August 14, 2026

INVITATION TO BID

BL124-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified service providers for the Provision of Maintenance and Repair of Radio Towers and Lighting Systems on an Annual Contract for the Department of Information Technology Services.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on September 11, 2026 at the Gwinnett County Purchasing Office, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. This will be a virtual bid opening only. Please use the link found here to join, or by dialing 1-323-676-6170. Access Code is: 679 210 530#. Apparent bid results will be available the following business day on our website www.gwinnettcounty.com.

Questions regarding bids should be directed to Bethany White, Purchasing Associate II at Bethany.White@GwinnettCounty.com or by calling 770-822-8723, no later than 3:00 P.M. on September 3, 2026. Bids are legal and binding upon the bidder when submitted. All bids should be submitted in duplicate.

Successful service providers will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-10 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the services provider submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest.

Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Bethany White Purchasing Associate II

The following pages should be returned in duplicate as your bid: Bid Schedule, Page 9 References, Page 10 Personnel Experience Form(s), Page 11

Contractor Affidavit and Agreement, Page 12 Code of Ethics Affidavit, Page 13 https://teams.microsoft.com/meet/231704858023914?p=IT50TETEDIRa4awVt9 http://www.gwinnettcounty.com/ mailto:Bethany.White@GwinnettCounty.com http://www.gwinnettcounty.com/

BL124-26 Page 2

I. INTRODUCTION

Gwinnett County is requesting bids for the Provision of Maintenance and Repair of Radio Towers and Lighting Systems on an Annual Contract. Repair of these Radio Towers is necessary to ensure FCC and FAA Regulatory Compliance, to ensure satisfactory technical operation, and compliance with insurance requirements to include required inspections and accountability in the event of an accident.

The County needs sufficient information to determine whether the selected service provider has the equipment, experience, and qualifications necessary to complete the anticipated work in a professional manner.

II. SCOPE OF WORK AND REQUIREMENTS

A. Maintenance and Condition Assessment Reports and Tower Repair Requirements

The successful service provider shall provide a two-man (minimum number) team trained and qualified to ensure high-quality maintenance and repairs are completed on the County’s radio communication tower sites.

The schedule for the repairs and maintenance will be agreed upon by both the successful service provider and the County. The County must be notified of any variance in the schedule 24 hours in advance and must be approved by the County in writing.

Tower Lighting and Specialized Maintenance Requirements

The service provider shall provide all labor, equipment, materials, and specialized services necessary to inspect, maintain, repair, and replace tower lighting systems associated with the County’s communications towers, including the 800-foot Tuggle Road tower.

The bid shall specifically account for towers requiring multi-tier, high-intensity, dual-lighting, or synchronized lighting systems, including, but not limited to:

• Synchronized flashing light heads and associated controls.

• High-intensity obstruction lighting systems.

• Dual-lighting systems and side-mounted lighting.

• Junction boxes, associated wiring, cabling, and connections.

• Lighting control and monitoring equipment.

• Replacement of failed lighting components and associated hardware.

• Transitioning from incandescent/xenon to LED. All replacement LED fixtures must be

FAA L-810(F)/L-864(F) IR-compliant

• Inspection, testing, synchronization, and operational verification of all tower lighting systems once per quarter, for each term of the contract.

For towers of 800 feet or greater, all specialized equipment, personnel, and services required to safely perform the work should be included in bid schedule. This may include, but is not limited to, specialized rigging, hoists, winches, cranes, lifting equipment, climbing equipment, and other means necessary to access and service elevated lighting components.

All costs associated with the specialized equipment, mobilization, setup, rigging, personnel, and safety requirements necessary to perform work on these towers shall be included in the service provider’s bid and shall not be considered an additional cost unless specifically authorized by the County.

The service provider shall identify within its bid the equipment, methods, and resources it intends to utilize for servicing the County’s 600-foot and 800-foot towers and shall demonstrate that it has the qualifications and capabilities necessary to safely perform this work.

BL124-26 Page 3 Tower sites to be maintained are listed below. Other tower locations may be added/deleted if agreed to in writing by the authorized County representative according to the unit prices outlined in the bid document.

Location Latitude Longitude Tower Type

1. HICKORYVIEW 33-56-38 83-57-41 350 FT.

374 Hickory View Drive Guyed Tower Lawrenceville, GA 30045

2. LANIER MTN 33-50-58 84-02-20 400 FT.

2286 Highpoint Road Self-Supporting Snellville, GA 30078

3. GOSHEN SPRINGS 33-54-59 84-12-04 450 FT.

5878 Goshen Springs Road Self-Supporting Norcross, GA 30071

4. BROWN RD 33-59-19 84-04-49 460 FT.

1850 North Brown Road Self-Supporting Lawrenceville, GA 30043

5. LANIER WATER PARK 34-08-36 84-00-11 600 FT.

2601 Buford Dam Road Guyed Tower Buford, GA 30518

6. TUGGLE RD 34-05-57 83-55-02 800 FT.

3800 Tuggle Road Guyed Tower Buford, GA 30519

7. TRIBBLE MILL 33-53-59 83-54-50 600 FT.

2568 Chandler Road Guyed Tower Grayson, GA 30017

8. PD HDQTRS 33-59-14 83-58-26 200 FT.

770 Hi Hope Road Self-Supporting Lawrenceville, GA 30043

9. NORRIS LAKE 33-46-18.2 84-03-05.8 350 FT.

4663 Anderson-Livsey Lane Self-Supporting Snellville, GA 30078

10. CROOKED CREEK 33-57-48.6 84-15-30.5 230 FT.

6556 Plant Drive Self-Supporting Norcross, GA 30092

B. Performance Standards

All work shall be performed in compliance with the following:

a. FCC Rules and Regulations, Part 17 – Construction, Marking and Lighting of Antenna Structures

b. FAA Advisory Circular, AC No: 70/7460-1M, and 70/7460-1L with Changes, Obstruction Marking and Lighting

c. TIA Standard, TIA-222-H, Structural Standard for Antenna Supporting Structures and Antennas

d. Applicable Local Building Codes (e.g. BOCA, NEC, etc.)

e. Applicable Occupational Safety and Health Act (“OSHA”) laws, regulations and requirements, and shall assure that its officers, employees and agents, including all contractors, comply with all OSHA regulations.

The successful service provider shall be responsible for the cited regulations only with regard to maintenance and repairs of the tower structure, lighting, and appurtenances. Compliance with regard to transmitting and receiving equipment and operations shall be outside the scope of this contract.

BL124-26 Page 4

C. Maintenance and Repair Standards Unless otherwise modified herein, repair procedures for any tower repairs proposed by the service provider shall be in accordance with the latest version of:

a. Telecommunications Industry Association (TIA) standard TIA-222-H

b. Federal Aviation Administration (FAA) Advisory Circular AC 70/7460-1L

c. FAA Specification for Obstruction Lighting Equipment Advisory Circular 150/5345-43

d. Federal Standard FED- STD-595

e. ACI/ASTM concrete standards and all applicable local codes.

D. Maintenance and Repair Stipulations Overview The County anticipates that the services requested herein typically will be provided during the normal business hours of 8:00 A.M. to 5:00 P.M., Monday through Friday. All required maintenance and repairs shall be performed within these hours and shall be scheduled with the Gwinnett County Department of Information Technology Services. A County employee will be required to open and secure each tower site.

E. Routine Maintenance & Tower Obstruction Lighting Upgrade and Compliance Requirements

The service provider shall provide all labor, materials, equipment, and technical services necessary to maintain, repair, replace, and upgrade the County’s tower obstruction lighting systems. The requirements of this section apply to routine maintenance as well as lighting system upgrades, modernization, and replacement of obsolete or failing components.

Lighting System Upgrades The service provider shall be responsible for recommending and implementing obstruction lighting upgrades when existing systems are obsolete, no longer supported, unreliable, or otherwise require modernization. Proposed upgrades shall maintain compliance with applicable FAA requirements and shall be submitted to the County for review and approval prior to implementation.

Where practical and approved by the County, failing or obsolete incandescent, xenon, or other legacy lighting components shall be replaced with current, FAA-compliant LED or equivalent technology rather than replacing components with discontinued or obsolete technology.

Legacy Lighting Components When replacement of existing lighting components is necessary, the service provider shall make every reasonable effort to utilize currently supported and commercially available components. The service provider shall not routinely replace failing equipment with obsolete incandescent or xenon components when an approved, compatible, FAA-compliant modern alternative is available.

Any proposed continued use of legacy components shall be documented and approved by the County prior to installation.

FAA NOTAM Management The service provider shall be responsible for the opening, monitoring, updating, tracking, and closing of FAA Notices to Air Missions (NOTAMs) associated with tower obstruction lighting outages, maintenance activities, or active replacement work.

The service provider shall ensure that required NOTAMs are properly established for the duration of any outage or condition requiring notification and shall promptly close or cancel the applicable NOTAM once the obstruction lighting system has been restored and verified operational.

The service provider shall maintain documentation of all NOTAM activity and provide such documentation to the County upon request.

BL124-26 Page 5

FAA Notification for Major Modifications The service provider shall be responsible for identifying and notifying the County of any proposed modification that may require FAA notification, review, approval, or other regulatory action.

Major changes to obstruction lighting configurations, tower height profiles, lighting locations, lighting characteristics, or other tower modifications that could affect the structure's FAA obstruction evaluation shall not be performed without appropriate coordination and authorization.

The Contractor shall assist the County with any required FAA documentation, notifications, filings, or coordination associated with such modifications.

Electrical Grounding and Surge Protection The service provider shall ensure that all tower obstruction lighting systems and associated electrical components have proper electrical grounding, bonding, and surge protection in accordance with applicable electrical codes, FAA requirements, manufacturer specifications, and recognized industry standards.

This requirement shall include, as applicable:

• Tower and equipment grounding and bonding.

• Grounding of lighting control equipment and junction boxes.

• Surge protection for power and control circuits.

• Protection against lightning-induced surges.

• Inspection and testing of grounding and surge protection systems.

• Correction of deficiencies identified during inspections or maintenance activities.

The service provider shall document any deficiencies in grounding, bonding, or surge protection and provide recommendations for corrective action to the County.

Documentation and Verification Following any lighting repair, replacement, or upgrade, the service provider shall verify that the system is fully operational, properly synchronized where applicable, and compliant with applicable FAA and industry requirements.

The service provider shall provide the County with documentation identifying the work performed, components replaced or upgraded, FAA/NOTAM actions taken, testing completed, and any outstanding deficiencies or recommendations.

Each maintenance and repair team shall complete all required maintenance and repairs for all tower sites and provide a written report for each, identifying the maintenance and repairs performed and the associated costs. The successful service provider shall also provide before and after color photos and a written report.

If the successful service provider cannot perform maintenance and repairs at a tower site, the issue must be documented in the report with an explanation as to why the work could not be performed.

The service provider must also provide color photos to support the written explanation.

The successful service provider must provide a sample of their standard maintenance and repair report/document. The County will review the sample with the successful service provider. If it is determined that the County requires more information that what the service provider currently provides in their standard maintenance and repair report/document, the County will work with the service provider to update the report/document to meet the County’s needs.

Any parts and/or services used by the service provider shall meet or exceed the specifications of the Original Equipment Manufacturer (OEM) of the structure or equipment involved.

BL124-26 Page 6

All maintenance and repairs shall be completed to ensure favorable review when inspected by the FAA and the FCC. Any work which fails to meet the standards of said inspections shall be corrected by the service provider at no additional cost to the County.

F. Warranty The service provider shall warrant against failure of all materials and workmanship associated with its work for five (5) years after the date of acceptance of such work by the County.

The successful service provider shall provide the County with copies of the standard manufacturer’s warranties for any new equipment and parts purchased and installed by the service provider. The service provider shall provide this warranty information with its maintenance and repair services reports.

The service provider must provide a written statement certifying that the work on each tower has been properly completed.

If any of the work is found defective or not in accordance with the service request or applicable codes and standards, the service provider shall correct warranted work promptly, at no cost to the County, after receipt of a written notice from the County to do so.

III. PERFORMANCE STANDARDS AND QUALITY ASSURANCE

A. Protection, Cleaning and Restoration of Work Sites The service provider shall keep work sites clean and free of debris. When providing services, service provider shall maintain a level of cleanliness and neatness needed for proper execution of the work. When services are complete, service provider shall clean all areas of the work site disturbed by its activities, of rubbish, waste material and litter; remove all tools, equipment and surplus materials from the site, and remove any temporary protection and facilities installed during its services. If anything at the tower sites is inadvertently destroyed or damaged, the service provider shall replace or restore at the service provider’s cost.

B. Waste Disposal

The service provider shall dispose of all waste promptly and shall comply with government regulations and other legal requirements when doing so. The service provider shall not dispose of volatile wastes (cleaning compounds, primers and solvents, etc.) in storm or sanitary drains, on pavements or in gutters, or in a manner that will contaminate soils or be harmful to plant life at the service location. At sites where removal of antennae, transmission lines, or other hardware is required, prime service provider shall coordinate in advance with designated County personnel before removal.

C. Safety Precautions and Requirements The service provider shall take precautions to prevent fires and facilitate fire-fighting operations.

Service provider shall store flammable materials in non-combustible containers and store away from fire sources and shall remove flammable waste regularly from the work site. The service provider also shall carefully supervise operation of potential fire sources such as cutting and welding. If the successful service provider welds or torches to cut, the service provider will be required to follow the FM Global Hot Work Program and will be provided a permit packet.

The service provider shall provide and require use of safety equipment, clothing and accessories as required by its work activities and safety regulations.

BL124-26 Page 7

IV. SERVICE PROVIDER REQUIREMENTS

A. Licenses and Certifications The service provider should include a copy of current business licenses and certifications demonstrating qualification to perform radio tower maintenance and repairs with the bid.

B. Prime Service Provider The County intends to contract with a prime service provider. The service provider shall:

• be the prime service provider (contractor) and shall be solely responsible for contractual performance.

• be responsible for the maintenance and repairs of each tower.

• certify that all maintenance and repairs have been completed for each tower.

In the event of any subcontracting relationships, the prime service provider will assume all responsibility for the performance of the services that are supplied by the subcontractor(s).

C. Employee Qualifications and Requirements

All employees and subcontractor(s) who will be performing tower maintenance and repairs must be certified as a Comtrain or equivalent, Authorized Climber/Rescuer and/or certified in Non- Climber Training, if applicable. Copies of current certification documents should be submitted for the successful service providers employees and subcontractor(s) prior to award.

All employees and subcontractor(s) of the successful service provider who will be performing tower maintenance and repairs must be certified in First Aid and CPR. Copies of current certification documents must be submitted to the project manager for each employee and subcontractor(s).

All employees and subcontractor(s) of the successful service provider who will be performing tower maintenance and repairs must have at least five (5) years of experience.

Service providers must complete the attached Personnel Experience form for each employee of the prime service provider and any subcontractors who will be working on this project prior to award.

D. References

The County requests a minimum of three (3) references where work of a similar size and scope has been completed within the last five years, complete with names, addresses, email addresses, and phone numbers identifying the contact for that reference on the attached form.

E. Insurance Requirements The service provider will be required to maintain insurance per the attached standard insurance requirements for the duration of the contract.

F. Financial Recordkeeping

The service provider is required to maintain a complete set of records, including all supporting cost documentation and service correspondence for all work performed under this agreement for the life of the contract and per the Georgia records retention act for governmental contracts.

The service provider shall provide documentation of work completed with each pay request.

Documentation is to include a copy of the written maintenance and repair certification for each tower with a description of work performed and the invoice for payment. Service provider is required to maintain a complete set of records including all supporting documentation and written correspondence for all work performed under this contract for the life of the contract plus one full year thereafter. The County reserves the right to access and to review any such records

BL124-26 Page 8 during this time period.

V. PAYMENT SCHEDULE

The County shall provide the schedule for the repairs and maintenance to be performed based on site conditions and available funding. The service provider shall submit invoices and will be entitled to payment when repairs and maintenance for each tower are completed to the satisfaction of the County.

Acceptance will be based on the Maintenance and Repair Standards listed above.

BL124-26 Page 9

Failure to return this page as part of your bid document may result in the rejection of the bid.

Bid Schedule

Note: Towers may be added and deleted throughout the contract period

ITEM #

EST.

ANNUAL

QTY (HRS)

DESCRIPTION UNIT COST TOTAL COST

1. 120 State Hourly Rate for Repairs - Normal Business Hours

2. 40 State Hourly Rate for Repairs - After Business Hours $ $

3. 80 State Hourly Rate for Maintenance $ $

4. State Percentage of Markup for Supplies/Equipment not to exceed 15% percent %

BID TOTAL $

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin November 2, 2026, or upon award.

Unless otherwise noted, quoted prices will remain firm for four (4) additional 12-month periods. If a percentage increase/decrease is a part of the renewal options, please note this in the space provided together with an explanation.

Renewal Option 1: % Increase % Decrease Explanation Renewal Option 2: % Increase % Decrease Explanation Renewal Option 3: % Increase % Decrease Explanation Renewal Option 4: % Increase % Decrease Explanation

Certification Of Non-Collusion In Bid Preparation Signature Date

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No. Date Addendum No. Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Bidders" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are bid, at the price set opposite each item bid, delivered to the designated point(s) within the time specified in the bid schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the General Instructions to Vendors.

Legal Business Name

Complete Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature Printed Name

Telephone Number E-mail address

BL124-26 Page 10

FAILURE TO RETURN THIS PAGE AS PART OF BID DOCUMENT MAY RESULT IN REJECTION OF BID

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

Company Name

BL124-26 Page 11

PERSONNEL EXPERIENCE

The County is requesting that service providers submit a list of personnel from their company and any subcontractor(s) that have the experience and certifications to perform tower maintenance and repairs. This list should clearly indicate the scope of that experience and the number of years of experience the employee has. Personnel assigned to this contract should have a minimum of five years of experience.

Please provide the following information for each employee and subcontractor(s) that will be working on this project:

EMPLOYEE NAME:

YEARS OF EXPERIENCE:

DESCRIPTION OF EXPERIENCE:

CERTIFICATIONS/CERTIFICATION EXPIRATION DATE:

EMPLOYEE NAME:

YEARS OF EXPERIENCE:

USE ADDITIONAL PAGES AS NECESSARY

Service Provider Name

BL124-26 Page 12

BL124-26 Provision of Maintenance and Repair of Radio Towers and Lighting Systems on an Annual Contract Page 12

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform

Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: _______________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

BL124-26 Page 13

BL124-26 Provision of Maintenance and Repair of Radio Towers and Lighting Systems on an Annual Contract Page 13

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED PRIOR TO

EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the bidder/proposer, its affiliates or its subcontractors:

1. __________________________________________________________________________________________

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at GwinnettCounty.com

BL124-26 Page 14

FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM

COMMODITY LISTING.

BL124-26

Buyer Initials: BW

IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY CHECKING

ONE OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN.

Do not offer this product or service; remove us from your bidder's list for this item only.

Specifications too "tight"; geared toward one brand or manufacturer only.

Specifications are unclear.

Unable to meet specifications

Unable to meet bond requirements

Unable to meet insurance requirements

Our schedule would not permit us to perform.

Insufficient time to respond.

Other

COMPANY NAME

AUTHORIZED REPRESENTATIVE

SIGNATURE

PROFESSIONAL SERVICES INSURANCE REQUIREMENTS (FOR PROJECTS LESS THAN $5M) 1 | 6

GWINNETT COUNTY

FINANCIAL SERVICES │ RISK MANAGEMENT

PROFESSIONAL SERVICES

INSURANCE REQUIREMENTS

(FOR PROJECTS LESS THAN $5,000,000)

Insurance:

Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below. All insurance shall be maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of Commissioners. The Contractor and their Subcontractor’s/Vendor’s Certificate of Insurance shall require that the County be notified in writing thirty (30) days prior to cancellation, modification or non-renewal of any insurance policy listed on Certificate. Upon request, Contractor shall provide the County with certified copies of all required insurance policies.

A. Minimum Coverage

Commercial General Liability (Occurrence Form):

General Aggregate (other than Prod/Comp Ops Liability) $2,000,000 Products/Completed Operations Aggregate $2,000,000 Personal & Advertising Injury Liability $1,000,000 Each Occurrence $1,000,000

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) must be provided with your Certificate of Insurance.)

• Primary and Non-Contributory Endorsement to be specified in writing

• Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04)

• Contractual Liability

• Broad Form Property Damage

• Severability of Interest

• Underground, explosion, and collapse coverage

• Personal Injury (deleting both contractual and employee exclusions)

• Incidental Medical Malpractice

• Hostile Fire Pollution Wording

• Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

• If project or operations are within 50 ft of a railroad, Contractor is required to name the specific Railroad as an Additional Insured and provide a copy of the Additional Insured Endorsement CG2417 or its equivalent.

• In the event the General Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

PROFESSIONAL SERVICES INSURANCE REQUIREMENTS (FOR PROJECTS LESS THAN $5M) 2 | 6

Automobile Liability to include:

Combined Single Limit – Each Accident $1,000,000

• Comprehensive form providing coverage for bodily injury, death of any person, and property damage arising out of the ownership, maintenance, and use of all owned, non-owned, leased, hired, borrowed vehicles, and any other statutorily required automobile coverage.

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsements must be provided with the Certificate of Insurance

• Coverage to include loading and unloading

• Contractual Liability

Worker’s Compensation & Employer’s Liability Coverage to include:

Workers Compensation Georgia State Statutory Limits Employers Liability

Bodily Injury by Accident – Each Accident $ 500,000 Bodily Injury by Disease – Policy Limit $ 500,000 Bodily Injury by Disease – Each Employee $ 500,000

• Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (higher limits may be required depending on the extent of contract):

Each Occurrence and Aggregate Limit $1,000,000

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsements must be provided with the Certificate of Insurance

• Concurrency of Effective Dates with Primary

• Blanket Contractual Liability

• Drop Down Feature

• Umbrella Policy must be as broad as the primary policy.

• Coverage excess over General Liability, Business Auto Liability, and Employers Liability

• In the event the Umbrella/Excess Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

Builder's Risk Insurance or Installation Floater Insurance (with the exception for work where the County secures project Builders Risk):

On all new structures, bridges, overpasses, culverts, and railroad crossings, the Contractor shall purchase and maintain insurance in an amount sufficient to cover the full contract amount, from a company licensed, and authorized to do business by the Office of the Insurance and Safety Fire Commissioner of Georgia (“Insurance Commissioner”), with the exception of non-admitted carriers, in which case the broker placing coverage should be licensed by the Insurance Commissioner. All agents placing coverage should be licensed by the Insurance Commissioner, either as a resident or non-resident.

Property Insurance:

The Contractor is fully and solely responsible for any physical loss or damage to all tools, equipment, construction office trailers and their contents, vehicles or any other personal property utilized in the

PROFESSIONAL SERVICES INSURANCE REQUIREMENTS (FOR PROJECTS LESS THAN $5M) 3 | 6

performance of the Contractor’s work. Contractor agrees to waive its rights of recovery and cause its insurers, if any, to waive their rights of subrogation against Owner and Company for any such damage or loss, however caused.

Professional Liability (Errors and Omissions):

Claim/Wrongful Act: $1,000,000 limit of insurance General Aggregate: $2,000,000 limit of insurance

• In the event that any professional liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work, unless such coverage becomes unavailable in the market on a commercially reasonable basis, in which case the Contractor shall notify the Insurance Manager. If the Director of the Department for which the Contractor is doing the work and the Insurance Manager both agree that such coverage is not commercially reasonably available (such agreement not to be unreasonably withheld), the Contractor may for the period such coverage is not commercially reasonably available, elect not to provide such coverage.

Pollution Liability Insurance: Applies if scope of work requires the handling and/or transportation of hazardous materials including, but not limited to, asbestos, lead, silica, contaminated soil, or any other hazardous material as defined by applicable law. Could add “or scope of work involves grading, concrete, de-watering, underground utilities, exterior insulation and finish systems (EIFS); fire protection; HVAC; plumbing; roofing; exterior siding, stucco, or skin of any type, flashing, installation of skylights, windows, storefronts, or exterior doors;

waterproofing, exterior sheet metal; rough carpentry; or any other trades as The County may designate”, then the following Pollution Liability Insurance shall meet or exceed the following minimum requirements:

Per Incident Limit $1,000,000 Aggregate Limit $2,000,000

• Limits for Bodily Injury, Property Damage, Environmental Damage or Clean-Up Costs, including coverage for Non-Owned Disposal Sites.

• For Subcontractors whose scope of work includes transportation of hazardous materials, the insurance must also include coverage for pollution conditions arising from the transportation of hazardous materials.

• Whether written on an “Occurrence” basis or on a “Claims Made” basis, coverage shall either be renewed continuously or shall provide an extended claims reporting period of five (5) years or applicable statute of limitation period following completion of the work.

• Gwinnett County and their respective officers, directors and employees, and any other parties required by The County shall be Additional Insureds during the term of the subcontract agreement and through all applicable statutes of limitation and repose.

• Additional Insured Endorsements must be provided with the Certificate of Insurance

• The policy shall stipulate the insurance afforded to the Additional Insureds applies as primary insurance and that any other insurance carried by the Additional Insureds will be excess only.

Crane Insurance: Applies if any work to be performed involves the use of any owned, leased, chartered, or hired crane of any type:

Occurrence Limit $5,000,000

• Evidence of coverage in the form of a Certificate of Insurance shall be provided to The County prior to start of work.

• Gwinnett County Board of Commissioners and their respective officers, directors and employees, and any other parties required by the County shall be Additional Insureds.

PROFESSIONAL SERVICES INSURANCE REQUIREMENTS (FOR PROJECTS LESS THAN $5M) 4 | 6

• Additional Insured Endorsements must be provided with the Certificate of Insurance

Riggers Liability Insurance:

If any work to be performed involves the rigging, lifting. lowering or moving of property or equipment, then those parties performing such work shall carry Rigger’s Liability Insurance in an amount adequate to insure against the physical loss or damage to the property or equipment in its care.

Crime or Fidelity Insurance:

Limit of Insurance $1,000,000

• The Contractor shall maintain employee dishonesty and computer fraud coverage including, but not limited to, dishonest acts of Contractor, its employees, agents, subcontractors and anyone under Contractor’s supervision or control.

• Contractor shall be liable for money, securities, or other property of County

• Such coverage shall include an owner coverage endorsement for County and County shall be included as a loss payee.

Cyber Liability Insurance: Applies if scope of work includes the storage or transfer of any County data or sensitive data, including but not limited to personally identifiable, health, or payment card data or the related hosting of database(s) or internet site(s):

Limit of Insurance per Claim $1,000,000 Aggregate Limit $1,000,000

• The Contractor shall maintain insurance coverage for network security and privacy risks, including, but not limited to, insurance for data breach or introduction of virus or malicious codes, consumer notification, whether or not required by law, forensic investigation, public relations and crisis management and credit or identity monitoring or similar remediation services, unauthorized access, failure of security information theft, damage to destruction of or alteration of electronic information, breach of privacy perils, wrongful disclosure and release of private information, collection, or other negligence in the handling of confidential information, and including coverage for related regulatory fines, defenses, and penalties allowed by law.

Aviation Insurance: Applies if scope of work requires the use of aircraft, including helicopters, unmanned aircraft systems (e.g., drones) and/or fixed-wing aircraft:

Maintain (or require aircraft owner or operator to maintain), and Contractor shall furnish proof of Aircraft Liability insurance with minimum limits of $10,000,000 per occurrence for bodily injury and property damage of all aircraft.

Unmanned aircraft systems, minimum limits of $2,000,000 for bodily injury, property damage, and personal injury (including invasion of privacy) for unmanned aircraft systems, and guest voluntary settlement bodily injury coverage (for any aircraft except unmanned aircraft systems)

• Such policy shall include contractual liability covering all owned and non-owned aircraft

• If the party providing the Aircraft Liability insurance is not Contractor, then Contractor shall require such party to (a) waive any subrogation rights of recovery they and/or their insurance carriers may have against County and any other indemnified parties and (b) name County and such other parties as Additional Insureds

• The Contractor shall (or shall require aircraft owner or operator) to hire, employ, and utilize pilots certified by the Federal Aviation Administration to operate any such aircraft.

B. Gwinnett County Board of Commissioners (and any applicable Authority) must be specified in writing as an additional insured on General Liability, Auto Liability, Umbrella Liability, Pollution, Crane and Aviation (if applicable) policies.

PROFESSIONAL SERVICES INSURANCE REQUIREMENTS (FOR PROJECTS LESS THAN $5M) 5 | 6

C. Gwinnett County should be provided with a minimum of 30 days advance written notice of cancellation, material change, or non-renewal of policies required by the contract.

D. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

E. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-10 or higher.

Certain Workers' Comp funds may be acceptable by the approval of the Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-10 or better.

F. Insurance companies providing coverage should be licensed, and authorized to do business by the Office of the

Insurance and Safety Fire Commissioner of Georgia (“Insurance Commissioner”), with the exception of non-admitted carriers, in which case the broker placing coverage should be licensed by the Insurance Commissioner.

All agents placing coverage should be licensed by the Insurance Commissioner, either as a resident or non-resident.

*See above note regarding Professional Liability

G. Certificates of Insurance, and any subsequent renewals, must reference each corresponding bid/contract by project name and project/bid number.

H. The Contractor shall agree to provide complete certified copies of current insurance policy(ies) or a certified letter from the insurance company(ies) if requested by the County to verify compliance with these insurance requirements.

I. All insurance coverage required to be provided by the Contractor will state that it is primary over any insurance program carried by the County.

J. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

K. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County. The ACORD Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

L. The Contractor and its insurer(s) shall agree to waive all rights of subrogation against the County, the Board of

Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the County.

M. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents is required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

N. The Contractor shall make available to the County, through its records or records of its insurer, information regarding any claim related to a County project. Any loss run information available from the contractor or their insurer relating to a County project shall be made available to the County upon its request.

PROFESSIONAL SERVICES INSURANCE REQUIREMENTS (FOR PROJECTS LESS THAN $5M) 6 | 6

O. Compliance by the Contractor and all Subcontractors with the foregoing insurance requirements shall not relieve the Contractor and Subcontractors of liability under the Contract and any applicable law.

P. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, and any other laws that may apply to this Contract.

Q. The Contractor shall at a minimum apply risk management practices accepted by the Contractor’s industry.

R. The Contractor shall advise the County if required limits of insurance become eroded or impaired.

Surety Bonds (if required) All of the surety requirements will stay the same except the Surety Company must have the same rating as set forth in item E above.

GENERAL INSTRUCTIONS FOR VENDORS 1 | 11

DEPARTMENT OF FINANCIAL SERVICES │ PURCHASING

GENERAL INSTRUCTIONS FOR VENDORS,

TERMS AND CONDITIONS

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING DEEMED

NON-RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE DETERMINANT

OF TECHNICALITY VERSUS NON-RESPONSIVE SUBMITTAL:

1. FAILURE TO USE COUNTY FEE SCHEDULE.

2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE COMPLIANCE/SPECIFICATION

SHEETS.

3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION OR ALTERNATES OR EQUIVALENTS.

5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL BEING

DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT REQUIRED ON

ALL SOLICITATIONS. BOND REQUIREMENTS ARE CLEARLY STATED ON THE INVITATION

PAGE. IF CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE

INVITATION. IF BONDS ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS SOLICITATION

DOCUMENT.

6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED, MAY

RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE

CONTRACTOR AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL SOLICITATIONS. IF

CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE

INVITATION.

7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED MAY RESULT IN SUBMITTAL

BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS AFFIDAVIT IS REQUIRED ON

ALL FORMAL SOLICITATIONS OVER $100,000.00. IF CLARIFICATION IS NEEDED, CONTACT

THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.

GENERAL INSTRUCTIONS FOR VENDORS 2 | 11

I. PREPARATION OF SUBMITTAL

A. Each vendor shall examine the drawings, specifications, schedule, and all instructions.