Blue Bird Expansion Bid Package (3).pdf

FORT VALLEY UTILITY COMMISSION | ELECTRIC DEPARTMENT

Blue Bird Expansion Bid Package | Page 1

FORT VALLEY UTILITY COMMISSION

ELECTRIC DEPARTMENT

BLUE BIRD EXPANSION

LABOR-ONLY BID PACKAGE

Project Blue Bird Expansion - Electric Primary Feeder System

Owner Fort Valley Utility Commission (FVUC)

Location Fort Valley, Georgia

System 7,200 V phase-to-ground / 12.47 kV phase-to-phase, 3-phase

Bid Basis Labor only - major electrical materials furnished by FVUC

Completion

Mandatory Pre-Bid Meeting: November 2, 2026 at 10:00 A.M.

Sealed Bids Due: November 10, 2026 at 9:00 A.M.

Fort Valley Utility Commission 500 Anthoine Street

Fort Valley, Georgia 31030

Project Contact: Ray Martin | gmartin@fvutil.com | 478-550-4385

TBD by Parrish Construction and Blue Bird

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INVITATION TO BID

The Fort Valley Utility Commission (FVUC) will accept sealed bids from qualified contractors for labor associated with the construction of the electric primary feeder system serving the Blue Bird Expansion Project in Fort Valley, Georgia.

The project generally consists of construction and installation of a 7.2 kV phase-to-ground / 12.47 kV phase-to-phase, three-phase underground electric distribution system, including underground primary cable and conduit systems, pad-mounted transformers, PME switchgear, primary metering equipment, terminating cabinets, vaults, pads, grounding, terminations, testing, commissioning, and associated work as described in the Statement of Work and construction drawings.

LABOR-ONLY BID

This project shall be bid on a labor-only basis. Fort Valley Utility Commission will furnish the major electrical materials required for construction as identified in the Contract Documents. The Contractor shall furnish all labor, supervision, qualified personnel, construction equipment, tools, transportation, testing equipment, safety equipment, and other labor-related items necessary to provide a complete installation of FVUC-furnished materials.

CONTRACTOR QUALIFICATIONS

Bids will be considered only from experienced and properly licensed contractors regularly engaged in electric utility construction of similar type and magnitude. All work shall comply with the applicable ECG Construction Assembly Specifications for 12.5/7.2 kV Distribution Systems, FVUC standards and specifications, approved project drawings, manufacturer requirements, NESC, OSHA, Georgia 811, and applicable federal, state, and local requirements.

BID DOCUMENTS

The Statement of Work and applicable construction drawings are included with or incorporated into the bid package.

Additional copies may be obtained from the Fort Valley Utility Commission Administrative Office, 500 Anthoine Street, Fort Valley, Georgia 31030. Contact Ray Martin at gmartin@fvutil.com or 478-550-4385.

MANDATORY PRE-BID MEETING

Monday, November 2, 2026 at 10:00 A.M.

Fort Valley Utility Commission Meeting Room 500 Anthoine Street, Fort Valley, Georgia 31030

Contractors intending to submit a bid shall attend the mandatory pre-bid meeting.

BID SUBMISSION

Sealed bids will be received at the Fort Valley Utility Commission Administrative Office, 500 Anthoine Street, Fort Valley, Georgia 31030 until 9:00 A.M. on November 10, 2026.

Bid envelopes shall be sealed and clearly marked: "SEALED BID - BLUE BIRD EXPANSION". No bid may be altered, withdrawn, or resubmitted after the scheduled closing time for receipt of bids except as permitted by applicable law and the Contract Documents.

BID OPENING

Bids will be opened on November 12, 2026 at the Fort Valley Utility Commission Administrative Office, 500 Anthoine Street, Fort Valley, Georgia 31030. The exact bid-opening time is to be specified by FVUC before issuance.

BONDING AND INSURANCE

Upon successful bid notification, the contractor will be asked to provide proof of insurance and evidence of a 5% bond. Prior to execution of a contract, a Contract Performance Bond and a Payment Bond, each equal to 100% of the contract amount, per section, must be provided by the successful bidder by a surety company qualified to do business in the State of Georgia and satisfactory to the Fort Valley Utility Commission.

RESERVATION OF RIGHTS

The Fort Valley Utility Commission reserves the right to reject any and all bids in total or in part and/or waive defects in bids.

The project completion date shall be TBD by Parrish Construction and Blue Bird.

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BLUE BIRD EXPANSION

LABOR-ONLY CONTRACTOR STATEMENT OF WORK

Owner Fort Valley Utility Commission (FVUC)

Project Blue Bird Expansion

System 7,200 V phase-to-ground / 12.47 kV phase-to-phase, 3-phase primary

Bid Basis Labor only - major electrical materials furnished by FVUC

1. PROJECT OVERVIEW AND PURPOSE

Fort Valley Utility Commission (FVUC) is soliciting labor-only bids for construction of the underground electric primary distribution system serving the Blue Bird Expansion project in Fort Valley, Georgia. The work begins at the designated station exit/interface point and extends through the proposed underground primary system to the switchgear, primary metering equipment, terminating cabinets, and proposed transformer locations shown on the approved construction drawings.

The distribution system is nominal 7,200 volts phase-to-ground (12.47 kV phase-to-phase), three-phase. The intent of this Statement of Work is to define the Contractor's labor, equipment, installation, safety, switching, testing, restoration, and closeout responsibilities.

2. CONTRACT DOCUMENTS AND GOVERNING STANDARDS

All work shall be completed in accordance with the current Electric Cities of Georgia (ECG) Construction Assembly Specifications for 12.5/7.2 kV Distribution Systems, applicable FVUC construction standards and specifications, the approved Blue Bird Expansion construction drawings, this Statement of Work, approved written addenda or clarifications, and applicable equipment manufacturer's instructions.

The ECG specifications, FVUC specifications, approved drawings, and this Statement of Work are collectively considered Contract Documents whether or not every applicable assembly or requirement is reproduced on the drawings.

The Contractor shall review the Contract Documents and field conditions before bidding and before beginning work. If a conflict or discrepancy is found between the drawings, ECG specifications, FVUC specifications, manufacturer requirements, or field conditions, the Contractor shall stop work on the affected portion and obtain written direction from FVUC before proceeding. Unauthorized field modifications or substitutions are not permitted.

All work shall also comply with applicable NESC, OSHA, Georgia 811, federal, state, and local requirements.

3. PROJECT SCOPE - CONTRACTOR LABOR

The Contractor shall furnish all labor, supervision, qualified personnel, construction equipment, tools, transportation, testing equipment, safety equipment, and incidental labor-related items necessary to provide a complete installation of FVUC-furnished materials. Work includes, but is not limited to:

• Layout, trenching, excavation, backfill, compaction, and restoration required for the electrical work.

• Installation of all underground primary conduit, sweeps, risers, pull rope/mule tape, and associated duct work shown on the drawings.

• Proofing and mandreling of conduit before cable installation.

• Installation and pulling of all underground primary cable from the station exit/interface point through the complete proposed system.

• Setting, assembly, grounding, termination, and preparation for service of all pad-mounted transformers.

• Setting, assembly, grounding, termination, and preparation for service of all PME switchgear and underground terminating cabinets.

• Installation of primary metering cubicles, vault-related electrical work, utility metering components, and associated primary terminations within the project scope.

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• Installation of primary elbows, T-bodies, inserts, arresters, connectors, grounds, bonding components, cable accessories, and terminations.

• Maintaining correct phase identification and system phasing at all tie points, switchgear, metering equipment, terminating cabinets, and transformers.

• Coordination and performance of required switching in accordance with approved FVUC switching orders.

• Testing, commissioning, voltage verification, and phase-rotation verification at each transformer.

• Daily cleanup, final site restoration, and preparation of field-marked as-built information.

Any labor activity reasonably required by the Contract Documents to provide a complete and operable installation shall be included in the Contractor's bid unless specifically excluded in writing.

4. FVUC-FURNISHED MATERIALS

This project shall be bid on a labor-only basis. Unless specifically identified otherwise in the bid documents, FVUC will furnish the major electrical materials required for construction, including primary cable, conduit and sweeps, transformers, switchgear, terminating cabinets, primary metering equipment, primary termination components, and utility-specific grounding materials.

The Contractor shall be responsible for receiving, unloading as directed, handling, protecting, storing, and installing FVUC-furnished materials after release to the Contractor. Damaged, missing, or incorrect materials shall be reported to FVUC before installation. Retired FVUC materials shall be returned to the location designated by FVUC unless otherwise directed.

The Contractor shall clearly identify with the bid any consumables, miscellaneous construction materials, or supplies assumed to be Contractor-furnished.

5. UNDERGROUND CONDUIT, EXCAVATION, AND PRIMARY CABLE

The Contractor shall install conduit, trench systems, and underground primary cable in accordance with the approved drawings and applicable ECG and FVUC specifications. The Contractor shall maintain required cover, separation, bend radius, pulling radius, pulling tension, sidewall pressure, grounding, and cable-handling requirements.

The Contractor shall obtain and maintain all required Georgia 811 utility locate notifications before excavation. Existing underground facilities, whether public or private, shall be verified before digging. The Contractor shall be responsible for damage resulting from its excavation or construction operations.

Open trenches and excavations shall be protected at all times. Trenches shall be backfilled and compacted to prevent settlement and shall not be left in a condition that creates a hazard to workers, facility personnel, or the public.

6. EQUIPMENT, VAULT, PAD, AND SLEEVE INSTALLATION

The Contractor shall provide all labor, supervision, tools, and equipment required for the complete installation of all equipment and associated structures shown on the approved construction drawings and required by applicable ECG and FVUC specifications. The Contractor's responsibilities include, but are not limited to:

• Primary Metering Cubicles and Vaults - Install and set all primary metering cubicles and associated vaults, including conduit entrances, grounding, primary cable terminations, metering components, and accessories required for a complete installation.

• PME Switchgear and Vaults - Install and set all PME switchgear and associated vaults, including grounding, conduit entrances, cable terminations, elbows, T-bodies, arresters, inserts, and associated accessories.

• Pad-Mounted Transformers and Transformer Pads - Install and set all transformer pads and pad-mounted transformers. Verify pad elevation, orientation, conduit placement, clearances, grounding, transformer alignment, and accessibility before setting the transformer.

• Underground Terminating Cabinets and Sleeves - Install all terminating cabinets and associated sleeves, conduit entrances, grounding, cable supports, terminations, and accessories required by the drawings and applicable ECG/FVUC specifications.

• Install all grounding electrodes, grounding conductors, bonding, cable accessories, connectors, terminations, and miscellaneous components associated with the above installations.

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• Coordinate excavation, grading, placement, elevation, and orientation of all vaults, pads, sleeves, and equipment with existing and proposed site conditions.

• Verify all conduit locations, quantities, sizes, elevations, and stub-up locations before vaults, pads, sleeves, or equipment are permanently installed.

• Protect all conduit entrances from concrete, dirt, water, and construction debris during installation.

• Ensure vaults, pads, sleeves, and equipment are installed level, properly supported, and at the required finished grade in accordance with the construction drawings and ECG/FVUC specifications.

• Maintain required working clearances and equipment access for future FVUC operation and maintenance.

The Contractor shall verify that each vault, pad, sleeve, and associated conduit arrangement is compatible with the equipment being installed prior to placement or setting of equipment. Any discrepancy shall be reported to FVUC before proceeding. All installations shall conform to the applicable ECG Construction Assembly Specifications for 12.5/7.2 kV Distribution Systems, FVUC specifications, approved project drawings, and manufacturer requirements.

7. SWITCHING, SUBSTATION ACCESS, OUTAGES, AND SYSTEM CONTROL

The Contractor shall be responsible for coordinating and performing all switching necessary to safely complete the work.

FVUC and MEAG I.T.S. shall be notified and involved as required for any switching, entry into substations, or work performed within or affecting substation facilities.

All personnel entering or performing work within an FVUC/MEAG substation shall comply with all applicable FVUC and MEAG I.T.S. policies, procedures, training requirements, safety requirements, switching requirements, and access requirements in effect at the time the work is performed.

All substation switching shall be performed by properly qualified and authorized personnel meeting applicable MEAG I.T.S.

and FVUC requirements. The Contractor shall be responsible for confirming that its personnel have the required qualifications and training before entering or performing work within a substation.

Switching orders shall be developed and coordinated with FVUC and MEAG I.T.S., as applicable. All switching orders shall be submitted for review and approval in accordance with FVUC and MEAG I.T.S. procedures prior to the scheduled switching operation. Required notification and review periods shall be observed.

The Contractor shall participate in all required pre-job and switching briefings and shall positively verify equipment identification, system configuration, clearances, grounds, and operating position before performing work.

No existing FVUC or MEAG facility shall be energized, de-energized, opened, closed, grounded, operated, entered, or otherwise affected without the required authorization and coordination with FVUC and MEAG I.T.S.

When work is performed within a substation or on MEAG-controlled property or equipment, the Contractor shall follow current MEAG I.T.S. requirements and procedures, including applicable requirements for substation access and authorization;

personnel training and qualifications; switching orders and authorization; clearance, tagging, grounding, and lockout/tagout;

minimum approach distances; PPE and arc-flash protection; job briefings and communication; work around energized equipment; emergency notification and response; and vehicle, equipment, excavation, and material-handling activities within the substation.

If there is any question concerning substation access, switching authority, equipment ownership, operating responsibility, or the applicable procedure, work shall not proceed until FVUC and MEAG I.T.S. have provided direction.

8. PHASING, VOLTAGE, ROTATION, TESTING, AND COMMISSIONING

The Contractor shall be responsible for maintaining correct phasing throughout the project and at all tie points. Prior to release of each transformer for service, the Contractor shall physically verify and document:

• Correct primary phasing and phase identification.

• Correct transformer connections and tap settings.

• Complete grounding and bonding.

• Correct secondary phase-to-phase and phase-to-neutral voltage.

• Correct phase rotation.

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• Correct switchgear configuration and designated normal-open points.

For 277/480 V transformer locations, the Contractor shall verify approximately 480 volts phase-to-phase and 277 volts phase-to-neutral. Incorrect voltage, phasing, or rotation shall be corrected before customer equipment is connected or released for operation.

The Contractor shall provide qualified personnel and properly rated test equipment for commissioning. FVUC inspection or participation in energization does not relieve the Contractor of responsibility for correct installation, phasing, voltage, rotation, workmanship, or testing.

9. SAFETY REQUIREMENTS

The Contractor shall be solely responsible for the safety of its employees, subcontractors, equipment, construction methods, and work areas, and shall exercise the safety practices customary to the electric utility industry to protect workers, FVUC facilities, the Owner's facilities, and the public.

• Comply with applicable OSHA, NESC, ECG, FVUC, and manufacturer safety requirements.

• Use qualified electrical workers for medium-voltage construction, terminations, testing, grounding, and switching.

• Conduct documented job briefings before work begins and whenever job conditions or switching conditions change.

• Maintain required minimum approach distances and provide appropriate arc-rated PPE, voltage-rated gloves, insulated tools, and test equipment.

• Maintain and enforce an approved lockout/tagout and clearance procedure.

• Treat conductors and equipment as energized until isolated, tested for absence of voltage, and grounded where required.

• Account for possible backfeed from alternate sources, transformers, generators, or customer-owned generation.

• Provide required trench protection, safe access/egress, barricades, traffic control, and public protection.

• Secure open transformers, switchgear, cabinets, and energized work areas against unauthorized access.

• Immediately stop work and notify FVUC when an unsafe or unexpected electrical or field condition is encountered.

10. HOUSEKEEPING, RESTORATION, AND DAMAGE

The Contractor shall clean work areas at the end of each workday. Scrap, trash, packaging, excess material, and other debris generated by the Contractor shall be removed or secured so that the work area does not create a hazard.

At project completion, areas disturbed by the Contractor - including lawns, pavement, roads, walks, curbs, and similar improvements - shall be restored to a condition equal to that existing before work began, unless otherwise directed by FVUC.

Damage caused by the Contractor shall be repaired or replaced at the Contractor's expense.

11. AS-BUILTS AND PROJECT CLOSEOUT

The Contractor shall maintain field-marked drawings showing significant changes to conduit routing, cable routing, equipment locations, phasing, tie points, normal-open points, and other field conditions necessary for FVUC to prepare final as-built records.

The work will be considered complete only after all facilities within the Contractor's scope are installed in accordance with the Contract Documents; required terminations, grounding, testing, voltage and rotation verification are complete; switching configuration is established; punch-list items are corrected; field-marked as-built information is delivered; and the site is cleaned and restored.

Energization of any portion of the system does not constitute final acceptance of the Contractor's work.

12. BASIS OF BID AND CONTRACTOR QUALIFICATIONS

The bid shall include all labor, supervision, mobilization/demobilization, construction equipment, excavation equipment, cable-pulling equipment, lifting/setting equipment, testing equipment, safety equipment and PPE, transportation, cleanup, overhead, profit, and other labor-related costs necessary to complete the work.

Bids shall be submitted by experienced and properly licensed contractors regularly engaged in electric utility construction of similar type and magnitude. The Contractor shall clearly identify all exclusions, assumptions, qualifications, and items expected to be furnished by FVUC.

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Bonding, insurance, schedule, bid-submittal requirements, and other commercial terms shall be as stated in the Invitation to Bid and other bid documents issued by FVUC.

13. CONTRACTOR ACKNOWLEDGMENT

By submitting a bid, the Contractor acknowledges that it has reviewed the Contract Documents, understands the labor-only nature of the work, and has included the labor and equipment necessary to complete the project in accordance with ECG and FVUC requirements.

Contractor: _______________________________________________

Authorized Representative: _________________________________

Date: ____________________