BL142_26 Inv.pdf

COMPANY NAME

August 23, 2026

INVITATION TO BID

BL142-26

Provision of General Facilities Maintenance and Painting Services on an Annual Contract

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified service providers for the

Provision of General Facilities Maintenance and Painting Services on an Annual Contract with four options to renew.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company

Name. Bids will be received until 2:50 P.M. local time on October 21, 2026 at the Gwinnett County Financial Services -

Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. The bid opening will be virtual ONLY. To access the bid opening virtually, visit the following link:

https://teams.microsoft.com/meet/296481218666106?p=FkO2vAfDMSUbBSARvD or dial +1 323-676-6170 and enter

Conference ID 346 402 941#. Apparent bid results will be available the following business day on our website www.gwinnettcounty.com.

Questions regarding bids should be directed to Savannah Anderson, Purchasing Associate II, at

Savannah.Anderson@GwinnettCounty.com or by calling 770-822-8736, no later than October 8, 2026 at 3:00PM. Bids are legal and binding upon the vendor when submitted. All bids should be submitted in duplicate.

Successful suppliers will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-7 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of

Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration

Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the service provider(s) submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible vendor(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Savannah Anderson

Purchasing Associate II

The following pages should be returned in duplicate as your bid: Bid Schedule, Pages 9-11

References, Page 12

List of Subcontractors, Page 13

Code of Ethics, Page 19

E-Verify Affidavit, Page 20 https://teams.microsoft.com/meet/296481218666106?p=FkO2vAfDMSUbBSARvD http://www.gwinnettcounty.com/ mailto:Savannah.Anderson@GwinnettCounty.com http://www.gwinnettcounty.com/

BL142-26 PAGE 2

GENERAL REQUIREMENTS & SPECIFICATIONS

I. Statement of Work

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified service providers for The Provision of General Facilities Maintenance Services of County owned and/or maintained facilities. These services will be performed at facilities located throughout Gwinnett County for multiple county departments. Award will be made to the service provider(s) submitting the lowest responsive and responsible bid. This bid contains two sections. Section A is Painting and Section B is General Purpose Maintenance. Bidders can bid on one or multiple sections. The County intends to award to multiple vendor per section but reserves the right to make an award deemed in the best interest of the County.

Painting will be of varied types including but not necessarily limited to the following: interior surfaces which may include walls, trim, floors, aquatic equipment, and ceilings; exterior facilities may include score booths, dugouts, foul poles, doors and frames, water fountains, pools, soffit, fascia, ballards, handrails, roofs, wooden truss and various types of metal structures. In addition, the contract includes preparation services such as pressure-washing services, sandblasting, and waterproofing. This contract will also include waxing and buffing of metal signs that have been previously painted with automotive paint. These signs will be located at (but not limited to) the entrances of each park and are approximately 110 square feet each. Invoices must reflect unit prices listed under Section A of the bid schedule.

General purpose maintenance services include but are not limited to the repair, replacement or installation of, wood or metal framing, wood handrails, minor concrete work, masonry, ceiling grids, fascia, soffit, plywood, sheetrock, siding, decking, cabinetry, moldings, stucco, door jambs, glass, tile, VCT flooring, drop ceilings and miscellaneous carpentry services that would typically be the replacement of worn boards on boardwalks, piers, overlooks, decking small bridges as well as turnkey remodeling of small areas (2,500sqft or less). Invoices must reflect unit prices listed under Section B of the bid schedule.

This is an on-demand contract. Each service provider must provide references that show experience in high volume on-demand painting or general-purpose repair services to be considered for award.

II. Scope of Services

A. The service provider must maintain a five business day response time for normal business requests unless otherwise agreed upon in writing with Gwinnett County Designated Department Representative

(DDR). Service provider will be required, on occasion with prior approval, to do different hourly shift work at same rate as on the bid schedule. Work must be completed within the requested timeline agreed to by the County and the Service provider. All job estimates must include a completion date, and be itemized per the Bid Schedule, and are subject to Vendor Performance Complaint if not completed on time.

B. The service provider shall be responsible for all work. Gwinnett County allows the use of subcontractors under this contract to fulfill the scope of work. Subcontractors shall perform no work, unless pre-approved by the County. Subcontractors should be disclosed on the attached form at the time of bid submission.

If the bidder intends to use a sub-contractor to fulfill one entire segment of this contract, then the bidder should submit to the County references for the sub-contractor. Once the County has awarded the contract, the service provider cannot change sub-contractors without seeking pre-approval from the County. The County reserves the right to check all references and conduct background checks on any changes to sub-contractors and/or workers performing work under this contract. Subcontractors shall be paid at the same labor rate and same materials marked up rate as stated on bid schedule. The service provider shall be wholly responsible for the quality of their sub-contractor’s work. The service provider shall not award more than seventy-five percent of the work to subcontractors on any project, without prior approval of the DDR.

C. Successful service providers shall execute and provide a Gwinnett County Government Consent Form for each employee and subcontractor to be working on site. A criminal history will be performed and approved prior to the employees/subcontractors being permitted on site. Once approved, the employees/subcontractors will be issued a service provider ID badge and this badge must be visibly worn

BL142-26 PAGE 3

at all times.

D. Successful service provider(s) must adhere to all Local, State, Georgia EPD & Federal Regulations as mandated by the trade profession.

E. There shall be at least one person, in a position of responsibility, representing the service provider on site at all times that is capable of translating from English to languages used by the work force.

F. All surrounding areas to be clean and free from dirt or debris stains when job is complete.

G. Inspect the site daily and do not leave the site without correcting any conditions caused by the work which would be hazardous to the public. Provide barricades, warning tape and other means to protect the public from hazardous conditions while work is in progress, H. Labor and materials shall carry a minimum one (1) year warranty against defects.

I. Gwinnett County requests a minimum of three (3) references where services of similar size and scope have been completed in the past three (3) years. References should include experience with on-demand contracting for painting and/or general-purpose maintenance services.

J. See Attachment A for list of potential locations. Locations may be added, deleted, or changed throughout the life of the contract.

III. Section A: Painting

1.1 General Specifications

A. The service provider shall provide all equipment (ladders, scaffolding, pressure washers, tools, supplies, etc.), and/or services required to complete specified work. Normal supplies required for painting such as brushes, drop cloths, rollers, coveralls, gloves, paint shields, masking tape, trays, sandpaper, solvents, thinners, cleaning materials, sealers, caulk, etc. must be included as part of unit pricing and will not be reimbursed. Gwinnett County will reimburse equipment rentals at cost only, no markup allowed. All equipment rentals require pre-approval by DDR.

B. All surface materials (paints, primers, etc.) required will be listed on the invoice when submitted and charged at the stated percentage of mark-up over service provider’s cost. Gwinnett County reserves the right to inspect/request proof of service provider cost at any time during the contract period. All invoices shall be itemized by line items listed in the Bid Schedule.

C. A Gwinnett County representative(s) will be designated upon award for each participating department.

The service provider shall not accept any request for painting or maintenance services without written approval from the Designated Department Representative(s) (DDR). If designated by the DDR other county staff may act as the DDR.

D. At the request of, and upon approval by, the DDR any rotten wood shall be replaced with approved materials and primed prior to painting.

1.2 Miscellaneous Painting Specifications

A. Product

1. Paints and coatings must conform to all Federal, State, and local regulations, including

VOC (Volatile Organic Compounds) rules at the time of application. VOC free may be requested for certain projects.

2. Below is the base line of products to be used for typical applications:

• Interior latex- Sherwin Williams Promar 200 or approved equivalent

BL142-26 PAGE 4

• Exterior latex- Sherwin Williams Super Paint or approved equivalent

• Oil Based Paint (doors, dugouts, other metal) - Sherwin Williams Industrial Enamel or approved equivalent

• Alkyd Primer- Sherwin Williams Kemkromic or approved equivalent

• Int/ext. latex primer- Sherwin Williams Multi-purpose latex primer or approved equivalent

• Clear sealer (concrete block, slabs, etc.)- Sherwin William product code is

50.144155 or approved equivalent

• Int/ext. acrylic coating- Sherwin Williams High Performance coating or approved equivalent

• Meguiar’s cleaner wax or approved equivalent

Any use of a brand name is not to be restrictive, but to set a standard of quality to match the existing color scheme of any Gwinnett County Facility. All products used must be equal and approved by the

DDR. Gwinnett County reserves the right to supply paint to the service provider.

Due to the wide variety of surfaces and applications; service provider should get prior approval of intended products to be used before starting any project. Products can be discussed and approved during the walk through with DDR before painting projects begins.

3. All materials (primer, undercoat, block filler, finish coats) must be compatible.

4. All paint and coating labels must be properly marked with appropriate size container, manufacturer name, product name, product code, color identification, batch code, VOC content, application guidelines, and storage information.

B. Preparation

1. General

a. Remove all surface contaminations such as oil, grease, loose paint, mill scale dirt, foreign materials, rust, mold, mildew, loose mortar, efflorescence and sealers for tight bonding to old paint in accordance with SSPC-SP1, "Solvent Cleaning". Solvent cleaning can be accomplished by using non-petroleum based cleaner. Be sure to change to clean rags or wiping cloths regularly to reduce possibility of recontamination of the surface and redistribution of greasy or oily residue.

b. At the Request of, and upon approval by the DDR, any rotten wood shall be removed and replaced with approved materials and primed prior to painting.

c. Unpainted galvanized metal surfaces must be wire brushed to remove deposits of "white rust" and then primed.

d. Old glossy paint surfaces must be washed thoroughly with an abrasive cleaner to dull before painting.

e. Spot prime any bare areas with an appropriate primer.

f. Metal doors and jambs must be sanded to remove any rust, dirt, grease, mill scale, loose paint, oxides, and any other foreign matter then wiped down prior to priming with an appropriate cleaner.

g. Dry wall surfaces and trim must be clean and dry. All nail heads must be reset and spackled.

Joints must be taped and covered with joint compound. Spackled nail heads and tape joints must be sanded smooth, and all dust removed prior to spot priming. Holes and rough spots in drywall and trim are to be filled in.

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h. Caulking is required, as needed.

i. Other prep work may be required to insure a smooth, professional finished job.

j. DDR reserves the right to inspect site between cleaning/prep and painting.

k. Dugout Fencing: The successful service provider is responsible for all chain link fence removal and re-installation to ensure complete paint coverage of the dugouts, foul poles or other surface to be painted that may be in direct contact with fencing.

l. Score booth roofs are to be painted inside and outside of roof sections.

m. Use of spray equipment is permitted for certain applications and must be approved in advance.

Standard industry coatings must be adhered to and, if sprayer is used, two solid coats must be applied. Any overspray that affects related areas close to the sprayed areas must be removed at the discretion of the County.

n. The pressure washing services for this contract are solely for preparation of surfaces to be painted and that all other pressure washing services will be covered under a separate Gwinnett County contract.

o. Water Sealing refers the process of applying specialized coatings or sealants to building surfaces-such as wood, masonry or stucco-to form an impervious barrier against moisture intrusion.

2. Interior

a. Service Providermust remove all furniture and cover floors in room/areas to be painted. The cost of this preparation should be reflected directly in the unit cost for painting interior walls. If the job calls for removal of furniture that is beyond the scope defined above or beyond reasonable expectations, then the service provider should notify the DDR of such hardships. Repeated failures to comply with the removal of furniture specification may be grounds for the County to deem the vendor in default on their contract. In some circumstances, with approval by the DDR, furniture may be placed in the center of the room and covered with a drop cloth. It shall be the responsibility of the awarded service provider to return furniture to its original position after the painting is complete.

b. Contractors to remove and reinstall all light switches, receptacles, cables, IT or telephone line wall plates. Fire sprinkler heads and air vents must be covered during painting to prevent clogging.

c. “Wet Paint” signs must be placed in all areas of active paint and areas left following painting.

d. Many Gwinnett facilities employ sensitive beam and optical smoke detectors. Prior to any activity that may generate dust or airborne particles in interior spaces, the service provider shall verify locations of such detectors and implement adequate dust control measures to prevent false fire alarm activation. If there is any risk of setting off the alarm the service provider shall notify the DDR who may elect to temporarily disable the detector. Impacts to operations resulting from false alarms generated by the service provider may result in vendor complaints.

3. Exterior

All exterior surfaces, unless galvanized, shall be thoroughly cleaned and prepared in accordance with manufacturer recommendations to remove oil, dirt, rust, dust, mill scale, paint, oxides, corrosion, and any other contaminants that may impair proper adhesion or finish prior to priming.

4. Exterior Galvanized

All galvanized metal surfaces to be painted shall be properly prepared in accordance with manufacturer recommendations and industry standards. Preparation shall include removal of dirt, oil, BL142-26 PAGE 6 grease, oxidation, and other contaminants; surface etching or abrasion as required to promote adhesion; and application of a primer specifically formulated for galvanized metal prior to finish coating.

C. Application

1. General

a. All product label directions must be read and followed.

b. Materials shall be applied uniformly and be free from runs, sags, wrinkles, streaks, shiners, and brush marks.

c. Primers, undercoat, and fillers are to be applied to a clean, dry surface according to manufacturers’ recommended application procedure.

d. If any reduction of the coating's viscosity is necessary, it shall be done in accordance with the manufacturer's label directions and VOC Regulations. The service provider should consult local authorities for updated information VOC content of coating regulations.

e. At least 24 hours must be allowed between pressure washing and priming. The service provider shall allow full drying and observe minimum and maximum recoat times published by the coating manufacturer for the actual job site conditions. Any paint failure, peeling, wrinkling, lifting or loss of adhesion caused by the service provider’s failure to follow manufacturer required drying, recoat, or maximum recoat windows shall be repaired or repainted in its entirety at the service provider’s sole cost and shall extend the warranty period accordingly.

f. All surfaces to be painted must be spot primed where bare wood or metal is present and a minimum of two coats of paint applied or until complete coverage is achieved - must be a minimum of 5 mils dry film thick.

g. Prep work and painting shall follow manufacturer’s recommendation, unless directed otherwise by county DDR.

h. At County’s discretion, pressure wash (or soft wash) all exterior surfaces prior to painting.

i. Waxing and Buffing of the metal signs should not be done in direct sunlight and the service provider is expected to follow the manufacturer’s suggested directions.

2. Interior

Adequate ventilation shall be maintained at all times to control excessive humidity, which will adversely affect the curing of coatings. The service provider is responsible for maintaining suitable temperature and ventilation during application and cure/dry time.

3. Exterior of buildings

Any rotted fascia, soffit and brick mold will be replaced with County approved material, primed and painted by the service provider. DDR must approve all replacement areas before work begins. Rotten is defined as deterioration marked in physical contexts when scraped with a thumbnail, leaves an indentation in the wood, crumbles, or falls into smaller pieces.

Fiber cement siding boards that are cracked, crushed, or otherwise deteriorated must be replaced with the County DDR’s approval.

BL142-26 PAGE 7

D. Deliveries, Storage, Handling, Protection and Safety

1. All paint and coatings must be delivered to the job site in manufacturer's original containers.

2. All paints and coatings are to be protected from freezing and stored according to manufacturer recommendations.

3. The service provider shall be fully responsible for having their equipment comply with current OSHA regulations, and to have available all Material Safety Data Sheets that pertain to the products used.

This information may be requested by the DDR at the County’s discretion.

E. Quality Control

Any work not conforming to the specifications, or installed incorrectly, shall be removed or corrected and/or repainted as directed by the County’s DDR at no additional cost to the County.

F. Cleanup

1. Service Provider will be responsible for maintaining and leaving the area in a clean and orderly condition, and all paint spatters, dry wall dust, debris of any kind, contaminated rags, and trash shall be removed. Area shall be free from fire hazards relating to improperly stored rags, thinners, paints, etc.

2. Upon completion, the service provider is to remove all surplus materials that relate to his trade

(scaffolds, etc.) from the premises. Windows shall be clean and free of excess paint and spatters.

IV. SECTION B: GENERAL PURPOSE MAINTENANCE

General purpose maintenance will enable the County to accomplish small miscellaneous maintenance jobs that are not otherwise contained in the scope of work of other annual contracts. For example, this contract will be utilized for but not limited to the replacement of worn or damaged wood on boardwalks, piers, overlooks, decking, small bridges, masonry repairs, cabinetry, restroom partitions, handrails, countertops and railings, as well as to perform full or partial turnkey remodeling services for small areas (2,500sqft. or less). No single turnkey remodel project can exceed $250,000.00. Replacement materials will be approved by the County DDR, and the job cost would be labor plus the materials and markup. The contract may also be used for minor reconfiguration of interior spaces, such as removal or installation of walls, doors, glass, floors, ceiling, and millwork. Also, but not limited to minor repair, removal, replacement and installation of wooden features, such as light carpentry, tile and masonry inside and/or outside of County properties.

General repair/carpentry work to be performed using current industry standards.

Electrical work, locks and cores, & HVAC items will not typically be part of this work.

Notwithstanding that doors and flooring are generally governed under separate agreements, the service provider may provide such work under this contract when required for the remodeling, renovation, or improvement of small, specific areas generally under 2,500sqft. Such work shall be limited to instances directly associated with the remodeling of these designated areas and shall be performed in accordance with the terms and conditions of this contract. An example would be when an office needs to be turned over to a new supervisor.

The service provider shall provide all equipment (ladders, scaffolding, tools, supplies, etc.), and/or services required to complete specified work. Normal supplies required for carpentry such as hammers, nail guns, saws, sawhorses, pry bards, ladders, levels, etc. must be included as part of unit pricing and will not be reimbursed. Gwinnett County will reimburse equipment rentals at cost only, no markup allowed. All equipment rentals require pre-approval by County DDR.

All materials (lumber, fiber cement board, plywood, nails, etc.) required will be listed on the invoice when submitted and charged at the stated percentage of mark-up over service provider’s cost. Gwinnett County reserves the right to inspect/request proof of contract cost at any time during the contract period. All invoices should be itemized by line items listed in the BID SCHEDULE. Gwinnett County reserves the right to supply

BL142-26 PAGE 8

materials to the service provider.

The service provider shall be fully responsible for having their equipment comply with current OSHA regulations, and to have available all Material Safety Data Sheets that pertain to the products used.

Service Provider shall be responsible for the safety of their employees and citizens and must maintain a safe work zone at all times. Cordon off work areas as needed or as mutually agreed upon with the DDR.

Cleanup

At all times during the performance of work, the service provider shall maintain a tidy and orderly worksite.

Daily cleanup of debris, waste, and disorganized materials is required. Final acceptance is contingent upon the service provider restoring the jobsite to a clean, orderly condition, entirely free of tools, materials, and refuse. The construction area shall be kept completely free of debris at all times, during construction activities and all periods of downtime unless specific area is isolated and concealed from visitors and employees and approved by county DDR.

BL142-26 PAGE 9

Failure to return this page as part of your bid document may result in rejection of bid.

BID SCHEDULE

Item

Description

Approx.

Annual Qty.

Unit Price Total Price

Section A - Painting

1 Score booth (including roof top/bottom) 42 ea $ $

2 Bollards 305 ea $ $

3 Dugouts (not including roof top) 56 ea $ $

4 Dugouts (including roof top/bottom) 28 ea $ $

5 Foul poles (single) 42 ea $ $

6 Foul poles (w/cage) 42 ea $ $

7 Doors & Frames both sides 495 ea $ $

8 Door & Frame one side 315 ea $ $

9 Metal roofs 20,000 sf $ $

10 Interior walls 403,000 sf $ $

11 Water-sealing 56,200 sf $ $

12 Fascia / 8" standard width 2,100 lf $ $

13 Soffit 1,900 lf $ $

14 Ceiling 45,200 sf $ $

15 Exterior 92,000 sf $ $

16 Handrails 19,460 lf $ $

17 Goal posts 16 ea $ $

18 Remove and Replace rotten wood (fascia)/8" Standard Width or less

900 lf

19 Remove and Replace rotten wood (Plywood) 2,420 sf $ $

Pressure (or soft) Washing with chemicals (in support of Painting)

147,000 sf

21 Sandblasting 75 hr $ $

22 Waxing and Buffing of Metal Signs 7,260 sf $ $

Time & Materials

23 Hourly labor rate 6,800 hr $ $

24 Hourly labor rate for nights, weekends, and holidays 100 hr $ $

25 Equipment Rental, no markup $20,000

State percentage of mark-up above cost for materials and subcontracting services (Not to exceed 10%)

$126,000 % $

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Failure to return this page as part of your bid document may result in rejection of bid.

BID SCHEDULE CONTINUED

Section B – General Maintenance

Replacement and/or Installation

1 Wood 8" or less in width, remove and replace 1,120 lf $ $

2 Soffit, remove and replace 725 sf $ $

3 Demolition services, interior 475 hr $ $

4 Masonry floors installation, labor only 20,000 sf $ $

5 Trim/molding installation, labor only 900 lf $ $

6 Cove Base installation 1,200 lf $ $

Time & Materials

7 Journeyman hourly labor rate 16,725 hr $ $

8 Journeyman hourly rate for nights, weekends, and holidays hr $ $

9 Journeyman with helper hourly labor rate 600 hr $ $

10 Journeyman with helper hourly rate for nights, weekends, and holidays

5,750 hr $ $

State percentage of mark-up above cost for materials and subcontracting services (Not to exceed 10%)

$304,000 % $

12 Equipment Rental, no markup $5,000

Section B Total $

SECTION A TOTAL: $

SECTION B TOTAL: $

BID GRAND TOTAL: $

Company Name

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

Bid Schedule Continued

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin upon Board of Commissioners approval.

Unless otherwise noted, quoted prices will remain firm for four (4) additional 12-month periods. If a percentage increase/decrease is a part of the renewal options, please note this in the space provided together with an explanation.

Renewal Option 1: % Increase % Decrease Explanation Renewal Option 2: % Increase % Decrease Explanation Renewal Option 3: % Increase % Decrease Explanation

Renewal Option 4: % Increase % Decrease Explanation

Certification Of Non-Collusion In Bid Preparation Signature Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Vendors" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the Instructions to Vendors.

Legal Business Name

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number Fax Number

E-mail Address

Contact Person (if someone other than the authorized representative listed above)

Telephone Number Fax Number

E-mail Address http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/ http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/

BL142-26 PAGE 12

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed. Experience with providing pressure washing services for the following types of structures/surfaces. Provide three (3) different owners/customers in the last 3 years, for each of the following areas:

concrete tanks/structures, prestressed concrete tanks, and brick and/or masonry buildings.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

PAGE 13 BL142-26

GWINNETT COUNTY, GEORGIA LIST

OF SUBCONTRACTORS

I do , do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors:

NAME AND ADDRESS TYPE OF WORK

BL142-26 PAGE 14

GWINNETT COUNTY

FINANCIAL SERVICES │ RISK MANAGEMENT

VENDOR INSURANCE REQUIREMENTS

Insurance:

Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below. All insurance shall be maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of Commissioners. The Contractor and their Subcontractor’s/vendor’s Certificates of Insurance shall require that the County be notified in writing thirty (30) days prior to cancellation, modification, or non-renewal of any insurance policy listed on the certificate(s). Upon request, the County will be provided certified copies of all required insurance policies.

A. Minimum Coverage

Commercial General Liability (Occurrence Form):

General Aggregate (other than Prod/Comp Ops Liability) $2,000,000 Products/Completed Operations Aggregate $2,000,000 Personal & Advertising Injury Liability $1,000,000 Each Occurrence $1,000,000

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) must be provided with your Certificate of Insurance.

• Primary and Non-Contributory Endorsement to be specified in writing

• Contractual Liability

• Broad Form Property Damage

• Severability of Interest

• Underground, explosion, and collapse coverage

• Personal Injury (deleting both contractual and employee exclusions)

• Incidental Medical Malpractice

• Hostile Fire Pollution Wording

• Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

• If project or operations are within 50 ft of a railroad, Contractor is required to name the specific Railroad as an Additional Insured and provide a copy of the Additional Insured Endorsement CG2417 or its equivalent.

• In the event the General Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

Automobile Liability to include:

Combined Single Limit – Each Accident $1,000,000

• Comprehensive form providing coverage for bodily injury, death of any person, and property damage arising out of the ownership, maintenance, and use of all owned, non-owned, leased, hired, borrowed vehicles, and any other statutorily required automobile coverage.

BL142-26 PAGE 15

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsements must be provided with the Certificate of Insurance

• Coverage to include loading and unloading

• Contractual Liability

Worker’s Compensation & Employer’s Liability Coverage to include:

Workers Compensation Georgia State Statutory Limits Employers Liability

Bodily Injury by Accident – Each Accident $ 500,000 Bodily Injury by Disease – Policy Limit $ 500,000 Bodily Injury by Disease – Each Employee $ 500,000

• Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (higher limits may be required depending on the extent of contract):

Contract Sums:

Contracts up to $999,999

Each Occurrence and Aggregate Limit $1,000,000

Contracts from $1,000,000 to $1,999,999

Each Occurrence and Aggregate Limit $3,000,000

Contracts from $2,000,000 to $4,999,999

Each Occurrence and Aggregate Limit $5,000,000

Contracts Over $5,000,000 Each Occurrence and Aggregate Limit

$10,000,000

• Concurrency of Effective Dates with Primary

• Blanket Contractual Liability

• Drop Down Feature

• Umbrella Policy must be as broad as the primary policy.

• Coverage excess over General Liability, Business Auto Liability, and Employers Liability

• In the event the Umbrella/Excess Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

• Evidence of coverage in the form of a Certificate of Insurance shall be provided to the County prior to start of work.

• Gwinnett County Board of Commissioners shall be Additional Insureds.

• Contractor shall be liable for money, securities, or other property of the County.

• Such coverage shall include an owner coverage endorsement for County and County shall be included as a loss payee.

• Additional Insured Endorsements must be provided with the Certificate of Insurance

BL142-26 PAGE 16

Cyber Liability Insurance: Applies if scope of work includes the storage or transfer of any County data or sensitive data (including but not limited to personally identifiable, health, or payment card data) or the related hosting of database(s) or internet site(s):

Limit of Insurance per Claim $1,000,000 Aggregate Limit $1,000,000

The Contractor shall maintain insurance coverage for network security and privacy risks, including, but not limited to, insurance for data breach or introduction of virus or malicious codes, consumer notification, whether or not required by law, forensic investigation, public relations and crisis management and credit or identity monitoring or similar remediation services, unauthorized access, failure of security information theft, damage to destruction of or alteration of electronic information, breach of privacy perils, wrongful disclosure and release of private information, collection, or other negligence in the handling of confidential information, and including coverage for related regulatory fines, defenses, and penalties allowed by law.

Property Insurance:

The Contractor is fully and solely responsible for any physical loss or damage to all tools, equipment, construction office trailers and their contents, vehicles or any other personal property utilized in the performance of the Contractor’s work. Contractor agrees to waive its rights of recovery and cause its insurers, if any, to waive their rights of subrogation against Owner and Company for any such damage or loss, however caused.

Riggers Liability Insurance:

If any work to be performed involves the rigging, lifting. lowering or moving of property or equipment, then those parties performing such work shall carry Rigger’s Liability Insurance in an amount adequate to insure against the physical loss or damage to the property or equipment in its care

Aviation Insurance: Applies if scope of work requires the use of aircraft, including helicopters, unmanned aircraft systems (e.g., drones) and/or fixed-wing aircraft:

Maintain (or require aircraft owner or operator to maintain), and Contractor shall furnish proof of, Aircraft Liability insurance with minimum limits of $10,000,000 per occurrence for bodily injury and property damage of all aircraft.

Unmanned aircraft systems, minimum limits of $2,000,000 for bodily injury, property damage, and personal injury (including invasion of privacy) for unmanned aircraft systems, and guest voluntary settlement bodily injury coverage (for any aircraft except unmanned aircraft systems)

• Such policy shall include contractual liability covering all owned and non-owned aircraft

• If the party providing the Aircraft Liability insurance is not Contractor, then Contractor shall require such party to (a) waive any subrogation rights of recovery they and/or their insurance carriers may have against County and any other indemnified parties and (b) name County and such other parties as Additional Insureds

• The Contractor shall (or shall require aircraft owner or operator) to hire, employ, and utilize pilots certified by the Federal Aviation Administration to operate any such aircraft.

B. Gwinnett County Board of Commissioners (and any applicable Authority) must be specified in writing as an Additional Insured on General Liability, Auto Liability and Umbrella Liability policies.

C. Gwinnett County should be provided with a minimum of 30 days advance written notice of cancellation, material change, or non-renewal of policies required by the contract.

D. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

BL142-26 Page 17

E. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-7 or higher.

Certain Workers' Comp funds may be accepted subject to the approval of the Gwinnett County Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the Contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-7 or better.

F. Insurance companies providing coverage should be licensed, and authorized to do business by the Office of the Insurance and Safety Fire Commissioner of Georgia ("Insurance Commissioner"), with the exception of non- admitted carriers, in which case the broker placing coverage should be licensed by the Insurance Commissioner. All agents placing coverage should be licensed by the Insurance Commissioner, either as a resident or non- resident.

G. Certificates of Insurance, and any subsequent renewals, must reference each corresponding bid/contract by project name and project/bid number, if applicable.

H. The Contractor shall agree to provide complete certified copies of current insurance policy(ies) or a certified letter from the insurance company(ies) if requested by the County to verify compliance with these insurance requirements.

I. All insurance coverage required to be provided by the Contractor shall state that it is primary over any insurance program carried by the County.

J. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every subcontractor in any tier and shall require each and every subcontractor of any tier to comply with all such requirements. The Contractor agrees that if for any reason a subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

K. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County.

The ACORD Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

L. The Contractor and its insurer(s) shall agree to waive all rights of subrogation against the County, the

Board of Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the Contractor for the County.

M. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents is required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

N. The Contractor shall make available to the County, through its records or the records of its insurer, information regarding any claim related to a County project. Any loss run information relating to a County project will be made available to the County upon its request.

O. Compliance by the Contractor and Subcontractors with the foregoing insurance requirements shall not relieve the Contractor and Subcontractors of liability under the Contract and any applicable law.

P. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, and any other laws that may apply to this Contract.

Q. The Contractor shall at a minimum apply risk management practices accepted by the Contractors’ industry.

R. The Contractor shall advise the County if required limits of insurance become eroded or impaired.

BL142-26 Page 18

Surety Bonds (if required) All of the surety requirements will stay the same except the Surety Company must have the same rating as set forth in item E above.

BL142-26 Provision of General Facilities Maintenance and Painting Services on an Annual Contract

BL070-26 Page 24

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED PRIOR TO

EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the vendor, its affiliates or its subcontractors:

1.

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at GwinnettCounty.com

BL142-26 Provision of General Facilities Maintenance and Painting Services on an Annual Contract

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform

Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

DAY OF , 20

Notary Public My Commission Expires:

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #

Issue Date:

Initials:

FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM COMMODITY

LISTING.

BL142-26

Buyer Initials: SA

IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY CHECKING

ONE OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN.

Do not offer this product or service; remove us from your bidder's list for this item only.

Specifications too "tight"; geared toward one brand or manufacturer only.

Specifications are unclear.

Unable to meet specifications

Unable to meet bond requirements

Unable to meet insurance requirements

Our schedule would not permit us to perform.

Insufficient time to respond.

Other

AUTHORIZED REPRESENTATIVE

SIGNATURE

DEPARTMENT OF FINANCIAL SERVICES │ PURCHASING

GENERAL INSTRUCTIONS FOR VENDORS,

TERMS AND CONDITIONS

GENERAL INSTRUCTIONS FOR VENDORS 1 | 11

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING DEEMED

NON-RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE DETERMINANT

OF TECHNICALITY VERSUS NON-RESPONSIVE SUBMITTAL:

1. FAILURE TO USE COUNTY FEE SCHEDULE.

2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE COMPLIANCE/SPECIFICATION

SHEETS.

3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION OR ALTERNATES OR EQUIVALENTS.

5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL BEING

DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT REQUIRED ON

ALL SOLICITATIONS. BOND REQUIREMENTS ARE CLEARLY STATED ON THE INVITATION

PAGE. IF CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE

INVITATION. IF BONDS ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS SOLICITATION

DOCUMENT.

6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED, MAY

RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE CONTRACTOR

AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL SOLICITATIONS. IF CLARIFICATION IS

NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.

7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED MAY RESULT IN SUBMITTAL

BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS AFFIDAVIT IS REQUIRED ON

ALL FORMAL SOLICITATIONS OVER $100,000.00. IF CLARIFICATION IS NEEDED, CONTACT

THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.

GENERAL INSTRUCTIONS FOR VENDORS,

GENERAL INSTRUCTIONS FOR VENDORS 2 | 11

I. PREPARATION OF SUBMITTAL

A. Each vendor shall examine the drawings, specifications, schedule, and all instructions. Failure to do so will be at the vendor’s risk, as the vendor will be held accountable for their submittal.

B. Each vendor shall furnish all information required by the solicitation form or document. Each vendor shall sign the submittal and print or type his or her name on the fee schedule. The person signing the submittal should initial erasures or other changes. An authorized agent of the vendor must sign the submittal.

C. Fee schedule pricing should…