BlueKey RFI Final-5.28.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

REQUEST FOR INFORMATION (RFI)

Modernizing the FBI’s Intelligence and Production Process

Due Date: July 1, 2025

Attachment AS - Request for Information (RFI) Template

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DISCLAIMER:

THIS NOTICE IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL

OR QUOTE. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A

COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE

GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS

ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO

THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL

DESCRIPTION IS STRICTLY VOLUNTARY.

INTRODUCTION

Responses to this RFI may be used to formulate final requirements and/or to identify qualified manufacturers capable of meeting those requirements. The description below outlines preliminary requirements envisioned for the BlueKey Production Platform which manage

Secret-level analytic intelligence processes. The information gathered may be used to formulate acquisition strategies for competitive solicitations.

BACKGROUND

The objective of this notice is to poll the market for commercial, proprietary and nonproprietary software solutions from commercial entities for the modernization of the FBI’s intelligence production and dissemination processes on a Secret-level classified network and integrate with existing downstream services and systems.

The software solution would support the full lifecycle of intelligence production, including collaboration, drafting, associated workflow approvals, and evaluation and feedback with visual document tracking through the entire lifecycle. A preferred software can track progress – for example, how long it takes a document to go from review to approval.

Desired capabilities:

The Federal Bureau of Investigation is seeking information from manufacturers regarding the availability and capabilities of a production application that facilitates end-to-end documentation creation, collaboration, approval, dissemination, and tracking. The goal is to streamline and modernize the production lifecycle within the organization, enabling seamless collaboration, real-time editing, approval workflows, and performance metrics.

Planning – Within this step, divisions shall have the ability to:

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• Input their intended Production Plans (projects) for the upcoming fiscal year.

• Have their Production Plans searchable by other divisions and field offices.

Workspaces – Within this step, authors shall have the ability to:

• Create public or private workspaces to brainstorm and compile notes, research, and analysis.

o Workspaces can be linked to a project from the existing plan, or the author can create an ad-hoc workspace.

o Create collaboration opportunities where users can be invited into the workspace.

Drafting – Within this step, authors shall have the ability to:

• Either upload (written text, videos, image, etc.) a document, import information from their workspaces, or utilize a document editor within the application to draft a product using modular prompts that can be filtered, moved, or selected by the user based on the individual’s requirements.

• Have integrated AI-powered writing assistant that will incorporate the FBI’s writing guides and help users with grammar, spelling and punctuation.

• Generate source citations consistent with FBI sourcing policies and standards.

Review – Within this step, authors shall have the ability to:

• Dynamically identify individuals, based on office or division protocol, responsible for reviewing the product draft.

• Notify selected reviewers.

• For reviewers to provide edits and comments and then send the draft back to the author.

• Apply deadlines for review tailored by author/supervisor.

• Provide audit trails of the document.

Coordination – Within this step, authors shall have the ability to:

• Select individuals or groups responsible for providing coordination as defined by internal policy.

• Notify selected individuals and collaborate in real-time for live edits, brainstorming, and feedback.

• Provide coordinators to complete edits and comments and then send the draft back to the author.

Publication and Dissemination – Within this step, authors shall have the ability to:

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• Complete steps required to publish a product in the system of record and make it available to other downstream applications and internal-facing user interfaces.

• Have the option for a production calendar and the ability to search and filter final products.

Production Performance Metrics -- Within this step, the software solution shall:

• Provide visibility for FBI line level managers and senior executives on the status and disposition of analytic products to enable them to evaluate the time from concept to dissemination and identify timeliness and obstacles to efficiency.

o This includes customizable dashboards and product publication planning calendars, as well as metrics for documents in each stage of production.

Evaluation/Feedback – Within this step, users and customers shall have the ability to:

• View, review, and evaluate disseminated products based on both quantitative and qualitative questions.

• Control viewer permissions for submitted feedback and evaluation for offices and divisions.

• Initiate sharing of a disseminated product to a defined list of customers that includes quantitative and qualitative feedback questions for users, offices and divisions.

Readership Metrics and Visualization – Within this feature, the software solution shall have:

• Readership metrics for each product, and in aggregate, with filtering capability by such metadata as topic, producing division, timeframe, internal tagging, etc.

• Visualization feature to create charts, graphs, visuals, etc. to display metric information.

Licensing and Product Structure –

• Is your product provided via license or subscription?

• What license models exist for your product (i.e. annual license, multi-year license, perpetual license?

• Are your licensing models tied to named user, floating license, enterprise licensing?

• What is the typical cost for each of the licensing models?

CONTRACTOR QUALIFICATIONS

This RFI is open to small or large businesses for market research only to request input from potential providers of software solutions.

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The Government would like to know which firms can provide the production application for this contemplated requirement by identifying themselves and responding to this RFI. The Government requests the following information:

1. Company name and business size.

2. Provide evidence to show that your company can provide the requested services and/or products required (i.e. technical ability, personnel, and experience). Information provided shall be succinct and related to the requested information in this RFI. All submissions shall be unclassified.

3. Address whether your company has a GSA Schedule and if they are capable of providing these services on schedule. If able to provide the services on schedule, provide the schedule and SIN.

4. Any other assumptions, comments, concerns, and/or questions relating to the contemplated services.

Required Information:

Contractor Legal/DBA Name:

Address:

Point of Contact:

Telephone:

Email Address:

DUNS Number:

Cage Code:

Facility Clearance (if applicable):

Applicable NAICS Codes:

Standard Business Size:

GSA Schedule:

NASA SEWP Contract:

CONTEMPLATED REQUIREMENT

FBI's Directorate of Intelligence, Intelligence Technology Section, Services Technology Unit is issuing this Request for Information (RFI) to:

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• Gather industry information on the enclosed requirements.

• Request information on any industry changes or improvements that the FBI should consider when looking to achieve products and capabilities that meet requirements and are compatible with the commercial environment.

• Request information on potential barriers to obtaining solutions that meet objectives needed to accomplish stated requirements. The areas of interest for contemplated requirements and scenarios are addressed below.

• The government may request demonstrations regarding a manufacturers’ proposed solution based on the desired capabilities listed above.

DISCLAIMER and RESPONSES

THERE IS NO COMMITMENT BY THE GOVERNMENT TO ISSUE A SOLICITATION AS A RESULT OF

THIS RFI. THIS IS BEING ISSUED SOLEY FOR INFORMATIONAL AND PLANNING PURPOSES AND

DOES NOT CONSTITUTE A SOLICTIATION. IN ACCORDANCE WITH FAR 15.201(e), RESPONSES

TO THIS NOTICE ARE NOT OFFERS AND CANNOT BE ACCEPTED BY THE GOVERNMENT TO

FORM A BINDING CONTRACT. THIS IS NOT A REQUEST FOR PROPOSAL OR QUOTE. IT DOES

NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY

THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS

UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO

FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT.

ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS

STRICTLY VOLUNTARY.

WHAT SHOULD BE INCLUDED IN YOUR RESPONSE

1. All interested parties shall submit capability packages in response to this notice.

2. Do submit succinct, thoughtful responses to the requirements/questions listed in this

RFI.

3. Do submit comments that address the FBI's requirements, assumptions, conditions or contemplated approaches to this future acquisition.

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4. Do submit information and suggestions that may encourage new, different, or innovative approaches that would result in products, solutions, and direct savings to the

FBI.

WHAT SHOULD NOT BE INCLUDED IN YOUR RESPONSE

1. Do not submit proposals or offers.

2. Do not submit past performance information or general descriptions of corporate experience.

3. Do not submit requests to be considered for award or to be notified of a future solicitation.

4. Do not submit requests to be added to a mailing list or distribution list.

5. Do not submit questions or comments not related to this RFI.

6. Do not respond via telephone.

RFI SUBMITTAL INSTRUCTIONS:

Manufacturers shall submit by Word document a summary of software capabilities and how they address the needs above. Include screenshots of workflows and key software functions and features. All RFI questions shall be submitted via email to the Contracting Point of Contact by June 23rd, 2025, no later than 5:00 PM Eastern Time. The government has the right to not answer any questions that could provide an unfair advantage. All RFI responses shall be submitted via email no later than 5:00 PM Eastern Time, July 1, 2025, to the Contracting Point of Contact listed below.

Contracting Point of Contact: Brandon James

Email: bmjames@fbi.gov