Spalding County: RFP – Collection Center Operations Page | 1 of 8

Spalding County Board of Commissioners Request for Proposals for Operation of Collection Centers

February 01, 2026 RFB No.: Spalding County 2026 – 009

Spalding County invites written proposals by qualified companies to operate our existing five collection centers for a period of two years beginning July 1, 2026, through June 30, 2028, under the functionality of a land lease between the successful bidder and Spalding County.

The complete RFP document is available for review at the Spalding County website (https://www.spaldingcounty.com) or the Georgia Procurement Registry website at (https://ssl.doas.state.ga.us/gpr/).

Legal add to run a total of four (4) weeks.

Please run the attached legal ad for the following dates:

Saturday February 7, 2026 Saturday February 14, 2026 Saturday February 21, 2026 Saturday February 28, 2026 https://www.spaldingcounty.com/ https://ssl.doas.state.ga.us/gpr/

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Request for Proposal (RFP) Operation of Spalding County Collection Centers

I. Purpose

Spalding County is soliciting competitive bids for the direct land lease and operation of the five (5) County Trash Collection Centers. The successful bidder will lease, staff, and operate each facility and will be responsible for all labor, fee collection, equipment maintenance, and the proper removal and disposal of all trash and materials collected.

Each Trash Collection Center must operate a minimum of three (3) days per week for at least eight (8) hours per day, with Saturday required as one of the operating days. While this is the required minimum level of service, Spalding County will give preference to bidders who propose staffing and operating the facilities for more than the minimum number of days per week.

The operator will collect charges based on a per-bag or weight-based fee structure as proposed in their bid submission.

II. Instructions to Respondents

A. All responses to this Request for Qualifications shall be sent to:

Spalding County Board of Commissioners Attn: Procurement Director 119 E Solomon Street PO Box 1087 Griffin, Georgia 30224

B. Please place one (1) original and four (4) copies of your response in a sealed envelope and clearly label in the lower left corner “Solicitation No. 2026 - 009 Request for Proposals Operation of Collection Centers, March 02, 2026. No faxed, emailed, or telephone statements will be accepted.

C. All responses must be received by March 03, 2026 @ 2:00 pm. ET, at which time they will be opened. It is the responsibility of the respondent to ensure that the RFP is received by Spalding County by the date and time specified above. Late responses will be returned to the respondent unopened. To ensure a fair review and selection process, respondents submitting qualifications are specifically requested not to make other contacts with Spalding County staff regarding this request.

D. Any questions regarding this Request for Qualifications shall be in writing by email to edye@spaldingcounty.com. No questions shall be received after 5:00 p.m. ET, Friday, February 20, 2026. Responses will be provided in an addendum by 5:00 p.m. ET, Monday, February 23, 2026. No other County Staff or officials associated with this project should be contacted regarding this RFP. DOING SO, MAY RESULT IN DISQUALIFICATION.

E. All addenda, notices, additional information, etc. will be posted to Spalding County’s website at www.spaldingcounty.com under the Purchasing Departments bid opportunities.

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III. Time Schedule

The following schedule is supplied as a guideline rather than a set of absolute deadlines. The County reserves the right to modify or alter the schedule as needed.

Event Date & Time Issue RFP – First Advertisement Saturday, February 07, 2026 Second Advertisement Saturday, Friday February 14, 2026 Mandatory Pre-Bid Meeting / Tour Tuesday, February 17, 2026, 10:00 am Third Advertisement and Questions Due Saturday, Friday February 21, 2026, 5:00 pm ET Addendum/Responses to Questions Monday, February 23, 2026, 5:00 pm ET Forth Advertisement Saturday, February 28, 2026, 2024 Deadline for submittal of RFP Tuesday, March 03, 2026, 2:00 pm ET Selection of respondent Monday, April 06, 2026, 6:00 pm ET

IV. Terms and Conditions

A. The County reserves the right to reject any and/or all proposals, call for new proposals, to waive any informalities in a proposal, and to select the qualified parties. The County reserves the right to accept, reject, and/or negotiate all proposals or parts of proposals deemed by the Board to be in the best interest of the citizens of Spalding County.

B. The County reserves the right to request clarification of information submitted and to request additional information from any respondent.

C. The County reserves the right to award any contract to the next most qualified respondent if the successful respondent does not execute a contract within thirty (30) days after the selection of the respondent.

D. Any proposal may be withdrawn up to the date and time set above for opening of the RFP responses.

No proposal may be modified or withdrawn for a period of one hundred-twenty (120) calendar days thereafter.

E. The professional services contract resulting from acceptance of a proposal by the County shall be in a form supplied or approved by the County and shall reflect the specifications in this RFP. The County reserves the right to reject any proposed agreement or contract that does not conform to the specifications contained in this RFP, and which is not approved by Spalding County Board of Commissioners.

F. Ownership of all data, materials, and documentation prepared for and submitted in response to this

RFP shall belong exclusively to Spalding County and will be considered a public record and subject to public inspection in accordance with Georgia public records laws. Exceptions may be requested by the applicant, citing applicable statutory authority for holding specific information in confidence.

The approval of exceptions will be in the sole discretion of the County.

G. By submitting their qualifications, all proposing parties certify that their proposals are made without collusion or fraud and that they have not offered or received any inducements from any other person or party in connection with their proposals, and that they have not conferred on any Spalding County

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H. By submitting their qualifications, all proposing firms certify that they are not currently debarred from submitting bids or proposals on contracts by any agency of the State of Georgia and the federal government, nor are they an agent of any person or entity that is currently debarred from submitting bids on contracts by any agency of the State of Georgia or the federal government.

I. Those submitting responses do so entirely at their expense. There is no expressed or implied obligation by the County to reimburse any individual for any costs incurred in preparing or submitting bids or providing additional information when requested by the County.

V. Scope of Services Requested

1. Lease and Payment Requirements o The successful bidder will enter into a land lease agreement with Spalding County and remit monthly lease payments for each center.

2. Equipment and Facility Provisions o All existing equipment and buildings located at each center will remain onsite, as listed in the attached inventory.

Equipment Inventory Includes:

Blalock Center: 2 compactors, 2 motors Cabin Center: 2 compactors, 2 motors Carver Road Center: 2 compactors, 2 motors Woodroof Center: 3 compactors, 2 motors o The successful bidder is responsible for maintaining all existing equipment according to an agreed-upon preventive maintenance schedule.

3. Utilities and Communications o Existing water, electric, sewer, and stormwater utilities will remain in Spalding County’s name.

o The successful bidder must provide any needed internet service, communication devices, and Wi-Fi at their own expense.

4. Collection and Disposal Services o The successful bidder must provide household trash collection at all five centers as a minimum level of service.

o Bulky goods collection must be offered at a minimum of one center, with the option to offer this service at additional centers.

o The successful bidder is responsible for the legal and proper disposal of all collected materials.

5. Acceptable and Prohibited Materials o The successful bidder may collect:

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o Prohibited items include:

automotive, truck, and equipment batteries; tires; hazardous waste; and unapproved liquid chemicals.

o Spalding County reserves the right to approve or reject any items not specifically listed.

o Bulky materials are generally defined as large household items such as furniture, appliances, and oversized plastic items.

6. Codes, Regulations, and Compliance o All work must comply with:

Spalding County ordinances, building codes, EPD and EPA regulations and guidelines, the International Fire Code, and all other applicable laws and regulations.

o The bidder is responsible for meeting all OSHA requirements.

7. Fees and Financial Practices o The successful bidder may establish collection fees without interference from Spalding County.

o The fee schedule submitted with the bid must remain unchanged for at least the first 12 months of the contract (through June 30, 2027).

o Any proposed fee increases after the initial 12 months require a minimum 15-day public notice.

o The contract term is expected to run from July 1, 2026 through June 30, 2028.

8. Insurance Requirements o The successful bidder must carry general liability, workers’ compensation, vehicle, and equipment insurance with minimum coverage of $1 million per occurrence, naming Spalding County as an additional insured.

o Liability and comprehensive insurance must be maintained on all existing and added infrastructure and structures at each center.

9. Operations, Hours, and Public Notification o The successful bidder must provide at least 7 days’ notice to Spalding County and county residents for any holiday closures or schedule changes.

o Hours of operation must be clearly displayed at each center, posted on the bidder’s social media, and provided to Spalding County’s Citizen Engagement Coordinator.

10. Site Maintenance and Environmental Responsibilities o The successful bidder is responsible for cleanup and remediation of any hazardous materials, chemical spills, or other illegal substances on site.

o The bidder must ensure litter and trash removal within the fenced area of each center and within 50 feet outside the perimeter fence.

11. Access and Inspections o The successful bidder must provide access to the centers for inspections by authorized Spalding County personnel upon request.

12. Acceptance of Out-of-County Materials o Acceptance of materials from residents or entities outside of Spalding County is allowed only with prior written approval from Spalding County.

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13. Supporting Documentation o Exhibits 1–3 are provided to offer historical data on collection quantities.

The following locations will be considered the five locations that collections will take place at:

Akin Collection Center- 841South McDonough Road, Griffin Georgia Blalock Collection Center- 5756 Newnan Road, Griffin Georgia Cabin Collection Center- 3865 Jackson Road, Griffin Georgia Carver Collection Center- 610 Carver Road, Griffin Georgia Woodroof Collection Center- 4245 Old Atlanta Road, Griffin Georgia

The following minimum days of operation must be adhered to as follows:

Akin Collection Center- Tuesday, Friday, Saturday Blalock Collection Center- Tuesday, Friday, Saturday Cabin Collection Center- Tuesday, Friday, Saturday Carver Collection Center- Monday, Thursday, Saturday Woodroof Collection Center- Monday, Thursday, Saturday

VII. Submission Requirements

Interested firms are invited to submit a complete proposal in response to this Request for Proposal (RFP) no later than Tuesday, March 3, 2026. Each proposal must include the following components:

1. Company Profile A concise overview of the firm, including its history, qualifications, and relevant experience in the collection, hauling, and disposal of solid waste materials.

2. Team Composition A description of the key personnel who will manage and operate the centers, including their roles, responsibilities, and relevant experience.

3. Approach and Methodology A detailed explanation of the firm’s proposed approach for operating the collection centers. This should include:

• The method and system for collecting user fees;

• The equipment and resources to be utilized for hauling and disposal activities; and

• Any operational practices, technologies, or efficiencies that will enhance service delivery.

4. References Contact information for three (3) client references from agencies or communities of similar size and with comparable center-line road mileage.

BID PRICING SHALL INCLUDE:

Executive Summary Table

Legend Required Item Summary Response (Completed by Bidder)

ES-1 Proposed Monthly Land Lease Amount Per Collection Center

ES-2 Fee Structure for Household Trash (per visit)

ES-3 Fee Structure for Bulky Materials (per visit)

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ES-4 Fee Structure for Metals (per visit)

ES-5 Fee Structure for Yard Debris (per visit)

ES-6 Fee Structure for Recyclable Materials, including List of Recyclables

ES-7 Additional Items Proposed for Collection (no fee schedule required)

ES-8 Proof of E-Verify Compliance

ES-9

Proof of Required Insurance Coverage (General Liability, Workers’ Comp, Vehicle Liability)

Required Financial and Compliance Documentation (Rewritten and Enhanced) Proposers must submit a detailed response to each item listed in the Executive Summary Table. All responses must include supporting justification, explanations, and documentation within the appropriate section of the full proposal.

1. Financial Proposal Requirements

ES-1 — Monthly Land Lease Proposal The bidder must specify the monthly land lease payment they propose to remit to Spalding County for each collection center.

Justification should describe:

• Basis of valuation or methodology used

• Comparable lease structures, if applicable

• Operational considerations influencing the proposed amount

ES-2 — Household Trash Fee Structure The bidder must provide the fee and fee structure to be charged per user visit for disposal of household trash.

Justification should explain:

• How fees were calculated

• Cost factors and service standards considered

• Projected cost recovery and sustainability

ES-3 — Bulky Materials Fee Structure Bidders must list the fee and fee structure for bulky material disposal per visit.

Justification should include:

• Definition of bulky items

• Handling, equipment, and labor considerations

• Disposal cost assumptions

ES-4 — Metals Fee Structure Bidders must outline the fee structure for disposal of metal items.

Justification should note:

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• Market conditions for ferrous and non-ferrous metal recycling

• Any anticipated revenue offsets

ES-5 — Yard Debris Fee Structure The bidder must identify the per-visit fee for yard debris.

Justification should describe:

• Processing and hauling costs

• Volume considerations

• Seasonal variations

ES-6 — Recyclable Materials Fee Structure and List The bidder must provide:

1. The fee structure for recyclable materials per visit, and

2. A list of recyclable materials they will accept.

Justification must include:

• Markets or partners for recyclable materials

• Cost impacts for sorting, transport, or contamination

• Rationale for materials chosen

ES-7 — Additional Items Proposed for Collection A list of additional materials the bidder intends to accept initially must be included (no fee schedule required).

Justification should clarify:

• Why these items are included

• Any special handling or operational considerations

2. Compliance Documentation Requirements

ES-8 — Proof of E-Verify Compliance Bidders must provide documentation demonstrating compliance with all applicable E-Verify employment eligibility requirements.

Justification should verify:

• Current participation status

• Procedures for ongoing compliance

ES-9 — Proof of Insurance Coverage Bidders must provide proof of insurance meeting or exceeding the following minimum amounts:

• General Liability Insurance: $1,000,000

• Workers’ Compensation Insurance: $1,000,000

• Vehicle Liability Insurance: $1,000,000

Justification must include:

• Confirmation that coverage extends to operations at all five centers

• Identification of carriers and policy limits

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• Evidence that Spalding County will be named as additional insured where required

VIII. Selection Criteria

Proposals will be evaluated based on the following criteria:

EVALUATION CRITERIA WEIGHT GIVEN

Experience of bidders related to the collection and hauling of Solid Waste 20

Amount of land lease fee provided to Spalding County 25

Value of fee schedule 25

Value of available operational hours 10

Value of the variety of items to be collected 5

Overall Suitability and fit with the needs of Spalding County 15

Please submit your proposal through sealed envelope to Mitzy Campbell at mcampbell@spaldingcounty.com by Tuesday March 03, 2026. Any questions or requests for clarification regarding this RFP should be directed in writing to Mitzy Campbell at mcampbell@spaldingcounty.com.

Spalding County reserves the right to reject any or all proposals, to waive any irregularities or informalities in the proposals received, and to negotiate with any qualified firm or firms deemed to be in the best interest of Spalding County.

Thank you for your interest in providing road assessment services for Spalding County. We look forward to receiving your proposal.

mailto:mcampbell@spaldingcounty.com mailto:mcampbell@spaldingcounty.com

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