Bldg 679 and 1409 Wall and Soffit Site Visit Info.pdf
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- Solicitation number
- FA330025RFP0589
About this file
This document is a Request for Quote (RFQ) for wall and soffit repair at Buildings 679 and 1409 at Maxwell Air Force Base in Alabama. The solicitation requires offerors to submit a detailed estimate package by 12:00 PM CST on 22 August 2025, including a dated quote on company letterhead, manufacturer's warranty (minimum 10-year coverage), and a Project Milestone Plan (PMP) for HVAC replacement. A mandatory site visit is scheduled for 06 August 2025 at 8:30 AM CDT, with strict requirements for attendee registration, including providing driver's license, vehicle insurance, and registration details.
The government will evaluate submissions on a pass/fail basis, focusing on technical acceptability and manufacturer specifications. Offerors must hold their pricing firm for 30 calendar days and submit responses via email to both the Contract Specialist and Contracting Officer. The solicitation is issued by the Department of the Air Force Air Education and Training Command (42 FSS/FSVL) and involves furnishing labor, equipment, and materials for building repairs in strict accordance with specifications and applicable drawings.
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Text version
Building 679 & 1409 Wall & Soffit Repair
Estimate Preparation Instructions & Basis for Award
42 FSS/FSVL
QUOTATION PREPARATION INSTRUCTIONS
1. To ensure timely and equitable evaluation of estimates, offerors must comply with instructions contained herein. Failure to do so may result in an offer being determined non-responsive and ineligible for award. Estimates must be complete, self-sufficient, and respond directly to the requirements of this RFQ. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.
2. Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers.
3. SITE VISIT: A site visit is scheduled for the Buildings 679 and 1409 Wall and Soffit Repair requirement on Wednesday, 06 August 2025, at 9:00 AM Central Daylight Time (CDT). Offerors should be at the Maxwell Blvd Gate, Visitor’s Center at Maxwell AFB, AL at 8:30 AM CDT to receive a visitor’s pass. Please provide a list of all attendees and ensure they have their driver’s license, proof of vehicle insurance, and vehicle registration. All attendees’ names will need to be submitted by Monday, 04 August 2025, at 4:15 PM CDT. In addition to the attendees name (as reflected on their driver’s license), include title and a telephone number for each individual. Submit the requested information to Contract Specialist, Jaeden Alvarez at jaeden.alvarez.2@us.af.mil. Offerors are encouraged to visit the site and take steps as may be reasonably necessary to ascertain the nature and location of work and the general and local conditions that can affect the work or cost thereof. Failure to do so will not relieve offerors from the responsibility for estimating properly the difficulty or cost of successfully performing the work. The Government will assume no responsibility for any understanding or representation concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in this request for estimates, the specification, or related documents. All pertinent questions shall be submitted by e-mail 08 August 2025 at 12:00 PM CDT.
4. THE OFFEROR’S Estimate PACKAGE SHALL INCLUDE THE FOLLOWING:
The offeror must submit dated quote on company letterhead with unit prices and extended prices in response to this solicitation.
a. Warranty: The offeror shall provide a copy of the manufacturer’s warranty in which the Manufacturer warrants products provided by the manufacturers against defects of material and workmanship under normal use and service for a minimum of 10 years from the date of installation completion as required by the SOR, paragraph 5.0.
b. Project Milestone Plan (PMP): The offeror shall provide a PMP that establishes a timeline from issuance of the contract through the installation of the new split A/C heat pumps and removal/disposal of the old coil units, old thermostats, grills, and molding. The Project Milestone Plan will be incorporated into the contract. The exact format and content of the PMP is at the offeror’s discretion, but it shall be expressed in terms of “days after contract” and include, at a minimum, a timeline for: HVAC Replacement
Description Days after Contract Product Delivery
Product Installation
Total # of Days to Contract Completion
5. Responses to this notice shall be provided in writing via email to both the Contract Specialist, Jaeden Alvarez at jaeden.alvarez.2@us.af.mil and the Contracting Officer, Eldrae Perdue at eldrae.perdue@us.af.mil. All responses shall be received NLT 12:00pm CST on 22 August 2025. Email is the preferred method.
BASIS FOR AWARD
1. Technical Acceptability: The Government shall evaluate each offeror’s estimate, as it pertains to the following subfactor, on a pass/fail basis, by assigning ratings of Acceptable (clearly meets minimum requirements) or Unacceptable (does not clearly meet minimum requirements).
Manufacturer Specifications: The offeror provided an estimate in line with the Specifications Sheet
ATTACHMENT:
Attachment #1 – Specifications Sheet
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