BL157_26 INV.pdf

BL157-26 Page 1

October 23, 2026

INVITATION TO BID

BL157-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified suppliers for the Supplemental Purchase of Water Treatment Chemicals on an Annual Contract for the Department of Water Resources.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on November 13, 2026, at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M.

The bid opening will be virtual ONLY. To access the bid opening virtually, visit the following link:

https://teams.microsoft.com/meet/2695669310266524?p=4t8HykCSQZNFCWqpUx, or dial 323-626-6170 and enter Conference ID 493-471-151#. Apparent bid results will be available the following business day on the website www.GwinnettCounty.com.

Questions regarding bids should be directed to Anna West, Purchasing Associate II at Anna.West@GwinnettCounty.com or by calling 770-822-7862, no later than November 6, 2026. Bids are legal and binding upon the vendor when submitted. All bids should be submitted in duplicate.

Successful suppliers will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department, and must have an A.M. Best rating of A-7 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the supplier submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible vendor(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Anna West Purchasing Associate II https://teams.microsoft.com/meet/2695669310266524?p=4t8HykCSQZNFCWqpUx mailto:Anna.West@GwinnettCounty.com http://www.gwinnettcounty.com/

BL157-26 Page 2

I. SCOPE

The intent of this contract is to obtain pricing for multiple water treatment chemicals on an Annual Contract. Suppliers may submit pricing for one or more chemicals. Pricing to be submitted for a twelve-month contract.

II. REQUIREMENTS

A. All items should meet item “00. Requirements” of the Compliance Sheets below, as well as the individual specifications for that specific item. If there is a conflict between the “00. Requirements” and the individual specifications then the individual specifications take precedent.

B. Quantities listed are estimated based on historical usage and no guarantee as to amounts to be purchased is implied.

C. Gwinnett County will order product on an “as-needed” basis.

D. Technical services shall be provided by the supplier upon request as detailed in “00. Requirements” of the Compliance Sheets below.

E. Unit Pricing:

1. All prices shall be FOB Destination Pre-Paid and Allowed to various county delivery addresses.

F. Successful supplier shall be required to supply Gwinnett County with Safety Data Sheets (SDS) on chemical, when requested.

G. Samples: When requested, suppliers must supply samples of proposed products at no cost to

Gwinnett County for evaluation by Gwinnett County to determine specification compliance. Costs for such analyses will be borne by Gwinnett County. During the contract period, samples may be collected and analyzed by Gwinnett County upon delivery to determine specification compliance.

Shipments that do not meet specifications will be rejected, and all cost for shipment, analysis, and removal/clean out will be the responsibility of the supplier. Samples should be delivered no later than five business days from request.

H. Delivery:

1. Clean up of spills that occur during delivery shall be the responsibility of the supplier.

2. Only quantities specifically ordered for each location will be accepted due to storage vessel size or other on- site limitations.

3. No partial deliveries will be accepted without prior approval.

4. Each delivery must be signed by an attendant at the delivery site. Each delivery ticket must reflect the actual amount of product delivered at that site. It is the supplier’s responsibility to measure the amount being delivered to each location. Each location must be invoiced separately.

5. All prices shall be FOB Destination Pre-Paid and Allowed to various county delivery addresses.

I. Note that GCDWR plant personnel will not assist delivery drivers by operating any equipment on or associated with the delivery truck, nor by providing fittings or hoses, compressed air, or containment materials for leaks of any size.

BL157-26 Page 3

J. Delivery is between 8:00 am - 3:00 pm during normal business days only (No County holidays nor weekend deliveries except for emergencies declared by GCDWR).

III. SPECIFICATIONS

See the tabular specifications on the following pages for requirements in the following categories:

a. Standards and Certifications – This section contains references to AWWA, NSF, ASTM, and other standards and certifications required to be met for the various products.

b. Delivery Locations and Projected Annual Quantities – This section contains the name of the facility that may order and receive the chemical, and a projected quantity that is provided for reference only. Actual quantities will differ from the quantities provided, and some chemicals may not be ordered at all. Refer to the Delivery Locations table for facility addresses and contact information.

c. Material Specifications – This section contains requirements for chemical concentrations, purities, exceptions to standards, and other specifics of the product to be delivered.

d. Supplier Requirements – This section contains delivery requirements, submittal requirements, and other items incumbent upon the supplier to provide.

e. Testing, Verification & Payment – This section contains verification methods for delivered quantities, labeling requirements, sampling and testing requirements and options, payment terms, and other related information.

f. Compliance Sheets - Each numbered specification line item contains a field for “Comply” and one for “Exception”. Check the “Comply” field if the specification WILL BE complied with, without any exceptions. Check the “Exception” field if the specification WILL NOT BE complied with and provide an attached explanation of the requested exception. Exceptions will be evaluated by Gwinnett County staff and may be cause for rejection of the bid if the exception will cause a performance issue or other unacceptable condition in the opinion of Gwinnett County.

IV. ABBREVIATIONS AND ACRONYMS

The following abbreviations and acronyms are used in the product specifications:

ARV Air Release Valve ASTM ASTM International (formerly American Society for Testing & Materials) AWWA American Water Works Association FMCSA Federal Motor Carrier Safety Administration FOB Freight On Board (prepaid and allowed) FP Filter Plant (Water Production) GCDWR Gwinnett County Department of Water Resources NSF NSF International (formerly National Sanitation Foundation) ppm Parts per Million PS Pump Station (Water Reclamation) SCADA Supervisory Controls and Data Acquisition

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SDS Safety Data Sheets (formerly Material Safety Data Sheets or MSDS) USDOT United States Department of Transportation WRC Water Resources Center

V. DELIVERY LOCATIONS

Delivery locations are listed below.

Note: Suppliers qualifying their bid by requiring minimum delivery orders may be deemed non-responsive.

Facility Street Address City F. Wayne Hill Water Resource Center 1500 One Water Way Buford Ivy Creek Pump Station 1500 One Water Way Buford Lanier Filter Plant 2601 Buford Dam Rd Buford Level Creek Pump Station 5138 Settles Bridge Rd. Suwanee Shoal Creek Filter Plant 1755 Buford Dam Road Buford Yellow River Water Reclamation Facility 858 Tom Smith Road Lilburn

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID MAY RESULT IN REJECTION OF YOUR BID.

COMPLIANCE SHEETS

00. General Requirements Comply Exception 1 Standards and Certifications

1.1 Follow specific requirements included herein.

2 Delivery Locations and Projected Annual Quantities

2.1

Projected quantities are for reference only and are based on historical use, where data is available. Actual quantities will vary. Facilities will order at their discretion on an as-needed basis, depending on use and storage capabilities.

2.2 Refer to the Delivery Locations table for addresses of each facility expected to receive chemicals.

3 Material Specifications

3.1 Follow specific requirements included herein for each chemical. Chemicals are generally intended for use in potable water treatment and wastewater reclamation.

3.2

If product is specified to meet NSF 60, certify proof using an accredited certification organization in accordance with NSF/ANSI 60, Drinking Water Chemicals - Health Effects. Certification should be submitted with bid.

4 Supplier Requirements

4.1 All prices are FOB destination pre-paid and allowed, delivered to the locations included herein for each chemical. This means shipping is included in the bid amount and will not be charged separately. Also, the goods remain in the supplier's ownership until they are off-loaded at the destination.

4.2 Where applicable, comply with USDOT FMCSA Regulations for transport of hazardous materials.

4.3

Delivery is between 8:00 am - 3:00 pm during normal business days only (No County holidays nor weekend deliveries except for emergencies declared by

GCDWR).

4.4

Clean up all spills that occur during delivery of chemicals. Notify facility personnel of any spills. Notify facility personnel if any chemical reaches a storm drain or other on-site conveyance system.

4.5

If the bulk delivery truck's prior content was a chemical other than the one to be delivered, thoroughly clean out the truck's tank(s) and verify that no cross-contamination has occurred.

4.6

Upon request of GCDWR facility staff, provide technical services not to exceed 8 man-hours per location per year. Include technical services in bid prices. No separate payment for technical services will be made.

4.7

After each order is placed, email bill of lading, security seal numbers, driver information including legible copy of driver's license, and certificate of analysis (including specific gravity and pH) to the Plant Manager who placed the order.

COMPANY NAME:

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00. General Requirements (continued) Comply Exception

4.8

Upon each delivery provide a bill of lading, certificate of analysis (including specific gravity and pH), NSF Certification (if delivering to a water treatment or distribution facility), and Safety Data Sheets for each chemical to each location where it will be delivered.

4.9

Note that GCDWR plant personnel will not assist delivery drivers by operating any equipment on or associated with the delivery truck, nor by providing fittings or hoses, compressed air, or containment materials for leaks of any size.

4.10

When requested, provide samples of chemicals to be tested by GCDWR. Include cost of samples in the bid cost for chemicals. No separate payment for samples will be made. GCDWR will bear the cost of testing and analysis.

4.11 Only the quantities ordered at each site will be accepted.

4.12 Suppliers qualifying their bid by requiring minimum delivery orders may be deemed non-responsive.

4.13

Submit a list of three (3) references where purchase of comparable size and scope has been completed, listing customer name, address, brief description of project, and contact person name, email address, and phone number.

4.14

Individuals, firms, and businesses seeking an award of a contract may not initiate nor continue any verbal or written communications regarding a solicitation with any County officer, elected official, or employee or other County representative without permission of the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award by the Board of Commissioners. Violations will be reviewed by the Purchasing Director. If it is determined that such communication has occurred and has compromised the competitive process, the offer submitted by the individual, firm, or business may be disqualified from consideration of award.

4.15

Indicate any requested exceptions to specifications by checking the appropriate box to the right of the specification. If the bidder intends to meet the specification, indicate this in the appropriate column ("Comply") to the right. If any requested exceptions are indicated in the columns to the right ("Exception") elaborate on the nature of the exception(s). Attach additional sheets as necessary to convey the details of all requested exceptions to these specifications. At the discretion of GCDWR, exceptions to the specifications may be cause for rejection of bids.

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00. General Requirements (continued) Comply Exception 5 Testing, Verification & Payment

5.1 Follow specific requirements included herein.

5.2

Samples of delivered chemical may be taken by GCDWR and analyzed at GCDWR expense. Shipments that do not meet specifications will be rejected, and all costs for shipment, analysis, and removal/clean-out of tanks and other equipment will be charged to the supplier.

5.3

Obtain the signature of the attendant at the delivery site on the delivery ticket.

Show the actual amount of product delivered on the delivery ticket. Invoice each delivery location separately.

5.4 Provide the delivery driver's valid commercial driver's license to the attendant upon arrival to the delivery site. Provide current contact information for the dispatcher.

5.5

Missing or damaged seals on tankers and containers may be cause for rejection of any delivery. In some cases, seal numbers will be required to be sent to the delivery location prior to shipment. Products with seal numbers not meeting this transmittal will be rejected.

5.6

All bulk chemical deliveries must weigh in and out on GCDWR truck scales (if available). If any discrepancy exists between the delivery ticket(s) and the measured quantity by GCDWR (net on-site weight or change in bulk tank level) the measured quantity will be used for payment.

5.7

Submit invoices at the awarded unit price(s) with signed receipt tickets showing the quantity received. Show date received, GCDWR order number and GCDWR contract number on the invoice.

In an effort to reduce paper consumption, if a No Bid is being submitted on a particular chemical, the following Compliance Sheets for that chemical should not be returned as part of your bid.

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID MAY RESULT IN REJECTION OF YOUR

BID.

1. Liquid Sodium Hydroxide (Caustic Soda) Comply Exception

1.1 Meet AWWA B501-19 or latest revision if newer AWWA standard has been published.

1.2 Provide certification following AWWA B501-19 Section 4.3.2 (or latest revision if newer AWWA standard has been published).

2 Delivery Locations and Projected Annual Quantities

2.1 F. Wayne Hill WRC 155,000 gallons

2.2 Yellow River WRF 27,000 gallons

2.3 Ivy Creek PS 30,000 gallons

2.4 Level Creek PS 36,500 gallons

3 Material Specifications

3.1 Deliver bulk prepared liquid solution of 25% Sodium Hydroxide in water, standard (commercial or diaphragm) grade.

3.2 Meet purity requirements of AWWA B501-19 Section 4.3.1 (or latest revision if newer AWWA standard has been published).

3.3 Solution pH shall be 13 SU or greater.

4 Supplier Requirements

4.1 Ship in bulk ensuring no cross contamination with other chemicals.

4.2 After order placement, product to be delivered within 72 hours or a mutually agreed to delivery schedule.

4.3 Deliveries may be greater or less than 500 gallons, depending on location and circumstances.

4.4 Comply with USDOT FMCSA Regulations for transport of hazardous materials.

4.5 Submit certified analysis including Alkalinity as NaOH (%), Alkalinity as Na2O (%), Sodium Carbonate as Na2CO3 (%), Sodium Chloride as NaCl (%), Sodium Sulfate as Na2SO4 (%), Iron as Fe (ppm), Arsenic (ppm), Nickel (ppm), and Copper (ppm).

4.6

Location F Wayne Hill Yellow River Ivy Creek Pump Station Level Creek Pump Station

Tank Size (gal) 2 x 9,000 2 x 6,000 5,850 4,000

Typical Delivery (gal)A 4,500 (1 or 2 a week) 4,000 (1 every 2-3 months) 4,000 (every 4 months) 4,000 (every 4 months)

5 Testing, Verification & Payment

5.1 Payment will be for gallons of solution received at each location.

5.2 Review of certified analysis (see 4.5 above) by GCDWR.

5.3

GCDWR will draw two (2) samples. First sample is to be tested at GCDWR Environmental Lab per AWWA B501-19 Section 5 (or latest revision if newer AWWA standard has been published). Second sample is to be used as back-up if first sample fails. Second sample to be sent to a referee lab agreed upon by both parties.

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2. Fluorosilicic Acid Comply Exception

1.1 Meet AWWA B703-11 or latest revision if newer AWWA standard has been published.

1.2 Meet NSF-60. Submit proof of NSF certification.

1.3 Provide certification that product meets specifications of AWWA B703-11 (or latest revision if newer AWWA standard has been published) Section 4.

2 Delivery Locations and Projected Annual Quantities

2.1 Shoal Creek FP 50,000 gallons of solution

2.2 Lanier FP 50,000 gallons of solution

3 Material Specifications

3.1 Provide product at a nominal 23% concentration. Product having higher concentration will not be compensated for by paying a higher unit price. Meet Specific Gravity of 1.23 at 75 degrees F.

3.2 Follow AWWA B703-11 (or latest revision if newer AWWA standard has been published) for all materials specifications.

4 Supplier Requirements

4.1 Ship in bulk by truck by manufacturer’s tanker or a certified food grade carrier.

4.2 After order placement, product to be delivered within 72 hours or a mutually agreed to delivery schedule.

4.3

For safety and security purposes send an email 24 hours before delivery to Plant Manager and Operations Supervisor at the delivery location (Contacts will be provided in the request for delivery). Include driver's name, copy of driver's license, tanker port seal #s and Bill of Lading for verification upon delivery. Drivers are required to wear appropriate Personal Protective Equipment during offloading procedures.

4.4 Comply with USDOT FMCSA Regulations for transport of hazardous materials.

4.5 Submit certified analysis upon request including Fluorosilicic Acid Content by Weight, Free Acid Content, and Color.

4.6 Deliver in a vehicle no longer than 54 feet from frontmost wheel center to rearmost wheel center.

5 Testing, Verification & Payment

5.1 Payment will be for gallons of liquid received at each location.

5.2 Review of certified analysis (see 4.5 above) by GCDWR. Prior to offloading, a grab sample shall be taken from the top of the tanker for Quality Control/Quality Assurance analysis by plant staff.

5.3 Chain of custody document review by GCDWR.

5.4 Trucks will be weighed upon arrival and after offloading, to verify the total gallons of product delivered.

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3. Oxalic Acid Solution - shipment in totes Comply Exception

1.1 None Specified N/A N/A

2 Delivery Locations and Projected Annual Quantities

2.1 F. Wayne Hill WRC 4 275 gallon totes

3 Material Specifications

3.1 Provide oxalic acid aqueous solution with oxalic content of 10% (9.8% to 10.2%), Specific Gravity = 1.0475 – 1.0505

4 Supplier Requirements

4.1 Ship by truck in IBC 275-gallon totes rated for this product.

4.2 After order placement, product to be delivered within 72 hours or a mutually agreed to delivery schedule.

4.3 Bid as U.S. dollars per 275-gallon IBC tote.

4.4 Submit certified analysis after each order is placed including oxalic acid content.

5 Testing, Verification & Payment

5.1 Payment will be for 275-gallon totes of product received.

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COMPLIANCE SHEETS

4. Liquid Hydrogen Peroxide Comply Exception 1 Standards and Certifications

1.1 Meet AWWA B406-14 or latest revision if newer AWWA standard has been published.

1.2 Meet NSF-60. Submit proof of NSF certification.

1.3 Provide certification following AWWA B406-14 Section 4.3.2. (or latest revision if newer AWWA standard has been published).

2 Delivery Locations and Projected Annual Quantities

2.1 Lanier Filter Plant 60 275-Gallon Totes

3 Material Specifications

3.1 Provide liquid hydrogen peroxide solution at a concentration range of 29 and 32% and specific gravity of 1.110.

3.2 Meet all product chemical specifications of AWWA B406-14 Section 4.2.

4 Supplier Requirements

4.1 After order placement, product to be delivered within 48 hours or a mutually agreed to delivery schedule.

4.2

For safety and security purposes send an email 24 hours before delivery to Plant Manager and Operations Supervisor at the delivery location (Contacts will be provided in the request for delivery). Include driver's name, copy of driver's license, tote seal #s and Bill of Lading for verification upon delivery. See facility address list for phone #s and email. Drivers are required to wear appropriate Personal Protective Equipment during offloading procedures and provide any equipment necessary for offloading totes.

4.3 Totes shall be tightly closed to prevent spillage and leakage during transportation, offloading and placing on the containment pallets.

4.4 Empty totes shall be stacked by the Owner and loaded onto the collection vehicle for return or disposal by the Hydrogen Peroxide supplier.

4.5 If the empty totes are not able to be removed by the delivery vehicle, they shall be collected before delivery of replacement totes.

4.6 Totes shall be clearly marked stating the contents and display all safety and hazardous symbols required by applicable safety standards.

4.7 Totes shall have a 2” outlet drain to connect to the owners pump suction pipework.

4.8 Bid as U.S. dollars per 275-gallon steel pallet IBC tanks with a galvanized mild steel cage around the HDPE liner.

4.9 Comply with USDOT FMCSA Regulations for transport of hazardous materials.

4.10 Submit certified analysis after each order is placed including hydrogen peroxide concentration, pH, and specific gravity.

4.11 Seals are required on tanks.

5 Testing, Verification & Payment

5.1 Payment in US Dollar will be for each tote of liquid received at the specified location.

5.3 Review of certified analysis (see 4.10 above) by GCDWR prior to offloading for Quality Control/Quality Assurance analysis by plant staff.

5.4 Totes will be inventoried upon delivery for payment.

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BID SCHEDULE

ITEM

# PRODUCT DESCRIPTION

APPROX. ANNUAL

QTY

UNIT

PRICE

TOTAL

PRICE

1 Liquid Sodium Hydroxide – Caustic Soda Bulk Solution 248,500 GAL $ /gal $

2 Fluorosilicic Acid Bulk Solution 100,000 GAL $ /gal $

3 Oxalic Acid Solution in 275 Gallon Totes 4 275-GAL TOTES $ /Tote $

4 Liquid Hydrogen Peroxide Solution in 275 Gallon Totes 60 275-GAL TOTES $ /Tote $

OVERALL TOTAL $

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin December 10, 2026 or upon Board of Commissioners approval.

Termination for Cause: The County may terminate this agreement for cause upon ten days prior written notice to the contractor of the contractor’s default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the County’s rights or remedies by law.

Termination for Convenience: The County may terminate this agreement for its convenience at any time upon 30 days written notice to the contractor.

In the event of the County’s termination of this agreement for convenience, the contractor will be paid for those services actually performed. Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the contractor, which shall itemize each element of performance.

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BID SCHEDULE (CONTINUED)

Certification Of Non-Collusion In Bid Preparation Signature Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Vendors" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services.

Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the Instructions to Vendors.

Legal Business Name

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature Printed Name

Telephone Number Fax Number E-mail Address

Contact Person (if someone other than the authorized representative listed above) ______________________________________________________________

Telephone Number Fax Number E-mail Address https://www.gwinnettcounty.com/government/departments/financial-services/treasury

VENDOR INSURANCE REQUIREMENTS 1

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

Company Name

VENDOR INSURANCE REQUIREMENTS 2

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GWINNETT COUNTY

FINANCIAL SERVICES │ RISK MANAGEMENT

VENDOR INSURANCE REQUIREMENTS

Insurance:

Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below. All insurance shall be maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of Commissioners. The Contractor and their Subcontractor’s/vendor’s Certificates of Insurance shall require that the County be notified in writing thirty (30) days prior to cancellation, modification, or non-renewal of any insurance policy listed on the certificate(s). Upon request, the County will be provided certified copies of all required insurance policies.

A. Minimum Coverage

Commercial General Liability (Occurrence Form):

General Aggregate (other than Prod/Comp Ops Liability) $2,000,000 Products/Completed Operations Aggregate $2,000,000 Personal & Advertising Injury Liability $1,000,000 Each Occurrence $1,000,000

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) must be provided with your Certificate of Insurance.

• Primary and Non-Contributory Endorsement to be specified in writing

• Contractual Liability

• Broad Form Property Damage

• Severability of Interest

• Underground, explosion, and collapse coverage

• Personal Injury (deleting both contractual and employee exclusions)

• Incidental Medical Malpractice

• Hostile Fire Pollution Wording

• Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

• If project or operations are within 50 ft of a railroad, Contractor is required to name the specific Railroad as an Additional Insured and provide a copy of the Additional Insured Endorsement CG2417 or its equivalent.

• In the event the General Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

Automobile Liability to include:

Combined Single Limit – Each Accident $1,000,000

• Comprehensive form providing coverage for bodily injury, death of any person, and property damage arising out of the ownership, maintenance, and use of all owned, non-owned, leased, hired, borrowed vehicles, and any other statutorily required automobile coverage.

VENDOR INSURANCE REQUIREMENTS 3

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• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsements must be provided with the Certificate of Insurance

• Coverage to include loading and unloading

• Contractual Liability

Worker’s Compensation & Employer’s Liability Coverage to include:

Workers Compensation Georgia State Statutory Limits Employers Liability

Bodily Injury by Accident – Each Accident $ 500,000 Bodily Injury by Disease – Policy Limit $ 500,000 Bodily Injury by Disease – Each Employee $ 500,000

• Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (higher limits may be required depending on the extent of contract):

Contract Sums:

Contracts up to $999,999 Each Occurrence and Aggregate Limit $1,000,000

Contracts from $1,000,000 to $1,999,999 Each Occurrence and Aggregate Limit

$3,000,000

Contracts from $2,000,000 to $4,999,999

$5,000,000

Contracts Over $5,000,000

$10,000,000

• Concurrency of Effective Dates with Primary

• Blanket Contractual Liability

• Drop Down Feature

• Umbrella Policy must be as broad as the primary policy.

• Coverage excess over General Liability, Business Auto Liability, and Employers Liability

• In the event the Umbrella/Excess Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

• Evidence of coverage in the form of a Certificate of Insurance shall be provided to the County prior to start of work.

• Gwinnett County Board of Commissioners shall be Additional Insureds.

• Contractor shall be liable for money, securities, or other property of the County.

• Such coverage shall include an owner coverage endorsement for County and County shall be included as a loss payee.

• Additional Insured Endorsements must be provided with the Certificate of Insurance

VENDOR INSURANCE REQUIREMENTS 4

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Cyber Liability Insurance: Applies if scope of work includes the storage or transfer of any County data or sensitive data (including but not limited to personally identifiable, health, or payment card data) or the related hosting of database(s) or internet site(s):

Limit of Insurance per Claim $1,000,000 Aggregate Limit $1,000,000

The Contractor shall maintain insurance coverage for network security and privacy risks, including, but not limited to, insurance for data breach or introduction of virus or malicious codes, consumer notification, whether or not required by law, forensic investigation, public relations and crisis management and credit or identity monitoring or similar remediation services, unauthorized access, failure of security information theft, damage to destruction of or alteration of electronic information, breach of privacy perils, wrongful disclosure and release of private information, collection, or other negligence in the handling of confidential information, and including coverage for related regulatory fines, defenses, and penalties allowed by law.

Property Insurance:

The Contractor is fully and solely responsible for any physical loss or damage to all tools, equipment, construction office trailers and their contents, vehicles or any other personal property utilized in the performance of the Contractor’s work. Contractor agrees to waive its rights of recovery and cause its insurers, if any, to waive their rights of subrogation against Owner and Company for any such damage or loss, however caused.

Riggers Liability Insurance:

If any work to be performed involves the rigging, lifting. lowering or moving of property or equipment, then those parties performing such work shall carry Rigger’s Liability Insurance in an amount adequate to insure against the physical loss or damage to the property or equipment in its care

Aviation Insurance: Applies if scope of work requires the use of aircraft, including helicopters, unmanned aircraft systems (e.g., drones) and/or fixed-wing aircraft:

Maintain (or require aircraft owner or operator to maintain), and Contractor shall furnish proof of, Aircraft Liability insurance with minimum limits of $10,000,000 per occurrence for bodily injury and property damage of all aircraft.

Unmanned aircraft systems, minimum limits of $2,000,000 for bodily injury, property damage, and personal injury (including invasion of privacy) for unmanned aircraft systems, and guest voluntary settlement bodily injury coverage (for any aircraft except unmanned aircraft systems)

• Such policy shall include contractual liability covering all owned and non-owned aircraft

• If the party providing the Aircraft Liability insurance is not Contractor, then Contractor shall require such party to (a) waive any subrogation rights of recovery they and/or their insurance carriers may have against County and any other indemnified parties and (b) name County and such other parties as Additional Insureds

• The Contractor shall (or shall require aircraft owner or operator) to hire, employ, and utilize pilots certified by the Federal Aviation Administration to operate any such aircraft.

Pollution Liability Insurance: Applies if scope of work requires the handling and/or transportation of hazardous materials including, but not limited to, asbestos, lead, silica, contaminated soil, or any other hazardous material as defined by applicable law then the following Pollution Liability Insurance shall meet or exceed the following minimum requirements:

Per Incident Limit $1,000,000 Aggregate Limit $2,000,000

• Limits for Bodily Injury, Property Damage, Environmental Damage or Clean-Up Costs, including coverage for Non-Owned Disposal Sites.

• For Subcontractors whose scope of work includes transportation of hazardous materials, the insurance must also include coverage for pollution conditions arising from the transportation of hazardous materials.

VENDOR INSURANCE REQUIREMENTS 5

BL157-26 Page 5

• Whether written on an “Occurrence” basis or on a “Claims Made” basis, coverage shall either be renewed continuously or shall provide an extended claims reporting period of five (5) years or applicable statute of limitation period following completion of the work.

• Gwinnett County Board of Commissioners shall be Additional Insureds during the term of the subcontract agreement and through all applicable statutes of limitation and repose.

• The policy shall stipulate the insurance afforded to the Additional Insureds applies as primary insurance and that any other insurance carried by the Additional Insureds will be excess only.

B. Gwinnett County Board of Commissioners (and any applicable Authority) must be specified in writing as an

Additional Insured on General Liability, Auto Liability and Umbrella Liability policies.

C. Gwinnett County should be provided with a minimum of 30 days advance written notice of cancellation, material change, or non-renewal of policies required by the contract.

D. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

VENDOR INSURANCE REQUIREMENTS 6

BL157-26 Page 6

E. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-7 or higher. Certain Workers' Comp funds may be accepted subject to the approval of the Gwinnett County Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the Contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-7 or better.

F. Insurance companies providing coverage should be licensed, and authorized to do business by the Office of the

Insurance and Safety Fire Commissioner of Georgia ("Insurance Commissioner"), with the exception of non-admitted carriers, in which case the broker placing coverage should be licensed by the Insurance Commissioner.

All agents placing coverage should be licensed by the Insurance Commissioner, either as a resident or non-resident.

G. Certificates of Insurance, and any subsequent renewals, must reference each corresponding bid/contract by project name and project/bid number, if applicable.

H. The Contractor shall agree to provide complete certified copies of current insurance policy(ies) or a certified letter from the insurance company(ies) if requested by the County to verify compliance with these insurance requirements.

I. All insurance coverage required to be provided by the Contractor shall state that it is primary over any insurance program carried by the County.

J. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every subcontractor in any tier and shall require each and every subcontractor of any tier to comply with all such requirements. The Contractor agrees that if for any reason a subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

K. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County. The ACORD Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

L. The Contractor and its insurer(s) shall agree to waive all rights of subrogation against the County, the Board of

Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the Contractor for the County.

M. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents is required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

N. The Contractor shall make available to the County, through its records or the records of its insurer, information regarding any claim related to a County project. Any loss run information relating to a County project will be made available to the County upon its request.

O. Compliance by the Contractor and Subcontractors with the foregoing insurance requirements shall not relieve the

Contractor and Subcontractors of liability under the Contract and any applicable law.

P. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, and any other laws that may apply to this Contract.

Q. The Contractor shall at a minimum apply risk management practices accepted by the Contractors’ industry.

R. The Contractor shall advise the County if required limits of insurance become eroded or impaired.

BL157-26 Page 7

Surety Bonds (if required) All of the surety requirements will stay the same except the Surety Company must have the same rating as set forth in item E above.

BL157-26 Page 8

Bid # & Description BL157-26, Supplemental Purchase of Water Treatment Chemicals on an Annual Contract

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED PRIOR TO

EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the vendor, its affiliates or its subcontractors:

1. __________________________________________________________________________________________

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at GwinnettCounty.com

BL157-26 Page 9

FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM COMMODITY

LISTING.

BL157-26

Buyer Initials: AW

IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY

CHECKING ONE OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN.

Do not offer this product or service; remove us from your bidder's list for this item only.

Specifications too "tight"; geared toward one brand or manufacturer only.

Specifications are unclear.

Unable to meet specifications

Unable to meet bond requirements

Unable to meet insurance requirements

Our schedule would not permit us to perform.

Insufficient time to respond.

Other

COMPANY NAME

AUTHORIZED REPRESENTATIVE

SIGNATURE

BL157-26 Page 10

DEPARTMENT OF FINANCIAL SERVICES │ PURCHASING

GENERAL INSTRUCTIONS FOR VENDORS,

TERMS AND CONDITIONS

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING DEEMED

NON-RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE DETERMINANT

OF TECHNICALITY VERSUS NON-RESPONSIVE SUBMITTAL:

1. FAILURE TO USE COUNTY FEE SCHEDULE.

2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE COMPLIANCE/SPECIFICATION

SHEETS.

3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION OR ALTERNATES OR EQUIVALENTS.

5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL BEING

DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT REQUIRED ON

ALL SOLICITATIONS. BOND REQUIREMENTS ARE CLEARLY STATED ON THE INVITATION

PAGE. IF CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE

INVITATION. IF BONDS ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS SOLICITATION

DOCUMENT.

6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED, MAY

RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE

CONTRACTOR AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL SOLICITATIONS. IF

CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE

INVITATION.

7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED MAY RESULT IN SUBMITTAL

BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS AFFIDAVIT IS REQUIRED ON

ALL FORMAL SOLICITATIONS OVER $100,000.00. IF CLARIFICATION IS NEEDED, CONTACT

THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.

BL157-26 Page 11

I. PREPARATION OF SUBMITTAL

A. Each vendor shall examine the drawings, specifications, schedule, and all instructions. Failure to do so will be at the vendor’s risk, as the vendor will be held accountable for their submittal.

B. Each vendor shall furnish all information required by the solicitation form or document. Each vendor shall sign the submittal and print or type his or her name on the fee schedule. The person signing the submittal should initial erasures or other changes. An authorized agent of the vendor must sign the submittal.

C. Fee schedule pricing should only have two decimal places unless otherwise stated. In the event of a calculation error in total price, the unit pricing prevails.

D. Except for solicitations for the sale of real property, individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee, or other County representative other than the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final award. The Purchasing Director will review violations. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm, or business may be disqualified from consideration for award. Solicitations for the sale of real property may allow for verbal or written communications with the appropriate Gwinnett County representative.

E. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the submittal but are contained for informational purposes only. If awarded, the successful vendor(s) will be required to execute these documents prior to County execution.

F. Effective July 1, 2013 and in accordance with the Georgia Illegal Immigration Reform Enhancements for 2013, an original signed, notarized, and fully completed Contractor Affidavit and Agreement should be included with vendor’s submittal, if the solicitation is for the physical performance of services for all labor or service contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement with your submittal may result in being deemed non-responsive and automatic rejection.

II. DELIVERY

A. Each vendor should state time of proposed delivery of goods or services.

B. Words such as “immediate”, “as soon as possible,” etc. should not be used. The known earliest date or the minimum number of calendar days required after receipt of order (delivery A.R.O.)

should be stated. If calendar days are used, include Saturday, Sunday, and holidays in the number.

III. EXPLANATION TO VENDORS

Any explanation desired by a vendor regarding the meaning or interpretation of the solicitation, drawings, specifications, etc. must be requested by the question cutoff deadline stated in the solicitation for a reply to reach all vendors before the deadline of the solicitation. Any information given to a prospective vendor concerning a solicitation will be furnished to all prospective vendors as an addendum to the solicitation if such information is necessary or if the lack of such information would be prejudicial to uninformed vendors. The written solicitation documents supersede any verbal or written communications between the parties. Receipt of addenda should be acknowledged in the

BL157-26 Page 12

GENERAL INSTRUCTIONS FOR VENDORS,

TERMS AND CONDITIONS

submittal. It is the vendor’s responsibility to ensure they have all applicable addenda prior to their submittal. This may be accomplished by contacting the assigned Purchasing Associate prior to the submittal or visiting GwinnettCounty.com.

IV. SUBMISSION OF FORMAL OFFERS/SUBMITTALS

A. Formal bid and proposal submittals shall be enclosed in a sealed package or envelope, addressed to the Gwinnett County Purchasing Division with the name of the vendor, the date and hour of opening, and the solicitation number on the face of the package or envelope. Facsimile or emailed submittals will not be considered. Any addenda should be enclosed in the sealed envelopes as well.

B. ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are allowed and will be applied to the lump sum amount. Amount shall be clearly stated and should be initialed by an authorized representative.

C. Samples of items, when required, must be submitted within the time specified and, unless otherwise specified by the County, at no expense to the County. Unless otherwise specified, samples will be returned at the vendor’s request and expense, if items are not destroyed by testing.

D. Items offered must meet required specifications and must be of a quality that will adequately serve the use and purpose for which intended.

E. Full identification of each item submitted, including brand name, model, catalog number, etc.

must be furnished to identify exactly what the vendor is offering. Manufacturer’s literature may be furnished, but vendor should not submit excessive marketing…