Boiler Bid RFP 2025 rev1.pdf

Schoolcraft Community Schools Boiler Project 2025

Request for Bid Issue Date: July 28, 2025

Project Information

Schoolcraft Community Schools is presenting an opportunity to completely demo and remove boilers 1 & 2 at our 7-12 Jr/Sr High School. 13400 south 14th street Schoolcraft MI. 49087

Schoolcraft Jr/Sr High has three existing non-condensing boilers in the following state:

● Boiler 1 has had a catastrophic failure

● Boiler 2 has become unreliable

● Boiler 3 was replaced 1 year ago.

The decision has been made to replace boilers 1 & 2 for a reliable heat source.

Project Scope

SCS is seeking bids for the complete demo and removal of boilers 1 & 2 and complete installation of 2 new boilers. The complete installation will require the following:

● Electrical work to bring power back to the new boilers

● Controls work to be completed to tie back into our BMS system

● Exhaust duct work will need to be adapted to fit new boilers and our current exhaust stack

● Natural gas lines will need to be reworked and plumbed into the new boilers

● The new boilers will require a factory authorized rep to complete and document startup of the new boilers.

Special note: the contractor is responsible for verifying that any programs in the BMS system will not violate manufacturer's specifications for boiler operations.

Project Timeline

Sealed bids due by Thursday, August 28 by 1:30 pm to the below address:

Schoolcraft Jr/Sr High School 13400 S. 14th Street Schoolcraft, MI 49087

Public Opening of sealed bids will be in Schoolcraft Jr/Sr High Cafeteria at 1:30 pm

Boiler Requirements

The boiler requirements are to meet and/or exceed the specifications of boiler 3 which was replaced 1 year ago. Schoolcraft prefers an identical boiler to what is listed below. However, an alternative boiler may be submitted as an alternate bid

● P-K Thermific

● Serial FY35-23-43378

● Model N2000-VX2

● Input rating 2,000,000 BTU/hr

● Output rating 1,680,000 BTU/hr

● Input rating Min 1,333,333 BTU/hr

● Min. relief cap 2060 lbs/hr

● Electrical 120v, 60hz. 1Ph

● Venting Category 1

● Fuel Natural Gas

● Manifold Pressure Factory set non-adjustable

● Gas Pressure Max/Min. 14.0 inches WC / 4.0 inches WC

● Total amperage 12 amps

Boilers 1 and 2 will be demoed/installed in accordance with all state and local code requirements. The awarded contractor will be responsible to apply for and receive all necessary state permits to complete this project. Boilers 1 and 2 will need to be installed per the manufacturer's specifications.

All MIOSHA rules will need to be adhered to and followed on this project at all times

The project will be completed in two phases as outlined below:

● Phase1

○ Demo boilers 1 & 2

○ Remove control wires (preserve) remove gas lines, electrical, supply and return heating pipes, remove exhaust piping,

○ Remove boilers from the building.

● Phase 2

○ Install new boilers

○ Connect electric

○ Connect control leads (BMS)

○ Pipe in natural gas

○ Pipe in supply and return pipes

○ Adapt exhaust piping to the main stack

The awarded contractor will guarantee this project will be completed and the new boilers will be fully operational prior to Oct 1st of 2025.

Closeouts Submittals

Manufacturer’s printed operation and maintenance manuals shall be submitted prior to final acceptance by the school district. Operation and maintenance manuals shall contain dimension and wiring drawings, product data, operating instructions, cleaning procedures, replacement parts list, maintenance and repair data, complete parts list, etc. Manufacturer’s data reports. Start-up reports.

Warranties

Manufacturer's Warranty of the proposed boilers will need to be defined in detail. The awarded contractor agrees to provide labor, replacement components of boilers that fail and guarantee workmanship for a warranty period of two years including parts and labor from the initial startup date of the boilers.

Additional Clarifications

Prospective contractors may request that the district clarify information contained in this RFP.

All such requests must be made in writing via email. The district will attempt to provide a written response to all written requests for clarification within 72 hours after the receipt of such request. The district will not respond to any requests for clarification less than 72 hours prior to the deadline to submit the proposal. All requests for clarification and inquires must be made to Marc Fox at foxm@schoolcraftcs.org

Satisfactory Workers Compensation insurance and liabilities and property damage insurance must be maintained and paid for the Contractor at all times work is performed.

Commercial General Liability Insurance is required as follows: on an “Occurrence Basis” with limits of liability not less than $1,000,000 each occurrence, $3,000,000 aggregate, combined single limit, Personal Injury, Bodily Injury and Property Damage. Coverage shall include the following extensions: A) Contractual Liability; B) Products and Completed Operations; C) Independent Contractor’s Coverage; D) Broad Form General Liability Extensions or equivalent;

E) Deletion of all Explosion, Collapse and Under group (XCU) Exclusions, if applicable.

Professional Liability Insurance (Errors & Omissions): of $1,000,000 each occurrence and $3,000,000 annual.

Workers Compensation including Employer’s Liability Coverage: of $100,000 each accident, $500,000 annual aggregate, in accordance with all applicable Michigan law.

Proposal requirements

All proposals must be organized as outlined below

○ Cover letter: Introduce the vendor and express their interest in the project.

mailto:foxm@schoolcraftcs.org

○ Company information: Provide details about the company, including experience, qualifications, and licenses, such as Michigan boiler installer or repairer licenses if applicable, according to Michigan's licensing requirements.

○ Michigan Familial Relationship Statement (Appendix A)

○ Iran Linked Business Affidavit (Appendix B)

○ Project plan: Describe the proposed approach and methodology for the project, including timelines, milestones, safety protocols, and quality control measures.

○ Cost breakdown: Provide a detailed breakdown of costs, including materials, labor, equipment, shipping, and any other associated expenses.

○ Warranty: Include details about warranties on materials, labor, and the overall system.

○ Performance Bond: Furnish Performance and Payment Bonds, in a form satisfactory to the District, in the amount of 100% of its Proposal by a Treasury listed Surety licensed to do business in the State of Michigan, and the attorney‐in‐fact who executed the Performance and Payment Bonds on behalf of the Contractor shall attach a certified, current copy of its power of attorney. The cost of the Bonds shall be included in each Proposal

○ References: Request references from previous clients for similar projects

End of RFP https://www.law.cornell.edu/regulations/michigan/Mich-Admin-Code-R-339-5173

Michigan Familial Relationship Disclosure Statement

In accordance with Section 1267 of Michigan Revised School Code this sworn and notarized statement of an authorized representative, discloses any familial relationship between the owner and/or any employee of the Bidder, and any member of the project Owner’s governing Board(s) or Superintendent(s).

If any conflict of interest is discovered subsequent to submission of bid, written disclosure shall be submitted to the project Owner within seven (7) days of discovery. The project Owner reserves the right to immediately terminate any contract with Bidder upon notification of a conflict of interest. Upon such termination, the project Owner shall compensate Bidder only for the value of any goods or services provided to the Owner prior to such termination as determined by Designer.

(Check only one section below) ____ It is hereby acknowledged and certified by Bidder that no familial relationship exists between the owner or any employee of the Bidder and any member of the project Owner’s governing Board(s) or Superintendent(s).

____ A familial relationship exists between the owner or an employee of the Bidder and a member of the project Owner’s governing Board(s) or Superintendent(s). The person(s) and the relationship(s) are as follows:

Bidder Board or Superintendent

Bidder Authorized Representative:

Bidder: ___________________________________ Representative’s Signature: ___________________________________

Print or Type Name: ____________________________________ Representative’s Title: ____________________________________

Subscribed and sworn this ________ day of ___________________________, 2025.

In the County of _____________________ State of __________________________

By ______________________________________ Seal or Stamp: Notary Public Signature

My commission expires on: _______________________

Appendix A

IRAN LINKED BUSINESS AFFIDAVIT

All Bids shall be accompanied by a sworn statement disclosing any Iran Linked Business relationship that exists within the owners, including its officers, directors, and employees.

The undersigned, owner or authorized officer of

____________________________________________ (bidder), pursuant to Michigan Public Act No. 517 of 2012, the “Iran Linked Business” requirement provided in the Schoolcraft Community Schools Proposals hereby represents and warrants that the bidder, including its officers, directors and employees, is not an “Iran Linked Business” within the meaning of the applicable Public Act, and that in the event bidder is awarded a contract as a result of this RFB, the bidder will not become an “Iran Linked Business” at any time during the course of performing under the contract. The bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the District investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on future Requests for Bids for three (3) years from the date that it is determined that the person has submitted the false certification.

There is not an “Iran Linked Business” that exists within the bidder and/or owner, officers, directors and employees.

Bidder:

Company Name

Signature

Title

Notary:

This instrument was acknowledged before me, A Notary Public in and for

________________________ County on this

__________ day of ____________, 20 _____.

Notary Public Signature

My Commission expires: __________________

Acting in the County of: ___________________

Appendix B