BN_NIA_2024_App Instructions_FINAL.pdf

Basic Needs for Postsecondary Students Program

FY 2024

Discretionary Grant Program

Office of Postsecondary Education, U.S. Department of Education

Application Instructions

Follow the 5-step process to apply.

1 Review the opportunity

2 Prepare your application

3 Submit your application

4 Understand review, selection, and award

5 Review post-award requirements

Timing and Deadlines

Contact for Questions

Click on the icons on the left throughout the document to navigate to sections!

The Department of Education (Department) issued a notice inviting applications for new awards for fiscal year (FY) 2024 for the Basic Needs grant program, Assistance Listing Number 84.116N. This notice relates to the approved information collection under OMB control number 1894–0006.

Expiration Date: 01/31/27 1

Table of Contents Review the Opportunity ……………………………………………….

Purpose of Program, Eligibility, Funding Amount ……………………………………… Registration Information……………………………………………… Absolute Priorities ……………………………………………………………………...

Competitive Preference Priorities ……………………………………………………...

Invitational Priorities …………………………………………………………………… Program Requirements ..……………………………………………………………..… Definitions …………………………………………… Applicable Statute and Regulations……………………………………………………...

Prepare your Application………………………………………… Application Checklist …………………………………………………………… Standard Documents ……………………………………………………………… Budget Information……………………………………………………… ED Abstract Form ……………………………………………………………… Project Narrative Attachment Form ..………………………………………… Budget Narrative Attachment Form...…………………………………………………..

Other Attachment Form ……………………………………………………………….

Assurances and Certification …………………………………………………………...

Intergovernmental Review of Federal Programs ……………………………………….

Submit your Application………………………………………………..

Submission Instructions ……………………………………………………………… Submission of Proprietary Information ………………………………………………… Funding Restrictions …………………………………………………………………….

Accessible Format ……………………………………………………………… Procedures and Tips ………………………………………………………………… Helpful Reminders ………………………………………………………………………

Understand Review, Selection, and Award…………………… Selection Criteria ……………………………………………………………………….

Review & Selection Process ……………………………………………………… Risk Assessment and Specific Conditions……………………………………………….

Past Performance and Assurances……………………………………………………… Integrity and Performance System……………………………………………………… Tiebreakers …………………………………………………………………………….

Review Post Award Requirements…………………………………….

Award Notices ………………………………………………………………………….

Administrative and National Policy Requirements ……………………………………..

Open Licensing Requirements ………………………………………………………….

Reporting ………………………………………………………………………… Performance Measures …………………………………………………………………

Timing & Deadlines …………………………………………………….

Contact for Questions ………………………………………………...

9-11

14-15

18-20

25-26 27-29

30-32

Review the Opportunity

This section provides an overview of the funding opportunity and requirements for the program.

Purpose of Program The Basic Needs for Postsecondary Students Program provides grants to eligible institutions of higher education (IHEs), or a consortia or system of such institutions, to advance systemic and sustainable solutions to student basic needs insecurity through support programs that address the basic needs of students and to report on practices that improve outcomes for students.

The FY 2024 Basic Needs grant competition is designed to promote student success by supporting interventions and programs that holistically address the basic needs of students and reporting on those practices that improve student outcomes.

Notice Inviting Applications Please refer to the Notice Inviting Applications (NIA) published in the Federal Register for additional information, as this is the official document governing the competition.

Type of Award

Discretionary grants

Estimated Available Funds

$9,583,334

Estimated Number of Awards

Estimated Range of Awards

$500,000 - $900,000

Estimated Average Size of Award

$750,000

Maximum Award Amount

$900,000

Project Period:

Up to 36 months

Eligible Applicants

• Community colleges

• Two- and four-year public and private Historically Black Colleges and Universities

• Tribal Colleges and Universities

• Other Minority-Serving Institutions

• A consortium or system of eligible institutions

• For institutions other than community colleges, only institutions that the Department determines are eligible or which are granted a waiver may apply.

The list of institutions currently designated as eligible under titles III and V of the Higher Education Act of 1965, as amended, is available here.

Contact for Questions

Timing and Deadlines

Definitions https://www.federalregister.gov/documents/2024/06/04/2024-12169/applications-for-new-awards-basic-needs-for-postsecondary-students-program https://www2.ed.gov/about/offices/list/ope/idues/eligibility.html

Step 1 Review the Opportunity: Registration Information

Get Registered

To apply, you must first be registered in two systems - sam.gov and grants.gov. If you are already registered, make sure your registration is active and up to date.

Sam.gov

You must have an active account with sam.gov. This includes having a Unique Entity Identifier.

sam.gov registration can take several weeks. Begin that process today.

To register, go to sam.gov Entity Registration and click “Get Started.”

Click on the Entity Registration Checklist for the information you will need to register in sam.gov.

If you need help, you can call 866-606-8220 or live chat with the Federal Service Desk.

Grants.gov

You must have an active account with grants.gov.

To register, go to grants.gov and click “Register.” When ready click on “Get Registered Now” and complete required fields.

For more information or assistance, click on “Applicant Registration Page.”

Apply by August 5, 2024 Applications are due by 11:59:59 p.m. Eastern Time on August 5, 2024. The Department will not review an application received after the application due date and time. It is recommended that you submit your application at least five days in advance.

Contact for Questions

Step 1 Review the Opportunity: Program Priorities

Absolute Priorities

For FY 2024 and any subsequent year in which the Department makes awards from the list of unfunded applications from this competition, these priorities are absolute priorities. An applicant must clearly identify the specific absolute priority that the proposed project addresses.

An absolute priority (AP) is a requirement and must be met for an application to be considered. No points are assigned to APs.

The AP is the foundation for the program.

Absolute Priority 1—Strengthening Cross-Agency Coordination and Community Engagement to Advance Systemic Change.

To meet this priority, an applicant must propose a project that is designed to take a systemic evidence-based approach to improving outcomes for underserved students in one or more of the following priority areas:

1) Coordinating efforts with Federal, State, or local agencies, or community-based organizations, that support students, to address two or more of the following:

1) Food assistance

2) Housing

3) Transportation

4) Health, including physical health, mental health, and behavioral health and trauma

5) Child care

6) Technology

2) Conducting community needs and asset mapping to identify existing programs and initiatives that can be leveraged, and new programs and initiatives that need to be developed and implemented, to advance systemic change.

3) Establishing cross-agency partnerships, or community-based partnerships with local nonprofit organizations, businesses, philanthropic organizations, or others, to meet family well-being needs.

Absolute Priority 2—Promoting Equity in Student Access to Educational Resources and Opportunities

Under this priority, an applicant must demonstrate that the project will be implemented by one of the following:

1) Community colleges

2) Historically Black colleges and universities

3) Tribal Colleges and Universities

4) Minority-serving institutions

Contact for Questions Definitions

Competitive Preference Priorities

Competitive preference is given to applications that address the following priorities. Reviewers award up to an additional 10 points to an application, depending on how well the application meets one or both of these priorities.

A competitive preference priority (CPP) is optional. Applicants can earn additional points based on how well they address each CPP in their application.

Competitive Preference Priority 1- Meeting Student Social, Emotional, and Academic Needs (up to 7 points)

Projects that are designed to improve students' social, emotional, academic and career development, with a focus on underserved students through creating a positive, inclusive, and identity-safe climate at IHEs through one or both of the following activities:

1. Fostering a sense of belonging and inclusion for underserved students. (up to 3 points)

2. Implementing evidence-based practices for advancing student success for underserved students. (up to 4 points)

Competitive Preference Priority 2- Increasing Postsecondary Education Access, Affordability, Completion, and Post-Enrollment Success (up to 3 points)

Under this priority, an applicant must demonstrate a project that is designed to increase postsecondary access, affordability, completion, and success for underserved students by establishing a system of high-quality data collection and analysis, such as data on persistence, retention, completion, and post-college outcomes, for transparency, accountability, and institutional improvement. (up to 3 points)

Invitational Priorities

For FY 24 and any subsequent year in which the Department makes awards from this competition, these priorities are invitational priorities. An application that meets these invitational priorities is not given a competitive or absolute preference over other applications.

An Invitational Priority (IP) represents an area of interest for the Department of Education. Applicants are encouraged, but not required, to address the IP in the project design. Responses to IPs are not scored.

Invitational Priority 1- Leveraging Public Benefit Programs

Projects that include one or more of the following activities:

1. Establishing processes to automatically identify and conduct outreach to students who may be eligible for public benefit programs in accordance with recent Federal guidance.

2. Conducting ongoing and timely surveys and assessments of student basic needs security, including surveys of student needs conducted upon enrollment.

3. Providing referrals and case management to students to enroll in local, State, and Federal public benefit programs.

4. Coordinating and collaborating with government and community-based organizations and providing direct services such as temporary housing, secure sleeping arrangements, free or subsidized food, access to child care.

Invitational Priority 2- Developing a Campus-Wide Strategy to Address Student Mental Health Need

Under this priority, the Department is particularly interested in projects that are designed to develop a campus-wide strategy to address student mental health needs. This includes creating inclusive campuses, increasing the availability of supportive and treatment services and access to additional staff, and implementing best practices, such as auditing existing campus mental health supports for effectiveness;

identifying gaps and taking steps to tailor interventions to better meet the needs of vulnerable populations; implementing skill-training interventions; conducting routine screenings for depression, suicide risk, and anxiety; and investing in suicide means restriction.

Step 1 Review the Opportunity: Requirements

Cost Sharing or Matching This competition does not require cost sharing or matching.

Indirect Cost Rate Information This program uses an unrestricted indirect cost rate.

Administrative Cost Limitation This program does not include any program-specific limitation on administrative expenses. All administrative expenses must be reasonable and necessary and conform to Cost Principles.

Subgrantees A grantee under this competition may not award subgrants to entities to directly carry out project activities described in its application.

https://www.ecfr.gov/current/title-2/part-200/subpart-E

Step 1 Review the Opportunity: Definitions Community college means “junior or community college” as defined in Higher Education Act of 1965.

Demonstrates a rationale means a key project component included in the project’s logic model is informed by research or evaluation findings that suggest the project component is likely to improve relevant outcomes.

English learner means an individual who is an English learner as defined in the Elementary and Secondary Education Act of 1965, as amended (ESEA), or an individual who is an English language learner as defined in the Workforce Innovation and Opportunity Act.

Evidence-based means the proposed project component is supported by one or more of strong evidence, moderate evidence, or promising evidence.

Historically Black colleges and universities means colleges and universities that meet the criteria set out here.

Logic model (also referred to as a theory of action) means a framework that identifies key project components of the proposed project (i.e., the active “ingredients” that are hypothesized to be critical to achieving the relevant outcomes) and describes the theoretical and operational relationships among the key project components and relevant outcomes. In developing logic models, applicants may want to use resources such as:

the Regional Educational Laboratory Program’s (REL Pacific) Education Logic Model Application https://ies.ed.gov/ncee/edlabs/regions/pacific/pdf/REL_2014025.pdf https://ies.ed.gov/ncee/edlabs/regions/pacific/pdf/REL_2014007.pdf https://ies.ed.gov/ncee/edlabs/regions/northeast/pdf/REL_2015057.pdf

Military- or veteran-connected student means one or more of the following:

(a) A child participating in an early learning program, a student enrolled in preschool through grade 12, or a student enrolled in career and technical education or postsecondary education who has a parent or guardian who is a member of the uniformed services (as defined by 37 U.S.C. 101), in the Army, Navy, Air Force, Marine Corps, Coast Guard, Space Force, National Guard, Reserves, National Oceanic and Atmospheric Administration, or Public Health Service or is a veteran of the uniformed services with an honorable discharge (as defined by 38 U.S.C. 3311).

(b) A student who is a member of the uniformed services, a veteran of the uniformed services, or the spouse of a service member or veteran.

(c) A child participating in an early learning program, a student enrolled in preschool through grade 12, or a student enrolled in career and technical education or postsecondary education who has a parent or guardian who is a veteran of the uniformed services (as defined by 37 U.S.C. 101).

Minority-serving institution means an institution that is eligible to receive assistance under sections 316 through 320 of part A of title III, under part B of title III, or under title V of the HEA.

Project component means an activity, strategy, intervention, process, product, practice, or policy included in a project. Evidence may pertain to an individual project component or to a combination of project components (e.g., training teachers on instructional practices for English learners and follow-on coaching for these teachers).

Contact for Questions https://www.govinfo.gov/content/pkg/COMPS-765/pdf/COMPS-765.pdf https://oese.ed.gov/offices/office-of-formula-grants/school-support-and-accountability/essa-legislation-table-contents/title-viii-general-provisions/ https://oese.ed.gov/offices/office-of-formula-grants/school-support-and-accountability/essa-legislation-table-contents/title-viii-general-provisions/ https://www.federalregister.gov/documents/2016/08/19/2016-15975/workforce-innovation-and-opportunity-act https://www.ecfr.gov/current/title-34/subtitle-B/chapter-VI/part-608/subpart-A/section-608.2 https://ies.ed.gov/ncee/edlabs/regions/pacific/elm.asp https://ies.ed.gov/ncee/edlabs/regions/pacific/elm.asp https://ies.ed.gov/ncee/edlabs/regions/pacific/pdf/REL_2014025.pdf https://ies.ed.gov/ncee/edlabs/regions/pacific/pdf/REL_2014007.pdf https://ies.ed.gov/ncee/edlabs/regions/northeast/pdf/REL_2015057.pdf https://www.govinfo.gov/content/pkg/COMPS-765/pdf/COMPS-765.pdf

Step 1 Review the Opportunity: Definitions Cont.

Promising evidence means that there is evidence of the effectiveness of a key project component in improving a relevant outcome, based on a relevant finding from one of the following:

(i) A practice guide prepared by What Works Clearinghouse (WWC) reporting a “strong evidence base” or “moderate evidence base” for the corresponding practice guide recommendation;

(ii) An intervention report prepared by the WWC reporting a “positive effect” or “potentially positive effect” on a relevant outcome with no reporting of a “negative effect” or “potentially negative effect” on a relevant outcome; or

(iii) A single study assessed by the Department, as appropriate, that—

(A) Is an experimental study, a quasi-experimental design study, or a well-designed and well-implemented correlational study with statistical controls for selection bias (e.g., a study using regression methods to account for differences between a treatment group and a comparison group); and

(B) Includes at least one statistically significant and positive (i.e., favorable) effect on a relevant outcome.

Relevant outcome means the student outcome(s) or other outcomes(s) the key project component is designed to improve, consistent with the specific goals of the program.

Students with disabilities means children with disabilities as defined by Individuals with Disabilities Education Act (IDEA) or students with disabilities as defined in the Rehabilitation Act of 1973.

Tribal Colleges or Universities has the meaning ascribed to it in section 316(b)(3) of the HEA.

Underserved student means a student in postsecondary education or career and technical education, and adult learners, as appropriate) in one or more of the following subgroups:

(a) A student who is living in poverty or is served by schools with high concentrations of students living in poverty.

(b) A student of color.

(c) A student who is a member of a federally recognized Indian Tribe.

(d) An English learner.

(e) A child or student with a disability.

(f) A disconnected youth.

(g) A technologically unconnected youth.

(h) A migrant student.

(i) A student experiencing homelessness or housing insecurity.

(j) A lesbian, gay, bisexual, transgender, queer or questioning, or intersex (LGBTQI+) student.

(k) A student who is in foster care.

(l) A student without documentation of immigration status.

(m) A pregnant, parenting, or caregiving student.

(n) A student impacted by the justice system, including a formerly incarcerated student.

(o) A student who is the first in their family to attend postsecondary education.

(p) A student enrolling in or seeking to enroll in postsecondary education for the first time at the age of 20 or older.

(q) A student who is working full-time while enrolled in postsecondary education.

(r) A student who is enrolled in or is seeking to enroll in postsecondary education who is eligible for a Pell Grant.

(s) An adult student in need of improving their basic skills or an adult student with limited English proficiency.

(t) A military- or veteran- connected student.

Contact for Questions https://sites.ed.gov/idea/regs/b/a/300.8/a https://sites.ed.gov/idea/regs/b/a/300.8/a https://www.law.cornell.edu/uscode/text/29/705 https://www.govinfo.gov/content/pkg/COMPS-765/pdf/COMPS-765.pdf

Step 1 Review the Opportunity: Definitions Cont. / Applicable Statute and Regulations

What Works Clearinghouse (WWC) Handbooks (WWC Handbooks) means the standards and procedures set forth in the WWC Standards Handbook, Versions 4.0 or 4.1, and WWC Procedures Handbook, Versions 4.0 or 4.1, or in the WWC Procedures and Standards Handbook, Version 3.0 or Version 2.1 (all incorporated by reference, see §77.2). Study findings eligible for review under WWC standards can meet WWC standards without reservations, meet WWC standards with reservations, or not meet WWC standards. WWC practice guides and intervention reports include findings from systematic reviews of evidence as described in the WWC Handbooks documentations.

Note: The What Works Clearinghouse Procedures and Standards Handbook (Version 4.1), as well as the more recent What Works Clearinghouse Handbooks released in August 2022 (Version 5.0), are available here.

Program Authority: 20 U.S.C. 1138-1138d; the Explanatory Statement accompanying Division D of the Further Consolidated Appropriations Act, 2024 (Pub. L. 118-47).

Projects will be awarded and must be operated in a manner consistent with the nondiscrimination requirements contained in the Federal civil rights laws.

Applicable Regulations: (a) The Education Department General Administrative Regulations in 34 CFR parts 75, 77, 79, 82, 84, 86, 97, 98, and 99. (b) The Office of Management and Budget Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement) in 2 CFR part 180, as adopted and amended as regulations of the Department in 2 CFR part 3485. (c) The Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards in 2 CFR part 200, as adopted and amended as regulations of the Department in 2 CFR part 3474. (d) The Supplemental Priorities.

Note: The U.S. Department of Education (ED) will implement the changes included in the Office of Management and Budget (OMB) final rule, OMB Guidance for Federal Financial Assistance (https://www.federalregister.gov/documents/2024/04/22/2024-07496/guidance-for-federal-financial-assistance), formerly called, Office of Management and Budget Guidance for Grants and Agreements, which amends 2 CFR part 200, on October 1, 2024. Grant applicants who anticipate a performance period start date on or after October 1, 2024, should follow the provisions stated in the updated 2 CFR part 200, when preparing an application. For more information about these updated regulations please visit:

https://www2.ed.gov/policy/fund/guid/uniform-guidance/index.html. ED will continue to provide more resources on our webpage as they become available.

Contact for Questions https://ies.ed.gov/%E2%80%8Bncee/%E2%80%8Bwwc/%E2%80%8BHandbooks https://www.govinfo.gov/link/uscode/20/1138 https://www.congress.gov/bill/118th-congress/house-bill/2882/summary/59 https://www.ecfr.gov/current/title-34/part-75 https://www.ecfr.gov/current/title-34/part-75 https://www.ecfr.gov/current/title-34/part-77 https://www.ecfr.gov/current/title-34/part-79 https://www.ecfr.gov/current/title-34/part-82 https://www.ecfr.gov/current/title-34/part-84 https://www.ecfr.gov/current/title-34/part-86 https://www.ecfr.gov/current/title-34/part-97 https://www.ecfr.gov/current/title-34/part-98 https://www.ecfr.gov/current/title-34/part-99 https://www.ecfr.gov/current/title-2/part-180 https://www.ecfr.gov/current/title-2/part-3485 https://www.ecfr.gov/current/title-2/part-200 https://www.ecfr.gov/current/title-2/part-200 https://www.ecfr.gov/current/title-2/part-3474 https://www.federalregister.gov/documents/2024/04/22/2024-07496/guidance-for-federal-financial-assistance https://www.federalregister.gov/documents/2024/04/22/2024-07496/guidance-for-federal-financial-assistance https://www2.ed.gov/policy/fund/guid/uniform-guidance/index.html

Prepare your Application Get ready to apply:

Download the application package

You can access the application package for this program through Grants.gov.

Application Elements The application will require you to fill out several forms, which are listed and linked in grants.gov.

See below for a description of forms and sections:

1. Standard Documents Application for Federal Assistance (SF 424) ED Supplemental Information for SF 424 ED Evidence Form

2. Budget Information ED Budget Information Non-Construction Programs (ED Form 524)

3. ED Abstract Form Project Abstract

4. Project Narrative Form Application Narrative (includes responses to the Selection Criteria, Absolute

Priorities, and Competitive Preference Priorities and Invitational Priorities, if applicable)

5. Budget Narrative Attachment Form Budget Narrative

6. Other Attachments Form Narrative summaries of the qualifications of key personnel Short position descriptions for staff to be hired or determined (if applicable) References cited in the proposal narrative (if applicable) Request for confidentiality of business information (if applicable)

7. Assurances and Certifications Disclosure of Lobbying Activities (Standard Form LLL) Grants.gov Lobbying Form (ED 80-013 Form) General Education Provisions Act (GEPA) Requirements (ED GEPA 427

Form)

8. Intergovernmental Review (Executive Order 12372)

State Single Point of Contact (SPOC) List (if applicable)

Contact for Questions

Timing and Deadlines https://usdedeop-my.sharepoint.com/personal/timmesha_wilkins_ed_gov/Documents/Documents/grants.gov

Step 2 Prepare your Application: Application Checklist Part 1: Standard Documents

Application for Federal Assistance (SF 424)

For additional information on Form SF 424, please visit the following links:

https://www.grants.gov/web/grants/forms/sf-424-family.html https://apply07.grants.gov/apply/forms/instructions/SF424_4_0-V4.0- Instructions.pdf

ED Supplemental Information for SF 424

These forms require basic identifying information about the applicant.

Please provide all requested applicant information (including name, address, e-mail address and Unique Entity Identifier (UEI)). When applying electronically via Grants.gov, you will need to ensure that the UEI enter on your application is the same as the UEI your organization used when it registered with the System for Award Management.

Applicants are advised to complete the Application for Federal Assistance (Form SF 424) first. Grants.gov will automatically insert the correct CFDA and program name automatically wherever needed on other forms.

Please do not attach any narratives, supporting files, or application components to the Standard Form (SF 424). Although this form accepts attachments, the Department will only review materials/files attached in accordance with the instructions provided within this application.

Additional information is provided at the following links:

https://www2.ed.gov/fund/grant/apply/appforms/sf424instruct.pdf

ED Evidence Form

In this competition, you are asked to propose to implement a project component (or strategy) that meets the Demonstrates a Rationale standard and to design a project evaluation that could meet the Promising Evidence standard. Both elements should be addressed in the project narrative. In addition, applicants addressing the Demonstrates a Rationale selection factor under the Quality of the Project Design selection criterion should complete the Evidence Form to show how the project “Demonstrates a Rationale.” As defined in the NIA, “demonstrates a rationale” means a key project component included in the project’s logic model is informed by research or evaluation findings that suggest the project component is likely to improve relevant outcomes.. You demonstrate your rationale by creating a logic model for your project; the logic model should include a project component that is informed by research. If your project meets the demonstrates a rationale standard, then on the Evidence Form, you should mark “Demonstrates a Rationale.”

Contact for Questions https://www.grants.gov/web/grants/forms/sf-424-family.html https://apply07.grants.gov/apply/forms/instructions/SF424_4_0-V4.0-Instructions.pdf https://apply07.grants.gov/apply/forms/instructions/SF424_4_0-V4.0-Instructions.pdf

Part 2: Budget Information

ED Budget Information Non-Construction Programs (ED Form 524)

This part of your application contains information about the Federal funding you are requesting. Remember that you must provide all requested budget information for each year of the project and the total column in order to be considered for Federal funding. Specific instructions for completing the budget forms are provided within this application package.

Instructions for completing ED Form 524 Section A:

Name of Institution/Organization: Enter the name of the applicant in the space provided.

Personnel (line 1): Enter project personnel salaries and wages only. Include fees and expenses for consultants on line 6.

Fringe Benefits (line 2): The institution’s normal fringe benefits contribution may be charged to the program. Leave this line blank if fringe benefits applicable to direct salaries and wages are treated as part of the indirect cost.

Travel (line 3): Indicate the travel costs of employees and participants only. Include travel of persons such as consultants on line 6.

Equipment (line 4): Indicate the cost of tangible, non-expendable personal property that has a usefulness greater than one year and acquisition costs that are the lesser of the capitalization level established by the applicant entity for financial statement purposes or $5,000 per article.

Lower limits may be established to maintain consistency with the applicant’s policy.

Supplies (line 5): Show all tangible, expendable personal property. Direct supplies and materials differ from equipment in that they are consumable, expendable, and of a relatively low unit cost. Supplies purchased with grant funds should directly benefit the grant project and be necessary for achieving the goals of the project.

Contractual (line 6): The contractual category should include all costs specifically incurred with actions that the applicant takes in conjunction with an established internal procurement system. Include consultant fees, expenses, and travel costs in this category if the consultant’s services are obtained through a written binding agreement or contract.

Construction (line 7): Not applicable, leave blank.

Other (line 8): Indicate all direct costs not covered on lines 1-6. For example, include costs such as space rental, required fees, honoraria and travel (where a contract is not in place for services), training, and communication and printing costs. Do not include costs that are included in the indirect cost rate.

Part 2: Budget Information, Continued

ED Budget Information Non-Construction Programs (ED Form 524)

Total Direct Costs (line 9): The sum of lines 1-8.

Indirect Costs (line 10): Indicate the applicant’s approved indirect cost rate, per sections

75.560 – 75.564 of EDGAR. If an applicant does not have an approved indirect cost rate agreement with a cognizant Federal agency, the applicant must apply to the Department for a temporary indirect cost rate if it wishes to charge indirect costs to the grant. For more information, go to the Department's website at:

https://www2.ed.gov/about/offices/list/ocfo/fipao/abouticg.html. In addition, a grantee, if it is eligible, may also use De Minimis rate as provided for under 2 CFR 200.414(f).

Training Stipends (line 11): If applicable

Total Cost (line 12): This should equal to sum of lines 9-11 (total direct costs + indirect + stipends). The sum for column one, labeled Project Year 1 (a), should also be equal to item 15a on the application cover sheet (SF Form 424).

https://www2.ed.gov/about/offices/list/ocfo/fipao/abouticg.html

Part 3: ED Abstract Form

This section should be attached as a single document to the ED Abstract Form in accordance with the instructions found on Grants.gov and should be organized in the following manner and include the following parts in order to expedite the review process.

Ensure that you only attach approved file types detailed in the Federal Register NIA (PDF or Word). Also, do not upload any password-protected files to your application.

Please note that Grants.gov cannot process an application that includes two or more files that have the same name within a grant submission.

When attaching files, applicants should limit the size of their file names. Lengthy file names could result in difficulties with opening and processing your application. It is recommended your file names be less than 50 characters.

Project Abstract The project abstract should not exceed one double-spaced pages and may include a description of the following information:

• Project objectives and activities

• Proposed project outcomes

• Number of participants to be served

• Number and location of proposed

• How the absolute priorities are addressed by the project

• If applicable, which competitive preference priorities are being addressed by the project

• If applicable, which invitational priorities are being addressed by the project

Note: Project Abstracts for funded applications will be made public on ed.gov website.

Part 4: Project Narrative Attachment Form

This section should be attached as a single document to the Project Narrative Attachment Form in accordance with the instructions found on Grants.gov and should be organized in the following manner and include the following parts in order to expedite the review process.

Ensure that you only attach approved file types (PDF or Word) detailed in the Common Instructions for Applicants to Department of Education Discretionary Grant Programs, published in the Federal Register on December 7, 2022 (87 FR 75045) and available here. Also, do not upload any password-protected files to your application.

When attaching files, applicants should limit the size of their file names. Lengthy file names could result in difficulties with opening and processing your application. It is recommended that your file names be less than 50 characters.

Table of Contents The Table of Contents shows where and how the important sections of your proposal are organized and should not exceed one double-spaced page.

Application Narrative Your application narrative includes your responses to the Selection Criteria, Absolute Priorities, Competitive Preference Priorities, and Invitational Priorities, if applicable. Applicants are encouraged to limit this section of the application to no more than 50 pages and adhere to the following guidelines:

• A “page” is 8.5" x 11", on one side only, with 1" margins at the top, bottom, and both sides.

• Double space (no more than three lines per vertical inch) all text in the application narrative including titles, headings, footnotes, quotations, references, and captions, as well as all text in charts, tables, figures, and graphs.

• Use a font that is either 12 point or larger or no smaller than 10 pitch (characters per inch).

• Use one of the following fonts: Times New Roman, Courier, Courier New, or Arial.

The recommended page limit does not apply to the cover sheet; the budget section, including the narrative budget justification; the assurances and certifications; or the project abstract, the resumes, the bibliography, or the letters of support.

Selection Criteria for Application Narrative Your responses to Selection Criteria should follow the order as found here. Each criterion includes the factors that reviewers will consider in determining the extent to which an applicant meets the criterion.

Contact for Questions https://www.grants.gov/web/grants/applicants/applicant-faqs.html#forms https://www.federalregister.gov/documents/2022/12/07/2022-26554/common-instructions-for-applicants-to-department-of-education-discretionary-grant-programs

Part 5: Budget Narrative

This section should be attached as a single document to the Budget Narrative Attachment Form in accordance with the instructions found on Grants.gov. It should be organized in the following manner and include the following parts in order to expedite the review process.

Ensure that you only attach approved file types (PDF or Word) detailed in the Common Instructions for Applicants to Department of Education Discretionary Grant Programs, published in the Federal Register on December 7, 2022 (87 FR 75045) and available here.

Also, do not upload any password-protected files to your application.

When attaching files, applicants should limit the size of their file names. Lengthy file names could result in difficulties with opening and processing your application. It is recommended that your file names be less than 50 characters.

Each application must provide a Budget Narrative (which serves to meet the requirements of ED Form 524, Section C) for requested Federal funds. The Budget Narrative for requested Federal funds should provide a justification of how the money requested for each budget item will be spent.

This section requires an itemized budget breakdown for each project year and the basis for estimating the costs of personnel salaries, benefits, project staff travel, materials and supplies, consultants and subcontracts, indirect costs and any other projected expenditures. Be sure to complete an itemized budget breakdown and narrative for each year of the proposed project.

The Budget Narrative provides an opportunity for the applicant to identify the nature and amount of the proposed expenditures. The applicant should provide sufficient detail to enable reviewers and project staff to understand how requested funds will be used, how much will be expended, and the relationship between the requested funds and project activities and outcomes.

In accordance with 34 CFR 75.232, Department staff perform a cost analysis of each recommended project to ensure that costs relate to the activities and objectives of the project, are reasonable, allowable and allocable. Department staff may delete or reduce costs from the budget during this review.

Important Notes Applicants are encouraged to review the Electronic Code of Federal Regulations Uniform Guidance, Cost Principles in preparing their budget and budget narrative.

The Uniform Guidance may be found at the following link:

https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl.

Contact for Questions https://www.grants.gov/web/grants/applicants/applicant-faqs.html#forms https://www.federalregister.gov/documents/2022/12/07/2022-26554/common-instructions-for-applicants-to-department-of-education-discretionary-grant-programs https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=1&SID=367e1f94ddd42a155763f4a7fa1ee269&h=L&mc=true&n=pt34.1.75&r=PART&ty=HTML#se34.1.75_1232 https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl

Suggested Guidelines for the Budget Narrative

To facilitate the review of your Budget Narrative, it is encouraged for each applicant to include the following information for each year of the project:

1. Personnel

Provide the title and duties of each position to be compensated under this project.

Provide the salary for each position under this project.

Provide the amounts of time, such as hours or percentage of time to be expended by each position under this project.

Explain the importance of each position to the success of the project.

Provide the basis for cost estimates or computations.

2. Fringe Benefits Give the fringe benefit percentages of all personnel included under Personnel.

Provide the rate and base on which fringe benefits are calculated.

3. Travel Explain the purpose of the travel, how it relates to project success, how it aligns with the project goals and objectives and which program participants or staff will participate.

Submit an estimate for the number of trips, points of origin and destination, and purpose of travel.

Submit an itemized estimate of transportation costs for each trip.

Provide the basis for cost estimates or computations.

4. Equipment Indicate the estimated unit cost for each item to be purchased.

Identify each type of equipment.

Provide adequate justification of the need for items of equipment to be purchased.

Explain the purpose of the equipment, and how it relates to project success.

Provide the basis for cost estimates or computations.

5. Supplies Provide an itemized estimate of materials and supplies by nature of expense or general category (e.g., instructional materials, office supplies, etc.).

Explain the purpose of the supplies and how they relate to project success.

Provide the basis for cost estimates or computations.

6. Contractual Provide the purpose and relation to project success.

Describe the products to be acquired, and/or the professional services to be provided.

Provide a brief justification for the use of the contractors selected.

Identify the name(s) of the contracting party, including consultants, if available.

Provide the cost per contractor.

Provide the amount of time that the project will be working with the contractor(s).

For professional services contracts, provide the amounts of time to be devoted to the project, including the costs to be charged to this proposed grant award.

Provide a brief statement that you have followed the procedures for procurement under:

2 CFR 200.317-200.326.

Provide the basis for cost estimates or computations.

Suggested Guidelines for the Budget Narrative (continued)

7. Construction - This category is not allowed under the Basic Needs program.

8. Other List and identify items by major type or category (e.g., communications, printing, postage, equipment rental, etc.).

Provide the cost per item (printing = $500, postage = $750).

Provide the purpose for the expenditures and relation to project success.

Provide the basis for cost estimates or computations.

9. Total Direct Costs Provide the amount that is the sum of expenditures, per budget category, of lines 1-8.

10. Indirect Costs Identify indirect cost rate (if the applicant will charge indirect costs to the grant) Note: remember to provide a copy of the most recent approved indirect cost agreement in the Other Attachments form section of the application.

11. Training Stipends (if applicable) List and identify training stipends for staff and participants..

12. Total Costs Include sum of direct costs, indirect costs, and stipends.

Provide total costs for each year of the project as well as grand total cost for the entire project.

Part 6: Other Attachments Form

The Other Attachments Form in Grants.gov is used to upload the application Appendix. The Appendix supports and supplements information in other parts of the application package. Several types of information may be included.

Attach one or more documents to the Other Attachments Form in accordance with the instructions found on grants.gov. You may provide all the required information in a single document, or in multiple documents.

Ensure that you only attach the Department of Education approved file types detailed in the Common Instructions for Applicants to Department of Education Discretionary Grant Programs, published in the Federal Register on December 7, 2022 (86 FR 73264) and available here. Also, do not upload any password-protected files to your application.

Please note that Grants.gov cannot process an application that includes two or more files that have the same name within a grant submission.

When attaching files, applicants should limit the size of their file names. Lengthy file names could result in difficulties with opening and processing your application. It is recommended that your file names be less than 50 characters.

The Appendix may include the following:

Narrative summaries of the qualifications of key personnel (if applicable)

Short position descriptions for staff to be hired or determined (if applicable)

References cited in the proposal narrative (if applicable)

Request for confidentiality of business information (if applicable)

Contact for Questions https://www.grants.gov/web/grants/applicants/applicant-faqs.html#forms https://www.federalregister.gov/documents/2022/12/07/2022-26554/common-instructions-for-applicants-to-department-of-education-discretionary-grant-programs

Part 7: Assurances and Certifications

Be certain to complete all required assurances and certifications in Grants.gov and include all required information in the appropriate place on each form. The assurances and certifications required for this application are:

Disclosure of Lobbying Activities (SF LLL Form)

Refer to instructions provided at the following link:

https://apply07.grants.gov/apply/forms/instructions/SFLLL_2_ 0-V2.0-Instructions.pdf

Grants.Gov Lobbying Form – “Certification Regarding Lobbying” (ED 80-013 Form)

Refer to the instructions provided at the following link:

https://apply07.grants.gov/apply/forms/instructions/GG_Lobb yingForm-V1.1-Instructions.pdf

General Education Provisions Act (GEPA) Requirements – Section 427

Refer to the instructions provided at the following link:

https://www2.ed.gov/fund/grant/apply/appforms/gepa427.pdf

Contact for Questions https://www.grants.gov/web/grants/applicants/applicant-faqs.html#forms https://apply07.grants.gov/apply/forms/instructions/SFLLL_2_0-V2.0-Instructions.pdf https://apply07.grants.gov/apply/forms/instructions/SFLLL_2_0-V2.0-Instructions.pdf https://apply07.grants.gov/apply/forms/instructions/GG_LobbyingForm-V1.1-Instructions.pdf https://apply07.grants.gov/apply/forms/instructions/GG_LobbyingForm-V1.1-Instructions.pdf https://www2.ed.gov/fund/grant/apply/appforms/gepa427.pdf

Part 8: Intergovernmental Review of Federal Programs (Executive Order 12372)

This program falls under the rubric of Executive Order 12372 (Intergovernmental Review of Federal Programs) and the regulations in 34 CFR Part 79. One of the objectives of Executive Order 12372 is to strengthen federalism--or the distribution of responsibility between localities, states, and the Federal government--by fostering intergovernmental partnerships. This idea includes supporting processes that state or local governments have devised for coordinating and reviewing proposed Federal financial grant applications.

The process for doing this requires grant applicants to contact State Single Points of Contact (SPOC) for information on how this works. Multi-state applicants should follow procedures specific to each state.

Further information about the SPOC and the official list of entities can be found at:

https://www.whitehouse.gov/wp-content/uploads/2023/06/SPOC-list-as-of-2023.pdf.

Absent specific State review programs, applicants may submit comments directly to the Department. All recommendations and comments must be mailed or hand-delivered by the date indicated in the actual NIA to the following address:

The Secretary, EO 12372-- ALN# 84.116N U.S. Department of Education, Room 7E200 400 Maryland Avenue, SW Washington, DC 20202

Proof of mailing will be determined on the same basis as applications (see 34 CFR §75.102).

Recommendations or comments may be hand-delivered until 4:30 p.m. (Eastern Time) on the closing date indicated in the NIA.

Important note: The above address is not the same address as the one to which the applicant submits its completed applications. Do not send applications to the above address.

https://www.whitehouse.gov/wp-content/uploads/2023/06/SPOC-list-as-of-2023.pdf

Submit your Application Submission Requirements and Deadlines Submit your application by August 5, 2024 at 11:59:59 P.M. Eastern time.

Try to submit your application well before the due date, allowing time to avoid denial of your application in case errors occur and the system cannot validate it.

Submission Instructions:

Applicants are required to follow the Common Instructions for Applicants to Department of Education Discretionary Grant Programs, published in the Federal Register which contain requirements and information on how to submit an application.

Applications must be submitted electronically through Grants.gov.

Mail-in applications are not allowed unless a waiver is granted. Please refer to Submission Instructions in this document for more information.Submission of Proprietary Information:

Given the types of projects that may be proposed in applications for the Basic Needs program, your application may include business information that you consider proprietary. The Department defines “business information” and describes the process used in determining whether information in an application is proprietary here and, thus, protected from disclosure under the Freedom of Information Act . You may wish to request confidentiality of business information because successful applications are available to the public upon request.

Please designate in your application any information that you believe is exempt from disclosure. In the appropriate Appendix section of your application, under “Other Attachments Form,” please list the page number or numbers on which this information can be found. For additional information please see here.

Accessible Format: On request to the program contact person, individuals with disabilities can obtain this document and a copy of the application package in an accessible format. The Department will provide the requestor with an accessible format that may include Rich Text Format (RTF) or text format (txt), a thumb drive, an MP3 file, braille, large print, audiotape, compact disc, or other accessible format.

Contact for Questions

Timing and Deadlines http://www.federalregister.gov/%E2%80%8Bd/%E2%80%8B2022-26554 https://www.ecfr.gov/current/title-34/section-5.11 https://www.govinfo.gov/link/uscode/5/552 https://www.govinfo.gov/link/uscode/5/552 https://www.ecfr.gov/current/title-34/section-5.11#p-5.11(c)

Step 3 Submit your Application: Procedures and Tips To facilitate your use of Grants.gov, this document includes important submission procedures you need to be aware of to ensure your application is received in a timely manner and accepted by the Department.

Browser Support

The latest versions of Microsoft Internet Explorer (IE), Mozilla Firefox, Google Chrome, and Apple Safari are supported for use with Grants.gov. However, these web browsers undergo frequent changes and updates, so it is recommended that you have the latest version when using Grants.gov. Legacy versions of these web browsers may be functional, but you may experience issues. Grants.gov no longer provides support for Microsoft Internet Explorer 9 or below.

For additional information or updates, please see the Grants.gov Browser information in the Applicant FAQs:…