Blood Bank SS IHS1527367.pdf

SOURCES SOUGHT NOTICE — BUY INDIAN ACT

Lawton Indian Hospital · Notice ID IHS1527367

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations.

Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, the Indian Health Service (IHS) must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable.

The Government is seeking to identify Indian Small Business Economic Enterprises (ISBEEs) capable of performing the below Indian Health Service (IHS) requirement for Blood and Blood Products BPA. Any vendor responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise Representation Form (attached).

Instructions for submission are outlined below.

Indian Small Business Economic Enterprises (ISBEEs) and other small business are highly encouraged to respond to this notice. However, firms should understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required. Responses must directly demonstrate the company's capability, experience, and ability to The primary purpose of this contract is to procure blood products & needed supplies from a Contractor who can provide all products as needed for the Blood Bank area of the Lawton Indian Hospital. The place of performance is Lawton Indian Hospital, 1515 NE Lawrie Tatum Rd, Lawton, OK 73507.

Applicable NAICS Code: 621991 — Blood and Organ Banks (small business size standard:

$40.0 million). Product Service Code (PSC): 6640.

The Government requests interested parties submit a written response to this notice, which includes:

a. Company Name.

b. Company socioeconomic status.

c. Company System for Award Management (SAM) Unique Entity Identifier (UEI) number.

d. Company point of contact, mailing address, telephone number(s), and website address.

e. Name, telephone number, and e-mail address of a company point of contact who has the authority and knowledge to clarify responses with Government representatives.

f. CAGE Code.

g. Tax ID.

h. Date submitted.

i. Applicable company GSA Schedule number or other available procurement vehicle.

j. Company's System for Award Management (SAM) registration status. All respondents must register in SAM at https://www.sam.gov/.

k. Buy Indian Act Indian Economic Enterprise Representation Form (attached).

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract. Any information provided by industry to the Government as a result of this sources sought synopsis is strictly voluntary. Responses will not be returned. No entitlements to payment of direct or indirect costs or charges to the Government will arise as a result of contractor submission of responses, or the Government's use of such information or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published on a Government Point of Entry (GPE). However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

How to respond: Please include the notice IHS1527367 in the subject line. Responses must be submitted via email to the Contract Specialist, Audrey Yackeyonny at audrey.yackeyonny@ihs.gov no later than 1:00 PM CST on August 14, 2026.

Capability statements will not be returned and will not be accepted after the due date. The maximum number of pages for this submission is 5 pages.

Attachments:

1. Buy Indian Act Indian Economic Enterprise Representation Form

2. Statement of Work (SOW)

Department of Health and Human Services Indian Health Service

Lawton Indian Hospital

Statement of Work (SOW) Oklahoma Blood Institute Products BPA

1. PURPOSE OF THE PROJECT

The Lawton Indian Hospital, Indian Health Services has a requirement for blood products and needed supplies in order to ensure that the Blood Bank area of the Lawton Indian Hospital Laboratory remains operational and capable of providing accurate and timely results to medical providers.

The primary purpose of this contract is to procure blood products & needed supplies from a Contractor who can provide all products as needed for the Blood Bank area of the Lawton Indian Hospital.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall provide:

1. Blood products & supplies to include, but not limited to, the following:

ABO/RH

Direct Antiglobulin Antibody Identification Antibody Identification Antibody Identification Additional Red Cell Panel Compatibility Test CMV Testing Fetal Hemoglobin Screen Leukofiltered Red Cells Leukofiltered RBC-IRR

AFPP 2 & 3

Frozen Plasma, 24 Hr Cryoprecipitate Pooled Plateletpheresis Plateletpheresis-IRR EXT of DNA for Red Cell FYA Antigen Type FYB Antigen Type JKA Antigen Type JKB Antigen Type K Antigen Type Antibody Screen Antibody Identification Antibody Titer After Hours Call-In

DDT

DTT Treatment of RBC Fetal Hemoglobin Stain

Blood Component Preparation LEA Antigen Type LEB Antigen Type Marketing Credit Program M Antigen Type N Antigen Type S Antigen Type S Antigen Type P1 Antigen Type C Antigen Type E Antigen Type C Antigen Type E Antigen Type RBC Molecular Typing

2. Professional Immunohematology Clinical Laboratory testing to include: Antibody Identification (including ABO/Rh including type discrepancies, Antibody Screens, Antibody Titers, Comprehensive Direct Antibody Tests, Eluates, Warm Auto Absorptions, Fetal Hemoglobin Screens, Fetal Hemoglobin Stains & Red Cell Panels).

3. Unit screening for particular antigens.

4. Antigen typing.

5. Compatibility testing with a turnaround time of 4 hours for non-routine & not to exceed 8 hours for routine or unusual blood requirements.

6. Products in a timely fashion as documented in standing order.

3. PERIOD OF PERFORMANCE

February 24, 2023 – February 23, 2028

4. LEVEL OF EFFORT

4.1. The contractor shall provide:

1. Blood Product verbal orders shall be accepted over the telephone when required due to extenuating circumstances or in emergency situations.

2. Report for immunohematology testing within 6 hours of receipt of sample unless, in rare occasions, the testing requires a longer time for completion. Vendor shall notify Blood Bank Technologist when report is generated or if testing requires a longer time for completion.

3. Schedule of standing order deliveries & exchange out dates. Change-outs shall occur on a schedule that allows for returned units to be credited to the Government’s account.

4. Maintenance of inventory levels sufficient to meet the needs of Lawton Indian Hospital patient care.

5. Typed report by scheduled pickup delivery visit or by mail within 2 business days of testing.

6. Consultation services on an as needed basis as determined by the Blood Bank Medical Technologist.

7. Available contact person 24 hours a day, 7 days a week.

8. Routine deliveries & pickups as needed for immunohematology workups or blood product orders as needed.

9. Any special transport containers for preservation of blood products & specimens during transport.

10. Report of any lost, missing or damaged specimens.

11. STAT pickup & delivery services with a response time of one hour plus delivery time

12. Red Cell Special Requests with required response time:

a. Leukocyte Reduced: Standard for all patients, 2-4 hours

b. Antigen Negative Units for positive antibody screens performed by contractor in Tulsa, 4-6 hours, depending on difficulty of identifying compatible or least incompatible units

c. CMV Negative & Irradiated: Physician request only, prepared & transported by contractor in Tulsa, 3-4 hours, depending on availability

d. Red Cell modification (split unit, washed): prepared & transported by vendor in Tulsa, 3-6 hours

e. Delivery times for vendor: Routine = 4 hours plus delivery time; ASAP = 2 hours plus delivery time

f. Sickle Cell Negative Units: prepared & transported by vendor in Tulsa, 2-4 hours

13. Antibody Identifications with required response times:

a. Workup: 4-6 hours; time may be extended if more than one antibody is present

b. Warm or cold antibodies on a new patient: 3-5 hours; on previously worked up patients: 2-3 hours

c. HTLA like antibodies: 8 hours STAT, require special techniques

d. Comprehensive DAT Orders: 30-45 minutes STAT- 8 hours but will do as soon as possible after specimen arrive in Reference Lab.

e. Antibody Titers: Routine 24-48 hours. If products needed, call Reference Lab.

f. Antigen typing: STAT AG Negative unit can be 4-6 hours, dependent upon testing that has to be done.

g. Antigen typing/phenotyping: 30minutes STAT 8 hours (30 minutes does cover prep, incubation times, and reports.)

h. Compatibility match: 30 minutes STAT for additional units, specimen at the Ref Lab – 4-6 hours but staff will get the testing completed as soon as possible if patient is in the OR, it is an emergency, etc.

i. AHG Cross-Matches only: 1 hour, time limit can be adjusted based on how many units are requested and compatibility of units. STAT 4-6 hours if sample is in Ref Lab. Staff will get testing completed as soon as possible if its an emergency, OR, etc.

5. SPECIAL REQUIREMENTS

5.1. Contractor shall be able to provide all listed blood products & supplies. Blood Product verbal orders shall be accepted over the telephone when required due to extenuating circumstances or in emergency situations.

5.2. Contractor shall be able to meet all requirements listed under the Level of Effort.

5.3. In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor’s pass upon arrival for services from Facilities Management.

5.4. The US PHS Lawton Indian Hospital is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service.

5.5. Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises.

These regulations include but are not limited to, escort by Lawton Indian Hospital official, presenting valid identification, smoking restriction and any safety procedures.

5.6. The contractor shall not disclose or cause to disseminate any information concerning operations of Lawton Indian Hospital. Such action(s) could result in violation of the contract and possible legal actions.

5.6.1. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

5.7. Termination Amortization Schedule: A termination amortization schedule shall be included as an attachment of the awarded contract. If the Government does not exercise any of the options listed in the price / cost schedule, the Government’s not exercising the options will have the same effect as if the Government terminated for convenience. All remedies afforded to contractor in regards to a termination for convenience shall be available to the contractor.

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1. Delivery: The contractor will coordinate the deliveries & pickups with the designated government employee. Routine standing order inventory change-outs will only be scheduled and performed between the hours of 8:00 AM & 4:00PM, Monday-Friday, excluding Federal Holidays and weekends. The government will provide the contractor with dock access and building access for this sole purpose.

6.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or pickups. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

6.3. Contractor’s Phone Numbers: The contractor shall provide a telephone number for calls, which must be answered 24-hours-a-day, 7-days-a-week. Blood Product verbal orders shall be accepted over the telephone when required due to extenuating circumstances or in emergency situations.

6.4. Personnel Qualifications:

N/A.

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1. The Government shall supply orders for supplies & products and payment on validated invoices.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

8.1. Required supplies & products as listed above.

DEPARTMENT OF HEALTH & HUMAN SERVICES

Office of Management Services Division of Acquisition Policy (DAP)

5600 Fishers Lane Rockville, MD 20857

INDIAN HEALTH SERVICE

BUY INDIAN ACT

INDIAN ECONOMIC ENTERPRISE

REPRESENTATION FORM

SOLICITATION/SOURCES SOUGHT/RFI #: _________________________________________________

PROJECT TITLE: ________________________________________________________

DATE: ___________________________________________________________________

In accordance with 25 U.S.C. 47 the Buy Indian Act, the signature below constitutes self-certification that the Offeror meets the definition of an “Indian Economic Enterprise” (HHSAR 326.601) in response to this Sources Sought Notice, Request for Information (RFI) or Solicitation and resultant contract.

The enterprise must meet the definition of “Indian Economic Enterprise” throughout the following time periods:

(1) At the time an offer is made in response to this solicitation;

(2) At the time of contract award; and

(3) During the full term of the contract performance period. At any point during these periods, if the Contractor no longer meets the eligibility requirements, the contractor must provide immediate written notification to the Contracting Officer.

Individual Contracting Officers may require documentation of eligibility before awarding a set-aside or sole source contracts under the Buy Indian Act and awards may be subject to protest if the eligibility of the successful Offeror is in question. In addition to the self-certification requirements, successful Offerors must also be registered with the System of Award Management (SAM).

Any false or misleading information submitted by an enterprise when submitting an offer in consideration of an award set-aside under the authority of the Buy Indian Act is a violation of the law and punishable under 18 U.S.C. 1001.

False claims submitted as part of contract performance are subject to the penalties enumerated in 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287.

REPRESENTATION

The Offeror represents as part of its offer that it does _____, does not _____ meet the definition of an “Indian Economic Enterprise” with “Indian Ownership” under the authority of the Buy Indian Act.

Name of the 51% owner of IEE Firm

Certifying Signature

Print Name

Name of Federally Recognized Tribal Entity

Business Name

UEI Number

Sources Sought Notice — Buy Indian Act