Blake Street RPR RFQ No. 133-2025.pdf

ADVERTISEMENT FOR REQUESTS FOR

QUALIFICATIONS (RFQ) No. 133-2025 0FOR

RESIDENT PROJECT REPRESENTATIVE SERVICES

CITY OF WRAY, COLORADO

BLAKE STREET BRIDGE REPLACEMENT PROJECT

Receipt of Proposals

Notice is hereby given that proposals will be received by the Project’s Owner, City of Wray, until 2:00 p.m. on Friday, May 12, 2025, at which time they will be privately opened. Proposals submitted will be evaluated by the City of Wray to select a resident project representative (RPR) to provide services during the construction of the City of Wray Blake Street Bridge Replacement (Project). This project includes the replacement of the Blake Street Bridge over of the Republican River in Wray, CO. The project is partially funded by CDOT Off-System Bridge Funding, and is CDOT Project No. DROM332-036, Sub-Account 23493.

The City of Wray has partnered with BidNet as part of the Rocky Mountain E-Purchasing System to post bid opportunities. As a vendor, you can register with the Rocky Mountain E-Purchasing System and see all available bids and opportunities. By selecting automatic bid notification, your company will receive emails when the City of

Wray releases a bid opportunity that matches your company's interests.

Proposals submitted in response to the Request for Qualifications (RFQ) document prepared by the City of Wray dated April 9, 2025, shall be submitted electronically at www.bidnetdirect.com//cityofwray no later than 2:00 p.m.

on Friday, May 2, 2025 to be considered in the selection of the RPR services solicited herein.

Schedule

The following Project timelines are approximate and may be changed by the City:

RPR Request for Proposals Issue Date April 9, 2025 First Publication of RFP Notice April 16, 2025 Deadline to submit Request for Clarification April 25, 2025, 2:00 p.m.

Deadline for RPR proposal (electronic submittal): May, 2, 2025 Proposal bid opening: May 2, 2025 Notice of Award: May 16, 2025 Notice to Proceed: June 1, 2025 Construction Substantial Completion: 120 Working Days after Notice to Proceed

Project Details

The project construction cost equals approximately $923,100 and consists of the following major upgrades to the City of Wray Blake Street Bridge Replacement (Work):

▪ Demolition of the existing Blake Street Bridge, including existing deck, superstructure, abutments, and pilings and any ancillary work required to facilitate these removals.

▪ Construction of replacement bridge using prefabricated tub girders, including construction of new abutments, pilings, structure, and deck.

Obtaining Request for Proposal Documents

The solicitation documents, including plans and specifications for the Project, are downloadable at www.bidnetdirect.com//cityofwray.

https://linkprotect.cudasvc.com/url?a=http%3a%2f%2fwww.bidnetdirect.com%2fgenhs&c=E,1,KCzopbcjVCR-MI68rHP6oMFzn11lbj_0sAGvQV8iETWCdfU6mdpcsE7EcQx88lsx6__jFZqdJqmrPRpGExTqlk6oqKv9T93Dx0UwW4GdIxUHve5nwaE,&typo=1 https://linkprotect.cudasvc.com/url?a=http%3a%2f%2fwww.bidnetdirect.com%2f%2fcityofwray&c=E,1,0aLnrdx9rJ7rPBcb4LDM1zOUeUeY3TZfnX_FhkJILIox5v8vtD8k9xX6CRfk_vc81OQLM4EJg8jiTI7vIIDoFch7CNB4kNCiiJ1TzdG7M55Pv6fGnNBU0HIPTXQ,&typo=1 http://www.bidnetdirect.com/cityofwray

Other Information

Requests for Information (RFI) regarding this RFP shall be submitted electronically at www.bidnetdirect.com//cityofwray. RFIs shall be submitted a minimum of seven (7) days prior to the date of submittal.

This Project will be funded in part, with funds provided by the Colorado Department of Transportation with Federal funds.

Final submission of proposals must be submitted electronically at www.bidnetdirect.com//cityofwray.

The Owner reserves the right to reject any and all proposals, to waive irregularities and informalities therein and to select RPR in the best interests of the Owner. Owner reserves the right to modify the Project, and no guarantees are made that the Project will follow the above tentative schedule, or will be constructed at all.

Proposals submitted in response to this advertisement are done so at the Bidder’s own risk and Bidder shall take full responsibility for all associated costs.

James DePue

City Manager

City of Wray, Colorado

REQUEST FOR PROPOSAL

RESIDENT PROJECT REPRESENTATIVE SERVICES

CITY OF WRAY, COLORADO

BLAKE STREET BRIDGE REPLACMENT

TABLE OF ARTICLES

Article Number and Title Page

ARTICLE 1 – DEFINED TERMS

ARTICLE 2 – GENERAL INFORMATION

ARTICLE 3 – PROJECT INFORMATION

ARTICLE 4 – EVALUATION AND SELECTION PROCESS

ARTICLE 5 – RESIDENT PROJECT REPRESENTATIVE SCOPE OF SERVICES

ARTICLE 6 – LIMITATIONS OF RESIDENT PROJECT REPRESENTATIVE AUTHORITY

ARTICLE 7 – PROPOSAL SUBMITTAL REQUIREMENTS

ARTICLE 8—CONTACT LIMITATIONS

ARTICLE 1 – DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated below:

A. Consultant – Other term used is “Bidder”. The entity who submits a proposal in response to this RFP for Resident Project Representative (RPR) services during the construction of the City of Wray (Owner) Blake Street Bridge Replacement (Project).

B. Engineer – The Design Engineer is Miller & Associates Consulting Engineers PC (M&A)

C. Issuing Office - The office from which the Request for Proposals (RFP) documents are to be issued and where the prequalification procedures are to be administered.

D. Owner – City of Wray, Colorado.

E. Resident Project Representative (RPR) – Other term used is “Owner’s Site Representative”. The successful Consultant/Bidder selected by the Owner to perform RPR services during the construction of the Project. The RPR will be directed by and under the supervision of Owner.

ARTICLE 2 – GENERAL INFORMATION

2.01 Authorized sets of the RFP documents may be obtained digitally as directed in the Advertisement for Proposals.

2.02 This RFP was developed to assist Owner in soliciting proposals from interested consultants to provide RPR services during the construction of the Project.

A. This RFP is not a contract. Following the RFP process, Owner will facilitate contract development and execution with selected bidder.

2.03 Submitted documentation as part of this RFP process shall be considered property of Owner. Such documents will be considered confidential by Owner and Engineer, and shall not be subject to review by outside individuals or organizations.

2.04 Consultants must submit proposals no later than the date and time specified by the requirements in the Advertisement for Proposals. Applications submitted after the submission deadline will not be considered.

2.05 Consultant must be an equal opportunity employer.

2.06 The Owner reserves the right to reject any and all proposals, to waive irregularities and informalities therein and to select RPR in the best interests of the Owner. Owner reserves the right to modify the Project, and no guarantees are made that the Project will follow the above tentative schedule, or will be constructed at all. Proposals submitted in response to this advertisement are done so at the Bidder’s own risk and Bidder shall take full responsibility for all associated costs.

2.07 In the event a Consultant challenges the selection decision made by Owner and Owner’s decision is upheld upon review by an appropriate review agency or court, the Consultant shall be liable for all costs and expenses incurred by Owner and Engineer, including attorney’s fees, related to this appeal process and the costs and expenses of associated delays in project completion. Consultant’s submittal of a proposal shall be deemed to indicate the Consultant’s approval of the foregoing provision.

ARTICLE 3 – PROJECT INFORMATION

3.01 Project location: Located in Wray, Colorado, at the crossing of Blake Street over the North Fork of the Republican River.

3.02 RPR will not be Engineer’s representative. RPR will be Owner’s Site Representative directed by and under the supervision of Owner.

3.03 RPR is responsible for maintaining CDOT Local Agency Construction Oversight Checklist and submitting all required documentation as required by CDOT.

3.04 RPR is responsible for providing Construction Inspection and Materials Testing Acceptance services meeting the standards of a CDOT administered project.

3.05 Project is estimated to be completed within 120 working days for substantial completion and 130days for final completion. It is anticipated RPR will provide an additional 5 calendar days for pre-construction and project closeout documentation, for a total time required (and to be used for fee calculation) of 135 days.

A. Regular construction schedule anticipated, except for holidays: Monday through Friday.

B. Tentative Project schedule:

RPR Request for Proposals Issue Date April 9, 2025 First Publication of RFP Notice April 16, 2025

Deadline to submit Request for Clarification April 25, 2025, 2:00 p.m.

Deadline for RFP proposal (electronic submittal): May, 2, 2025 Proposal bid opening: May 2, 2025 Notice of Award: May 16, 2025 Notice to Proceed: June 1, 2025

Construction Substantial Completion: 120 Working Days after Notice to Proceed

C. The approximate project construction cost is $923,100 and consists of the following major upgrades (Work) to the City of Wray Blake Street Bridge.

▪ Demolition of the existing Blake Street Bridge, including existing deck, superstructure, abutments, and pilings and any ancillary work required to facilitate these removals.

▪ Construction of replacement bridge using prefabricated tub girders, including construction of new abutments, pilings, structure, and deck.

ARTICLE 4 – EVALUATION AND SELECTION PROCESS

4.01 After receipt of proposals, the city will use the following factors in selecting consultant for services, as more fully detailed in the Scope of Services section of the Request for Statements of Qualifications (RFQ).

A. Substantiated representation regarding the Consultant’s experience and competence in accomplishing the required work as set forth in this Request for Statements of Qualifications. Recent experience with similar projects.

B. Clearly demonstrated understanding of the services requested. Completeness and reasonableness of Consultant’s plan and approach to provide the services as requested.

C. Expertise and qualifications of consultant and subconsultants.

D. References

E. Demonstrated familiarity with Wray and other rural, agricultural communities.

F. Selection Criteria will be applied in the following order of importance:

CRITERIA POINTS POSSIBLE

Recent experience in similar municipal projects 20

Capability to perform all aspects of the project 25

Reputation 35

Ability to meet schedules within budget 15

Quality of previous projects undertaken 20

Familiarity with the City of Wray and location 25

TOTAL POINTS POSSIBLE 140

4.02 All statements will be evaluated by the Wray City Council. The Council will award a contract on the basis of the Statements received or may choose to “short-list” prospective firms for an interview. The City will then select the most qualified firm, in its opinion, and conduct negotiations for scope of work and fees.

4.03 Should the City and the first selected firm not come to terms on the scope of work and fees, the City will continue fee negotiations with the next most qualified firm whose price is fair and reasonable. The firm selected for the award will be chosen on the basis of qualifications and experience and the apparent greatest benefit to the City and not necessarily on the basis of lowest cost.

4.04 It is the intent of the City to enter into a contract with the most qualified firm no later than June 1, 2025.

4.05 This contract is subject to the provisions of Executive Order 11246 (Affirmative Action to Ensure Equal

Employment Opportunity) and to the provisions of the Department of Transportation Regulations 49 CFR Part 26 (Disadvantaged Business Enterprise Participation) and to foreign trade restrictions. DBE firms are encouraged to submit. An affidavit of small business participation and review contract requirements can be found at: https://www.codot.gov/business/civilrights/la-compliance/ps/forms

4.06 Owner reserves the right to request additional information from consultants following the proposal deadline if necessary, to complete the evaluation of the proposals.

4.07 Successful bidder selected as RPR for the Project will be provided a notification letter of approval.

Following the RFP process, Owner will coordinate with successful bidder contract development, execution, and administration.

4.08 Unsuccessful bidders will be provided individual notification letters of non-selection.

ARTICLE 5 – RESIDENT PROJECT REPRESENTATIVE SCOPE OF SERVICES

5.01 Owner shall furnish an RPR to assist Owner and Engineer in observing progress and quality of the Work.

Through such additional observations of Contractor's work in progress and field checks of materials and equipment by the RPR, RPR shall endeavor to provide further protection for Owner against defects and deficiencies in the Work. However, Owner and RPR shall not, during such visits or as a result of such observations of Contractor's work in progress, supervise, direct, or have control over the Contractor's Work nor shall Owner or Engineer (including the RPR) have authority over or responsibility for the means, methods, techniques, sequences, or procedures selected or used by Contractor, for security or safety at the Site, for safety precautions and programs incident to the Contractor's work in progress, for any failure of Contractor to comply with Laws and Regulations applicable to Contractor's performing and furnishing the Work, or responsibility of construction for Contractor's failure to furnish and perform the Work in accordance with the Contract Documents.

https://www.codot.gov/business/civilrights/la-compliance/ps/forms

5.02 The duties and responsibilities of the RPR are further defined as follows:

A. General: RPR's dealings in matters pertaining to the Contractor's work in progress shall in general be with Owner and Contractor, keeping Engineer advised as necessary. RPR's dealings with subcontractors shall only be through or with the full knowledge and approval of Contractor. RPR shall generally communicate with Owner with the knowledge of and under the direction of Engineer.

B. Schedules: Review the progress schedule, schedule of Shop Drawing submittals and schedule of values prepared by Contractor and consult with Owner and Engineer concerning acceptability.

C. Conferences and Meetings: Attend meetings with Contractor, such as preconstruction conferences, progress meetings, job conferences and other project-related meetings, and prepare and circulate copies of minutes thereof.

D. RPR shall provide the duties required of a CDOT Project Engineer to meet the standards of a CDOT administered project. The RPR shall be knowledgeable of the project plans and project special provisions, and all related CDOT specifications and programs, including but not limited to:

1. Standard Specifications for Road & Bridge Construction and related Standard Special Provisions.

2. M&S Standards

3. CDOT forms and Local Agency program, including B2G® and LCPTracker© on-line submittals.

4. CDOT Field Materials Manual

5. CDOT Construction Manual

6. Industry methods for road, bridge and drainageway construction

7. CDOT environmental and civil rights requirements

E. RPR is responsible for maintaining CDOT Local Agency (LA) Construction Oversight Checklist and submitting all required documentation as required by CDOT. The Checklist is included as Attachment 2.

F. RPR shall be knowledgeable in CDOT and industry inspection related to Materials Testing, Concrete, Asphalt, Traffic Safety, Erosion & Sediment Control practices.

G. RPR is responsible for providing the required materials testing acceptance and documentation meeting the standards of a CDOT administered project. RPR shall hold the required materials certifications which meet CDOT standards. RPR shall have experience in and capable of developing and managing the Field Materials Book for CDOT construction projects.

H. Liaison:

1. Serve as Owner’s liaison with Contractor, working principally through Contractor’s authorized representative or designee and assist in understanding the intent of the Contract Documents.

2. Assist Engineer in serving as Owner’s liaison with Contractor when Contractor’s operations affect Owner’s on-site operations.

3. Assist in obtaining from Owner additional information, when required for proper execution of the Work.

4. Serve as liaison with CDOT project managers to ensure all required recordkeeping is complied with.

I. Shop Drawings and Samples:

1. Record date of receipt of Shop Drawings and Samples.

2. Receive Samples furnished at the site by Contractor, and notify Engineer of availability of Samples for examination.

3. Advise Engineer and Contractor of the commencement of any Work requiring a Shop Drawing or sample submittal, if RPR believes that the submittal has not been received from Contractor, or has not been approved by Contractor or Engineer.

J. Review of Work, Observations and Tests:

1. Conduct on-site observations of the Work in progress to assist Owner and Engineer in determining if the Work is in general proceeding in accordance with the Contract Documents.

2. Report to Owner and Engineer whenever RPR believes that any Work is unsatisfactory, faulty or defective or does not conform to the Contract Documents, or has been damaged, or does not meet the requirements of any inspection, test or approval required to be made; and advise Owner and Engineer of Work that RPR believes should be corrected or rejected or should be uncovered for observation, or requires special testing, inspection or approval.

3. Consult with Owner and Engineer in advance of scheduled inspections, test, systems start-ups, or start of important phases of the Work.

4. Determine and verify if tests, equipment and systems start-ups and operating and maintenance training are conducted in the presence of appropriate personnel, and that Contractor maintains adequate records thereof; and observe, record and report to Engineer appropriate details relative to the test procedures and start-ups.

5. Accompany visiting inspectors representing public or other agencies having jurisdiction over the Project, record the results of these inspections and report to Owner and Engineer.

6. Review Contractor’s red-lined record drawings a minimum of once per week to confirm that they are being properly maintained.

K. Interpretation of Contract Documents: Report to Engineer when clarification and interpretations of the Contract Documents are requested by Contractor and transmit to Contractor clarifications and interpretations as issued by Engineer.

L. Modifications: Consider and evaluate Contractor’s suggestions for modifications in Drawings or Specifications and report with RPR’s recommendations to Engineer. Transmit to Contractor decisions as issued by Engineer.

M. Records:

1. Maintain at the job site orderly files for correspondence, reports of job conferences, shop drawings and samples, reproductions of original Contract Documents including all Work Change

Directive, Addenda, Change Orders, Field Orders, additional Drawings issued subsequent to the execution of the Contract, Engineer’s clarifications and interpretations of the Contract Documents, progress reports, and other related documents.

2. Prepare daily report recording Contractor hours on the job site, Subcontractors present at the Site, weather conditions, data relative to questions of Work Change Directive Change Orders or changed conditions, list of job site visitors, deliveries of equipment or materials, daily activities, decisions, observations in general, and specific observations in more detail as in the case of observing test procedures; and send copies to Owner and Engineer.

3. Regularly photograph the construction progress.

4. Record names, addresses, fax numbers, e-mail addresses, website locations, and telephone numbers of all Contractors, subcontractors and major suppliers of materials and equipment.

5. Maintain records for use in preparing Project documentation.

6. Upon completion of the Work, furnish original set of all RPR Project documentation to Engineer.

N. Reports:

1. Furnish to Owner and Engineer periodic reports as required of progress of the Work and of Contractor’s compliance with the progress schedule and schedule of Shop Drawing and sample submittals.

2. Draft and recommend proposed Change Orders, Work Change Directives, and Field Orders.

Obtain backup material from Contractor.

3. Furnish to Owner and Engineer copies of all inspection, tests, and system start-up reports.

4. Immediately inform Engineer of the occurrence of any Site accidents, emergencies, acts of God endangering the Work, possible force majeure or delay events, damage to property by fire or other causes, or the discovery of any potential differing site condition or Constituent of Concern.

O. Payment Requests: Review applications for payment with Contractor for compliance with the established procedure for their submission and forward with recommendations to Engineer, noting particularly the relationship of the payment requested to the schedule of values, Work completed and materials and equipment delivered at the site but not incorporated in the Work.

P. Certificates, Operation and Maintenance Manuals: During the course of the Work, verify that materials and equipment certificates, maintenance and operation manuals and other data required to be assembled and furnished by Contractor are applicable to the items actually installed and in accordance with the Contract Documents, and have this material delivered to Engineer for review and forwarding to Owner prior to final payment for the Work.

Q. Completion:

1. Participate in Engineer’s visits to the Site regarding Substantial Completion, assist in the determination of Substantial Completion, and prior to the issuance of Certificate of Substantial completion, submit to Contractor a list of observed items requiring completion or correction.

2. Participate in Engineer’s visit to the Site in the company of Owner and Contractor, to determine completion of the Work, and prepare a final punch list of items to be completed or corrected by Contractor.

3. Observe whether all items on final punch list have been completed or corrected and make recommendations to Engineer concerning acceptance.

4. Assist in project closeout with CDOT.

ARTICLE 6 – LIMITATIONS OF RESIDENT PROJECT REPRESENTATIVE AUTHORITY

6.01 Resident Project Representative shall not:

A. Authorize any deviation from the Contract Documents or substitution of materials or equipment, unless authorized by Owner and Engineer.

B. Exceed limitations of Engineer’s authority as set forth in the Agreement between the Owner and Engineer or Contract Documents.

C. Undertake any of the responsibilities of Contractor, subcontractors or Contractor’s superintendent.

D. Advise on, issue directions relative to, or assume control over any aspect of the means, methods, techniques, sequences or procedures of the Work, by Contractor or any other Constructor.

E. Advise on, issue directions regarding, or assume control over security or safety practices, precautions, and programs in connection with the activities or operations of Owner or Contractor.

F. Accept Shop Drawing or sample submittals from anyone other than Contractor.

G. Authorize Owner to occupy the Project in whole or in part.

H. Participate in specialized field or laboratory tests or inspections conducted off-site by others except as specifically authorized by Owner and Engineer.

ARTICLE 7 – PROPOSAL SUBMITTAL REQUIREMENTS

7.01 Proposals shall be in the form of a technical report, include the following information, and shall be formatted in the order listed below:

A. INTRODUCTORY LETTER

1. Provide a letter addressed to City Manager, James DePue, at the information provided in the Advertisement for Qualifications. Letter shall not exceed two (2) pages.

a. Introduction – Provide the following:

i. A statement of Consultant’s understanding of the project goals and the services required.

ii. Brief introductory description of Consultant’s organization including office locations and distinguish home from branch offices. Indicate which office is proposed for the project.

iii. Names of the persons authorized to make representations on behalf of consultant.

iv. Name and contact information of the individual(s) performing the proposed RPR services.

b. Statement of commitment of key personnel and resources.

c. Description of trades provided internally to Consultant’s organization.

d. A statement that the individual signing this introductory letter is authorized to contractually bind the Consultant should Consultant be selected for the Project’s RPR services contract.

B. APPROACH TO SERVICES: Provide the proposed approach to performing the RPR services, including:

1. Proposed time on-site:

a. Days on site.

b. Hours expected to be available.

c. Days of the year (2025) not available to provide services.

2. Record keeping practices.

3. Housing/travel accommodations, if necessary.

4. Other efficiencies, experiences, or technologies available that would benefit the Owner.

C. PROJECT REFERENCES: Provide a minimum of three (3) CDOT project references occurring within the last ten (10) years, including the information below at a minimum for each project reference. References provided shall be projects where the proposed RPR for the Project was the primary on-site project representative, construction manager, construction superintendent, or construction project manager.

1. Owner Information:

a. Contact person.

b. Telephone number.

c. Email.

2. Project Information:

a. Facility name and location.

b. Project name and description.

c. Facility capacity (MGD).

3. Construction Information:

a. Contractor.

b. Contractor contact information (phone and email).

c. Construction bidding cost.

d. Final construction cost.

e. Date of substantial completion.

f. Duration of construction.

g. Description of type of construction.

h. Delivery method (design-bid-build, design-build, etc.)

4. Design Engineer:

a. Engineer company name.

b. Engineer Project Manager name.

c. Engineer Project Manager contact information (phone and email).

5. RPR Services:

a. Primary on-site representative and contact information.

b. Delivery method (time and materials, lump sum, etc.).

c. Bidding cost of services.

d. Final cost of services.

D. PROJECT TEAM:

1. Provide names, experience, copies of certifications, and other beneficial information of the key personnel proposed to perform the work for the Project. Include resumes for proposed personnel including title, length of time with Consultant, previous employment, total years of experience, professional registrations, project experience relating to RPR services, and specific project experience providing RPR services as identified in Article 5 of this RFP.

2. Provide a statement of availability that ensures Owner that Bidder has available personnel to perform the work upon contract execution uninterrupted through project completion.

E. PROPOSED FEE:

1. Please include the fully executed, not-to-exceed “PROPOSED FEE WORKSHEET AND CERTIFICATION FORM” included as Attachment No. 1 in a separate sealed envelope and include it with your proposal. Mark the envelope “FEE”. Fee proposals will not be evaluated as part of the scoring criteria.

2. Fee shall be based on a time and materials, not to exceed basis.

a. Fee shall be developed according to the anticipated 120 calendar day construction schedule.

b. If construction schedule extends beyond the 120-calendar day construction schedule, Owner shall evaluate the cause(s) of the extended schedule and if necessary, negotiate with RPR an amendment to the RPR services contract.

3. Fee shall include all costs associated with the bidder’s performance of the RPR services, including incidentals, described herein.

a. Travel, housing, and per diem costs necessary to perform the RPR services shall be included in the proposed fee.

i. Construction meetings are anticipated to occur at the Project site, with occasional meetings held at the City of Wray City Hall located at 245 W. 4th Street, Wray, Colorado 80758.

ii. Additional billings or reimbursements related to transportation, housing, or per diem expenses will not be permitted after executed agreement.

b. Provide a cost breakdown of daily expenses, including travel, housing, and per diem.

4. Insurance

a. Provide certificate of insurance evidencing that it has at least the following in effect with an insurance company in good standing and authorized to do business in the state where the services are performed:

i. A professional liability insurance policy, insuring payment of damages for legal liability arising out of the performance of professional services for Owner, in the insured’s capacity as Consultant, if such legal liability is caused by a negligent act, error or omission of the insured or of any person or organization for whom the insured is legally liable, to an amount of $1,000,000; and stating that such insurance will not be canceled until thirty (30) days after Owner has received written notice of the insurer’s intention to cancel the insurance.

ii. Worker’s compensation insurance in the statutory amount and employer’s liability insurance in an amount not less than $500,000 for all employees engaged in This Part of the Project and including coverage under the United States Longshoremen’s and Harbor

Workers’ Compensation Act, the Jones Act where applicable. The certificate shall evidence a waiver of subrogation in favor of DB and Owner.

iii. Automobile and vehicle liability insurance covering claims for injuries to members of the public and/or damages to property of others arising from use of motor vehicles, including on-site and off-site operations, and owned, non-owned, or hired vehicles in an amount not less than $1,000,000.

iv. Commercial general liability insurance covering claims for injuries to members of the public or damage to property of others arising out of any act or omission of Consultant or of any of its employees, agents, or subcontractors, of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate. The certificate shall evidence DB and

Owner as additional insureds under this policy.

b. Owner reserves the right to increase or decrease insurance requirements with selected bidder prior to contract execution.

5. One (1) full-size, one (1) half-size, and an electronic set of the “Issue For Construction” drawings will be provided by the Owner and the cost for these items shall not be included in Bidder’s proposed fee.

ARTICLE 8 – CONTRACT LIMITATIONS

A. All parties competing for the work are advised that the work may be accomplished over the course of several projects.

B. All parties are advised that some of the services listed may not be required and that the city reserves the right to initiate additional procurement actions for any services not included in the initial procurement.

C. Do not include any information regarding your fee structure with your proposal. The negotiations of the fee services, i.e., those included in this procurement action but not in the initial contract, shall occur at the time those services are needed. A cost analysis shall be performed for each of these negotiations. If a price cannot be agreed upon between the city and the selected firm, negotiations may be terminated and a new procurement action initiated.

D. A formal contract will be entered into with the selected proposer.

E. Contract Requirements

a. Consultant will perform all Services in accordance with the an EJCDC E-500, Agreement between Owner and Engineer for Professional Services. The contract terms will be for an initial term of 5 years, with 2 options to extend for an additional 1 year.

b. This contract is subject to the provisions of Executive Order 11246 (Affirmative Action to Ensure Equal Employment Opportunity) and to the provisions of the Department of Transportation Regulations 49 CFR Part 26 (Disadvantaged Business Enterprise Participation) and to foreign trade restrictions. DBE firms are encouraged to submit.

c. The Disadvantaged Business Enterprise (DBE) Program is a federally-mandated program that seeks to ensure non-discrimination in the award of U.S. Department of Transportation (DOT)-assisted contracts and to create a level playing field on which DBEs can compete fairly for DOT-assisted contracts (See 49 CFR Part 26). To such end, the Colorado Department of Transportation (CDOT) sets a contract goal for DBE participation for each DOT-assisted contract.

d. In order to be awarded a contract, a consultant must commit to meet, or otherwise make good faith efforts to meet, the DBE contract goal. DBE certified consultants can self-perform to meet the contract goal.

e. For each DOT-assisted contract, consultants must submit an affidavit of small business participation (Exhibit A) with the consultant’s statement of interest. In the affidavit, the consultant must certify that the consultant will meet or otherwise make good faith efforts to meet the DBE contract goal. Following selection, the consultant shall submit a detailed Utilization Plan (UP) that documents the DBE firms that will be used to meet the DBE contract goal. CDOT will monitor the progress of the UP throughout the project to ensure that the consultant’s commitments are fulfilled.

Modifications to the UP must be approved by CDOT. CDOT may seek contractual remedies, including the withholding of funds during the project, if a consultant is in violation of the requirements of this contract.

f. Please refer to CDOT’s Local Agency Civil Rights Guidelines for more information:

https://www.codot.gov/business/civilrights/la-compliance/overview (Exhibit B).

END OF DOCUMENT

ATTACHMENT NO. 1

PROPOSED FEE WORKSHEET

AND CERTIFICATION FORM

Return this document in a separate sealed envelope and include it with your proposal. Mark the envelope “FEE”.

Item No. Description Cost

1. Hourly Rate

Cost proposal for all professional services identified in this RFP. Provide breakdown for each service below:

Duties required of a CDOT Project Engineer to meet the standards of a CDOT administered project. The RPR shall be knowledgeable of the project plans and project special provisions, and all related CDOT specifications and programs, as identified in this R.

RPR is responsible for maintaining CDOT Local Agency (LA) Construction Oversight Checklist and submitting all required documentation as required by CDOT. The Checklist is included as Attachment 2.

RPR shall be knowledgeable in CDOT and industry inspection related to Materials Testing, Concrete, Asphalt, Traffic Safety, Erosion & Sediment Control practices.

RPR is responsible for providing materials testing acceptance and documentation meeting the standards of a CDOT administered project. RPR shall hold the required materials certifications which meet CDOT standards. RPR shall have experience in and capable of developing and managing the Field Materials Book for CDOT construction projects

2. Daily Per Diem Rate

Daily Per Diem Rate

Assuming 40-hour work week, including travel, housing, meals, etc.

3. Total Not to Exceed Amount

For all services as required by this RFP, and estimated construction duration of 120 working days.

I BEING DULY SWORN, DEPOSE AND CERTIFY THAT THE INFORMATION SUBMITTED HEREWITH, INCLUDING ANY

ATTACHMENTS, IS FOR THE PURPOSE OF PROPOSING FOR THE RESIDENT PROJECT REPRESENTATIVE SERVICES FOR THE

PROJECT AND THAT THE INFORMATION IS TRUE AND ACCURATE TO THE BEST OF MY KNOWLEDGE AND BELIEF, AND THAT I

HAVE THE AUTHORITY AND APPROVAL TO SUBMIT THIS PROPOSAL AND BIND MY ORGANIZATION TO THE TERMS REQUIRED IN

THE REQUEST FOR PROPOSAL AND IF SELECTED FOR FURTHER CONSIDERATION WILL IN GOOD FAITH NEGOTIATE WITH THE

OWNER TO PROVIDE ADDITIONAL PRICING OR COST INFORMATION, AND TO ENTER INTO AN AGREEMENT FOR COMPLETION

OF THE PROJECT.

NAME OF ORGANIZATION:

SIGNATURE:

SIGNATORY PRINTED NAME AND TITLE:

WITNESS SIGNATURE:

WITNESS PRINTED NAME AND TITLE:

DATED:

ATTACHMENT NO. 2

CDOT Local Agency (LA) Construction Oversight Checklist

Local Agency: Standard Specification for Road and Bridge: YR Location: CDOT Field Materials Manual: YR

NTP Date: Local Agency Project Manger: Final Acceptance Date:

Substantial Completion Date: Prime Contractor: On/Off System:

Landscape Maintenance Period End Date: Testing Firm: Funding Source:

IGA Expiration

Date from IGA or Option Letter -

(Project must be

OJT:

CM: Working Calendar

FHWA Construction End Date (If applicable) from IGA, Exh C -

(Items on this checklist must be completed by this date)

DBE:

Project file folder

Date Received / Reviewed by CDOT Staff

When to submit to

CDOT LA

Coordinator Reference Comments

1.00 ADMINISTRATIVE

1.01 Distribute Award Plans and Specifications X PreCon

LA Desk Reference #7.1.10 (Federal funded); #7.2.10 (State funded) 1 set of electronically sealed Plans, 11 "X 17", Contract Documents & Construction Specs (sealed as well; Cover page through Table of Contents), Bridge Design Manual page 11

1 set of electronically signed and sealed plans (11"X17"), Contract Documents & Construction Specs OR as allowed by the CDOT Region.

For Bridge Projects, plans in both PDF and native file format.

Specifications in PDF and Microsoft Word. All PDFs shall be 300 dpi, page aligned, text searchable, compressed and in conformance with ISO PDF/A-1b archival specification.

1.02 Materials Testing Schedule - Form 250

COMPLETED

BY CDOT

At Award

LA to Review 250. This form cannot be altered without the RME approval.

Provided by CDOT once stamped plans/specs are turned in.

1.03 Independent Assurance Testing Schedule - Form 379

CDOT

COMPLETED

BY CDOT

At Award LA to Review 379 Provided by CDOT once stamped plans/specs are turned in

1.04 Notice to Proceed to the Contractor X PreCon LA to send to LA Coordinator when NTP is issued

Pre-Construction Meeting Date X PreCon https://www.codot.gov/business/designsupport/bulletins_manual s/construction-manual

Possible attendees if in CDOT Right of Way- Maintenance - Traffic Operations - Resident Engineer - Environmental - Region Civil Rights - Inspector - Staff Bridge

Pre-Construction Meeting Minutes X PreCon. Following

Conference LA Desk Reference #8.3.1 Preconstruction Conference

Complete copy of agenda and minutes should go out to each attendee for review

1.06 Emergency Notification Information X PreCon Template in LA filing system Phone list of Project Personnel's contact information. If on State system LA Coordinator will distribute to applicable internal CDOT staff.

Baseline (CPM) Schedule X PreCon

LA Desk Reference, #8.5.6 Submit Project Schedule and Conduct Progress Meetings, #8.3.1 Preconstruction Conference, item 11. Standard Specification 108.03.

Schedule is required at least 10 working days prior to start of work. Must be accepted by LA PE prior to work beginning.

Monthly Updates or Revisions submitted with each Pay App

X Monthly LA Desk Reference, #8.5.6 Submit Project Schedule and Conduct Progress Meetings

Monthly schedule updates must be provided by Contractor before payments are made. See 108.03 for additional documents. LA PM has 10 days to review and comment and may withhold payment for lack of schedule update.

1.08 Project Engineer and Inspector Certifications

X PreCon LA Desk Reference #8.5, Const. Manual Section 101.103.7

Must comply for project work inside CDOT ROW. Make copy of certifications. (PE wallet card and Inspector certifications)

1.09 Certificate of Insurance (CDOT Named as additional insured)

X PreCon LA Desk Reference #8.3.1.12, Standard Specifications R&B Section 107.15

Contractor Insurance Company to provide, CDOT is included in list of insured. LA PE to check expiration date.

1.10 Weekly Time Count Reports - Form 262 or

X

Weekly NTP- Final Acceptance.

Duration of

Construction

LA Desk Reference #8.5.5, Const. Manual 108.8.5 and 120.6.1, Appendix B 39 - B 46

Verify Copies are in LA Project File. Keep Files Up to date from NTP through Final Acceptance

Project Safety Management Plan w/ written acceptance

X PreCon LA Desk Reference #8.2, Standard Specification 107.06

Safety Plan is required to be project specific and accepted in writing by the Project Engineer.

Safety Critical Plans and Conference X Prior to safety critial work Standard Specification 107.06 and or Project Special Provisions

The Contractor shall submit the detailed construction plan two weeks prior to the safety critical element conference described below.The Contractor shall stamp and sign the construction plan “Approved for Construction”. The Engineer will review the construction plan for acceptance. CDOT review of this information shall not relieve the Contractor of liability. The Contractor shall hold a Safety Critical Element Conference two weeks prior to beginning construction on each safety critical element. The Engineer, the Contractor, the safety critical element subcontractors, and the Contractor’s Engineer shall attend the conference.

The Contractor shall perform safety critical work only when the Engineer, or an authorized representative, is on the project site.

1.12 Copy of Prime Contractor Contract X PreCon

23 CFR 633.102 (d) -https://www.ecfr.gov/current/title-23/chapter- I/subchapter-G/part-633/subpart-A/section-633.102;

IGA

This is a Federal Law. If the contractor is unwilling to provide executed contract with sub, CDOT staff must verify that their boiler plate contains FHWA Form 1273 as an attachment. Only 1 subcontract is checked.

1.13 Copy of 1 Subcontractor Contract X PreCon

1.05

1.07

1.11

CONSTRUCTION OVERSIGHT CHECKLIST for LOCAL AGENCY PROJECTS Project Code

Project # /Project Name -

Local Agency Construction Documentation

2.0 Civil Right & Labor Compliance

2.01 LCPtracker & B2GNow Information & Forms

X PreCon. As Needed CRBRC webpage>System Forms>Construction -https://www.codot.gov/business/civilrights/la-compliance/overview

Sublet Permit Application - Form 205 X B2G Prior to Sub being on Project

LA Desk Reference #8.3.1.2, , 2018 Constr Manual 107.1.3.2 See flowcharts LA-B-8.0 Approve Subletting & Accept Suppliers, and LA-B-9.0 Monitor Prompt Payment

One approved Form 205 for each subcontractor. Form must be submitted and approved by LA PE before subcontractor may go to work.

Note: Embedded in B2GNow, no paper form req'd. Contractor completes and submits in B2GNow. LA reviews/approves or denies. RCRO reviews/approves/denies.

Supplier List - Form 1425 X B2G Submit with 205

LA Desk Reference #8.3.1.3.

See flowcharts LA-B-8.0 Approve Subletting & Accept Suppliers, and LA-B-9.0 Monitor Prompt Payment

Required to identify contractors that contribute materials to the total of $10,000 or more. Suppliers listed, need to be reflected on Form 1418.

DBE suppliers can count towards the Contract goal, a Form 205 is required. A Form 1425 should be collected with every Form 205 when applicable- $10K+. Note: Embedded in B2GNow, no paper form req'd.

Contractor completes and submits in B2GNow. LA reviews/approves/denies. RCRO reviews/approves/ denies. Not retained in PW.

2.03 EEO Bulletin Board (Pictures) X Verify Monthly

https://www.codot.gov/business/civilrights/compliance /construction/bulletin-board-postings

Verify Bulletin Board is posted and accessible to Project Employees.

Submit picture of postings to LA coordinator.

Posters vary depending on funding. See RCRO.

2.04 OJT Commitment - Form 1337 X LCPTracker PreCon

LA Desk Reference #10.5. See Standard Special - OJT Requirements. See flowchart LA-B-7.0 Monitor OJT Participation

Summarizes the classifications that will be utilized on the project for training. The commitment form acknowledges the Prime's understanding of their goal. Submit with the Contractor's approved training program.

Note: With LCPtracker, the initial submittal is paper and is not retained in PW files. Contractor completes and provides to LA who forwards to LAC and RCRO. RCRO uploads form into LCPtracker.

2.05 OJT Trainee - Form 838 X LCPTracker

PreCon. Prior to hours being counted.

LA Desk Reference #10.5. See Standard Special - OJT Requirements, Subsection 5. See flowchart LA- B-7.0 Monitor OJT Participation

Submitted for each trainee that will be training on the project. Submit along with their enrollment certificate.

Note: With LCPtracker, only the initial submittal is paper and is not retained in PW files. Contractor completes and provides to LA who forwards to LAC/RCRO. RCRO uploads form into LCPtracker. Not retained in PW.

2.06 Monthly OJT Trainee Status - Form 832 X LCPTracker Monthly LA Desk Reference #10.5. See Standard Special - OJT Requirements, Subsection 5 and 7. See flowchart LA-B-7.0 Monitor OJT Participation

Trainee hours worked on the project. Submitted monthly & verified against payrolls. Classifications approved on Form 838 are the approved classifications for credit.

Note: Contractor completes and submits monthly to LA who reviews/approves/certifies and forwards to LAC/RCRO. RCRO uploads into LCPtracker. Not retained in PW.

2.07 Annual EEO Report - FHWA Form 1391 X

Annually Due in August by

Contractor. As needed

LA Desk Reference #10.7

Annual EEO Report is only required for Federal-Aid construction. Submit for projects that had active construction during the month of July . LA forwards request for information to all contractors. Contractors submit info to CRBRC or via LCPtracker (automatically done) when payrolls are up to date. Not retained in PW.

2.08 Contractor's EEO policy and complaint procedure

X PreCon LA Desk Reference #8.3.1.5 Submit a copy of the Contractor's EEO Policy and Procedure.

2.09 Project EEO Meeting Minutes and Attendance Roster

X Before

Construction Starts LA Desk Reference #8.3.1.9

Submit a copy of the meeting agenda and roster of attendance. Periodic meetings of supervisory and personnel office employees will be conducted before the start of work and then not less than once every 6 months.

2.10 Prime Contractor Supervisory EEO Meeting Minutes and Attendance Roster

X PreCon LA Desk Reference #8.3.1.8 Submit a copy of the meeting agenda and roster of attendance. Periodic meetings of supervisory and personnel office employees will be conducted before the start of work and then not less than once every 6 months.

2.11 EEO Interviews (Number Required ) - Form 280

X Secure Access in

LCPTracker Monthly

2018 Construction Manual Section 107.1.5.2 See flowcharts LA-B-6.0 Labor interviews, LA-B-4.0 Accept Weekly Payrolls, and LA-B-4A Prime Payroll Approval

Interview completion is based on contract amount. LA required to do a minimum of 4 interviews/month of active construction. All OJT trainees must be interviewed.

EEO section must be completed on all projects. Only complete Labor Compliance section when D-B wages are req'd.

Contractor Payroll Submittals - Form 118 X LCPTracker Weekly

LA Desk Reference #10.1.1, Contract Documents Project Special Provisions, Required Contract Provisions (Instructions & PR 1273) See flowchart LA-B-4.0 Accept Weekly Payrolls

Payroll must be checked and approved weekly. Payrolls are done weekly for each week a contractor is active. Identify "no work" periods. Payroll must be checked and approved by the Local Agency. All deductions must be explained. Note - Use of LCPtracker augments the process. The Contractor approves weekly payroll, then the LA reviews/accepts weekly.

and the LAC/RCRO performs quality control reviews. Not retained in

PW.

Request for Authorization of Additional Classification and Rate - DOL SF 1444

X LCPTracker As Needed. Submit to CDOT Coordinator

LA Desk Reference #10.5 See flowchart LA-B-5-9 Wage Conformance Request

Form is to request a wage for a classification that is not listed in Davis Bacon Wage Decision, found in project specs. Contractor submits form to LA who forwards to LAC/RCRO. Plan accordingly - could take up to two

(2) months.

Contractor DBE Payment Certification - Form 1419

X B2G Quarterly LA Desk Reference #8.19.1, #10.1.4

Contractor completes Form 1419 quarterly and submits to the LA who reviews, attaches 1420s, evaluates progress toward the goal and forwards to the LAC/RCRO. A Final submission shall be submitted after project is accepted, summarizing all DBE participation as noted on Form 1417 or approved via Form 1420. (Attach all approved Form 1420s.) LA PE to verify and sign all submissions. (January 15, April 15, July 15, & October 15th). Note: Embedded in B2GNow, no paper form req'd. Not retained in PW.

DBE Plan Modification - Form 1420 package

X B2G As Needed

2.14 Prompt Payment - Form 1418 X B2G Monthly LA Desk Reference # 6.4, #8.10, #10.1.5

Prompt Payment verification and any withholdings of payment should be submitted monthly. Contractors report payment. LA PE/PM conducts monthly auditing. (7 calendar days after receiving payment for that work)monitoring. LAC/RCRO have viewer access.

Note: Embedded in B2GNow, no paper form req'd. Not retained in PW.

2.13

2.02

2.12

2.15 Contractor's Affirmative Action Plan X

As Needed /

PreCon https://www.dol.gov/ofccp/regs/compliance/aaps/aaps.

htm

Required for contracts in excess of $10,000. Per Executive Order 11246

2.16 Commercially Useful Function - Form 1432 X B2G

Required For All participating DBE's

LA Desk Reference #10.4. See Standard Special - DBE Requirements, Subsection 8. See flowchart LA- B-10.0 Validate DBE Counting

Required form for projects with a DBE contractor listed on Form 1417.

Contractor complete sec 1 when DBE begins work. DBE completes sec 2 w/in 10 days. Contractor completes sec 3 w/in 10 days of receipt of DBE info. LA completes sec 4 and forwards to LAC/RCRO. RCRO files in B2GNow. Note: B2GNow - Only intial submittal is a paper, and is not retained in PW files.

2.17 EEO Certification Acceptance Letter X End of Project LA Desk Reference #11.5, Appendix F-4 Template in LA filing system and completed by LA Project Engineer

2.18 On System ADA Ramps - PROWAG Compliant.

X Prior to Payment M&S Standard M608-1 https://www.codot.gov/business/civilrights/ada/resour ces-engineers

Use Survey 123 Software for on sysytem projects

3.0 MATERIALS

3.01 Create & Maintain Materials Book X

Ongoing / End of

Project Field Materials Manual Documentation - CDOT Local Agency, Section 5, 6

LA to set up Materials Books at beginning of project. LA must turn in documentation for CDOT review. An Electronic version is preferred.

Concrete Mix Designs - Form 1188 and Follow CP 62

X Before Use LA Desk…