hazardous Waste Management Instruction, Section 13, and Air Force Instruction (AFI) 32-7042, “Solid and Hazardous Waste Compliance”, Section

2, 76 MXW OI 32-7 “Hazardous Material Management Program” (In its entirety), 76 MXW

OI 32-101 “Air Quality Record Keeping Procedure” (In its entirety) & 76 MXW OI 32-7004

“Hazardous Waste Management Program” (In its entirety) . The contractor shall provide the environmental and safety training certificate for all employees to the CO and COR, after con-tract award date.

1.14. Forms and Publications, TO, AFI and AFMCI: The contractor shall obtain the forms and publications expressly required to perform the work in this contract via internet at www.e-publishing.af.mil In the event that a form or publication is not available online, the

COR will provide the form, instruction, or publication to the contractor upon written request

(e-mail is acceptable) by the contractor. In the event that laws, regulations, TO’s, AFI, AFMCI’s change during the term of this contract, the contractor is required to comply as such changes come into effect. Contractors delivering or handling official USAF records shall comply with the applicable records management regulations AFI 33-322, Air Force Manual

(AFMAN) 33-363, and AFI 37-138 (in their entirety).

1.15. Housekeeping: The contractor shall keep the work areas clean and neat in accordance with Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards and this PWS.

1.16. Tool Control and Accountability: While performing contract services in or around

Maintenance Production Shops including Ramp areas, the contractor shall comply with AFI

21-101_AFMC Sup 1, 21-101, Chapter 10 (all paragraphs). The contractor or contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. Contractor personnel shall immediately notify the COR of any tools that are missing or lost from the work area or container (i.e. tool or job box or tool bag). The COR will report to appropriate government personnel of any missing con-tractor’s tool(s) not located within one hour after notification of lost or missing tools.

1.17. Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Hanscom AFB per AFI 31-204 (in its entire-ty), Motor Vehicle Traffic supervision.

1.18. Visitor Pass: The contractor shall comply with requirement and procedures IAW FAR

5353.242-9000, Contractor Access to Air Force Installations. A list of names will be required to gain access to the installation Passes shall be distributed at the visitor’s center at the Van-denberg gate. Workers shall have proof of identification as well as a valid license, registra-tion and insurance if bringing a vehicle onto base. Contractor employees must have identifi-cation readily identifies them as contractors. During the course of the contract, certain are-as/sites may be restricted or closed to contractor personnel. The contractor shall comply with all requirements for entry. In addition, unscheduled gate closures may occur at any time and personnel entering or exiting the installation may experience delays

1.19. Foreign National(s): The contractor shall notify the COR before sending a Foreign

National representative to perform services. Special rules apply for foreign national(s) visit-ing a US Government facility.

1.20. Health and Safety on Government Installation: In performing work under this con-tract on a Government installation, the contractor shall comply with federal, state and local regulations regarding occupational safety and health and the specific health and safety re-quirements established by this contract and Appendix C. The contractor shall notify the COR of any injuries that occur to contractor personnel while on the installation. The contractor shall notify the COR of damage to government property or equipment during the execution of the contract.

1.21. Emergency Procedures: Contractor employees shall follow the direction of Govern-ment employees in regards to emergency evacuation procedures, i.e. fire, tornado, active shooter and bomb threats. It is the contractors’ responsibility to account for their employees following an emergency evacuation. Contractor personnel shall participate with government personnel in all fire and tornado drills and at no additional cost to the government.

1.22. Partnering Agreement: The contracting officer may require a partnering agreement between the government and the contractor to ensure joint cooperation and a sound partner-ship of all parties involved in the execution of this contract. Partnering is the creation of a government-contractor relationship that promotes achievement of mutually beneficial goals.

It involves an agreement in principle to share the risks involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each or-ganization are encouraged to participate in developing the partnering agreement. Suggested representation is the civil engineer manager, the government inspector, the government con-tract administrator, the contractor’s manager and the contractor’s quality control person. All costs for the partnership agreement should be shared equally between the government and contractor. This group is responsible for developing a formal partnering agreement that should be signed by all parties involved. The agreement should contain as a minimum: spe-cific goals to be reached and a list of objectives to reach the goals, a set of metrics to evaluate the objectives, a frequency for meetings to review the metrics, and a statement of cooperation to execute the terms of the agreement.

SECTION 2

Performance Assessment

The contractor shall be aware that in the absence of any contract requirement from the Service

Summary does not detract from its enforceability nor limit the rights or remedies of the gov-ernment under any other provision of the contract. The contractor shall ensure the following service summary requirements are accomplished.

2.0. SERVICE SUMMARY. - Reserved

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

3.1. Government Furnished Property (GFP)

3.1.1. Government Furnished Property is not applicable to the in the performance of this contract.

3.2. Reserved.

3.3. Government Furnished Services.

3.3.1. Government Furnished Services are applicable during the performance of this con-tract.

3.3.1. Security Police.

3.3.1.1. The government will provide general on base Security Forces service. The Security

Forces’ telephone number is 911 for emergencies, for crime in progress 781-225-5613 and

781-225-5613 for non-emergency calls.

3.3.2. Fire and Emergency Services.

3.3.2.1. The government will provide general on-base fire protection services. The contrac-tor shall comply with fire prevention rules and regulations enforced by the Hanscom AFB

Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters and/or calls to dispatch, call 781-225-3330.

3.3.3. Emergency Medical Service.

3.3.3.1. The government will provide 24 hour on-base state certified paramedic level emer-gency response and patient transport services for contractor personnel who are injured or be-come seriously ill while on Hanscom AFB. The telephone number is 911 for emergencies.

Note: Calling 911 from a cell phone will be received by off base emergency 911 system, causing a delay in response time by emergency personnel. When possible use a base tele-phone to receive on base help.

3.3.4. Utilities.

3.3.4.1. The government will furnish utility services. These utilities include natural gas, electricity, water and sewer for the sole purpose of accomplishing this contract. If the con-tractor requires additional utility services, it shall be the contractor’s responsibility to provide.

Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.3.5. Refuse Collection.

3.3.5.1. The government will provide refuse collection services limited to the extent provid-ed in the Base Refuse Collection Contract for government provided facilities. The govern-ment will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Do not use the government dumpsters for collection of con-struction debris.

3.4. Workspace.

3.4.1. The government will provide adequate workspace around the equipment area.