BL069_24 Inv.pdf

May 21, 2024

INVITATION TO BID

BL069-24

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified service providers for the Lighting Replacement and Upgrade Services on an Annual Contract with four (4) additional one-year options to renew for the Department of Support Services.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on Tuesday, June 25, 2024 at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Apparent bid results will be available the following business day on our website www.gwinnettcounty.com.

A pre-bid conference is scheduled for 10:00 A.M. on Friday, June 7, 2024 at the Gwinnett County Purchasing Division 2nd Floor, 75 Langley Drive, Lawrenceville, GA 30046 in the Dogwood Conference Room. All service providers are urged to attend.

Questions regarding bids should be directed to Alexis Holland, Purchasing Associate II, at alexis.holland@gwinnettcounty.com no later than Tuesday, June 11, 2024 at 3:00 P.M. Bids are legal and binding upon the vendor when submitted. All bids should be submitted in duplicate.

All suppliers must submit with bid, a bid bond, certified check or cashier's check in the amount of five percent (5%) of the total bid. Failure to submit a bid bond with the proper rating will result in the bid being deemed non-responsive. Successful supplier will be required to meet insurance requirements, submit a one hundred percent (100%) performance bond and a one hundred percent (100%) payment bond. Insurance and Bonding Company should be licensed to do business by the Georgia Secretary of State, authorized to do business in Georgia by The Georgia Insurance Department, listed in the Department of Treasury's Publication of Companies holding Certificates of Authority as Acceptable Surety on Federal Bonds and as acceptable reinsuring companies. The bid bond, payment bond, and performance bond must have an A.M. Best rating of A-5 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the service provider submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible vendor(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Alexis Holland Purchasing Associate II

The following pages should be returned in your sealed bid: Bid Schedule, Pages 12-14 Service Provider Response, Page 15 References, Page 16-17 Code of Ethics, Page 27 Contractor Affidavit, Page 28 http://www.gwinnettcounty.com/ mailto:alexis.holland@gwinnettcounty.com http://www.gwinnettcounty.com/

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Lighting Replacement and Upgrade Services on an Annual Contract

The Gwinnett County Board of Commissioners is soliciting competitive pricing for Lighting Replacement and Upgrade Services on various Department of Support Services Facilities. The majority of Support Services facilities are commercial office buildings in nature and utilize various types of lighting systems for both indoor and outdoor lighting needs. Lighting fixture types include, but are not limited to, the following:

• High Pressure Sodium

• Incandescent

• Fluorescent

• LED

• Mercury Vapor/Metal Halide

Fixture mounting may include, but is not limited to, ceiling mounting, wall mounting, high mast pole mounting, recessed ceiling mounting, and fence/stanchion mounting.

The required services are described and detailed in Section I and include the replacement and upgrade of lights and lighting systems at any Gwinnett County location.

The contract award(s) will be based on the low, responsive and responsible bids for each of the services required. The County intends to award this contract to multiple vendors. Once the contract is awarded, work will be assigned based on lowest quoted cost per project, responsiveness to request, and ability to meet County needs.

I. SCOPE OF SERVICES

A. General Service provider shall furnish all insurance, transportation, materials, supplies, and disposal thereof, parts, test equipment, instrumentation, apparatus, services, tools, supervision, labor, engineering, technical knowledge, skills, and all things necessary to provide an Annual Contract for the replacement or upgrade of the following:

All lighting fixtures, ballasts, and lamp/bulbs, associated switching devices, power conduits, and cabling at any Gwinnett County location.

Service provider shall repair any problems discovered during replacement and upgrade services.

Work shall be performed on a time and materials basis as noted in the BID SCHEDULE and in accordance with the following minimum specifications.

B. Replacement and Upgrade Services It is the intent of the County to upgrade the existing lighting at their facilities from the existing lighting systems using high pressure sodium, incandescent, fluorescent, mercury vapor/metal halide and/or other lighting types to LED lighting. For the lighting systems within or on the premises of the facilities listed herein, the service provider shall be called upon to perform upgrades and/or replacements, which may include the following:

1. Perform an analysis of the facility where the lighting system is to be replaced and prepare a model showing the lighting levels, in foot-candles, with the current lighting system and the proposed LED lighting system. Model shall show the location of the existing and proposed fixtures, the average foot-candles, uniformity ratio, maximum to minimum values, average to maximum value and average

BL069-24 Page 3 to minimum value. Additionally, electric power consumption to achieve the shown lighting levels shall be provided.

2. Provide the proposed layout for the LED lighting system with a detailed list of the required equipment for replacement of the existing lights. The list shall include the number of fixtures, the type and model of fixture, required mounting equipment, required conduits and/or wiring, required switches, and any other related appurtenances for completing the lighting replacement work.

3. Coordinate with County personnel for scheduling the lighting replacement work at a time that will minimize the impact to the usage and operation of the facility. If the facility must remain in usage/operation the lighting equipment is to be installed in phases to allow portions of the existing lighting system to remain operable during the work.

4. Furnish all required materials, equipment, tools, and labor to remove the existing lighting equipment and install the proposed replacement fixtures and associated ballasts, circuitry, switches, dimmers, controllers, lamps, and accessories to provide a complete lighting system change to the proposed LED system. Exterior lighting fixtures may include pole mounted lights accessible only by boom trucks or mechanical lifts, and interior fixtures may include those accessible only by mechanical lifts or special ladders.

5. Upon completion of the lighting replacement, take measurements of the resulting lighting levels to provide a comparison to the lighting model.

6. Acceptable Lighting Equipment

a. Acuity Brands

b. General Electric (GE)

c. Inergy Solutions

d. Lithonia

e. Phillips

f. Approved equal

C. Equipment, Materials, Parts, and Supplies The service provider(s) shall be capable of supplying or procuring all equipment, materials, parts, and supplies needed to provide the lighting system upgrade or replacement requested. The service provider(s) will be expected to provide such in completing the scope of work on any given service request. This requirement extends to boom trucks, personnel lifts, scaffolding, and specialized ladders needed to reach high work areas. The County will notify the service provider through its service request form if it intends to provide any materials or parts needed for a work item.

1. The service provider is required to maintain a complete set of records and an itemized report of all purchases made and work performed under this agreement during each monthly period of this service. Failure to submit usage report may affect future awards

2. Any equipment to be furnished must be currently in production and shall be manufacturer’s standard model complete with all standard ancillary equipment.

3. Neither the Department of Support Services, nor any other departments, either individually or collectively, will be required to purchase any minimum amount during the term of this contract; nor will they be limited, either individually or collectively, to any maximum amount during the term of this contract. Thus, the service provider may not set minimum or maximum payment amount under this contract. Any acts of qualifying the bid will be justification for the

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County to deem the bid submittal non-responsive.

II. GENERAL REQUIREMENTS

A. Service Request Procedures

The units are located in various facilities throughout the County. The awarded service provider(s) shall coordinate all work with the appropriate personnel. The contact person for each facility will be provided at the Kick-off Meeting.

Awarded service provider(s) shall familiarize themselves with the existing facility and equipment types to be upgraded/replaced, locations, and other details, which may affect bidding. By signing the bid documents, service provider(s) acknowledge a full and complete understanding of the extent and nature of the work required and the conditions surrounding performance.

Typical requests will begin with the authorized County personnel contacting the service provider(s) with a general description of the required work. Service provider(s) will schedule a time to visit the location and identify the detailed requirements of the work to prepare a proposed scope, schedule, and budget for providing the requested service. Service provider(s) shall submit their proposal to the County in the time frame requested by the County. Upon review and approval, the County will issue a purchase order for the proposed service.

B. Hours of Service This agreement may require services that could be required at non-standard hours or work days.

Generally, service requests can be dealt with in normal business hours. However, the nature of some of these needed work items also will require that the service provider be prepared to provide labor services outside of normal business hours. Normal business hours shall be considered from 8:00 a.m. to 5:00 p.m., Monday through Friday except for the County’s and the service provider’s official holidays. Off-hours work will include all other times Monday through Friday, and all day on Saturday, Sunday, and official holidays. The service provider may be required to provide scheduled services during these periods when requested by the County. Labor hours during these timeframes or any other period outside of normal business hours will be considered overtime and compensated as such under the agreement. However, any anticipated overtime work must be pre-approved by the Department of Support Services in advance, in writing, during the proposal process for specific work requests.

III. SERVICE PROVIDER QUALIFICATIONS

A. Experience Bidder should submit with their bid a description of their firm as it pertains to the installation, replacement, or upgrade of lighting systems. The bidder must have been in the business of installing, replacing, and upgrading lighting systems for office type locations within the last five (5) years.

Documentation of experience in performing work of similar size and scope must be included on the attached references page.

B. Qualifications

1. The qualifications and experience of the service provider are critical to the County, which must have assurances that the selected service provider(s) is a responsible organization capable of professionally implementing the services requested. Because of the nature and demands of the services required by the County, it is necessary that the selected service provider be of a certain size. As part of its bid submission, the service provider shall provide all the information requested herein within this section. This information is required by the County to determine the ability of the bidder to carry out the services and meet the obligations of the contract. The County also

BL069-24 Page 5 reserves the right to request additional information or make further investigations to determine the ability of the bidder to perform. The bidder's failure to provide the information requested herein, to complete the forms in full, or to provide other information requested by the County, will be cause for the County to declare the bidder non-responsive. The County also reserves the right to reject any bidder if the evidence the bidder furnishes, or investigation of the bidder, fail to satisfy the County that such bidder is properly qualified to carry out the obligations.

a. The service provider shall be experienced in the complete removal and replacement of existing lighting systems with LED lighting systems.

b. The service provider’s lead on-site electrician shall be a licensed journeyman electrician qualified to perform service on lighting equipment for upgrade, replacement, and troubleshooting.

c. The service provider shall use personnel who are regularly employed by the firm for installation and replacement services.

d. The service provider shall have sufficient experience in replacement and upgrade of all types of lighting systems to LED systems.

e. The service provider shall have all necessary tools and supplies to perform lighting replacement as described in the Scope of Services.

2. The County requires the successful service provider to have on staff personnel with a non-restricted electrical contractor's license. In addition, the County requires the successful service provider to have on staff personnel with an unrestricted low voltage license. These personnel will provide broad oversight for all electrical work in the field and assume responsibility for insuring that all such work meets applicable codes and industry standards. Also, the County may request that on larger and/or more complex project-level work, the service provider provide direct field supervision and/or services by these licensed personnel. All bidders or companies must certify that they are, at the time of bidding, and shall be throughout the period of the contract, an Electrical Contractor licensed by the State of Georgia, that the bidder is knowledgeable of the inherent conditions of the work to be performed Electrical journeyman to apprentice ratio shall not exceed 1:2. The County also reserves the right to reject any bidder if the evidence the bidder furnishes fails to satisfy the County that such bidder is properly qualified to carry out the obligations.

3. Service provider(s) shall employ certified service electricians and technicians who would be performing the installation, upgrade, and replacement work under this contract. Before award of bid the bidder must supply a copy of each employee’s certifications.

4. In the event of an employee turnover, the successful service provider must provide the County with a replacement journeyman to service this contract. The new journeyman must follow all of the requirements set forth in this solicitation. The successful service provider must provide to the County the name of the employee leaving and the name of the new employee that will be servicing this contract. Before the employee can start work on this contract, the successful servicer provider must supply a copy of the employee’s certification and all the documentation indicated above.

5. In order to determine if a Service provider is qualified, the Service Provider will be required to furnish at least three (3) references which include a name, address and telephone number of customers whose facilities and lighting systems are comparable in size and scope of work.

While the County will make every reasonable attempt to contact the references provided, it is the bidder’s responsibility to make sure that the references are current, and all contact information is up to date.

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6. Prior to award, the recommended service provider(s) shall submit and maintain a Certificate of Insurance throughout the contract period which complies with the requirements set forth in this solicitation.

IV. PERFORMANCE STANDARDS AND QUALITY ASSURANCE

A. Applicable Industry Standards

All installations, upgrades, and replacements shall be completed in a neat and workmanlike manner and in accordance with the applicable local electrical codes, NEC (National Electrical Code), and NEMA (National Electrical Manufacturers Association) standards. Equipment, materials, and parts supplied shall be new, of a quality conforming to current engineering and manufacturing standards, free of defects, and suitable for the intended service. Where applicable, installation and replacement procedures, and activities shall comply with the standard operational and maintenance requirements of the manufacturers of the equipment or apparatuses.

B. Manufacturers’ Standards All installation and replacement services called for herein, unless otherwise stated in these specifications, shall be in accordance with the standards, methods, and procedures established in manufacturers’ installation, operations, maintenance and repair manuals.

C. Equipment, Components, and Parts Replacement equipment shall conform to industry standards. Replacement components and parts also must meet industry standards and be compliant with manufacturers’ recommendations. All equipment, components, and parts must be new, free of defects, suitable for the intended service, at least compatible to that replaced, and must be able to function at the same or enhanced level.

D. Protection, Cleaning, and Restoration of Work Sites Service provider(s) shall keep work sites clean and free of debris. When providing services, Service provider(s) shall maintain a level of cleanliness and neatness needed for proper execution of the work. Service provider(s) shall keep newly installed work clean and protect it from damage. When services are complete, Service provider(s) shall clean the work site in all areas disturbed by its activities, of rubbish, waste material and litter; remove all tools, equipment and surplus materials from the site, and remove any temporary protection and facilities installed during its services. Any surfaces and/or finishes that are damaged by Service provider’s work shall be patched, repaired, and repainted to match surrounding area. Service provider(s) also shall take precautions to protect trees, shrubbery, and sod at its service locations. Where such items are inadvertently destroyed or damaged, Service provider(s) shall replace or restore at its cost and to the satisfaction of the Department of Support Services.

E. Safety Precautions and Requirements

1. Service provider(s) shall take precautions to prevent fires and facilitate fire-fighting operations.

Service provider(s) shall store flammable materials in non-combustible containers and store away from fire sources. Service provider(s) shall remove flammable waste regularly from the work site. Service provider(s) also shall carefully supervise operation of potential fire sources such as cutting and welding.

2. Service provider(s) shall take precautions to prevent accidents due to physical hazards. Service provider(s) shall provide barricades and signs as required to protect service provider’s personnel, the Department of Support Services employees, and the public from hazards and to inform them thereof. Barricades and warning signs shall comply with OSHA safety regulations.

3. Service provider(s) shall provide and require use of safety equipment, clothing, and accessories

BL069-24 Page 7 as required by its work activities and safety regulations. It is the responsibility of the service provider’s Project Manager to ensure that appropriate Personal Protective Equipment (PPE) is utilized by the onsite service provider personnel. The amount and type of PPE used will be based upon the nature of the hazard encountered or anticipated.

NOTE: As a safety precaution, the Department of Support Services requires the service provider(s) to always furnish its own equipment, tools, and ladders.

4. Electrical Hazards: Based upon the present scope of work, it is anticipated that service provider personnel may be required to work on or be exposed to energized electrical systems or equipment in excess of 50 volts. If such work will be required, the work must first be justified in writing, all applicable LOTO/zero energy validation testing properly completed and all applicable electrical safety work practices (NFPA 70E Electrical Safety/Arc Flash Precautions/PPE) complied with at all times. Only personnel who have completed NFPA 70E training and are deemed to be a “qualified person” are permitted to work on such systems and equipment. An Energized Electrical Work Checklist must be completed prior to work on energized systems. Non-qualified service provider personnel are prohibited from working on or exposing themselves to any energized electrical systems or equipment that exceeds 50 volts and must remain a minimum distance of 10 feet (for voltages <600 VAC) from any exposed electrical components.

Failure to comply could result in serious injury or death and may result in non-complying personnel being removed from the site.

5. Chemical Hazards: Hazards at wastewater sites may include physical, chemical, or biological hazards. Each type of identified hazard should be addressed by the service provider’s internal work plans. Service providers are responsible for identifying potential hazards associated with their activities and implementing proper controls. Based upon the scope of work to be performed, the potential for service provider personnel to be exposed to chemical contaminants is unlikely, but possible. Service provider personnel should be aware that chemical exposure pathways include: inhalation of airborne contaminants; direct skin contact with chemicals or impacted materials; and incidental ingestion of chemicals or affected materials (i.e., hand-to-mouth transfer). If necessary, implementation of engineering controls (i.e., ventilation or dust suppression), administrative controls (i.e., limiting access to areas of concern), and proper use of PPE can minimize hazards to personnel. The service provider Safety Officer must assess site conditions and verify that appropriate controls are employed where necessary. Potential chemical hazards associated with water and wastewater plants may include oxidizers (disinfection chemicals) and corrosive materials. If exposure to these or other compounds of concern is identified as a potential hazard, air monitoring must be conducted.

6. Confined Space Hazards: Service provider entry into confined spaces must be conducted in strict accordance with 29 CFR 1910.146. Confined spaces will be evaluated prior to entry to determine if hazards are present that could pose a risk to entrants. Before workers may enter a permit-required confined space, an entry permit must be obtained

Confined spaces may have one or more of the following characteristics:

• Is large enough to permit an employee to enter and perform work; or

• Has limited or restricted means of entry and exit; or

• Is not equipped, designed, or intended for continuous human occupancy.

If there is any serious health and safety hazard present in the confined space, the space is considered a permit-required confined space (permit space). A permit space is a confined space that has one or more of the following characteristics:

• Contains or has potential to contain a hazardous atmosphere; or

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• Contains or has the potential to contain a material with potential to engulf or entrap an employee; or

• Is constructed such that an employee may become trapped, disoriented, or asphyxiated by wall configurations or floors that taper to smaller cross-sections; or

• Contains any other established safety or health hazards (examples may include sources of energy, moving parts or thermal considerations).

All fluid, electrical, and steam lines and other sources of energy that could harm entrants must be completely isolated before entry. The following atmospheric conditions must be met before entry is permissible (air monitoring may be necessary to verify these conditions are met):

• Flammable vapor or dust must be at a concentration less than 5 percent of the lower explosive limit (LEL); and

• Oxygen must be at a concentration greater than 20 percent and less than 22 percent;

and

• Hydrogen sulfide concentration must be less than 5 parts per million (ppm); and

• Toxic substances must be at a concentration less than half their respective permissible exposure limits or specified action limits.

In addition, the following roles must be designated to service provider staff before entry into permit-required confined spaces is allowed: Entry Supervisor; Attendant; and Authorized Entrant(s). Confined space entry for each project also requires training for the project team on written operating procedures including the use of the Confine Space Entry Permit form.

Rescue services are to be arranged locally, prior to entry operations, by the service provider’s Construction Manager. Rescue services can typically be coordinated by the local fire department or a contracted service provider.

7. Bloodborne pathogens/Sanitary Waste: Potential exposure to bloodborne pathogens may occur during some work activities (e.g., work within process areas or confined sewer areas, or rendering first aid or CPR to a co-worker). Direct contact is a route of exposure for bloodborne pathogens through puncture injuries, contact with abraded skin, or contact with areas such as the eyes, without appropriate protection. While very few organisms can enter the body through normal intact skin, direct contact with sewage, blood and body fluids is to be avoided. Service provider site personnel should thoroughly wash their hands and face before eating, drinking, or smoking, and before leaving the work site.

Exposure controls and Universal Precautions are required at suspect locations, in order to prevent contact with blood or other potentially infectious materials. All blood or potentially infectious material will be considered infectious regardless of the perceived status of the source.

F. Warranties The service provider shall warrant against failure of all materials and workmanship associated with its work for one (1) year on parts and labor and four (4) additional years for parts only after the date of acceptance of such work. The service provider shall correct such work promptly, at no cost to the Department of Support Services and after receipt of written notice from the department to do so.

Maximum response time for initiation of repairs during the warranty period shall be 48 hours. Service provider shall provide to the Department of Support Services representative copies of the standard manufacturer’s warranties for any new equipment and parts purchased and installed by the service provider. The service provider shall provide this warranty information with its Service Report whenever applicable.

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G. Department of Support Services Designated Department Representative In administration of the services under this agreement, the department will be represented by a Support Services Representative for each of the facility served. The role and responsibilities of the Support Services Representative are noted in the previous sections through descriptions of his relationship to the service provider.

In addition to Support Services above designations, the service provider shall designate a person, a Service Manager, to serve as a single contact for Support Services to handle services and invoicing issues.

H. Security and Building Access

1. The service provider(s) shall furnish the Department of Support services a list of all staff that will be working in said facilities. Prior to the department authorizing any personnel to work inside secure facilities, Support Services reserves the right to conduct employment, background, driving, and a criminal history checks. The service provider must submit the following documentation for each employee being considered for clearance:

a. A copy of the Department of Homeland Security I-9 Employment Eligibility Verification for the person for whom authorization is sought. This form shall be the form submitted by the employee at the start of his or her employment with the firm.

b. Copy of an unexpired and acceptable Document of Identity as listed in the I-9 Form.

c. Instructions regarding Employment Eligibility Verification. (If applicable) a copy of an E-Verify Program form for the person for whom authorization is requested. This form must have the notation “Resolved/Authorized” in the Resolution Section. This requirement applies to employees hired since January 1, 2008.

d. A signed County Consent Form authorizing the County to run a criminal history and driver history check on the person for whom authorization is requested. A copy of the Consent form has been attached as Appendix B - Consent Form.

2. If these materials are not provided in full, the service provider will be notified that the subject employee cannot be considered. If the review of information indicates fraudulent documents, criminal history, or any cases pending in the Gwinnett County Court system, the subject employee also will be rejected. For all employees who provide complete documentation and receive security clearance, the County will provide authorization to work under the contract and will issue Support Services Identification/Access Cards with photographic images. The employees must wear the identification/Access Cards whenever providing services on Support Services property.

The service provider(s) shall insure that Identification/Access Cards are returned to the Department of Support Services when individuals leave the company’s employ, and when the service provider’s services end.

3. For work on most of the facilities listed herein, it will be necessary for the Department of Support Services to have personnel at the facility location to provide access to the service provider. Prior to the start of services, the Support Services Representative will provide instructions and guidance on procedures for insuring accessibility and will insure that all pertinent contact information is provided to the service provider

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V. INVOICING

A. Service Report Requirements

Each completed Service Request shall be documented by a service provider Service Report. The format of the Service Report shall be developed at the beginning of the contract period and shall be acceptable to the service provider and County Representative. The Service Report shall include, at a minimum, the following information:

• Bid Number

• County Purchase Order Number

• Location of Services - Facility Name/Address

• Description of Upgrade or Replacement Preformed

• Personnel Utilized and Hours of Service - This section shall clearly indicate for each day of service the individuals assigned, the labor rates, the hours worked and the labor subtotals and totals.

• Parts, Materials, and Equipment Utilized - Descriptions, quantities, costs, applicable mark-ups, subtotals and total

• Trip Charges

• Summary of Costs

B. Basis of Compensation Compensation to the service provider for service request work will be based on the hourly labor rates provided in the bid for the contract, the actual cost of parts, materials, and equipment plus a percentage mark-up indicated in the same bid (but not to exceed 15% for parts and materials and 10% for rented equipment), and a fixed trip charge. The hourly labor rates on the Bid Schedule shall include all costs associated with transportation by service vans and trucks as well as all costs for hand tools, power tools, ladders, carts, testing equipment, and miscellaneous items and consumables normally associated with lighting installation, upgrade, and replacement work. Hourly labor rates shall begin when the service provider’s personnel reaches the service site and shall end when leaving the service site. A single trip charge shall be applied to cover time in transit. Overtime rates may be charged for time outside of the “normal hours” specified in these documents and the bid. The County shall not be charged for labor hours associated with the provision of cost estimates and proposals, unless the County Representative has authorized such costs in writing.

C. Invoicing Procedures Service provider shall, when contacted by a Gwinnett County agency, provide a binding estimate for installation, upgrade, and/or replacement of proposed new or old work covered under this contract before beginning the work. This estimate shall detail labor costs by item number, labor rate; supplies, parts, and materials; and shall indicate estimated completion date and time for the project. Invoices shall include the authorizing Departmental Purchase Order number and the contract number. All labor costs must be tied to the rates bid in the Price Schedule. A copy of the service provider’s supply invoices for any part/material should be attached to the invoice when submitted for payment. Upon receiving a written request from the Treasury and Accounting Services Division, Service provider shall provide a detailed cost breakdown of any particular invoice such that the County can drill-down to tie the job costs to the NECA Manual of Labor Units as verification of contract compliance. For work not specifically listed in the NECA Manual of Labor Units, Service provider shall identify same, on invoice and tie costs to Price Schedule.

VI. SPECIAL REQUIREMENTS

A. Financial Record Keeping

The service provider(s) is required to maintain a complete set of records, including all supporting

BL069-24 Page 11 cost documentation and service correspondence for all work performed under this agreement for the life of the contract and one (1) year thereafter. The County reserves the right to access and to review any such records during this time period.

B. Staffing Each bidder should submit with its bid a Staffing Plan that illustrates how the proposing firm will provide and allocate personnel to accomplish the services described in the procurement package.

This plan should identify staff within the company’s organizational structure by title, position or job classification and describe who is responsible for the following tasks and services: contract administration and oversight, dispatch, billing, installation and replacement services. The plan should indicate the approximate amount of time each position will have available to devote to the specified services. The plan should indicate that a minimum of three (3) electricians will be available to support the work required. The bidder should provide resumes for the designated electricians and for the person to be assigned the Service Manager role. Such resumes should thoroughly and accurately document the experience capabilities and training of the electrician and Service Manager. The successful service provider(s) shall maintain these three electricians on the service agreement unless given written approval by GCDWR to replace them. Regardless of the assignees to the positions, the service provider(s) shall maintain a minimum of the three (3) electricians to insure adequate response times.

C. Subcontracting There will be no subcontracting allowed in the performance of the required services without the express written permission of the Department of Support Services. The selected service provider(s) shall be fully capable of executing all the services of the agreement with in-house staff and without the use of subcontractors. The unauthorized use of subcontractors may result in cancellation of the contract.

D. Termination for Cause

The County may terminate this agreement for cause upon ten days prior written notice to the service provider of the service provider’s default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the County’s rights or remedies by law.

E. Termination for Convenience The County may terminate this agreement for its convenience at any time upon 30 days written notice to the service provider. In the event of the County’s termination of this agreement for convenience, the service provider will be paid for those services actually performed. Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the service provider, which shall itemize each element of performance.

BL069-24 Page 12 FAILURE TO RETURN THIS PAGE AS PART OF THE BID DOCUMENT MAY RESULT IN REJECTION OF BID

BID SCHEDULE CONTINUED

Company Name

Item # Description Approximate Annual Quantity Hourly Rate Total Hourly Cost

1 Service Manager (Regular Hours) 100 hours $ $

2 Service Manager (Overtime Hours) 20 hours $ $

3 Project Manager (Regular Hours) 960 hours $ $

4 Project Manager (Overtime Hours) 80 hours $ $

5 Master Electrician (Regular Hours) 1,200 hours $ $

6 Master Electrician (Overtime Hours) 80 hours $ $

7 Journeyman Electrician (Regular Hours) 2,000 hours $ $

8 Journeyman Electrician (Overtime Hours) 400 hours $ $

9 Electrician Helper (Regular Hours) 2,000 hours $ $

10 Electrician Helper (Overtime Hours) 400 hours $ $

11 Trip Charge (one-time charge per call) 250 hours $ $

State percentage of mark up above cost for repair parts (not to exceed 15%), Not to be understood with gross profit margin

State percentage of mark up above cost for new lighting equipment (not to exceed 15%), Not to be understood with gross profit margin

State percentage of mark up above cost for rental equipment (not to exceed 10%), Not to be understood with gross profit margin

GRAND TOTAL $

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Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to upon Board of Commissioners approval.

Unless otherwise noted, quoted prices will remain firm for four (4) additional 12-month periods. If a percentage increase/decrease is a part of the renewal options, please note this in the space provided together with an explanation.

Renewal Option 1: % Increase % Decrease Explanation Renewal Option 2: % Increase % Decrease Explanation Renewal Option 3: % Increase % Decrease Explanation Renewal Option 4: % Increase % Decrease Explanation

Termination for Cause: The County may terminate this agreement for cause upon ten days prior written notice to the contractor of the contractor’s default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the County’s rights or remedies by law.

Termination for Convenience: The County may terminate this agreement for its convenience at any time upon 30 days written notice to the contractor. In the event of the County’s termination of this agreement for convenience, the contractor will be paid for those services actually performed. Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the contractor, which shall itemize each element of performance.

Certification Of Non-Collusion In Bid Preparation Signature Date

The undersigned acknowledges receipt of the following addenda, listed by number and date as issued appearing on each:

Addendum No. Date Addendum No. Date

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In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Vendors" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the Instructions to Vendors.

Legal Business Name

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature Printed Name

Telephone Number E-mail Address

Contact Person (if someone other than the authorized representative listed above) ______________________________________________________________

Telephone Number Fax Number E-mail Address http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/

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Service Provider’s Response Page

1. Provide the total number of employees within the company:

2. Provide the number of full time employed personal available to provide service on this contract with their estimated percent availability.

Personnel Number Available Percent of Time Available Service Manager Project Manager Master Electrician Journeyman Electrician Electrician Helper

3. Provide a number of license holders and types of contracting licenses held from the State of Georgia.

NOTE: Upon award service provider must submit certifications for all personnel.

4. Provide the number of service vehicles maintained/operated by the company:

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on.

Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

Description of the type of facility (office, industrial, etc.), the size of the project, and the personnel involved.

2. Company Name

Contract Amount $ Start Date

Description of the type of facility (office, industrial, etc.), the size of the project, and the personnel

BL069-24 Page 17

3. Company Name

Contract Amount $ Start Date

Description of the type of facility (office, industrial, etc.), the size of the project, and the personnel

BL069-24 Page 18

STANDARD INSURANCE REQUIREMENTS

(For projects less than $1,000,000)

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

Bodily Injury by Accident - $100,000 each accident Bodily Injury by Disease - $500,000 policy limit Bodily Injury by Disease - $100,000 each employee

2. Commercial General Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) The following additional coverage must apply:

1986 (or later) ISO Commercial General Liability Form Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04) Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations) Blanket Contractual Liability Broad Form Property Damage Severability of Interest Underground, explosion, and collapse coverage Personal Injury (deleting both contractual and employee exclusions) Incidental Medical Malpractice Hostile Fire Pollution Wording

3. Auto Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles

(c) Additional Insured Endorsement

(d) Contractual Liability

4. Umbrella Liability Insurance - $1,000,000 limit of liability

(a) The following additional coverage must apply Additional Insured Endorsement Concurrency of Effective Dates with Primary Blanket Contractual Liability Drop Down Feature Care, Custody, and Control - Follow Form Primary Aggregates: Apply Where Applicable in Primary Umbrella Policy must be as broad as the primary policy

5. Gwinnett County Board of Commissioners (and any applicable Authority) should be shown as an additional insured on General Liability, Auto Liability and Umbrella Liability policies.

6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.

7. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher.

Certain Workers' Comp funds may be acceptable by the approval of the Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better.

BL069-24 Page 19

9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.

10. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and project/bid number.

11. The Contractor shall agree to provide complete certified copies of current insurance policy (ies) or a certified letter from the insurance company (ies) if requested by the County to verify the compliance with these insurance requirements.

12 All insurance coverages required to be provided by the Contractor will be primary over any insurance program carried by the County.

13. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier, and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

14. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County. The Acord Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

15. The Contractor shall agree to waive all rights of subrogation against the County, the Board of Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the County.

16. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

17. The Contractor shall make available to the County, through its records or records of their insurer, information regarding a specific claim related to any County project. Any loss run information available from the contractor or their insurer relating to a County project will be made available to the County upon their request.

18. Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying insurance shall not relieve the Contractor and all Subcontractors of their liability provisions of the Contract.

19. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, and any other laws that may apply to this Contract.

20. The Contractor shall at a minimum apply risk management practices accepted by the contractors’ industry.

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BONDING AND CONTRACT REQUIREMENTS

General Bond Requirements

1. Bid Bonds - Amount of bond should be 5% of contract amount and submitted with your bid. Gwinnett

County form Attached (Attachment A). Failure to use Gwinnett County Bid Bond Form may result in bid being deemed non-responsive and automatic rejection may occur.

2. Performance Bond - (Supplied by successful vendor) - Amount of bond should be 100% of contract amount. (MUST USE COUNTY FORM)

3. Payment, Labor and Materials Bonds - (Supplied by successful vendor) - Amount of bond should be

100% of contract amount. (MUST USE COUNTY FORM)

4. Bonding company must be authorized to do business by the Georgia Insurance Department.

5. An original/certified copy of the Bonding company's Certificate of Authority or Power…