BL115_24 INV.pdf

September 18, 2024

INVITATION TO BID

BL115-24

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified contractors for the Provision of Laboratory Analysis Services on an Annual Contract for the Department of Water Resources.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on October 8, 2024, at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Apparent bid results will be available the following business day on the website www.gwinnettcounty.com.

A Web-Ex pre-bid conference is scheduled for 11:00 A.M. on September 26, 2024. To access, dial 1-408- 418-9388 and enter conference ID, 23453939575##. All consultants are urged to attend. Questions regarding bids should be directed to Jenny Coleman, Purchasing Associate II, at jenny.coleman@gwinnettcounty.com or by calling 770-822-8734, no later than 3:00 P.M. local time on September 27, 2024. Bids are legal and binding upon the vendor when submitted.

Successful vendor will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-5 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractor submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible vendor(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Jenny Coleman Purchasing Associate II

The following pages should be returned in your bid: Bid Schedule, pages 13-24 References, page 25 Code of Ethics Affidavit, page 29

E-Verify, page 30 http://www.gwinnettcounty.com/ mailto:jenny.coleman@gwinnettcounty.com http://www.gwinnettcounty.com/

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Laboratory Analysis Services on an Annual Contract

1. SCOPE OF WORK

The Awarded Laboratory shall be required to perform laboratory analysis on wastewater, sludge, potable water, and surface water samples, as required, for the Gwinnett County Department of Water Resources

(DWR).

The Awarded Lab(s) shall also be required to perform laboratory analysis on Fats, Oil, and Grease (FOG) or high-strength organic wastes (HSW). These wastes are hauled to Gwinnett County’s F. Wayne Hill Water Resources Center for anaerobic digestion.

FOG/HSW can vary widely in total solids concentrations, so rates for both liquid and soil analyses are included. However, all samples are to be reported as liquid concentrations (e.g. mg/L, ug/L, etc.) and any tests used to determine the density of the sample for this conversion of soils analyses shall be priced into the sample unit cost.

Previous analyses of these wastes have yielded solids values ranging from 1,700 to 500,000 mg/L as total suspended solids (TSS). Oil and grease, or n-hexane-extractable materials (HEM), can range from 0 mg/L to 160,000 mg/L. The methods utilized for previous analyses are included in Sections A-F and bidding laboratories are asked to include their proposed methods for examination and their detection limits.

In addition, Gwinnett County is also looking at having low-level volatile fatty acid (VFA) concentrations analyzed for domestic wastewater. The specific compounds and their desired detection limits are shown in Section G. Gwinnett County will not be looking for individual compounds to be analyzed but desires all these compounds to be analyzed as a suite of analyses per sample submitted.

2. LABORATORY ANALTICAL SERVICES AND REQUIREMENTS

2.1 Gwinnett County requires that the Awarded Laboratory shall be geographically located within specific Georgia counties.

2.1.1 For the Bid Schedule tables associated with Sections A-F, Gwinnett County requires that the awarded lab(s) shall be geographically located within the following Georgia counties:

Barrow, DeKalb, Forsyth, Fulton, Gwinnett, Hall, Rockdale, Walton. All samples will be hand delivered.

2.1.2 For FOG, VFA (Section G) and HSW analyses only, the lab is not required to be in the referenced counties above. Gwinnett County requires only a location at which samples can be dropped off. Any costs associated with sending off samples to other laboratories shall be included in the unit pricing. All other analyses are for compliance purposes. The laboratory should have proof of state certification and a valid Quality Assurance/ Quality Control Manual.

2.2 Gwinnett County requires adherence to the correct holding times found in the applicable EPA-approved method. It will be the Awarded Laboratories responsibility to analyze the sample(s) within the appropriate holding times.

2.3 “Turnaround Time” is defined as that period of elapsed time between the date of delivery of the sample to the Laboratory and the date that the analyte result is e-mailed to DWR. All notifications shall be via e-mail and shall be sent to the specified DWR division representatives. A list of the representatives will be provided to the awarded lab(s).

2.4 The Awarded Laboratories must meet requested turnaround times.

2.5 An Awarded Laboratory that fails to meet any obligation under this contract will be notified via e-mail that the first violation has been noted and recorded. Upon identification of a second violation, BL115-24 3 the Awarded laboratory will receive a final notice of violation and be reminded that any subsequent violations will result in the third violation sanctions described immediately below. For a third or other subsequent violation, DWR may 1) cease using the firm that has violated the agreement and will seek from the violating firm reimbursement of any differential cost incurred by DWR in having to utilize an alternate service provider; OR 2) require the rewriting of the Quality Control/Quality Assurance manual (Section 4) so as to address the cause of the violation and prevent a recurrence.

DWR will have up to 10 business days to review/comment/approve the rewritten QA/QC manual.

2.6 Gwinnett County reserves the right to inspect the premises and view the equipment, raw data and quality assurance documentation at any time after the bid opening and/or during the term of the contract.

2.7 The Awarded Lab(s) shall comply with the approved chain of custody procedures. A copy of the fully completed chain of custody document will be supplied by the contracted lab along with the analysis results, as specified in Section 2.2, and in compliance with Section 2.4.

2.8 Gwinnett County requires that samples be held a minimum of 90 days after completion of requested analysis.

2.9 Specified Georgia Environmental Protection Division (EPD) method detection limits, and method detection limits noted in the Bid Schedule must be met.

2.10 Unless otherwise stated, all analyses must be performed in accordance with techniques and methods approved by the US Environmental Protection Agency as found in 40 CFR 136 (CWA), 40 CFR 141 (SDWA) and 40 CFR 503 (RCRA). The analytical methods used must be sufficiently sensitive and applicable to the concentration ranges of the samples.

2.11 Any cost of shipping samples to a subcontracting laboratory shall be part of the "Price per Test Result" on the attached BID SCHEDULE.

2.12 Any additional charges due to Laboratory policies or for after-hours drop-offs, including weekends, nights, and holidays, shall be included in the "Unit Price for 5 Day Turn Around" on the attached BID

SCHEDULE.

2.13 The Awarded Laboratory will furnish the appropriate sample containers, the cost of which is to be included in the “Unit Price for 5 Day Turn Around” provided on the attached bid schedule.

2.14 Quantities are approximate. Analyses will be requested on an “as needed” basis by DWR.

3. CERTIFICATION AND ACCREDITATION REQUIREMENTS

3.1 Certification/Accreditation for analyses associated with water/wastewater/ambient stream/stormwater samples.

3.1.1 The Awarded Laboratory, and any subcontracted laboratory, must be approved by GA EPD to perform analyses for the purposes to meet the Georgia Rules and Regulations for Water Quality Control (GA Rule 391-3-6). This approval may be met by the Awarded Laboratory meeting either one of the following requirements.

3.1.1.1 Accredited for water/wastewater/ambient stream/stormwater analyses by an

EPA approved accrediting agency as listed at the EPA website, OR

3.1.1.2 Certified for water/wastewater/ambient stream/stormwater analyses by a primacy State as noted on the EPA website.

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The Awarded Laboratory shall at a minimum supply a copy of the Accreditation/Certification annually or anytime there is a change made to the Georgia Rules and Regulations for Water Quality Control (GA Rule 391-3-6).

3.2 The Awarded Laboratory, and any subcontracted laboratory, shall be certified to analyze the parameters included in the Bid Schedule, in accordance with the analytical procedures in Georgia Rules and Regulations for Water Quality Control (GA Rule 391-3-6), and Georgia Rules and Regulations for Hazardous Waste Management (GA Rule 391-3-11).

3.3 The Awarded Laboratory, and any subcontracted laboratory, shall comply with GA Rules and Regulations for Commercial Environmental Laboratories (GA 391-3-26).

4. QUALITY CONTROL/QUALITY ASSURANCE DOCUMENTATION

Failure to provide the below documentation may result in the bid being deemed non-responsive.

4.1 The Awarded Laboratory, and any subcontracted laboratory, should supply a current Quality

Control/Quality Assurance Manual with their bid.

4.2 The Awarded Laboratory, and any subcontracted laboratory, shall supply a current Quality Control/Quality Assurance Manual annually and whenever a major revision occurs.

4.3 The Awarded Laboratory, and any subcontracted laboratory, should supply with their bid and shall provide annually thereafter, results of Water Supply and Water Pollution proficiency testing for all contracted analytes.

5. DOCUMENTS AND INVOICES

The Awarded Laboratory is required to submit invoices, along with analysis results, to the DWR employee(s) and specific DWR workgroup that requested the work, which will be specified on the Chain of Custody submitted with the sample. The Awarded Laboratory will use the following addresses for submittal of analysis results and invoices. The contact information, per location, will be provided to the awarded lab(s).

Gwinnett County reserves the right to add/delete locations as necessary.

5.1 DWR, Industrial Pretreatment Program

Gwinnett County Department of Water Resources 684 Winder Highway Lawrenceville, GA 30045

5.2 DWR, BMP Inspections and IDIC Section

5.3 DWR, Water Resources Laboratory

Gwinnett County Department Water Resources 1510 One Water Way Buford, GA 30519

5.4 DWR, Research Team

5.5 DWR, F. Wayne Hill WRC

1500 One Water Way Buford, GA 30519

5.6 DWR, Crooked Creek WRF

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6557 Plant Drive NW Norcross, GA 30092

6. LABORATORY REPORT FORMAT AND CONTENTS

6.1 The results of each test, or series of tests carried out by the Awarded Laboratory, and any subcontracted laboratory, shall be reported accurately, clearly, unambiguously, and objectively.

6.2 The results will be reported in a test report and shall include, as a minimum, the following items:

6.2.1 A title, e.g. “Test Report”, “Analytical Report”, etc.;

6.2.2 Name and address of any laboratory, and the location where the tests were performed;

6.2.3 Unique identification of the test report (e.g. serial number, project number), total number of pages, and on each page an identification in order to ensure that the page is recognized as a part of the test report (e.g. 3 of 10);

6.2.4 Name and address of the requesting DWR workgroup;

6.2.5 Identification of the test method used;

6.2.6 Date and time of receipt of sample, date and time (where provided) of sample collection, date(s) of performance of test, date(s) and time(s) of sample preparation and/or analysis;

6.2.7 Date report is issued;

6.2.8 A printed name, signature and title of the person(s) accepting responsibility for and certifying the content of the report and the completion of the analysis in conformance of all applicable standards;

6.2.9 Clear identification of all test data provided by outside sources, such as subcontracted laboratories;

6.2.10 When necessary, data will be qualified in accordance with Standard Methods for the Examination of Water and Wastewater (most current approved edition), Table

1020:II.

6.2.11 If a State Form is required, all results will be reported on the forms required by the state. If a Federal Form is required, all results will be reported on the forms required by the Federal Agency.

6.2.12 Reporting Levels

6.2.12.1 The Awarded Laboratory, and any subcontracted laboratory, shall provide the method detection limit (MDL) as determined in accordance with 40 CFR 136 app. B.

6.2.12.2 Unless otherwise instructed, all analytical results must be reported as follows:

• Report results below the MDL as "not detected" ("ND").

• Report results between the MDL and PQL with qualification for

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quantification (as stated in section 6.2.10).

• Report results above the PQL with the actual value.

6.2.12.3 Data shall be flagged in accordance with section 6.2.10.

7. SUBCONTRACTORS

7.1 Gwinnett County requires that the subcontractors (if any) used by the Awarded Laboratory shall meet the following requirements: e discussing changing this to a radius because minutes is dependent upon traffic)

7.1.1 The Awarded Laboratory will advise the Department of Water Resources in writing of any intention to subcontract work and shall gain the approval of Gwinnett County prior to such subcontracting.

7.1.2 The Awarded Laboratory is responsible to Gwinnett County for the subcontractor’s work.

7.1.3 The cost of shipping samples to a subcontracting laboratory shall be part of the "Unit Price for 5 Day Turn Around " on the Bid Schedule.

7.1.4 The Awarded Laboratory shall maintain a register of all subcontractors that it uses for analyses and a record of the evidence of compliance with the requirements in Section 3 and 4 for the work in question.

8. ADDITION OR DELETION OF SAMPLE TESTS

The Department of Water Resources reserves the right to add or delete tests during the term stated in this Bid document which become required or cease to be required by government regulations, laws, or ordinances, or that may be required in order for the Department of Water Resources to remain in compliance, or for the County to protect the health and safety of the public. A fair price for such additional tests will be determined through mutual agreement in line with generally accepted market pricing between the Awarded Laboratory and the Department of Water Resources. If a fair price cannot be agreed to, the County retains the right to rebid the contract in whole or in part.

9. NO COMMUNICATIONS POLICY

Individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee, or other County representative without permission of the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award by the Board of Commissioners. Violations will be reviewed by the Purchasing Director. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award.

10. AWARD

Award will be made to the provider submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest. It is the County’s intent to award to the overall low responsive and responsible bidder. However, Gwinnett County reserves the right to award in its best interest to include by section.

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GENERAL REQUIREMENTS (SECTION A, ITEMS 1-13)

The following limits listed in the table below are with the understanding that these limits reflect non-diluted sample analysis. Based on the high-strength nature of these wastes, it is understood that dilution is necessary on occasions to complete analysis and that dilution will change these reporting limits. All APPROVED METHODS shall Include the following:

CHEMICAL CONSTITUENTS MINIMUM

REPORTING LIMIT

Item 1 - SEMI-VOLATILE ORGANIC SCAN acenaphthene 10 µg/L

1,2,4-trichlorobenzene 10 µg/L hexachlorobenzene 10 µg/L benzidine 80 µg/L hexachloroethane 2 µg/L bis (2-chloroethyl) ether 10 µg/L

2-chloronaphthalen 10 µg/L

1,2-dichlorobenzene 10 µg/L

1,3-dichlorobenzene 10 µg/L

1,4-dichlorobenzene 10 µg/L

3,3-dichlorobenzidine 10 µg/L

2,4-dinitrotoluene 10 µg/L

2,6-dinitrotoluene 10 µg/L

1,2-diphenylhydrazine 10 µg/L flouranthene 10 µg/L

4-chlorophenyl phenyl ether 10 µg/L

4-bromephenyl phenyl ether 10 µg/L bis (2-chloroisopropyl) ether 10 µg/L bis (2-chloroethoxy) methane 10 µg/L hexachlorobutadiene 10 µg/L hexachlorocyclopetadiene 10 µg/L isophorone 10 µg/L napthalene 10 µg/L nitrobenzene 10 µg/L

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N-nitrosodimethylamine 10 µg/L

N-nitrosodiphenylamine 10 µg/L

N-nitrosodi-n-propylamine 10 µg/L bis (2-ethylehexyl) phathalate 10 µg/L butylbenzyl phthalate 10 µg/L di-n-buthy phthalate 10 µg/L di-n-octyl phthalate 10 µg/L diethyl phthalate 10 µg/L dimethyl phthalate 10 µg/L benzo (a) anthracene 10 µg/L benzo (a) pyrene 10 µg/L

3,4-benzofluoranthene 10 µg/L benzo (k) fluranthene 10 µg/L chrysene 10 µg/L acenaphthylene 10 µg/L anthracene 10 µg/L benzo (ghi) perylene 10 µg/L fluorene 10 µg/L phenanthrene 10 µg/L dibenzo (a,h) anthracene 10 µg/L indeno (1,2,3-cd) pyrene 10 µg/L pyrene 10 µg/L

ITEM 2 and 3 - VOLATILE ORGANIC SCAN ethylbenzene 2 µg/L acrolein 50 µg/L benzene 2 µg/L carbon tetrachloride 2 µg/L chlorobenzene 10 µg/L

1,2-dichloroethane 2 µg/L

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1,1,1-trichloroethane 2 µg/L

1,1-dichloroethane 2 µg/L

1,1,2-trichlorethane 2 µg/L

1,1,2,2-tetrachloroethane 2 µg/L chloroethane 5 µg/L acrylonitrile 50 µg/L

2-chloroethyl vinyl ether 10 µg/L chloroform (trichloromethane) 2 µg/L

1,1-dichloroethylene 2 µg/L

1,2-trans-dichloroethylene 2 µg/L

1,2-dichloropropane 2 µg/L methylene chloride (chloromethane) 10 µg/L methy chloride 10 µg/L methyl bromide (bromomethane) 10 µg/L bromoform (tribromomethane) 10 µg/L dichlorobromomethane 10 µg/L chlorodibromomethane 10 µg/L tetrachloroethylene 10 µg/L toluene 2 µg/L trichloroethylene 2 µg/L

1,3-dichloropropene (cis) 2 µg/L

1,3-dichloropropene (trans) 2 µg/L vinyl chloride 10 µg/L

ITEM 4 and 6 - CHLORINATED PESTICIDES/PCBS SCAN

4,4´-DDD 0.5 ug/L

4,4´-DDE 0.5 ug/L

4,4´-DDT 0.5 ug/L

Aldrin 0.5 ug/L

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alpha-BHC 0.5 ug/L

Aroclor 1016 5.0 ug/L

Aroclor 1221 5.0 ug/L

Aroclor 1232 5.0 ug/L

Aroclor 1242 5.0 ug/L

Aroclor 1248 5.0 ug/L

Aroclor 1254 5.0 ug/L

Aroclor 1260 5.0 ug/L beta-BHC 0.5 ug/L

Chlordane 5.0 ug/L delta-BHC 0.5 ug/L

Dieldrin 0.5 ug/L

Endosulfan I 0.5 ug/L

Endosulfan II 0.5 ug/L

Endosulfan sulfate 0.5 ug/L

Endrin 0.5 ug/L

Endrin aldehyde 0.5 ug/L gamma-BHC 0.5 ug/L

Heptachlor 0.5 ug/L

Heptachlor epoxide 0.5 ug/L

Methoxychlor 3.0 ug/L

Toxaphene 5.0 ug/L

ITEM 5 - PESTICIDES SCAN

aldrin 0.1 µg/L dieldrin 0.1 µg/L chlordane 0.5 µg/L

4,4-DDT 0.2 µg/L

4,4-DDE 0.2 µg/L

4,4-DDD 0.2 µg/L

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a-endosulfan 0.5 µg/L b-endosulfan 0.5 µg/L endosulfan sulfate 0.5 µg/L endrin 0.2 µg/L endrin aldehyde 0.2 µg/L heptachlor 0.1 µg/L heptachlor epoxide 0.1 µg/L a-BHC-Alpha 0.1 µg/L b-BHC-Beta 0.1 µg/L lindane[hexachlorocyclo-cyclohexane] {g- BHC-Gamma} 0.1 µg/L d-BHC-Delta 0.1 µg/L methoxychlor 0.3 µg/L toxaphene 2.0 µg/L

ITEM 7 - AROCLORS

PCB-1242 1.0 µg/L

PCB-1254 1.0 µg/L

PCB-1221 1.0 µg/L

PCB-1232 1.0 µg/L

PCB-1248 1.0 µg/L

PCB-1260 1.0 µg/L

PCB-1016 1.0 µg/L

ITEM 8 - SEMI-VOLATILE ACIDS SCAN

pentachlorophenol 20 µg/L phenol 10 µg/L

2-chlorophenol 10 µg/L

2,4-dichlorophenol 10 µg/L

2-nitrophenol 50 µg/L

4-nitrophenol 50 µg/L

2,4-dinitrophenol 50 µg/L

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2,4-dimethylphenol 10 µg/L

3-methyl-4-chlorophenol 10 µg/L

2-methyl-4,6-dinitrophenol 50 µg/L

2,4,6-trichlorophenol 10 µg/L

ITEM 9 - HERBICIDES SCAN

2,4-dichlorohenoxyacetic acid 5 µg/L

2,4,5-trichlorophenoxy propionic acid (TP silvex) 10 µg/L

ITEM 10 and 11- METALS SCAN (15 metals)

Antimony, Total 5.0 µg/L

Arsenic, Total 5.0 µg/L

Beryllium, Total 1.0 µg/L

Cadmium, Total 0.7 µg/L

Chromium, Total 5.0 µg/L

Chromium, Hexavalent 5.0 µg/L

Copper, Total 5.0 µg/L

Lead, Total 1.0 µg/L

Mercury, Total 0.5 µg/L

Nickel, Total 5.0 µg/L

Selenium, Total 5.0 µg/L

Silver, Total 5.0 µg/L

Thallium, Total 1.0 µg/L

Zinc, Total 10.0 µg/L

Molybdenum, Total 15.0 µg/L

ITEM 12 and 13 - TOTAL PRIORITY POLLUTANT SCAN A “Total Priority Pollutant Scan” consists of a measurement of all the one hundred and twenty-eight (128) analytes listed in items 1 through 11 plus Cyanide to a detection limit of 25 µg/L. Each analyte shall be analyzed to the minimum reporting limit as specified.

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID MAY RESULT IN BID BEING REJECTED.

BID SCHEDULE

The Base Bid Price is calculated by multiplying the price for the 5-day turnaround time by the estimated quantity of each item to obtain the Extended Price. The Extended Prices are added for the Section and Bid Totals. Analysis methods used must meet requirements noted in this bid document. Analysis methods used must meet requirements in 2.7.

Item # Parameter EPA/SM Method Number

Method Detection

Limit (MDL) (ug/L)

Bidder’s Method Detection Limit

(MDL)

(ug/L)

Accredited on this Item?

Yes / No

Price for Same Day Turn Around

Price for 24 Hour Turn

Around

Price for 48 - 72 Hour Turn

Around

A B A X B Unit Price for 5

Day Turn Around

Estimated Quantity (each) Extended Price

SECTION A: Priority Pollutants, per EPA approved methods (See GENERAL REQUIREMENTS (Items 1-13) for additional details)

1. Semi-Volatile Organic Scan (B/N/A) EPA 8270E N/A N/A 10

2. Volatile Organic Scan EPA 8260D N/A N/A 10

3. Volatile Organic Scan EPA 624.1 N/A N/A 6

4. Chlorinated Pesticides/PCBs Scan EPA 608.3/

SW8081B N/A N/A 5

5. Pesticides Scan SW 8141B N/A N/A 6

6. Polychlorinated Biphenyls (PCBs) SW 8082A N/A N/A 10

7. Aroclors EPA 608.3 N/A N/A 5

8. Semi-Volatile Acids Scan EPA 625.1 N/A N/A 5

9. Herbicides Scan EPA 615 N/A N/A 5

10. Metals Scan EPA 200.7/

SW6010D N/A N/A 75

11. Trace Metal Scan EPA 200.8 N/A N/A 6

12. Total Priority Pollutant Scan N/A N/A N/A 105

13. Total Priority Pollutant Scan (SOLID) N/A N/A N/A 8

SECTION A TOTAL

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Method Detection

Limit (MDL) (ug/L)

Bidder’s Method Detection Limit

(MDL)

(ug/L)

Accredited on this Item?

Yes / No

Price for Same Day Turn Around

Price for 24 Hour Turn

Around

Price for 48 - 72 Hour Turn

Around

A B A X B Unit Price for 5

Day Turn Around

Estimated Quantity (each) Extended Price

Section B: Individual Metals

1. Antimony, Total EPA 200.9 0.8 20

2. Arsenic, Total EPA 200.9 0.5 20

3. Arsenic, Total SM 3120B 1.72 20

4. Beryllium, Total EPA 200.8/

200.9 0.02 20

5. Cadmium, Total EPA 200.9 0.05 20

6. Cadmium, Total SM 3120B 1.35 20

7. Silica EPA 200.7 26 10

8. Cadmium, Dissolved EPA 200.9 0.05 20

9. Cadmium, Dissolved SM 3120B 1.35 20

10. Chromium, Total EPA 200.9 0.1 20

11. Chromium, Total SM 3120B 0.73 20

12. Chromium, Hexavalent EPA 218.6 0.3 23

13. Chromium, Hexavalent SM 3500-Cr-B 0.3 23

14. Copper, Total (recoverable) EPA 200.9 0.7 50

15. Copper, Total (recoverable) SM 3120B 1.27 20

16. Copper, Dissolved EPA 200.9 0.7 20

17. Copper, Dissolved SM 3120B 1.27 20

18. Iron, Total SM 3120B 1.49 20

19. Iron, Dissolved SM 3120B 1.49 20

20. Lead, Total EPA 200.9 0.7 20

21. Lead, Total SM 3120B 1.64 20

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Method Detection

Limit (MDL) (ug/L)

Bidder’s Method Detection Limit

(MDL)

(ug/L)

Accredited on this Item?

Yes / No

Price for Same Day Turn Around

Price for 24 Hour Turn

Around

Price for 48 - 72 Hour Turn

Around

A B A X B Unit Price for 5

Day Turn Around

Estimated Quantity (each) Extended Price

22. Lead, Dissolved EPA 200.9 0.7 20

23. Lead, Dissolved SM 3120B 1.64 20

24. Manganese, Total EPA 200.9 0.3 21

25. Manganese, Total SM 3120B 0.91 21

26. Mercury, Total EPA 245.1 0.2 20

27. Mercury, Total (solid) SW7473 0.2 20

28. Molybdenum, Total EPA 200.8 0.01 45

29. Nickel, Total EPA 200.9 0.6 20

30. Nickel, Total SM 3120B 1.31 20

31. Selenium, Total EPA 200.8 2.1 20

32. Silver, Total EPA 200.9 0.5 20

33. Silver, Total SM 3120B 0.47 20

34. Thallium, Total EPA 200.9 0.7 20

35. Zinc, Total EPA 200.8 0.1 20

36. Zinc, Total SM 3120B 1.53 20

37. Zinc, Dissolved EPA 200.8 0.1 20

38. Zinc, Dissolved SM 3120B 1.53 20

39. Mercury, Low Level EPA 1631E- Low Level 0.5 5

SECTION B TOTAL

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Method Detection

Limit (MDL) (mg/L)

Bidder’s Method Detection Limit

(MDL)

(mg/L)

Accredited on this Item?

Yes / No

Price for Same Day Turn Around

Price for 24 Hour Turn

Around

Price for 48 - 72 Hour Turn

Around

A B A X B Unit Price for 5

Day Turn Around

Estimated Quantity (each) Extended Price

Section C: Conventional Pollutants

1. Alkalinity SM 2320 B 2 10

2. Hardness, Total SM 2340 C 1 10

3. Hardness, Calcium SM 3500 Ca D 1 30

4. Ammonia-Nitrogen SM 4500 NH3-G 0.05 55

5. Ammonia – Nitrogen (Solid) EPA 350.1 0.05 20

6. Nitrate-Nitrite SM 4500 NO3-F 0.06 30

7. Total Kjeldahl Nitrogen (TKN) SM 4500 Norg-B 0.17 60

8. Total Kjeldahl Nitrogen (TKN) EPA 351.1/351.2 0.05 60

9. Nitrogen, Nitrite (As N) EPA 353.2 0.05 55

10. Nitrogen, Nitrate (As N) EPA 352.1 0.1 10

11. Biochemical Oxygen Demand (BOD 5) SM 5210 B 0.0 55

12. CARBONACEOUS (CBOD) SM 5210 B 0.0 10

13. Chemical Oxygen Demand (COD) SM 5220 D 6 30

14. Chemical Oxygen Demand (COD) (Solid) EPA 410.4 5 5

15. Total Organic Carbon (TOC) SM 5310 B 0.06 55

16. Dissolved Organic Carbon (DOC) SM 5310 B 0.06 30

17. Dissolved Organic Carbon (DOC) EPA 415.3 0.06 30

18. Fecal Coliform EPA 1680/1681 1#/100 mL 20

19. Fecal Coliform SM 9222D 1#/100 mL 20

20. Total Coliform SM 9223B 1#/100 mL 10

21. E. Coli SM 9223B 1#/100 mL 10

BL115-24 17

Method Detection

Limit (MDL) (mg/L)

Bidder’s Method Detection Limit

(MDL)

(mg/L)

Accredited on this Item?

Yes / No

Price for Same Day Turn Around

Price for 24 Hour Turn

Around

Price for 48 - 72 Hour Turn

Around

A B A X B Unit Price for 5

Day Turn Around

Estimated Quantity (each) Extended Price

22. Oil And Grease EPA 1664B 1.4 135

23. Oil And Grease SW9071B 1.4 100

24. Phosphates Ortho EPA 365.2 0.02 20

25. Phosphorus, Total EPA 365.1/

365.2 0.02 55

26. Phosphorus, Total Dissolved EPA 365.2 0.02 20

27. Solids-Dissolved SM 2540 C N/A 50

28. Solids-Total Suspended SM 2540 D 0.1

29. Solids-Total SM 2540 G 0.1 20

30. Solids-Volatile Suspended SM 2540 E 0.1 120

31. Solids-Volatile SM2540G 0.1 20

32. Total Solids At 103-105 Deg. Centigrade SM 2540 B 1

33. Cyanide- Total SM 4500 CN-C,E 0.02 5

34. Cyanide- Total EPA 335.4 0.005 5

35. Cyanide- Total (Solid) SW9014 0.02 6

36. MBAS SM 5540 C N/A

37. MBAS EPA 425.1 N/A 15

38. PAH EPA 625.1 N/A 5

39. PAH SW 8270 N/A 5

40. pH SW 9045D N/A 8

41. TCLP Volatiles Scan SW 1311 N/A 11

42. TCLP Volatiles Scan EPA 8260 B N/A 11

BL115-24 18

Method Detection

Limit (MDL) (mg/L)

Bidder’s Method Detection Limit

(MDL)

(mg/L)

Accredited on this Item?

Yes / No

Price for Same Day Turn Around

Price for 24 Hour Turn

Around

Price for 48 - 72 Hour Turn

Around

A B A X B Unit Price for 5

Day Turn Around

Estimated Quantity (each) Extended Price

43. TCLP Volatiles Scan SW 5030 B N/A 11

44. TCLP Semi-Volatiles Scan EPA 625.1 N/A 11

45. TCLP Pesticides Scan EPA 608.3 N/A 10

46. TCLP Herbicides Scan EPA 615 N/A 5

47. TCLP Metals Scan SW 1311 N/A 36

48. TCLP Metals Scan EPA 6010C N/A 36

49. TCLP Metals Scan EPA 3010A N/A 36

50. TCLP Full Scan N/A N/A 13

51. BTEX Scan SW 8020 N/A 10

52. BTEX Scan EPA624 N/A 10

53. BTEX Scan SW 8260 D N/A 10

54.

Pnk which consists of the following:

1. TKN

2. Nitrate-Nitrogen

3. Total Nitrogen By Additions

4. Phosphorus

5. Potassium

N/A N/A

55. TPH Scan EPA 1664B 1.4 30

56. Phenols, Total EPA 625.1 10 ug/L 5

57. Sulfide - Total SW 9030B 0.2 mg/kg 15

58. Sulfide - Total SW 9034 0.2mg/kg 15

59. Paint Filter Liquids SW 9095B N/A 15

60. Sulfide - Reactive SW 7.3.4.2 0.2mg/kg 15

61. Cyanide - Reactive SW 7.3.3.2 0.02 5

BL115-24 19

Method Detection

Limit (MDL) (mg/L)

Bidder’s Method Detection Limit

(MDL)

(mg/L)

Accredited on this Item?

Yes / No

Price for Same Day Turn Around

Price for 24 Hour Turn

Around

Price for 48 - 72 Hour Turn

Around

A B A X B Unit Price for 5

Day Turn Around

Estimated Quantity (each) Extended Price

62. Bromide EPA 300.0 0.01 20

63. Ignitability SW 1010B N/A 15

64. Reactivity SW 846-7.3 N/A 15

65. Fluoride EPA 300.0 0.02 8

66. Fecal Idexx Colilert 18 1 MPN 10

67. E. Coli Idexx Colilert 18 1 MPN 10

68. Sample Filtration N/A N/A 10

Section C Total

Method Detection

Limit (MDL) (mg/kg)

Bidder’s Method Detection Limit

(MDL)

(mg/L)

Accredited on this Item?

Yes / No

Price for Same Day Turn Around

Price for 24 Hour Turn

Around

Price for 48 - 72 Hour Turn

Around

A B A X B Unit Price for 5

Day Turn Around

Estimated Quantity (each) Extended Price

Section D: Individual Metals, Solid Samples

1. Aluminum EPA 6010B 1.1 100

2. Antimony EPA 6010B 0.748 100

3. Arsenic EPA 6010B 0.412 100

4. Barium EPA 6010B 0.16 100

5. Beryllium EPA 6010B 0.131 100

6. Cadmium EPA 6010B 0.0498 100

7. Chromium EPA 6010B 0.439 100

8. Cobalt EPA 6010B 0.124 100

9. Copper EPA 6010B 0.116 100

10. Iron EPA 6010B 1.11 100

BL115-24 20

Method Detection

Limit (MDL) (mg/kg)

Bidder’s Method Detection Limit

(MDL)

(mg/L)

Accredited on this Item?

Yes / No

Price for Same Day Turn Around

Price for 24 Hour Turn

Around

Price for 48 - 72 Hour Turn

Around

A B A X B Unit Price for 5

Day Turn Around

Estimated Quantity (each) Extended Price

11. Lead EPA 6010B 0.187 100

12. Magnesium EPA 6010B 1.4 100

13. Manganese EPA 6010B 0.0393 100

14. Mercury EPA 7471A 0.454 50

15. Molybdenum EPA 6010B 0.265 100

16. Nickel EPA 6010B 0.216 100

17. Potassium EPA 6010B 7.09 100

18. Selenium EPA 6010B 0.758 100

19. Silver EPA 6010B 0.0128 100

20. Thallium EPA 6010B 0.406 100

21. Tin EPA 6010B 0.437 100

22. Titanium EPA 6010B 0.115 100

23. Vanadium EPA 6010B 0.0638 100

24. Zinc EPA 6010B 0.298 100

25.

Cake Solids, which consist of the following:

1. Total, Volatile, and Fixed Residue by

SM2540G-2015

2. Total Phosphorus, soils E365.1

3. Total Mercury by SW7473

4. Nitrogen, Total E351.2M+E353.2M

5. Percent Moisture D2216

6. Metals, Total SW6010D:

- 16 metals (Sb, As, Be, Cd, Co, Cu, Fe, Pb, Mo, Ni, K, Se, Ag Tl, Zn)

Various Various 10

Section D Total

BL115-24 21

Method Detection

Limit (MDL) (mg/L)

Bidder’s Method Detection Limit

(MDL)

(mg/L)

Accredited on this Item?

Yes / No

Price for Same Day Turn Around

Price for 24 Hour Turn

Around

Price for 48 - 72 Hour Turn

Around

A B A X B Unit Price for 5

Day Turn Around

Estimated Quantity (each) Extended Price

Section E: Nutrient Analytes, Solid Samples

1. Nitrogen, Ammonia (As N) EPA 350.1 2.65 100

2. Nitrogen, total Kjeldahl (TKN) EPA 351.2 12.3 100

3. Nitrogen, Nitrite (As N) EPA 9056 0.6 100

4. Nitrogen, Nitrate (As N) EPA 9056 0.932 100

5. Nitrogen, Nitrate-Nitrite (As N) EPA 353.2 2.14 100

6. Phosphorus, Total (As P) EPA 365.1 2.69 100

7. Phosphorus, Total Orthophosphate (as P) EPA 9056 2.5 100

8. Nitrogen Combo, (Ammonia, TKN, Nitrate, Nitrite, and Organic Nitrogen calculation) Various Various 5

Section E Total

Method Detection

Limit (MDL) (mg/kg)

Bidder’s Method Detection Limit

(MDL)

(mg/L)

Accredited on this Item?

Yes / No

Price for Same Day Turn Around

Price for 24 Hour Turn

Around

Price for 48 - 72 Hour Turn

Around

A B A X B Unit Price for 5

Day Turn Around

Estimated Quantity (each) Extended Price

Section F: Conventional Pollutants – Solid Samples

1. Calcium EPA 6010B 2.21 100

2. Sodium EPA 6010B 6.71 100

3. Fecal Coliform Method SM9222D SM9222D 2 colonies/ g- dry

Section F Total

Sub-Total (Sections A - F)

BL115-24 22

Item # Parameter Desired Method Detection Limit

(MDL)

(mg/L)

Bidder’s Proposed Method

Accredited on this Item?

Yes / No

Price for 48 Hour Turn Around

Price for 72 Hour Turn Around

A B A X B

Unit Price for 5 Day Turn Around

Estimated Quantity (each) Extended Price

Section G: Low Level Volatile Fatty Acid (VFA) Analysis

1. Acetic Acid 0.12 N/A

2. Propionic Acid 0.05 N/A

3. Butyric Acid 0.06 N/A

4. Pyruvic Acid 0.06 N/A

5. Lactic Acid 0.05 N/A

6. Pentanoic Acid 0.06 N/A

7. i-Pentanoic Acid 0.06 N/A

8. Hexanoic Acid 0.06 N/A

9. i-Hexanoic Acid 0.06 N/A

10. Formic Acid 0.05 N/A

11. Total Low-Level VFA Analysis N/A 20

Section G Total

BID TOTAL (Sections A – G)

Company Name

BL115-24 23

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION.

BID SCHEDULE CONTINUED

What are your Normal Business Hours? (Gwinnett County requires that Normal Business Hours to be, at a minimum, Monday through Friday, 8:00 AM to 5:00 PM.)

What are the Laboratories policies and charges concerning after hours drop off of samples? Are they different for Saturdays, Sundays, and Holidays? Are they different depending on the analyte?

Please provide your Normal Operating Hours on Saturdays, Sundays, and all Holidays.

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin upon award.

Unless otherwise noted, quoted pricing will remain firm for four (4) additional one-year periods.

If a percentage increase/decrease will be a part of this bid, please note this in the space provided together with an explanation.

Renewal Option 1: % Increase % Decrease Explanation:

Renewal Option 2: % Increase % Decrease Explanation:

Renewal Option 3: % Increase % Decrease Explanation:

Renewal Option 4: % Increase % Decrease Explanation:

BL115-24 24

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID MAY RESULT IN BID BEING REJECTED.

BID SCHEDULE CONTINUED

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No. Date Addendum No. Date

Termination for Cause: The County may terminate this agreement for cause upon ten days prior written notice to the contractor of the contractor’s default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the County’s rights or remedies by law.

Termination for Convenience: The County may terminate this agreement for its convenience at any time upon 30 days written notice to the contractor. In the event of the County’s termination of this agreement for convenience, the contractor will be paid for those services actually performed. Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the contractor, which shall itemize each element of performance.

Certification Of Non-Collusion In Bid Preparation Signature Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Bidders" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of proposal opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee schedule. By submission of this proposal, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to bidders.

Legal Business Name

Gwinnett County Vendor ID

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number E-mail address

Contact Person (if someone other than the authorized representative listed above)

Telephone Number E-mail address http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/

BL115-24 25

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

BL115-24 26

GWINNETT COUNTY, GEORGIA

LIST OF SUBCONTRACTORS

I do , do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors:

NAME AND ADDRESS

TYPE OF WORK

BL115-24 27

STANDARD INSURANCE REQUIREMENTS

(For projects less than $1,000,000)

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

Bodily Injury by Accident - $100,000 each accident Bodily Injury by Disease - $500,000 policy limit Bodily Injury by Disease - $100,000 each employee

2. Commercial General Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) The following additional coverage must apply:

1986 (or later) ISO Commercial General Liability Form Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04) Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations) Blanket Contractual Liability Broad Form Property Damage Severability of Interest Underground, explosion, and collapse coverage Personal Injury (deleting both contractual and employee exclusions) Incidental Medical Malpractice Hostile Fire Pollution Wording

3. Auto Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles

(c) Additional Insured Endorsement

(d) Contractual Liability

4. Umbrella Liability Insurance - $1,000,000 limit of liability

(a) The following additional coverage must apply Additional Insured Endorsement Concurrency of Effective Dates with Primary Blanket Contractual Liability Drop Down Feature Care, Custody, and Control - Follow Form Primary Aggregates: Apply Where Applicable in Primary Umbrella Policy must be as broad as the primary policy

5. Gwinnett County Board of Commissioners (and any applicable Authority) should be shown as an additional insured on General Liability, Auto Liability and Umbrella Liability policies.

6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.

7. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher. Certain

Workers' Comp funds may be acceptable by the approval of the Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better.

9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.

BL115-24 28

10. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and project/bid number.

11. The Contractor shall agree to provide complete certified copies of current insurance policy (ies) or a certified letter from the insurance company (ies) if requested by the County to verify the compliance with these insurance requirements.

12 All insurance coverages required to be provided by the Contractor will be primary over any insurance program carried by the County.

13. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier, and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

14. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County. The Acord Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

15. The Contractor shall agree to waive all rights of subrogation against the County, the Board of Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the County.

16. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

17. The Contractor shall make available to the County, through its records or records of their insurer, information regarding a specific claim related to any County project. Any loss run information available from the contractor or their insurer relating to a County project will be made available to the County upon their request.

18. Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying insurance shall not relieve the Contractor and all Subcontractors of their liability provisions of the Contract.

19. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public

Law 91-956, and any other laws that may apply to this Contract.

20. The Contractor shall at a minimum apply risk management practices accepted by the contractors’ industry.

Rev. 5/19

Bid # & Description: BL115-24 Provision of Laboratory Analysis Services on an Annual Contract

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE

REQUIRED PRIOR TO EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the vendor, its affiliates, or its subcontractors:

1. __________________________________________________________________________________________

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at GwinnettCounty.com

Solicitation Name & No. BL115-24 Provision of Laboratory Analysis Services on an Annual Contract

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal

Immigration Reform Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: ___________________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S.

Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

BL115-24 31

GWINNETT COUNTY

DEPARTMENT OF FINANCIAL SERVICES – PURCHASING DIVISION

GENERAL INSTRUCTIONS FOR VENDORS, TERMS AND CONDITIONS

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING

DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE

DETERMINANT OF TECHNICALITY VS. NON-RESPONSIVE SUBMITTAL:

1. FAILURE TO USE COUNTY FEE SCHEDULE.

2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE

COMPLIANCE/SPECIFICATION SHEETS.

3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION ON ALTERNATES OR EQUIVALENTS.

5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL

BEING DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS

ARE NOT REQUIRED ON ALL SOLICITATIONS. BOND REQUIREMENTS ARE

CLEARLY STATED ON THE INVITATION PAGE. IF CLARIFICATION IS NEEDED,

CONTACT THE PURCHASING ASSOCIATE LISTED IN THE INVITATION. IF BONDS

ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS SOLICITATION DOCUMENT.

6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN

REQUIRED, MAY RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND

REJECTED. THE CONTRACTOR AFFIDAVIT AND AGREEMENT IS NOT REQUIRED

ON ALL SOLICITATIONS. IF CLARIFICATION IS NEEDED, CONTACT THE

PURCHASING ASSOCIATE LISTED IN THE INVITATION.

7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED, MAY RESULT IN

SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS

AFFIDAVIT IS REQUIRED ON ALL FORMAL SOLICITATIONS OVER $100,000.00. IF

CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN

THE INVITATION.

BL115-24 32

I. PREPARATION OF SUBMITTAL

A. Each vendor shall examine the drawings, specifications, schedule, and all instructions. Failure to do so will be at the vendor’s risk, as the vendor will be held accountable for their submittal.

B. Each vendor shall furnish all information required by the solicitation form or document. Each vendor shall sign the submittal and print or type his or her name on the fee schedule. The person signing the submittal should initial erasures or other changes. An authorized agent of the vendor must sign the submittal.

C. Fee schedule pricing should have only two decimal places unless otherwise stated. In the event of a calculation error in total price, the unit pricing prevails.

D. Except for solicitations for the sale of real property, individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee, or other County representative other than the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final award. The Purchasing Director will review violations. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award.