BL003_25 Inv.pdf

BL141-15 Page

December 10, 2024

INVITATION TO BID

BL003-25

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified contractors for the Provision of Carpet and Upholstery Cleaning Services on Annual Contract with four (4) options to renew for various Gwinnett County departments.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on January 3, 2025, at the Gwinnett County Purchasing Office, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted.

Bids will be publicly opened and read at 3:00 P.M. Apparent bid results will be available the following business day on our website www.gwinnettcounty.com.

Questions regarding bids should be directed to Casey Beauston, Purchasing Associate II, at casey.beauston@gwinnettcounty.com or by calling 770-822-7995, no later than 3:00 pm on December 20, 2024. Bids are legal and binding upon the bidder when submitted.

Successful contractor(s) will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-5 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractor(s) submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest.

Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Casey Beauston Purchasing Associate II

The following pages should be returned as your bid: Bid Schedule, Pages 15 - 17 References, Page 18 Contractor Affidavit and Agreement, Page 19

Code of Ethics Affidavit, Page 20 List of Subcontractors, Page 21 Security Precautions and Requirements, Pages 22 - 29 http://www.gwinnettcounty.com/ mailto:casey.beauston@gwinnettcounty.com http://www.gwinnettcounty.com/

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PROVISION OF CARPET AND UPHOLSTERY CLEANING SERVICES

I. INTRODUCTION

Gwinnett County is soliciting competitive bids for the services of carpet and upholstery cleaning, protection, and sanitizing. This comprises an important element of the County’s comprehensive carpet care program. This contract will not apply to other types of flooring. Most cleaning will be scheduled ahead on a set time interval. However, there will also be emergency cleaning requests that must be handled within 24 hours of request. Multiple departments are participating in this contract including Community Services, Fire & Emergency Services, Police Services, Support Services, and the Sheriff’s Office. Each department will have its own Designated Department Representative to request, schedule, and coordinate cleaning and each department will handle billing separately.

The County has a wide variety of facilities each with unique hours of operation, security protocols, and operational considerations. Many will be open seven (7) days a week and may operate 24 hours a day. Service buildings which are open to the public will require after-hours scheduled cleanings. Selected contractor(s) must accommodate these scheduling requirements and have staffing available for night and weekend cleaning.

II. SCOPE OF SERVICES

Scheduled cleaning will vary by department and by facility. There is no guaranteed minimum annual scope of service. The requirements of each department are stated here with some general stipulations that apply to all departments. Most services will be scheduled in advance at a set time each year to complete full carpet and upholstery cleaning of an entire facility. Additional on-demand scheduled service may be requested and must be completed within one week of the request. These may be for smaller areas due to moves or additional cleaning of limited high traffic areas. Many facilities have security sensitive areas. Where assisted access is needed, the Designated Department Representatives will not be required to remain longer than 15 minutes past the scheduled arrival time when not notified at least 24 hours in advance of a revision in the schedule, and no compensation will be made to the vendor for not being able to complete service. The carpet square foot charge for scheduled service will be an all-inclusive rate and there will be no additional charge for equipment, supplies, administration, or overhead. Likewise, the upholstery cleaning charge will be at an all-inclusive rate. Emergency service requests must be completed the same day if notified before noon or by noon the next day if notified after noon and will be priced the same as regular service plus a single emergency trip charge. There will be no trip charge for scheduled service.

The County will require specific types of cleaning processes based on a variety of factors including but not limited to hours of operation, level of public use, judicial concerns, nature of services provided, as well as manufacturer recommendations, and industry standards. Support Services facilities include general administrative, courts, and public services buildings. These buildings are open to the public during normal business hours and must be cleaned after-hours, on County observed holidays, or on weekends. Some buildings, including all Libraries, are open seven days a week, up to 14 hours a day, additionally many have open access and are open to the public during night hours. Vendor may be expected to ensure that these facilities are secure including setting the alarm after cleaning is completed, as well as work with Designated Department Representative to determine scheduling. The department generally expects that most of these buildings will be cleaned every six months on a set schedule, which will be communicated to the vendor at the beginning of the contract term, will be staggered to have a few facilities scheduled each month, and will take into consideration the operational needs of each facility. Upholstered furniture will be cleaned at least annually in each facility at the same time as the carpet. Emergency cleaning and Spot Cleaning may be completed during normal hours in some instances. The Designated Department Representative will communicate instructions when requesting emergency cleaning. To complete service timely, for facilities 10,000 sq. ft. or more, vendor must provide at least two (2) technicians, and for facilities 40,000 sq. ft.

or more, vendor must provide at least four (4) technicians. Upholstery cleaning will be priced by the piece, with gang seating considered multiple pieces according to the number of chairs. Support Services invoices must be separated by type of building. Separate Purchase Orders will be issued for general buildings, libraries, fleet, and airport facilities.

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III. SCHEDULING

A. Deep Cleanings

The County has set intervals of scheduled cleanings which occur in pre-determined months at specific facilities. It shall be the responsibility of the designated department Representative to relay specifics hours of expected service as well as logistics for specific facilities.

B. Emergency Requests

The County will require the contractor to have staff available for emergency service requests. These requests must be acknowledged within two (2) hours and respond with technicians in the field within four

(4) hours. Emergency requests shall be billed at the rates as stated in the Bid Schedule. Trip charge shall be allowed for emergency service responses.

C. Spot Cleaning The County will occasionally request spot cleanings. Spot cleanings may be requested when regular upkeep cleanings are insufficient or when non-hazardous stains need to be removed without cleaning an entire area. Trip charge will be acceptable when spot cleanings are requested.

IV. QUALITY STANDARDS AND PERFORMANCE

In order to maintain professional appearance, ensure quality indoor air, as well as to achieve maximum lifespan out of County assets, the County will not accept work that is insufficient or incomplete. Contractors will be required to submit completed checklists with each job.

Contractor equipment must be modern and in good working order. Obtaining the results the County requires will necessitate equipment be no older than ten (10) years old.

Techs will be required to maintain a professional appearance at all times. The County reserves the right to deny facility access to contractors with inappropriate attire (see definitions).

The County will perform checklist-based inspections after the completion of services, any deficiencies will be noted and communicated to the vendor, at which point the vendor must work with the Designated Department Representative for scheduling requirements and considerations to rectify deficiencies.

The high-quality standards that the County requires will require specific processes, equipment, and chemicals. The quality standards set forth and required under this Contract are based on industry standards set forth by CRI (Carpet and Rug Institute).

A. Sequence Unless otherwise noted, the contractor is responsible for moving furniture including, but not limited to, chairs, tables, wastebaskets, trash cans, and any other item that can be moved easily to clean the carpet properly For Fire and Emergency Services, furniture will be moved before scheduling cleaning with the contractor. Police Services does not require furniture to be moved.

1. Vacuum areas first, with a certified SOA-listed commercial vacuum cleaner. Concentrated entry area vacuuming is required to reduce soil transmission in egress areas.

2. If area rug is over carpet, it should be moved to a hard floor and cleaned, where it can remain overnight to be replaced by County staff. If it is over a hard floor already, it should stay in place. In facilities where rugs are cleaned, wet rugs can be left flat on the floor in any conference room, lobby, or hallway with a hard floor (NOT on top of carpet). County staff can replace later or the following morning. These area rugs described here do not include County employees’ personal rugs and mats.

3. Follow manufacturer’s indications for mixing solutions carefully.

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4. Apply a SOA-certified cleaning pre-spray solution, following chemical manufacturer’s label instructions. This is the most critical step as the pre-spray separates the soil from the carpet fibers to allow for extraction. Dwell time must be in accordance with chemical manufacturer’s label indications.

5. Agitate into carpet fibers.

6. Allow pre-spray to dwell as necessary. Taking precautions to avoid over spraying adjacent surfaces.

Soils take time to dissolve and become suspended.

7. Extract using a CRI certified deep cleaning system fewer than ten (10) years old. For modular carpet tiles, the County requires the encapsulating method.

8. Allow it to dry.

i. Supply natural or mechanical ventilation during the cleaning and drying phases of deep cleaning. Adequate ventilation is necessary to speed up drying time. The use of commercial air movers or dehumidifiers greatly reduces drying time. Cleaning is not completed until the carpet is dry and ready to be trafficked.

ii. Limit access to damp carpet until it is completely dry to avoid slip and fall as well as re-soiling the carpet. Place wet floor signs per OSHA 10 standards.

iii. When cleaning under chairs or floor mats it is important to allow area to dry before covering carpet back up.

B. Protection, Cleaning and Restoration of Work Sites

1. Site Protection

The Contractor shall take all necessary precautions for the safety of the County and Contractor's employees and the general public. Contractor shall erect and properly maintain at all times all necessary vehicular and facility safeguards for the protection of the employees, workers, and public citizens. When necessary, the Contractor shall post signs warning against hazards in and around the work site. The service provider shall keep work sites clean and free of debris. When providing services, the service provider shall maintain a level of cleanliness and neatness needed for proper execution of the work. When services are complete, the service provider shall clean the work site, in all areas disturbed by its activities, of rubbish, waste material and litter; remove all tools, equipment and surplus materials from the site, and remove any temporary protection and facilities installed during its services. Any surfaces and/or finishes that are damaged by the service provider’s work shall be patched, repaired, and repainted to match the surrounding area. Where such items are inadvertently destroyed or damaged, the contractor shall replace or restore components to match previously existing finishes at no cost to the County. All repairs are subject to County approval. The Contractor shall not leave any equipment unattended on County property unless authorized in writing by the County. The Contractor is responsible for all damage or loss by fire, theft, etc. to materials, tools, equipment, and consumables left on Gwinnett County property by the Contractor.

2. Waste Disposal The service provider shall dispose of all waste promptly and shall comply with government regulations and legal requirements in doing so. The service provider shall not dispose of volatile wastes such as cleaning compounds, primers, and solvents; in storm or sanitary drains, on pavements or in gutters, or in a manner that will contaminate soils or be harmful to plant life at the service location. The service provider also shall be responsible for the proper removal and disposal of cleaning agents and contaminants according to the latest EPA regulations.

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V. ADDITIONAL REQUIREMENTS

A. Certifications

All technicians will be required to possess a current OSHA 10 certification.

B. Subcontractors The awarded Contractor will be expected to utilize its own staff for the execution of work under this invitation. Subcontractors may only be utilized in special circumstances with prior written permission from the Designated Department Representative.

C. Sample Reports After award but before work commences, the awarded Contractor(s) shall submit sample service reports and invoices.

VI. Service Locations Service locations include facilities for the Departments of Community Services, Fire and Emergency Services, Police Services, and Support Services. Various levels of service may be required at each of these facilities. The square footage of each location is stated to show the scope and general nature of the contract and is the basis for the Bid Schedule. However, these are approximations; any of these facilities may be renovated and the carpet area may change. The County reserves the right to add facilities and/or services as needed at a mutually agreeable and comparable rate, and to delete facilities and/or services as needed. A County representative will provide written confirmation of any additions or deletions. It is strongly recommended that contractors visit each location, or as many as time permits, before submitting a bid to consider existing conditions to determine the amount of work involved at each location.

Section 1A: Gwinnett County Department of Support Services – Operations and Maintenance – General Buildings

Location Square Feet

Gwinnett Justice & Administration Center

75 Langley Drive Lawrenceville, GA 30046

326,140

Gwinnett County Historic Courthouse

185 W. Crogan Street Lawrenceville, GA 30046

5,200

One Justice Square 446 W. Crogan Street

Lawrenceville, GA 30046 99,000

Gwinnett Government Annex 750 South Perry Street

Lawrenceville, GA 30045 30,000

Gwinnett County Fleet Management 620 Swanson Drive

Lawrenceville, GA 30043 2,200

Gwinnett County Courts Annex 115 Stone Mountain Street Lawrenceville, GA 30046

77,000

Buford Human Services Center 2750 Suwanee Avenue

Buford, GA 30515 6,600

Gwinnett Central Services 455 Grayson Highway

Lawrenceville, GA 30043 10,000

Lawrenceville Senior Center Rhodes Jordon Park 225 Benson Street

Lawrenceville, GA 30046

6,180 DOT Central Facility 620 Winder Highway

Lawrenceville, GA 7,960

Norcross Human Services Center 5030 Georgia Belle Court

Norcross, GA 30093 20,385

GA State Patrol 1645 Pleasant Hill Road

Duluth, GA 2,500

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Section 1A: Gwinnett County Department of Support Services – Operations and Maintenance – General Buildings

Location Square Feet Location Square

Feet

Gwinnett Senior Services Center 567 Swanson Drive

Lawrenceville, GA 30043 5,190

Georgia Dept. of Driver Services 310 Hurricane Shoals

Lawrenceville, GA 30046 2,750

Charlotte J. Nash Court Building 75 Langley Drive

Lawrenceville, GA 30046 100,000

Gwinnett Entrepreneur Center 405 N. Perry St.

Lawrenceville, GA 30046 4,900

Day Reporting Center 595 Old Norcross Road

Lawrenceville, Georgia 30045 8,500

OneStop Buford 2755 Sawnee Avenue

Buford, GA 30518 6,600

One Stop Centerville 3075 Bethany Church Rd.

Snellville, GA 30039

TBD

Records Management Warehouse (under construction at time of solicitation) 1050 Grayson Hwy, Lawrenceville, GA 30046

TBD

OneStop Norcross 5030 Georgia Belle Court

Norcross, GA 30093 20,385

Bill Atkinson Animal Welfare Center

884 Winder Highway Lawrenceville, GA 30045

Upholstery Only

Centerville Senior Center 3075 Bethany Church Road

Snellville, GA 30039 6,180

Medical Examiner’s Office 320 Hurricane Shoals Road

Lawrenceville, GA 30046 3,000

Isaac Adair House 455 S. Perry St

Lawrenceville, GA 30046

Upholstery Only

Female Seminary 415 S. Perry St

Lawrenceville 30046

Upholstery Only

Current Total Square Feet 750,670

Section 1B: Gwinnett County Public Libraries

Mountain Park Library 1210 Pounds Rd. S.W.

Lilburn, GA 30247 9,230

Elizabeth Williams Snellville Library

2245 Wisteria Drive Snellville, GA 30078

19,800

Lilburn Library & City Hall 340 Main Street

Lilburn, GA 30047 32,000

Peachtree Corners Library 5570 Spalding Drive Norcross, GA 30092

13,360

Duluth Library 3180 Main Street Duluth, GA 30096

19,800 Buford-Sugar Hill Library

2100 Buford Highway Buford, GA 30518

9,560

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Section 1B: Gwinnett County Public Libraries Lawrenceville Library Headquarters

1001 Lawrenceville Highway Lawrenceville, GA 30245

25,400 Norcross Library

5735 Buford Highway Norcross, GA 30071

19,800

Five Forks Library 2780 Five Forks Trickum Road

Lawrenceville, GA 30045 18,100

Collins Hill Library 455 Camp Perrin Road

Lawrenceville, GA 30043 18,670

Suwanee Library 361 Main Street

Suwanee, GA 30024 18,420

Centerville Library/Community Center

3025 Bethany Church Rd.

Snellville, GA 30039

19,800

Dacula Library 265 Dacula Road Dacula, GA 30019

18,480 Grayson Library

700 Grayson Parkway Grayson, GA 30017

18,480

Hamilton Mill Library 3690 Braselton Highway

Dacula, GA 30019 18,700

Hooper-Renwick Themed Library 56 Neal Boulevard

Lawrenceville, GA 30046 4,500

Total Square Feet 284,100

Section 1C – Gwinnett County Airport

DOT Airport Office Administration Building

600 Briscoe Blvd.

Lawrenceville, GA 30045

2,400 Briscoe Field Control Tower

590 Briscoe Blvd.

Lawrenceville, GA 30045

Total Square Feet 3,150

Section 1D - Gwinnett County Tag Offices

Snellville Tag Office 2845 Lenora Church Road

Snellville, GA 30078 2,400

Peachtree Corners Tag Office 6135 Peachtree Parkway

Norcross, GA 30092 1,400

North Gwinnett Tag Office (excluding Police Precinct)

2735 Mall of Georgia Blvd Buford, GA 30519

2,400

Total Square Feet 6,200

CURRENT GRAND TOTAL FOR DEPARTMENT OF SUPPORT SERVICES 1,044,120

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Section 2 - Gwinnett County Department of Police Services

Police Headquarters 770 Hi Hope Road

Lawrenceville, GA 30043 64,278

Police Training Center 854 Winder Highway

Lawrenceville, GA 30045 44,811

Police Central Precinct 3125 Satellite Blvd Duluth, GA 30096

13,500 Police South Precinct

2180 Stone Drive Snellville, GA 30047

11,600

Police East Precinct 2273 Alcovy Road Dacula, GA 30019

16,600 Police West Precinct 6160 Crescent Drive Norcross, GA 30071

11,000

Police North Precinct 2735 Mall of Georgia Blvd

Buford, GA 30519 12,000

Gwinnett Police Annex and E911 Center

800 Hi Hope Rd.

Lawrenceville, GA 30043

20,924

Police Bay Creek Precinct and E911 185 Ozora Road

Loganville, GA 30052 18,355

Police Aviation 600 Briscoe Blvd

Lawrenceville, GA 30046 2,360

GRAND TOTAL FOR POLICE SERVICES 215,428

Section 3 – Gwinnett County Department of Fire and Emergency Services

Facility Location Square Feet Instructions

Fire Station #01 165 Lawrenceville St.

Norcross, GA 30071 Ph # 678-518-5001

2,028 One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #02 12 Harmony Grove Rd.

Lilburn, GA 30047 Ph # 678-518-5002

1,040 One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #03 4394 Five Forks Trickum Rd

Lilburn, GA 30047 Ph # 678-518-5003

1,008 One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #04 5550 Spalding Dr.

Norcross, GA 30092 Ph # 678-518-5004

1,034 One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #05 3001 Old Norcross Rd.

Lawrenceville, GA 30045 Ph # 678-518-5005

3,269

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

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Fire Station #06 3890 Johnson Dr.

Snellville, GA 30039 Ph # 678-518-5006

2,028

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #07 3343 Bunten Rd.

Duluth, GA 30096 Ph # 678-518-5007

3,269

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #08 2295 Brannan Blvd Grayson, GA 30017 Ph # 678-518-5008

1,874

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #09 & Medic I 1900 Five Forks Trickum Rd

Lawrenceville, GA 30044 Ph # 678-518-5009

2,023

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #10 1131 Rock Springs Road Lawrenceville, GA 30043

Ph # 678-518-5010

3,500

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #11 5885 Live Oak Pkwy Norcross, GA 30093 Ph # 678-518-5011

3,243

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #12 2815 Lenora Church Rd.

Snellville, GA 30078 Ph # 678-518-5012

3,243

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #13 105 Main Street

Suwanee, GA 30024 Ph # 678-518-5013

3,500

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #14 & Medic II 1600 Highway 23 Buford, GA 30518 Ph # 678-518-5014

2,978

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #15 199 Scenic Hwy

Lawrenceville, GA 30045 Ph # 678-518-5015

3,500

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday – Friday

Fire Station #16 195 Dacula Rd.

Dacula, GA 30019 Ph # 678-518-5016

One (1) Carpet Cleaning One (1) Protector Application

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Fire Station #17 2739 Brooks Rd.

Dacula, GA 30019 Ph # 678-518-5017

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #18 1515 Mineral Springs Rd.

Hoschton, GA 30548 Ph # 678-518-5018

3,269

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #19 3275 N. Berkeley Lake Rd.

Duluth, GA 30096 Ph # 678-518-5019

1,916

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #20 & Youth Training Facility

1801 Cruse Rd.

Lawrenceville, GA 30044

Ph # 678-518-5020

3,024

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #21 470 Old Peachtree Rd.

Suwanee, GA 30024 Ph # 678-518-5021

2,142

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #22 2180 Stone Dr

Lilburn, GA 30047 Ph # 678-518-5022

2,142

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #23 4355 Steve Reynolds Blvd

Duluth, GA 30096 Ph # 678-518-5023

1,874

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #24 2735 Mall of GA Blvd

Buford, GA 30519 Ph # 678-518-5024

3,269

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #25 3575 Lawrenceville Hwy.

Lawrenceville, GA 30044

Ph # 678-518-5025

1,874

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday – Friday

Fire Station #26 6075 Suwanee Dam Rd Sugar Hill, GA 30518 Ph # 678-518-5026

1,874

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #27 2825 Old Fountain Rd.

Dacula, GA 30019 Ph # 678-518-5027

1,874

One (1) Carpet Cleaning One (1) Protector Application

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Fire Station #28 3725 Rosebud Rd.

Loganville, GA 30052 Ph # 678-518-5028

1,874

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #29 2800 Thompson Mill Road

Buford, GA 30519 Ph # 678-518-5029

1,874

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #30 1052 Ozora Road

Loganville, GA 30052 Ph # 678-518-5030

3,269

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Station #31 1061 Collins Hill Road

Lawrenceville, Ga 30046 Ph # 678-518-4931

3,500

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Fire Headquarters 408 Hurricane Shoals Rd NE

Lawrenceville, GA 30045 Ph # 678-518-4800

12,407 One (1) Carpet Cleaning One (1) Protector Application

BY APPOINTMENT ONLY

Logistical Support (Resource Management)

450 Hosea Rd.

Lawrenceville, GA 30045

1,183 One (1) Carpet Cleaning One (1) Protector Application

BY APPOINTMENT ONLY

Fire Training Academy 3608 Braselton Hwy

Dacula, GA 30019 Ph # 678-518-6801

33,000 One (1) Carpet Cleaning One (1) Protector Application

BY APPOINTMENT ONLY

Fire College Annex Training Station 3600 Braselton Hwy Dacula, GA 30019 Ph # 678-518-6801

5,000 One (1) Carpet Cleaning One (1) Protector Application

BY APPOINTMENT ONLY

Apparatus Management 650 Swanson Dr

Lawrenceville, GA 30045 Ph # 678-518-6590

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday - Friday

Facilities Management 1890 Five Forks Trickum Rd

Lawrenceville, GA 30045 Phone# 678-518-6500

One (1) Carpet Cleaning One (1) Protector Application Hrs: 8am – 5pm Monday – Friday

GRAND TOTAL FOR FIRE AND

EMERGENCY SERVICES 125,549

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Section 4 – Gwinnett County Department of Community Services

Location Square Feet

Best Friend Park Gym 6224 Jimmy Carter Blvd.

Norcross, GA 30071

1,606 Lenora Park Gym 4515 Lenora Church Rd Snellville, GA 30058

Bethesda Park Aquatic Center 225 Bethesda Church Rd Lawrenceville, GA 30044

Lilburn Activity Building 788 Hillcrest Rd Lilburn, GA 30047

3,664

Bethesda Park Senior Center 225 Bethesda Church Rd Lawrenceville, GA 30044

6,170

Lucky Shoals Park Community Recreation Center 4651 Britt Rd Norcross, GA 30093

3,870

Bogan Park Community Recreation Center 2723 North Bogan Rd Buford, GA 30519

5,756

Mountain Park Activity Building 1063 Rockbridge Rd Stone Mountain, GA 30087

1,338

Bogan Park Aquatic Center 2723 North Bogan Rd Buford, GA 30519

Mountain Park Aquatic Center 1063 Rockbridge Rd Stone Mountain, GA 30087

Bogan Park Gym 2723 North Bogan Rd Buford, GA 30519

Mountain Park Depot 5050 Five Forks Trickum Rd Lilburn, GA 30047

1,856

Collins Hill Park Aquatic Center 2200 Collins Hill Rd Lawrenceville, GA 30043

Pinckneyville Park Community Recreation Center 4650 Peachtree Industrial Blvd.

Norcross, GA 30071

5,027

Dacula Park Activity Building 2735 Auburn Avenue Dacula, GA 30019

1,291

Rhodes Jordan Community Recreation Center 100 E. Crogan Street Lawrenceville, GA 30046

6,366

George Pierce Park Community Recreation Center 55 Buford Hwy Suwanee, GA 30024

6,318

Shorty Howell Park Activity Building 2750 Pleasant Hill Rd.

Duluth, GA 30096

3,097

Hudlow Tennis Center 6224 Jimmy Carter Blvd.

Norcross, GA 30071

2,035

West Gwinnett Park Aquatic Center 4488 Peachtree Industrial Blvd.

Norcross, GA 30071

GRAND TOTAL FOR COMMUNITY SERVICES 52,955

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Section 5 – Sheriff’s Office

Gwinnett County Sheriff’s Office 2900 University Parkway Lawrenceville, GA 30043

Courts 3,500 Lobby 3,200 Tunnel 1,500 Classroom 2,000

Total Square Feet 10,200

VII. GENERAL REQUIREMENTS

A. Equipment The contractor will provide a list of equipment to be used for all cleaning applications as part of the bid response. All equipment must be CRI-certified in good operating order and fewer than ten (10) years old.

Any bid that does not include a list of equipment may be rejected. The County may require a viewing of this equipment and/or list of employees, facilities, etc. at the contractor’s place of business prior to awarding the contract to determine sufficient equipment, personnel, and resources are available to service the contract. The County has the option to require the use of certain equipment for service.

B. Cleaning Chemicals Contractors will submit Material Safety Data Sheets (MSDS) on all proposed chemicals to be used in cleaning services. All chemicals must be CRI-approved. Any bid that does not include a list of chemicals and MSDS sheets may be rejected. It shall be the responsibility of the awarded Contractor(s) to test chemicals on carpets in an inconspicuous location before broad application. Contractor will be responsible for monitoring manufacturer recalls and changes in codes and laws regarding chemical compound usage and to immediately discontinue using any chemicals deemed by new research to be hazardous to health or otherwise dangerous and shall submit alternative cleaning chemicals for approval by the County as necessary.

C. Reporting At the beginning of the contract, the contractor will submit a list of all facilities with detailed man hours planned for each service including the number of technicians to be on site. The County uses this information in its asset management plan. Departments may require that a signature be obtained on a service ticket when cleaning is completed at a facility. Whenever possible, effort should be made to obtain a County representative’s signature. Otherwise, emailing a service ticket is acceptable. This service ticket will accompany the contractor’s invoice.

D. Invoicing Compensation will be based on the pricing stated in the Bid Schedule. No other compensation will be made under this contract. Travel time or administrative time will not be compensated. Invoices will only be paid once service is complete and may be submitted per facility or monthly for all facilities completed, by email to disbursements@gwinnettcounty.com and the Department Representative. The Department Representative will notify the contractor if revisions to the invoice are required. Each department requires a separate invoice for their facilities. Support Services will also require invoices to be split up based on type of building. Invoices will not be paid until they are correct per the contract requirements. Each invoice must include the vendor’s name and address, a unique invoice number, correct date, purchase order number, facility name where service was performed, description of service including area of carpet or number of furniture serviced, unit cost that matches the Bid Schedule, total cost per line item, and total due for the invoice.

mailto:disbursements@gwinnettcounty.com

BL003-25 Page 14

E. Security Clearance For each employee working under this contract, the Contractor shall provide the County with a Gwinnett County Government Consent form that will permit the County to run criminal background checks.

Employees will be allowed on County property only after they have been cleared by these background evaluations. Once approved, employees will be issued contractor ID badges that must be worn in a visible manner at all times when employees are on County property.

F. Insurance After notification of the contract award, the successful Contractor(s) shall provide the County with a Certificate of Insurance in compliance with the provisions in the included Insurance Requirements.

VIII. DEFINITIONS

A. Designated Department Representative

The administration of this Contract shall be through the use of Designated Department Representatives (DDR). The role and responsibilities of the DDR are noted in previous sections through descriptions of the relationship to the Contractor. The DDR may designate other personnel to provide certain directions or decisions. The DDR or their designee are the only points of contact for decisions regarding the execution of this contract.

B. Piece of Upholstery This shall be defined as the entirety of an individual piece, not individual cushions. Chairs ganged together shall be considered as individual chairs for the purpose of the Contract.

C. Appropriate Attire The County will require professionalism at all times. Contractor representatives should be wearing branded apparel, free of vulgarities or political speech. Shirts shall be tucked in. Footwear must be ANSI anti slip rated.

D. Encapsulating Encapsulation cleaning is an interim carpet cleaning method that involves Pre vacuuming the work area, then working in a low-moisture and uses a chemical crystallizing cleaning solution into the carpet to remove soil and stains from carpet. Post vacuuming to remove excess crystallizing solution from the carpet.

E. Spot Cleaning The process of using tools, chemicals or agents to remove non-permanent marks, stains, and smudges, ensuring a uniform appearance.

IX. MISCELLANEOUS

No Bonds are required on this contract.

Unit Prices shall not exceed two (2) decimal places.

BL003-25 Page 15

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID PACKAGE MAY RESULT IN REJECTION OF BID.

BID SCHEDULE

COMPANY NAME __________________________________________________________________________________________

ITEM # DESCRIPTION APPROX. ANNUAL

QTY

UNIT PRICE

(per sq. ft., or each)

TOTAL PRICE

SECTION 1: SUPPORT SERVICES

Sections 1A – 1D: Department of Support Services (General Buildings, Gwinnett County Public Libraries, Gwinnett County Airport, Gwinnett County Tag Offices) – Carpet Cleaning (2 times per year; 1,044,120 sq. ft. x 2)

2,088,240 sq. ft. $ $

Sections 1A – 1D: Department of Support Services (General Buildings, Gwinnett County Public Libraries, Gwinnett County Airport, Gwinnett County Tag Offices) – Carpet Protector Application

200,000 sq. ft. $ $

Sections 1A – 1D: Department of Support Services (General Buildings, Gwinnett County Public Libraries, Gwinnett County Airport, Gwinnett County Tag Offices) – Carpet Sanitization

50,000 sq. ft. $ $

SECTION 1 TOTAL $

SECTION 2: POLICE SERVICES

4 Section 2: Police Services - Carpet Cleaning (2 times per year;

215,428 sq. ft x 2) 430,856 sq. ft. $ $

5 Section 2: Police Services - Carpet Protector Application (1 time per year) 215,428 sq. ft. $ $

SECTION 2 TOTAL $

SECTION 3: FIRE AND EMERGENCY SERVICES

6 Section 3: Fire and Emergency Services - Carpet Cleaning (1 time per year) 125,549 sq. ft. $ $

7 Section 3: Fire and Emergency Services - Carpet Protector Application (1 time per year) 125,549 sq. ft. $ $

SECTION 3 TOTAL $

SECTION 4: COMMUNITY SERVICES

8 Section 4: Community Services – Carpet Cleaning (as-needed basis) 52,955 sq. ft. $ $

BL003-25 Page 16

BID SCHEDULE

COMPANY NAME __________________________________________________________________________________________

ITEM # DESCRIPTION APPROX. ANNUAL

QTY

UNIT PRICE

(per sq. ft., or each)

TOTAL PRICE

9 Section 4: Community Services – Carpet Protector Application (as-needed basis) 52,955 sq. ft. $ $

SECTION 4 TOTAL $

SECTION 5: SHERIFF

10 Section 5: Sheriff – Carpet Cleaning (as-needed basis) 10,200 sq. ft. $ $

11 Section 5: Sheriff – Carpet Protector Application (as-needed basis) 10,200 sq. ft. $ $

SECTION 5 TOTAL $

SECTION 6: MISCELLANEOUS

12 Carpeted Entrance Mats - Cleaning (maximum size 6x6) 10 each $ $ 13 Upholstery Cleaning (per piece of furniture) 10,000 each $ $ 14 On Demand/Spot/Emergency Cleaning Request 20 each $ $ 15 On Demand/Spot/Emergency Cleaning Request Trip Charge 20 each $ $

SECTION 6 TOTAL $

GRAND TOTAL OF ALL SECTIONS $

*NOTE: All Bid Schedule line items are approximate. Square footage and County needs may vary. There are no minimum or maximum quantities.

BL003-25 Page 17

BID SCHEDULE CONTINUED

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin upon award (may require Board of Commissioners approval).

Unless otherwise noted, quoted prices will remain firm for four (4) additional one-year periods. If a percentage increase/decrease is a part of the renewal options, please note this in the space provided together with an explanation.

Renewal Option 1: % Increase % Decrease Explanation Renewal Option 2: % Increase % Decrease Explanation Renewal Option 3: % Increase % Decrease Explanation Renewal Option 4: % Increase % Decrease Explanation

Certification Of Non-Collusion in Bid Preparation Signature Date

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No. Date Addendum No. Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions for Vendors" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are bid, at the price set opposite each item bid, delivered to the designated point(s) within the time specified in the bid schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions for vendors.

Legal Business Name

Complete Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature Printed Name

Telephone Number E-mail Address

BL003-25 Page 18

COMPANY NAME __________________________________________________________________________________________

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

BL097-23 Page

BL003-25 Provision of Carpet and Upholstery Cleaning Services on an Annual Contract

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform

Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: ___________________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

BL141-15

BL003-25 Provision of Carpet and Upholstery Cleaning Services on an Annual Contract Page 20

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED

PRIOR TO EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the bidder/proposer, its affiliates or its subcontractors:

1. _________________________________________________________________________________________

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at GwinnettCounty.com

BL003-25 Page 21

GWINNETT COUNTY, GEORGIA

LIST OF SUBCONTRACTORS

I do , do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors:

NAME AND ADDRESS

TYPE OF WORK

COMPANY NAME

BL003-25 Page 22

SECURITY PRECAUTIONS AND REQUIREMENTS

PART 1- REQUIREMENTS

1. The successful contractor shall execute and provide a Gwinnett County Government Consent Form for each employee and subcontractor to be working on site. A criminal history will be run and approved prior to contractor’s employees / subcontractors permitted on site.

Once approved, said employees / subcontractors will be issued a contractor ID badge and this badge must be visibly worn at all times.

BL003-25 Page 23

GWINNETT COUNTY GOVERNMENT

Department of Support Services and Gwinnett County

Sheriff’s Office Consent Form

I, _____________________________________________________ hereby authorize the (Print Name)

Gwinnett County Sheriff’s Office to receive all criminal history and driving history records information pertaining to me, which may be in the files of any state or local criminal justice agency. I understand that permission for me to work within Gwinnett County facilities and receive an Identification Card for such purposes will be contingent upon the results of a complete background investigation; and I am aware that withholding information or making false statements on this form will be a basis for rejecting my submission for work within County facilities, or upon discovery, withdrawal of the permission to work within County facilities, and the required return of the associated County issued Identification Card.

I authorize any of the persons or organization referenced in this application to give to you all information concerning my criminal history record and driving history record, and any other information they might have, personal or otherwise, and release all such parties from all liability for any damage that may result from furnishing such information to you. I further authorize you to request and obtain any criminal history and driving history records from any federal, state, or local jurisdictions or law enforcement agencies and release all such parties from all liability for any damage that may result from furnishing such information to you.

I agree to these conditions and I hereby certify that all statement made by me on this application are true and complete.

Signature of applicant as usually written Date

BL003-25 Page 24

GWINNETT COUNTY GOVERNMENT

Consent Form Supplement

Instructions: Please type or print legibly in ink. All questions must be answered; if a question is not applicable, so state by indicating NA (not applicable). Please be specific when completing the form to ensure all information is complete, true, and correct. Omission of facts will be perceived as falsification and will be the basis for rejection of your submission, or upon discovery, withdrawal of the County issued ID and permission for work within County facilities.

Last Name _________________________________________ First Name _______________________________________

Middle Name _______________________________________ Sex ____________________ Race ___________________

Social Security Number ______________________________ Date of Birth ____________________________________

List any nicknames, maiden names and other names you have used ____________________________________

Current Address _______________________________________________________________________________________

Current Telephone Number ____________________________________________________________________________

List previous addresses for last five years:

Dates Street Address City State

Have you ever been convicted of or plead guilty or no contest to a felony or misdemeanor, excluding all offenses for which you were charged as a juvenile?

_____ Yes _____ No If yes, provide details ___________________________________________________________________________________

BL003-25 Page 25

List all traffic citations that you have received within the last five years:

Date Charge Location Disposition

Do you possess a valid driver’s license? _____ Yes _____ No

State _________________ License Number ___________________

Date of Expiration _________________ Restrictions ______________________

Do you hold or have you ever held a license in any state other than the one listed above?

_____ Yes _____ No

If yes, please indicate state(s) and approximate dates license(s) were held ___________________________

Have you ever had your license suspended or revoked? _____ Yes _____ No

If yes, provide details _________________________________________________________________________________

BL003-25 Page 26

Gwinnett County Sheriff’s Office

GEORGIA CRIME INFORMATION CENTER

AWARENESS STATEMENT

Access to Criminal Justice Information (CJI), as defined in Georgia Crime Information Center (GCIC) Council

Rule 140-1-.02 (amended), and dissemination of such information is governed by state and federal laws and the Rules of the GCIC Council. CJI cannot be accessed or disseminated by any personnel except as directed by superiors and as authorized by approved standard operating procedures. These standard operating procedures are based on controlling state and federal laws, relevant federal regulations, and the Rules of the GCIC Council.

O.C.G.A. §35-3-38 establishes criminal penalties for specific offenses involving obtaining, using, or disseminating criminal history record information (CHRI) except as permitted by law. The same statute establishes criminal penalties for disclosing or attempting to disclose techniques or methods employed to ensure the security and privacy of information or data contained in Georgia criminal justice information systems.

The Georgia Computer Systems Protection Act (Act), O.C.G.A. §16-9-90 et. seq., provides for the protection of public and private sector computer systems, including communications links to such computer systems. The Act establishes four criminal offenses, all major felonies, for violations of the Act: Computer Theft, Computer Trespass, Computer Invasion of Privacy, and Computer Forgery. The criminal penalties for each offense carry maximum sentences of fifteen (15) years in prison and/or fines up to $50,000.00, as well as possible civil ramifications. The Act also establishes Computer Password Disclosure as a criminal offense with penalties of one (1) year in prison and/or a $5,000.00 fine.

The Georgia Criminal Justice Information System (CJIS)…