December 1, 2025

INVITATION TO BID

BL014-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified contractors for Provision of Locating Services on a Multi-Year Contract for the Department of Water Resources.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on Tuesday, December 30, 2025, at the Gwinnett County Financial Services - Purchasing Division – 4th Floor - Nash Building, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Apparent bid results will be available the following business day on the website www.GwinnettCounty.com.

A Web-Ex pre-bid conference is scheduled for 10:00 A.M. on Wednesday, December 17, 2025. To access, dial 1-408-418-9388 and enter conference ID, 23330408959##. All contractors are urged to attend.

Questions regarding bids should be directed to Jordan Mitchell, Purchasing Associate II, at Jordan.Mitchell@GwinnettCounty.com or by calling 770-822-5491, no later than Thursday, December 18, 2025 at 3:00 P.M. Bids are legal and binding upon the vendor when submitted. All bids should be submitted in duplicate.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractor submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible vendor(s) at its discretion.

Award notification will be posted after award on the County website, www.GwinnettCounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Jordan Mitchell Purchasing Associate II

JM/km

The following pages should be returned in duplicate as your bid: Fee Schedule, Pages 9-10 Subcontractor List, Page 11 References, Page 12 Contractor Affidavit, Page 13 Code of Ethics, Page 14 http://www.gwinnettcounty.com/ mailto:Jordan.Mitchell@GwinnettCounty.com http://www.gwinnettcounty.com/

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A. BIDDING REQUIREMENTS

1. Qualifications and Experience of Staff The service provider shall furnish a minimum of twenty-two (22) qualified personnel, to include twenty (20) locators, one (1) supervisor, and one (1) dispatcher, to ensure the efficient and continuous operation of the services provided herein. The service provider represents that all its employees, agents, subcontractors and suppliers who perform services under this contract shall be qualified and competent to perform such services. Any persons employed by the service provider in connection with such operation will be on the service provider’s payroll and will be deemed employees of the service provider for all purposes including taxes and insurance. The service provider’s employees and subcontractors will comply with all rules promulgated by the County for the safe and orderly conduct of the activities carried out within the County.

Upon request the service provider will provide detailed information that clearly demonstrates an employee’s qualifications and their abilities to fulfill the requirements for this project.

2. Certifications

According to current State law, field-locating personnel are not required to be certified. However, the service provider will be responsible in adhering to State law and any subsequent changes/amendments thereto during the duration of the contract period, as exercised.

3. Respondent Identification/Profile

Give the full legal Name of the service provider, the service provider's principal business office and its satellite offices, if any; and indicate the location(s) from which these services for the Department would be staged. Provide the location of the service provider and the driving distance to the Department of Water Resources – Central Facility.

Give information on the service provider's history, business activities, size, employees, officers, affiliates, subsidiaries, ownership and other corporate data. Project teams are acceptable, provided that overall project accountability is with the lead service provider. If an association with other firm(s) is proposed, describe the working relationship, identify specific areas of responsibility of each firm, and identify the lead firm that will have overall project accountability, as well as any specific past experiences with said firm(s) and the working relationship. NOTE: Bid must be submitted by lead service provider, and subcontractors should be listed on the enclosed “List of Subcontractors” form. Contract shall be executed by the lead service provider who submits the bid.

4. References

All bidders are required to submit a minimum of three (3) references of projects similar in size, scope and nature to that of this project. Each reference should include the project name, location, description (size and characteristics), date of completion, contract amount, and contact information. Indicate the extent of the firm’s role, whether as lead, sub-contractor or partner. All information supplied should be correct, current, and easily verifiable. Failure to provide adequate information may result in bid being deemed non-responsive. References presented should clearly demonstrate the service provider’s ability to accomplish DWR’s key objectives. Similar projects are projects that required the same level of service, or greater, at the same order of magnitude, or greater, as will be required for this project. The experience must be that of the service provider and not that of a parent or related company or the experience of an individual(s). The service provider should have been in business for a minimum of five (5) years.

Of particular relevance would be experience of the Firm in providing field locating services for State, County and Municipal governments or Water, Sewer and Fiber Utilities. If your company submits references and project experience provided by subcontractor(s) listed on your project reference sheets, you should identify them on the Subcontractor List provided in this document, and they must be the subcontractor(s) for this project. Experience will be a determinant in establishing the responsibility of the bidder.

A. DEFINITIONS

The most current definitions contained in the State’s Utility Damage Prevention Laws shall apply to this Agreement and shall govern to the extent the following definitions are inconsistent with the statutory definitions:

1. Agreement: This Contract.

2. Business Day: Any day other than Saturday, Sunday, or any legal federal, state, or local holiday.

3. Excavation: Any operation in which earth, rock, or other material on or below the surface of the ground is moved or otherwise displaced by any means.

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4. Excavation Site: The area where an excavator intends to excavate or actually performs excavation.

5. Excavator: Any person who engages directly in Excavation and/or the design of Excavation, and who requests the location of the County’s Underground Facilities.

6. Excavator Notification: Notification given to the excavator that underground facilities are present at the excavation Site.

7. Fault (At Fault): When damage occurs due to an inaccurate locate, improper markings by the service provider, failure of the service provider to complete the locate as scheduled or to report un-locatable facilities within the terms of the agreement.

8. Field Investigation: The dispatching and response of the service provider to a excavation site at the request of the appropriate representative.

9. Identified, but Un-locatable: An underground facility, the presence of which is known, but which cannot be field marked with reasonable accuracy.

10. Locatable Underground Facility: An underground facility which can be field marked with reasonable accuracy by using devices capable of identifying and locating the underground facilities within the required range of accuracy, or by use of the maps and records.

11. Locate: The process of detecting underground facilities through the use of conductive methods and marking the surface of the ground to identify the existence and location of underground facilities or underground plant. When the conductive method cannot be used due to the lack of access to the underground facilities, an inductive method may be used providing that reasonable accuracy is achieved. A “Locate” shall consist of locating and marking all required facilities contracted to protect.

12. Marking: The use of paint stripes of a minimum of two-inches in width by twelve-inches in length and flags, or other clearly identifiable materials at distances of every ten feet, and at each divergence from a straight line in accordance with marking standards established in the “GUFPA” and “the Common Ground Alliance”. To show the field locations of Underground Facilities with reasonable accuracy, flags or stakes are to be utilized in every instance where marking is required in response to ticket requests, with the exception of facilities residing beneath “hard surface” areas such as asphalt, concrete, brick and like surfaces, in which case paint alone is sufficient for marking purposes.

13. Normal Working Hours: Normal working hours are defined as 7:30am through 5:00pm

14. Georgia Utility Protection Center: The service through which a person can notify utility companies of proposed excavation and request field marking of underground facilities (Ga811).

15. County: Gwinnett County DWR (GCDWR), Gwinnett County DOT (GCDOT) and Gwinnett County DoIT (GCDoIT).

16. Person: Any individual, partnership, franchise holder, association, corporation, state city county or any subdivision or instrumentality of a state and its employees, agents, or legal representatives.

17. Ticket: Locate request received from the one-call locations service or from and excavator, which is given a number.

B. GENERAL DESCRIPTION

This contract is considered to be a turn-key contract. It is the service provider’s sole responsibility to supply a dedicated work force with all necessary tools and equipment to provide 24-hour, seven days per week, utility locating services for Gwinnett County. For the purpose of safeguarding the county’s facilities from excavation damage, it is the service provider’s responsibility to receive record and respond to locate requests from Ga811 during business days and receive and respond to Emergency requests from the Ga811on non-business days and after office hours.

C. GENERAL NOTES

1. It is the service provider’s sole responsibility to adhere to all laws that apply to locating utilities in the State of Georgia.

TITLE 25. FIRE PROTECTION AND SAFETY

CHAPTER 9. BLASTING OR EXCAVATING NEAR UNDERGROUND GAS PIPES AND UTILITY FACILITIES

Georgia Code § 25-9-1 (2024) https://www.google.com/search?cs=0&sca_esv=fe03dc12a99e2005&q=Georgia+Code+%C2%A7+25-9-1+%282024%29&sa=X&ved=2ahUKEwiD_POPwsmPAxVLTDABHRGqBzcQxccNegQIBBAB&mstk=AUtExfD0wa0JMBdcaiESN-1oyDjTJLDYKp9VUIhUek8AgYxZVTaJ-x30nouy52cFX1NoZHS3O5hbODxw9G48EFQeNUmV181bpNyIAwG7tzIHNQ16dMp2wSC2709ybTCBrhOW4Cc&csui=3

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2. All locate request assigned to Gwinnett County will be the responsibility of the service provider awarded this contract to locate and maintain in accordance to all utility protection laws. This includes any late fees, damage fees and /or cost incurred and fines imposed by the Public Service Commission.

3. All tickets will be issued through the Georgia Utility Protection Center (GA811). The service provider will be required to be a member of GA811 in order to receive a copy of GWI 90, GWI 91, and GWI 92 locate requests. Gwinnett County will not be screening tickets. It will be the successful bidder’s responsibility to manage the workload with a positive response software system. However, we request that all locate requests for pipe 24” and above along with 48 count and higher fiber be given priority. Ticket extensions will only be permissible, in limited instances, when “extraordinary circumstances” are present.

4. The service provider will dispatch requests to field locators, verify and accurately mark existing facilities, record locate information using manifests, sketches, and/or photographs. The service provider shall keep and make available to the county this locate information throughout the service authorization and an additional two (2) years after the service authorization has been terminated.

5. The service provider will be required to respond to and investigate any damages to the county’s facilities caused by excavation activities. In order to keep damage investigations uniform a “Hit Kit” should be provided and used by the service provider when documenting a hit utility.

6. The county will be responsible for providing the service provider up-to-date location data of the county’s facilities through the Gwinnett County GIS web browser and instructions for usage of the web browser. Map data furnished to the service provider is the property of the county and shows only the approximate location of the county’s facilities. The service provider will be required to use their knowledge and ability to accurately mark facilities and report immediately to the county any discrepancies or inaccurate map information.

D. SCOPE OF WORK

The service provider shall furnish all labor, supervision, equipment, tools, materials, transportation and services for; and shall do each and every act necessary to perform and finish the work as herein specified. All work shall be performed in accordance with the requirements of the applicable state, municipal, and county standards. The Work shall consist of, but is not limited to the following:

• Line location and marking of County’s water, sewer and fiber assets and any future requirement of the State or

Georgia Dig Law.

The service provider personnel who perform line location for the county shall, at a minimum, meet the National Utility Locating Contractors Association (NULCA) Professional locator Competency Standards.

The county reserves the right to perform any Work anticipated under this Agreement with its own crews or with other outside firms should the necessity arise in its sole judgment. If the county has a need to supplement work with its own crews or with other outside firms, the locate company covered under this contract will cooperate fully with the county’s crews or other outside firms during such transition to ensure a smooth transition.

E. LOCATION OF WORK

All Work is performed within the county’s current and future operating areas: Reference GCDWR, GCDOT, and GCDoITS Service Territory Map (may be provided upon request).

F. SPECIFICATIONS OF WORK-SERVICE PROVIDER DUTIES

The service provider shall:

1. The service provider shall provide and maintain a listing to the county of key contact personnel (employee name, phone number, email etc.) that will be able to respond immediately to requests as required, from time to time.

2. The service provider shall provide qualified, competent supervisory personnel, field staff, and office support services that are dedicated to Gwinnett County owned utilities as required to meet all workload demand on a year-round basis. The service provider shall supply all materials and software compatible with the communications system used by GA811.

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3. The service provider is required to be knowledgeable of and to comply with all local, state, and federal laws, ordinances, and regulations asserting jurisdiction applicable to the work (including, but not limited to, workers compensation, social security, unemployment insurance, safety regulations, drug & alcohol regulations, and dot operator qualification). The service provider will be responsible for any fines or penalties imposed by these authorities as it may pertain to the work.

4. All locate services will be provided hereunder for a fixed monthly rate during the term of this agreement. This Monthly Rate covers the provision of all locate services for Gwinnett County under the agreement by the service provider, including without limitation to all locate tickets responded to during normal working hours as defined in Section A, DEFINITIONS and all after-hours/weekend and holiday locates performed outside of normal working hours. The Monthly Rate is billable only for each month during the term of this Agreement when the service provider provides locate and marking services.

5. Invoices shall be provided by the service provider on a monthly basis or as otherwise directed by county. Invoice submittals to the county will be in duplicate and will include the operating area, the period during which the services were performed, the total number of tickets billed and the total charges for the billing period. Documentation to support the invoice will include the daily activities for each of the county’s operating areas.

6. All invoices shall be itemized to reflect the accepted bid sheet items. The county’s representative and the service provider shall jointly agree on the amount of work completed. The terms of payment, upon acceptance of work will be net thirty (30) days from date of invoice. Current preference is to receive invoices electronically, via e-mail, and in a spreadsheet format.

7. Terms: Monthly rate to be billed on the first working day of each month after services have been rendered.

Payment should be made no later than 30 days from date billed. Service provider will be responsible for managing all resources to timely meet its obligations under the agreement.

8. When disputes arise over pay items or units of work, it is the service provider’s responsibility to provide adequate and timely information to the County to rectify these disputes. The service provider should first contact the contract administrator in charge of the work to rectify disputes. If a dispute is not resolved at that level the service provider needs to submit their dispute in writing to the next appropriate level of management within 90 days.

9. The service provider shall be required to meet with the county’s representatives on a quarterly basis, or more often as requested. The purpose of the meeting will be to review the service provider’s work performance over the previous quarter and to review and discuss any current issues. Enhancements or modifications to the current work method may be implemented as needed.

10. The service provider is responsible for positive response notifications to the party requesting the locate as per applicable federal, state, and local laws and regulations. Every effort shall be made to make contact with the requestor or his representative on site at a locate. The results of these attempts and contacts shall be recorded on the locate request or log. This log shall be provided with the confirmation of locates. The service provider will make every effort to notify property owner and/or excavator who has requested a service line locate that care should be taken when digging around the utility lines. Electronic notification may be made in the absence of an on-site requestor’s representative. Information recorded shall include: the approximate location and descriptions of any of county’s facilities that may be damaged or pose a safety concern because of excavation or demolition; other information that would assist in locating and avoiding contact with or damage to underground facilities; temporary or permanent markings provided to inform the excavator of the ownership and approximate location of the facilities;

notifying the requesting party if underground facilities are not in conflict with the excavation or demolition.

11. The service provider shall paint and flag all locate requests received from the GA811 when applicable and not field clear locate requests unless there are no county facilities in the work area as defined on the locate request. Paint and flags or other obvious markings are to be used on unpaved/un-traveled surfaces. Paint is to be used on pavement and hard surfaces where flags cannot be placed. Color of all markings shall be in conformance with applicable standards of the APWA ULCC uniform color code. Flags shall contain Owner’s logo and one-call number.

The service provider will supply all locating equipment. This will include, but not be limited to, paint, flags, and all other marking materials.

12. All “Emergency Request” locate notices shall be responded to by the service provider immediately upon receipt during working hours. For after-hours emergency locates, Gwinnett requires a maximum of a 2 hour response time.

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13. The service provider is responsible for following the conditions agreed upon in all large project agreements staying ahead of the excavator on major, on-going projects such as sewer, highway, and water main jobs that cannot be entirely located and marked at one time. The service provider is also responsible for negotiating and complying with large project agreements agreed to the by the service provider and the excavator involved according to Georgia Dig laws. If necessary the service provider will need to renegotiate current large project agreements with the current excavator to insure uninterrupted service.

14. The service provider is to promptly notify the county by phone and email, when “high-profile” facilities are determined to be in close proximity to planned excavation activities. Notification also applies to other “Critical” facilities as determined by the county during the term of this Contract.

15. The service provider shall maintain an overall damage ratio of not more than one (1) “At Fault” facility damage for every 1000 field locates performed. At Fault facility damages as used within this specification are defined as damage to county’s facilities arising from the service provider’s failure to comply with standards set forth in these specifications.

16. The service provider shall provide damage investigation services for each facility damage reported to the service provider or the county. The service provider is required to respond to and investigate any damage incidents that they are notified of by either the county or GA811. The county will act as a witness regarding any facility damage and as such should be advised prior to the start of the investigation services. The investigation services will include the collection of locate information, written reports and photographs taken at the time the locate is provided and at the time the damage is reported. The service provider is responsible for taking measurements, documenting those measurements and documenting the accuracy of the locate. No site locate conditions are to be altered prior to the arrival of county’s representative(s) and the commencement of photographs and measurements. These materials shall be supplied to the county within 10 days upon request. Failure to provide the requested information as required will result in the service provider assuming the full responsibility for any and all related damage costs.

17. When damage or liability occurs due to an inaccurate locate, improper markings by the service provider, a failure of the service provider to make the locate as scheduled, or a failure of the service provider to provide the requested investigation within 10 days of the request, the service provider shall assume full responsibility and liability for all costs incurred by the county for repair damages, fines, claims, and/or repairs. These costs will include, but are not limited to, the cost of repair to the facility, the cost to re-establish service to the customers or monetary losses accrued by the county and all fines imposed by the Public Service Commission. Payments that are the responsibility of the service provider must be made within 60 days of billing. Payment by the county to the service provider for locates performed may be withheld pending payment by the service provider to the county for damages.

18. The service provider shall immediately notify the county via telephone whenever a locate request has been made that states “blasting operations” shall be used. A copy of the locate ticket shall be immediately emailed to the appropriate county representative.

19. All locates will be marked at the “center line” of the facility. All offsets, changes in direction, side connections, etc.

shall be clearly marked. Reasonable accuracy: within 18” (inches) of the outside edge of the facility is required. All locates shall be guaranteed as to reasonable accuracy.

G. REQUIRED LOCATING EQUIPMENT

The actual locating of utility facilities, called facility locates, shall be performed utilizing instruments that are capable of locating underground facilities either “inductively” or by use of the “conductive” method, as site conditions warrant.

A direct contact locate (conductive method) shall always be the preferred method and utilized whenever possible;

however, the county realizes there are circumstances that prevent direct connections to the facility being located. The county reserves the right to approve the instruments used by the service provider. The equipment used must be up to date, maintained and should be capable of multiple frequencies.

All equipment must be maintained and kept in serviceable condition and repairs made by reputable personnel. Each field locator shall be supplied with equipment that is capable of performing either “inductive” or “conductive” types of locates.

H. ADMINISTRATION

The service provider shall provide such office services and supplies as may be required for proper administration of the service performed. Normal service hours and working days for the service provider’s office shall be common with those of the county. Administrative responsibilities on the part of the service provider shall include, but not be limited to:

BL014-26 Page 7 of 30 receiving, processing, recording, dispatching, closing out and invoicing of locate requests.

The service provider will be responsible for providing a link and/or login allowing access to software for the County, in order to keep abreast, monitor work and insure county facilities are located. This is to include training and the ability to generate reports.

The County must have a means of monitoring the daily activity of the service provider. We require the service provider to provide a screener/dispatcher to the County that will have immediate contact with locators in the field and/or will have immediate knowledge of field activity at any time. If we have a status request come in to our office we must have a one-person-contact at all times. This allowed us immediate contact with locators in the field, status of work, access to locate data and (when needed) someone who was in constant communication with field personnel. The County will require this person to be local to the project.

I. EQUIPMENT, SERVICES OR MATERIALS TO BE FURNISHED BY THE COUNTY

The county shall provide the service provider with access to the utility mapping data and records through a GIS web browser for performance of the work. Duplicating, maintaining, and updating of all map sets necessary for performance of the work shall be the sole responsibility of the service provider. The service provider shall maintain and update maps with information furnished by the county including updated maps and copies of completion sketches of unmapped new or replaced facilities, as they become available. The service provider shall be responsible for making copies of the facility updates for circulation to the service provider’s field personnel as appropriate. The service provider shall supply map correction information to the county as the service provider becomes aware of more accurate facility locations.

The service provider understands that maps furnished by the county shall be the approximate general location of county’s facilities and that no accuracy is implied or warranted. The service provider must use his equipment and knowledge to physically locate all facilities on the grounds at the locate site. During regular business hours, the service provider may request access to county’s maps and records, which are available online through Gwinnett County’s website. All maps and records, including but not limited to duplicated and updated maps, service line printouts, microfiche or electronic data shall be the property of county, shall be kept in a confidential manner, and shall be returned to the county upon the termination of this contract. Upon the county’s approval, the service provider may sell copies of maps to locating successor. Otherwise, said copies must be destroyed. If the county initiates an improvement processes or technology enhancements to the facility mapping system, the county and the service provider will negotiate terms to jointly adopt these improvement processes and procure technological improvements.

J. QUANTITY OF WORK

The ticket volume for 2024 was a combined total of approximately 250,000 requests from Gwinnett’s 3 member codes (GWI90-water, and GWI91- sewer, and GWI92-fiber). We receive a separate ticket for water, sewer and fiber even if they are the same location, in order to respond to all member codes as required by Ga811. A summary of the 2024 and 2025 (year to date) member code breakdown is below. An up-to-date list of Large Project will be provided to the awarded vendor.

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K. MEASUREMENT AND PAYMENT

Only those items identified in the bid schedule or added by addendum will be measured for payment by the units listed in the bid schedule and/or addendum and paid for at the contract prices. Payments will be made at monthly intervals by taking the total bid amount and dividing it by 12(the number of months in contract) once all of the service providers responsibilities have been met.

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF YOUR BID.

All locate services will be provided hereunder for a fixed all-inclusive, Monthly Rate during the term of this contract. This Monthly Rate covers the provision of all locate services for GCDWR under the contract by service provider, including without limitation all locate tickets responded to during normal working hours as defined in DEFINITIONS and all after-hours/weekend and holiday locates performed outside of normal working hours. The Monthly Rate is billable only for each month during the term of this contract when the service provider provides locate and marking services.

BID SCHEDULE

Delivery will be F.O.B. Destination, freight pre-paid and allowed to: Gwinnett County Department of Water Resources – Central Facility, 684 Winder Hwy, Lawrenceville, GA 30045

ITEM # DESCRIPTION ANNUAL QTY

(A)

MONTHLY PRICE

(B)

TOTAL PRICE

(A * B)

All-Inclusive Monthly Flat Fee Rate to Provide Locating Services MAR 1, 2026 – DEC 31, 2026 (Year One)

10 Months $ $

All-Inclusive Monthly Flat Fee Rate to Provide Locating Services JAN 1, 2027 – DEC 31, 2027 (Year Two)

12 Months $ $

All-Inclusive Monthly Flat Fee Rate to Provide Locating Services JAN 1, 2028 – DEC 31, 2028 (Year Three)

12 Months $ $

All-Inclusive Monthly Flat Fee Rate to Provide Locating Services JAN 1, 2029 – DEC 31, 2029 (Year Four)

12 Months $ $

All-Inclusive Monthly Flat Fee Rate to Provide Locating Services JAN 1, 2030 – DEC 31, 2030 (Year Five)

12 Months $ $

TOTAL PRICE: $

NOTE: Pricing submitted should be rounded to the nearest 2 decimal places.

COMPANY NAME

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF YOUR BID.

BID SCHEDULE (CONTINUED)

The services to be performed under this Agreement shall commence on March 1, 2026, or upon award. The initial term of this Agreement shall be through December 31, 2026. This Agreement shall terminate absolutely and without further obligation on the part of the County at the close of the calendar year of execution and at the close of each succeeding calendar year of renewal, if renewed. This Agreement shall be automatically renewed upon the same terms and conditions unless the County terminates the Agreement on the day of the close of the calendar year in which it was executed or within sixty (60) days after the day of the close of the calendar year of execution or of each succeeding calendar year for which it may be renewed, for a total lifetime obligation of five (5) years. If applicable, title to any supplies, materials, equipment or other personal property shall remain in the vendor until fully paid for by the County. In addition, this Agreement will terminate immediately and absolutely when appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under the Agreement. Any obligation of the County hereunder is only for such sums payable during the calendar year of execution or each calendar year of renewal, if renewed.

Termination for Cause: The County may terminate this agreement for cause upon ten days prior written notice to the contractor of the contractor’s default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the County’s rights or remedies by law.

Termination for Convenience: The County may terminate this agreement for its convenience at any time upon 30 days written notice to the contractor. In the event of the County’s termination of this agreement for convenience, the contractor will be paid for those services actually performed. Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the contractor, which shall itemize each element of performance.

Termination for fund appropriation: The County may unilaterally terminate this Agreement due to a lack of funding at any time by written notice to the Contractor. In the event of the County's termination of this Agreement for fund appropriation, the Contractor will be paid for those services actually performed. Partially completed performance of the Agreement will be compensated based upon a signed statement of completion to be submitted by the Service Provider which shall itemize each element of performance.

Certification Of Non-Collusion In Bid Preparation Signature Date

The undersigned acknowledges receipt of the following addenda, listed by number and date as issued appearing on each:

Addendum No. Date Addendum No. Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Vendors" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to vendors.

Legal Business Name

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature Printed Name

Telephone Number Fax Number E-mail Address

Contact Person (if someone other than the authorized representative listed above)

Telephone Number Fax Number E-mail Address http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/ http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/

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GWINNETT COUNTY, GEORGIA

LIST OF SUBCONTRACTORS

I do , do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors:

NAME AND ADDRESS

TYPE OF WORK

Company Name

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed within the past seven (7) years.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

Company Name

BL014-26 Provision of Locating Services on a Multi-Year Contract

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED PRIOR TO

EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the vendor, its affiliates or its subcontractors:

1. __________________________________________________________________________________________

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at GwinnettCounty.com

BL014-26 Provision of Locating Services on a Multi-Year Contract

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform

Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form.

Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: ___________________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

VENDOR INSURANCE REQUIREMENTS 1 | 5

BL014-26 Page 15 of 30

GWINNETT COUNTY

FINANCIAL SERVICES │ RISK MANAGEMENT

VENDOR INSURANCE REQUIREMENTS

Insurance:

Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below. All insurance shall be maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of Commissioners. The Contractor and their Subcontractor’s/vendor’s Certificates of Insurance shall require that the County be notified in writing thirty (30) days prior to cancellation, modification, or non-renewal of any insurance policy listed on the certificate(s). Upon request, the County will be provided certified copies of all required insurance policies.

A. Minimum Coverage

Commercial General Liability (Occurrence Form):

General Aggregate (other than Prod/Comp Ops Liability) $2,000,000 Products/Completed Operations Aggregate $2,000,000 Personal & Advertising Injury Liability $1,000,000 Each Occurrence $1,000,000

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) must be provided with your Certificate of Insurance.

• Primary and Non-Contributory Endorsement to be specified in writing

• Contractual Liability

• Broad Form Property Damage

• Severability of Interest

• Underground, explosion, and collapse coverage

• Personal Injury (deleting both contractual and employee exclusions)

• Incidental Medical Malpractice

• Hostile Fire Pollution Wording

• Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

• If project or operations are within 50 ft of a railroad, Contractor is required to name the specific Railroad as an Additional Insured and provide a copy of the Additional Insured Endorsement CG2417 or its equivalent.

• In the event the General Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

Automobile Liability to include:

Combined Single Limit – Each Accident $1,000,000

• Comprehensive form providing coverage for bodily injury, death of any person, and property damage arising out of the ownership, maintenance, and use of all owned, non-owned, leased, hired, borrowed vehicles, and any other statutorily required automobile coverage.

VENDOR INSURANCE REQUIREMENTS 2 | 5

BL014-26 Page 16 of 30

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsements must be provided with the Certificate of Insurance

• Coverage to include loading and unloading

• Contractual Liability

Worker’s Compensation & Employer’s Liability Coverage to include:

Workers Compensation Georgia State Statutory Limits Employers Liability

Bodily Injury by Accident – Each Accident $ 500,000 Bodily Injury by Disease – Policy Limit $ 500,000

Bodily Injury by Disease – Each Employee $ 500,000

• Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (higher limits may be required depending on the extent of contract):

Contract Sums:

Contracts up to $999,999

Each Occurrence and Aggregate Limit $1,000,000

Contracts from $1,000,000 to $1,999,999 Each Occurrence and Aggregate Limit

$3,000,000

Contracts from $2,000,000 to $4,999,999

$5,000,000

Contracts Over $5,000,000

$10,000,000

• Concurrency of Effective Dates with Primary

• Blanket Contractual Liability

• Drop Down Feature

• Umbrella Policy must be as broad as the primary policy.

• Coverage excess over General Liability, Business Auto Liability, and Employers Liability

• In the event the Umbrella/Excess Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

• Evidence of coverage in the form of a Certificate of Insurance shall be provided to the County prior to start of work.

• Gwinnett County Board of Commissioners shall be Additional Insureds.

• Contractor shall be liable for money, securities, or other property of the County.

• Such coverage shall include an owner coverage endorsement for County and County shall be included as a loss payee.

• Additional Insured Endorsements must be provided with the Certificate of Insurance

VENDOR INSURANCE REQUIREMENTS 3 | 5

BL014-26 Page 17 of 30

Cyber Liability Insurance: Applies if scope of work includes the storage or transfer of any County data or sensitive data (including but not limited to personally identifiable, health, or payment card data) or the related hosting of database(s) or internet site(s):

Limit of Insurance per Claim $1,000,000 Aggregate Limit $1,000,000

The Contractor shall maintain insurance coverage for network security and privacy risks, including, but not limited to, insurance for data breach or introduction of virus or malicious codes, consumer notification, whether or not required by law, forensic investigation, public relations and crisis management and credit or identity monitoring or similar remediation services, unauthorized access, failure of security information theft, damage to destruction of or alteration of electronic information, breach of privacy perils, wrongful disclosure and release of private information, collection, or other negligence in the handling of confidential information, and including coverage for related regulatory fines, defenses, and penalties allowed by law.

Property Insurance:

The Contractor is fully and solely responsible for any physical loss or damage to all tools, equipment, construction office trailers and their contents, vehicles or any other personal property utilized in the performance of the Contractor’s work.

Contractor agrees to waive its rights of recovery and cause its insurers, if any, to waive their rights of subrogation against Owner and Company for any such damage or loss, however caused.

Riggers Liability Insurance:

If any work to be performed involves the rigging, lifting. lowering or moving of property or equipment, then those parties performing such work shall carry Rigger’s Liability Insurance in an amount adequate to insure against the physical loss or damage to the property or equipment in its care

Aviation Insurance: Applies if scope of work requires the use of aircraft, including helicopters, unmanned aircraft systems (e.g., drones) and/or fixed-wing aircraft:

Maintain (or require aircraft owner or operator to maintain), and Contractor shall furnish proof of, Aircraft Liability insurance with minimum limits of $10,000,000 per occurrence for bodily injury and property damage of all aircraft.

Unmanned aircraft systems, minimum limits of $2,000,000 for bodily injury, property damage, and personal injury (including invasion of privacy) for unmanned aircraft systems, and guest voluntary settlement bodily injury coverage (for any aircraft except unmanned aircraft systems)

• Such policy shall include contractual liability covering all owned and non-owned aircraft

• If the party providing the Aircraft Liability insurance is not Contractor, then Contractor shall require such party to (a) waive any subrogation rights of recovery they and/or their insurance carriers may have against County and any other indemnified parties and (b) name County and such other parties as Additional Insureds

• The Contractor shall (or shall require aircraft owner or operator) to hire, employ, and utilize pilots certified by the Federal Aviation Administration to operate any such aircraft.

B. Gwinnett County Board of Commissioners (and any applicable Authority) must be specified in writing as an

Additional Insured on General Liability, Auto Liability and Umbrella Liability policies.

C. Gwinnett County should be provided with a minimum of 30 days advance written notice of cancellation, material change, or non-renewal of policies required by the contract.

D. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

VENDOR INSURANCE REQUIREMENTS 4 | 5

BL014-26 Page 18 of 30

E. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-7 or higher.