BL001_27 INV.pdf

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October 21, 2026

INVITATION TO BID

BL001-27

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified service providers for Inspection, Maintenance, and Repair of Hoists and Cranes on an Annual Contract with four (4) renewal options for the Department of Water Resources.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M., November 18, 2026 at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. local time. The bid opening will be virtual ONLY. To access the Microsoft Teams bid opening virtually, visit the following link:

BL001-27 Bid Opening or dial 1-323-676-6170 and enter Conference ID 414 112 457#. Apparent bid results will be available the following business day at GwinnettCounty.com.

A Microsoft Teams pre-bid conference is scheduled for 11:00 A.M., October 29, 2026. To access the pre-bid conference virtually, visit the following link: BL001-27 Pre-Bid or dial 1-323-676-6170 and enter Conference ID 697 574 937#. All interested service providers are urged to attend. Questions should be directed to Jenny Coleman at Jenny.Coleman@GwinnettCounty.com or calling 770-822-8734 no later than 3:00 P.M., October 30, 2026. Bids are legal and binding upon the vendor when submitted.

Successful service providers will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-7 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the service provider submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s) at its discretion.

We look forward to your bid and appreciate your interest in Gwinnett County.

Jenny Coleman Purchasing Associate II

The following pages should be returned with your bid: Bid Schedule, Pages 10-11 References, Page 12 E-Verify Form, Page 18 Code of Ethics, Page 19 Servicing Employee List https://teams.microsoft.com/meet/2761148913810232?p=vJj8bJ2TFE2VnkDfbC file://jacfs01/Finance$/Purchasing/2026/Bids/BL103-26%20Bypass%20Pumping%20Services%20-%20JC/Work/www.gwinnettcounty.com https://teams.microsoft.com/meet/2948118526071961?p=DzqvSD18oIjgcj7heu mailto:Jenny.Coleman@GwinnettCounty.com

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GENERAL REQUIREMENTS

I. PURPOSE

Gwinnett County Department of Water Resources (GCDWR) is seeking a qualified service provider to provide services for the annual inspection, parts supply, and maintenance and repair of approximately 121 cranes and hoists at various locations and to maintain their compliance with Occupational Safety and Health Administration (OSHA) requirements. These services are needed to maintain the efficient and reliable operation of cranes and hoists on a continual 24-hour basis.

II. STATEMENT OF WORK

The awarded service provider shall furnish materials, supplies, parts, devices, tools, equipment for accessing hoists and cranes, labor, technical knowledge, and skills necessary to perform all operations.

In addition, the service provider shall conduct complete annual inspection and testing service of all cranes and hoists, perform preventative maintenance as identified herein, and provide emergency repair services as requested by GCDWR.

Service provider shall provide the required testing and certifications for all crane and hoist components during the annual inspection. Documentation of service and inspections shall be provided on forms similar to the form provided as Appendix A. All forms used will require approval of GCDWR prior to use and acceptance.

Cranes and hoists to be serviced are located at the following facilities, however, additional cranes and hoists at other facilities may be added or removed for inclusion in the coverage under this contract at any time during the term of the contract without changing the terms of the contract. A list of the existing cranes at these facilities is provided in Appendix B.

Wastewater Pump Station Facility Locations

1 Alcovy River Booster Pump Station 1344 Highway 29, Dacula, GA 30019 2 Alcovy River Pump Station 1344 Highway 29, Dacula, GA 30019 3 Apalachee River Pump Station 2892 Harbins Rd, Bethlehem, GA 4 Beaver Ruin Pump Station 3530 Cruse Road, Lawrenceville, GA 30044 5 Brooks Road Booster Pump Station 1180 Brooks Road, Lawrenceville, GA 30045 6 Brooks Road Pump Station 1180 Brooks Road, Lawrenceville, GA 30045 7 Ivy Creek Pump Station 3320-C Financial Center Way, Buford, GA 30519 8 Lower Big Haynes Creek Pump Station 2680 Centerville Rosebud Road, Loganville, GA 30052 9 Marathon Pump Station 1711 Marathon Blvd., Lawrenceville, GA 30046

10 NBC Pump Station 2735 Springdale Road, Snellville, GA 30039 11 NBC Tunnel Pump Station 2735 Springdale Road, Snellville, GA 30039 12 Norris Lake Pump Station 4398 McCord Livsey Road, Snellville, GA 30039 13 North Chattahoochee Pump Station 4858 River Hollow Run, Norcross, GA 30096 14 Northfork Peachtree Creek Pump Station 6782 Crescent Drive, Norcross, GA 30071 15 Patterson Pump Station 152 Arnold Mill Road, Lawrenceville, GA 30044 16 Sherwood Pump Station 3850 Tuggle Rd, Buford, GA 30519 17 Suwanee Creek Pump Station 1758 Peachtree Industrial Blvd., Suwanee, GA 30024 18 PS Warehouse 684 Winder Hwy, Lawrenceville, GA 30045

Wastewater Treatment Facility Locations 1 Crooked Creek Water Reclamation Facility 6557 Plant Drive, Norcross, GA 30092 2 F. Wayne Hill Water Resource Center 3320 Financial Services Way, Buford, GA 30519 3 Yellow River Water Reclamation Facility 858 Tom Smith Road, Lilburn, GA

Water Production Facility Locations 1 Grayson Tank and Booster Pump Station 300 Grayson New Hope Road, Grayson, GA 30017

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2 Lanier Filter Plant 2601 Buford Dam Road, Buford, GA 30518 3 Norcross Tank and Booster Pump Station 278 Langford Drive, Norcross, GA 30071 4 Rock Quarry Tank and Booster Pump Station 2710 West Rock Quarry Road, Buford, GA 30519 5 Rockbridge Tank and Booster Pump Station 303 Rockbridge Road, Lilburn, GA 30047 6 Shoal Creek Filter Plant 1755 Buford Dam Road, Buford, GA 30518 7 Sunny Hill Booster Station 2109 Sunny Hill Road, Lawrenceville, GA 30043

III. APPLICABLE DOCUMENTS, STANDARDS AND SPECIFICATIONS

The material supplied shall comply with the manufacturer’s standard requirements where applicable and in effect at time of such repair. All installation and repairs shall be completed in a neat and workmanlike manner and in accordance with any local and/or State requirements.

IV. SCHEDULING

The units are located in various facilities throughout the County. The awarded service provider shall coordinate all work with the appropriate GCDWR representative.

The service provider shall familiarize themselves with the existing equipment types to be inspected and serviced, locations, and other details, which may affect bidding. Unit pricing must be all inclusive of Inspections, Testing and Preventative Maintenance as set forth in the scope of work. Service providers acknowledge by signing the bid documents a full and complete understanding of the extent and nature of the work required and the conditions surrounding the performance.

V. ADDITIONAL CHARGES

No additional charges will be paid on this contract, including but not limited to trip charges, travel time, mileage, disposal fees, or miscellaneous shop charges, unless specifically mentioned in the specifications.

VI. SERVICE PROVIDER QUALIFICATIONS

The qualifications, experience and responsiveness of the service provider are critical to GCDWR, which must have assurances that the selected service provider is a responsible organization capable of performing the requested services. The crane and hoist inspection, testing, repair, and maintenance company shall have been in the business of crane and hoist inspection, testing, repair, and maintenance for the past three (3) years.

To confirm capabilities, the service provider shall include three (3) references indicating projects of similar size and scope as the one specified in this request. Include contact names, addresses, and telephone numbers. Please state the number of cranes and hoists serviced under the contract on the reference sheet. These sites must have cranes and hoists similar to the units under each section of the bid schedule. Contact names provided must be of the user department for which the service is being provided. If a contact name is given for any other department outside of the user department, it will be deemed invalid. The County reserves the right to request additional sites to be submitted in such cases.

To meet the responsiveness requirements, the service provider must be able to respond to an emergency by being on-site within two (2) hours with all of the required tools and equipment to access and repair, if possible, the hoist or crane. This requires the service provider to have adequate facilities within two (2) hour proximity of Gwinnett County.

The service provider shall employ certified mechanics and should submit with their bid a list of current employees who would be servicing equipment under this contract. The following information should be on the list; name of the employee, level of certification, dates of certification, location of employee, and number of years servicing; Acco- Wright, Chester, Demag, Detroit Hoist, Gaffey, Gajjar, Piedmont Crane, Shaw-Box, and Yale hoists and cranes. Before the contract is awarded, the service provider must supply a copy of each employee’s certifications.

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In the event of an employee turnover, the service provider must provide GCDWR with a replacement journeyman to service this contract. The new journeyman must follow all of the requirements set forth in this solicitation. The service provider must provide to GCDWR the name of the employee leaving and the name of the new employee that will be servicing this contract. Before the employee can start work on this contract, the service provider must supply a copy of the employee’s certification and all the documentation indicated above.

A journeyman level service technician is defined as a technician having the minimum requirement of five

(5) years mechanical experience with crane and hoist systems.

VII. MISCELLANEOUS

A. Insurance The successful service provider should provide a current certificate of insurance, per the attached requirements.

B. Taxes Gwinnett County is tax exempt.

C. Invoicing Invoicing for regularly scheduled maintenance services (bi-annual minor, annual minor, and annual major) shall be based on the unit price bid for the respective service. Invoicing for emergency and repair work shall be based on the approved hourly labor rates and the cost for the required repair parts. Invoice should be submitted to the GCDWR representative for review within 2 weeks of the completion of the work.

The invoice must also reference the PO as well as the parts and supplies used for each job listed on the invoice and the date of service. The invoice shall be clear and concise with a breakdown of hourly labor charges, identifying regular or overtime rates. Parts must be listed separately and clearly identified. Invoices that combine parts and labor are unacceptable and will not be considered for payment. Maintenance calls shall be clearly identified. Invoices shall have the corresponding work order(s), (showing the signature of the GCDWR representative at the location serviced) attached.

D. For emergency situations, GCDWR reserves the right to contact another service provider if the awarded service provider cannot respond within specified time.

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SPECIFICATIONS

I. SCOPE OF WORK

A. Performance of preventive maintenance procedures as outlined. A trained service representative shall visit a site, as requested by GCDWR, as many times as needed in a year on previously determined dates and times to perform preventive maintenance work. All work will be performed in a safe and professional manner, and the work area will be left in a neat and clean condition.

B. Performance of repairs, parts, and materials on an as needed basis. Repairs shall be performed only with the authorization of an authorized GCDWR representative. Should any repair work be performed without authorization, payment may not be authorized.

II. REQUIREMENTS

A. Parts Pricing:

Service provider shall indicate costs for all repair and replacement parts supplied on the invoice. This includes lubricant used for refilling gear cases. Price listed should be cost plus percentage of markup (not to exceed 10%). Please indicate the percentage of markup above cost on the bid schedule.

Special delivery or overnight emergency shipping will be paid upon submission of proof of charges.

Service providers shall include a copy of their supplier's invoices for review to verify the percentage above cost charged for all materials supplied.

B. Delivery of Parts:

Parts shall be shipped F.O.B. Destination, unless the parts are original equipment manufacturer (OEM) and are not locally available or when there is an emergency, and the service provider will incur additional charges for expediting order on an emergency basis.

C. Response Time:

1. Emergency: Be able to respond to any location stated in this solicitation, or added at a future time, within two (2) hours to facilitate necessary repairs with the proper tools and equipment for assessing and servicing the hoist or crane. Proximity of offices and facilities must be within two (2) hours of any GC facility listed within. GCDWR will determine if there is an emergency. The awarded service provider shall provide a contact person and contact information for emergency situations.

2. Routine Request: Be able to respond to the requested location within 24 hours of the request for service.

D. Labor Rates:

Service provider shall include labor rates for repairs. These quotes shall cover regular working hours and overtime rates. If parts must be ordered and it is necessary for the service provider to return at a later date to install the parts, the service provider should plan to schedule this visit during normal working hours. In this situation, overtime should not be used to install parts unless it is an emergency repair.

E. Rental Equipment:

Service provider shall have the equipment necessary to perform the services requested in this contract (to include safety related equipment). Service provider may be reimbursed for the rental of specialized equipment that may be necessary to provide services in special situations. Specialized equipment would be anything not normally used for repair or maintenance of cranes. Contract shall have the necessary equipment to reach the cranes to be serviced. There will be no reimbursement of rental of equipment to access the cranes.

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The service provider must get pre-approval from the GCDWR representative before renting the equipment. This is not to be used to replace unavailable service provider owned equipment. The service provider will be required to submit invoices to GCDWR to be verified. If verified, then GCDWR will reimburse the service provider for the amount the equipment was rented. There will be no mark-up associated with any rental equipment.

F. Travel Costs:

Travel costs for scheduled maintenance should be included in the unit cost indicated on the bid schedule. Travel costs for repairs or other requested services may be charged at the technician’s hourly rate indicated on the bid schedule. The time for travel costs shall not exceed two (2) hours per round trip. Travel time shall be documented on the invoice.

G. Work Hours:

Work under this agreement shall be performed during normal working hours on regular working days of the trade unless approved by the GCDWR representative or for emergency work. Normal working hours are 7:30 a.m. to 3:30 p.m. Monday through Friday.

H. Kick-Off Meeting:

Upon award of the contract and issuance of the award letter GCDWR will provide the service provider with a list of GCDWR representatives for each area covered in this contract. The service provider shall meet with the representatives to review the requirements and expectations of the contract and develop a schedule for the site visits and services.

III. PREVENTIVE MAINTENANCE

The service provider shall perform preventive maintenance and service on each crane and hoist unit within this bid request. Unit rates on the bid schedule shall include all cost associated with providing the services listed below. Service provider may seek reimbursement for lubricant used for refilling gear cases (Sec

II.A.).

A detailed service report shall be provided following each preventive maintenance service visit, which meets the minimum requirements of the example form provided in Appendix A. Service report should be submitted to the GCDWR representative within two (2) weeks of completion of the work.

A. Bi-Annual Minor Maintenance:

The services shown below should be performed twice a year by the service provider as coordinated with the GCDWR representative:

• Inspect and lubricate hoist cable. Verify cable properly seats in drum groves.

• Check gear case oil level.

• Inspect brakes and verify proper operation, check level of hydraulic fluid in master cylinder.

• Inspect general condition of all contactor points, auxiliary contact points on all contactors, relays, switches, limit switches, and controllers.

• Verify electrical system operation.

• Check manual controls for proper operation.

• Check for cracks or deformation in the hook.

• Check hook and throat opening, record hook throat opening.

• Inspect latch on hook.

• Verify hook swivels freely.

• Check all bearings for noisy operation.

• Inspect and test load brake.

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• Check supporting structure and trolley for loose suspension or support bolts, axle nuts, etc.

• Ensure all capacity and safety labeling are accurate.

• Inspect hoist upper and lower limit switches for proper operation.

B. Annual Minor Maintenance:

The services shown below should be performed once a year by the service provider as coordinated with the GCDWR representative:

• Lubricate all motors.

• Check wheel, compare diameters of drivers.

• Inspect gearbox gearing for uneven wear of the gear teeth.

• Inspect motor brake for excessive or uneven disc wear.

• Inspect wheels, bumpers, and guards.

• Inspect and lubricate hoist cable. Verify cable properly seats in drum groves.

• Check gear case oil level.

• Inspect brakes and verify proper operation, check level of hydraulic fluid in master cylinder.

• Inspect general condition of all contactor points, auxiliary contact points on all contactors, relays, switches, limit switches, and controllers.

• Verify electrical system operation.

• Check manual controls for proper operation.

• Check for cracks or deformation in the hook.

• Check hook and throat opening, record hook throat opening.

• Inspect latch on hook.

• Verify hook swivels freely.

• Check all bearings for noisy operation.

• Inspect and test load brake.

• Check supporting structure and trolley for loose suspension or support bolts, axle nuts, etc.

• Inspect hoist upper and lower limit switches for proper operation.

C. Annual Major Maintenance:

The services below should be performed once a year by the service provider as coordinated with the GCDWR representative:

• Drain and flush all gear cases. Refill with clean, fresh proper lubricant.

• Check drive shaft alignment at couplings.

• Check all wiring and terminal connections for tightness.

• Inspect rope sheaves and drums for excessive wear.

• Check bearing lubrication, repack with grease if necessary.

• Lubricate all motors.

• Check wheel, compare diameters of drivers.

• Inspect gearbox gearing for uneven wear of the gear teeth.

• Inspect motor brake for excessive or uneven disc wear.

• Inspect wheels, bumpers, and guards.

• Inspect and lubricate hoist cable. Verify cable properly seats in drum groves.

• Check gear case oil level.

• Inspect brakes and verify proper operation, check level of hydraulic fluid in master cylinder.

• Inspect general condition of all contactor points, auxiliary contact points on all contactors, relays, switches, limit switches, and controllers.

• Verify electrical system operation.

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• Check manual controls for proper operation.

• Check for cracks or deformation in the hook.

• Check hook and throat opening, record hook throat opening.

• Inspect latch on hook.

• Verify hook swivels freely.

• Check all bearings for noisy operation.

• Inspect and test load brake.

• Check supporting structure and trolley for loose suspension or support bolts, axle nuts, etc.

• Inspect hoist upper and lower limit switches for proper operation.

IV. LOAD TESTING

A. The intent of this section is to provide pricing to conduct load testing on cranes as required by OSHA and as requested by GCDWR. The number of load tests listed in this section and on the bid schedule are estimates only. There is no guaranteed annual minimum or maximum number of load tests to be performed. Load tests will be done in coordination with the GCDWR representative and as in the best interest of the County. Load testing to be done at 100% of capacity.

B. Load tests shall be performed in compliance with OSHA Standard Number 1919.71 Unit Proof Test and Examination of Cranes. Load tests shall comply with the relevant current OSHA standard at the time of the load test. It is the responsibility of the service provider to ensure the load test complies with OSHA standards.

C. Results of load testing should be provided to the GCDWR representative within two (2) weeks after the load test is conducted.

D. DWR anticipates needing approximately 32 load tests a year. This will allow for every crane to be tested every 4 years. This annual estimate includes load tests needed after repairs that would qualify for a load test under OSHA standards.

E. Unit pricing included on the bid schedule shall include all labor and material costs associated with conducting the load tests.

i. Rental of special equipment to conduct the load test shall comply with section II.E.

ii. Any identified needed repairs shall comply with section V. Repair Services.

V. REPAIR SERVICES

A. The service provider shall perform repair services on an as needed basis. The service provider shall provide parts and labor to return equipment to its proper operating condition. The service provider shall not perform any repair without authorization from a GCDWR representative. Written authorization to repair the unit must be given to the service provider.

1. Prior to repairs the service provider must submit a not to exceed quote based on the bid schedule.

B. Parts furnished shall be new, free of defects, and suitable for the intended services. The service provider shall be responsible for proper removal and disposal of old parts and fluids according to the latest EPA regulations.

C. Any damage done to a facility as a result of the service provider, or their work will be the responsibility of the service provider to repair as required by GCDWR without additional charge.

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D. The need for repair services shall be based on requests from GCDWR and the findings of the bi-annual or annual services where defective, damaged, or malfunctioning equipment is discovered.

E. Load testing after repairs should be done in compliance with OSHA standards. The cost for the load testing will be the relevant unit price on the bid schedule.

F. Service provider shall provide a minimum one-year warranty on all parts and labor.

G. Service provider shall adhere to all GCDWR safety and lockout/tagout procedures.

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID MAY RESULT IN BID BEING REJECTED

BID SCHEDULE

Item # Description Est. Annual Quantity Unit Price Total Price

Bi-Annual Minor Hoist and Crane Maintenance

1 Larger than 10-ton Capacity 8 EA $ $

2 5 – 10-ton Capacity 92 EA $ $

3 Less than 5-ton Capacity 126 EA $ $

4 Jib Crane 18 EA $ $

Annual Minor Hoist and Crane Maintenance

5 Larger than 10-ton Capacity 4 EA $ $

6 5 – 10-ton Capacity 46 EA $ $

7 Less than 5-ton Capacity 63 EA $ $

8 Jib Crane 9 EA $ $

Annual Major Hoist and Crane Maintenance

9 Larger than 10-ton Capacity 1 EA $ $

10 5 – 10-ton Capacity 12 EA $ $

11 Less than 5-ton Capacity 16 EA $ $

12 Jib Crane 3 EA $ $

Load Test

13 Larger than 10-ton Capacity 1 EA $ $

14 5 – 10-ton Capacity 12 EA $ $

15 Less than 5-ton Capacity 16 EA $ $

16 Jib Crane 3 EA $ $

Labor Rates and Parts Mark-Up for Repairs

17 Technician – Repair during normal hours Monday – Friday, 7:00 a.m. to 5:00 p.m. 300 hours $ $

18 Technician –Repair after hours Monday – Friday, After 5:00 PM, Weekends & Holidays 15 hours $ $

State percentage of markup above cost for repair or replacement parts (not to exceed 10%) Calculate by ($30,000.00 * %) + $30,000.00

$30,000 % $

BID TOTAL $

SERVICE PROVIDER

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID MAY RESULT IN REJECTION OF BID

BID SCHEDULE (CONTINUED)

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive.

Contract to begin upon notification of award. Unless otherwise noted, quoted prices will remain firm for four (4) additional one (1) year periods.

If a percentage decrease will be a part of this bid, please note this in the space provided together with an explanation.

1st Renewal % 2nd Renewal %

3rd Renewal % 4th Renewal %

If a percentage increase will be a part of this bid, please note this in the space provided together with an explanation.

1st Renewal % 2nd Renewal %

3rd Renewal % 4th Renewal %

Certification of Non-Collusion in Quote Preparation Signature Date

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No. Date Addendum No. Date

The County requires that all who enter into a contract for the physical performance of services with the County must satisfy O.C.G.A. § 13-10-91 and Rule 300-10-1-.02, in all manner, and such are conditions of the contract.

In compliance with the attached specifications, the undersigned offers and agrees, within ninety (90) days of the date of quote opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the quote schedule.

Legal Business Name

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number Fax Number

Email Address

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN REJECTION OF QUOTE.

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

SERVICE PROVIDER

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GWINNETT COUNTY

FINANCIAL SERVICES │ RISK MANAGEMENT

VENDOR INSURANCE REQUIREMENTS

Insurance:

Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below. All insurance shall be maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of Commissioners.

The Contractor and their Subcontractor’s/vendor’s Certificates of Insurance shall require that the County be notified in writing thirty (30) days prior to cancellation, modification, or non-renewal of any insurance policy listed on the certificate(s).

Upon request, the County will be provided certified copies of all required insurance policies.

A. Minimum Coverage

Commercial General Liability (Occurrence Form):

General Aggregate (other than Prod/Comp Ops Liability) $2,000,000 Products/Completed Operations Aggregate $2,000,000 Personal & Advertising Injury Liability $1,000,000 Each Occurrence $1,000,000

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) must be provided with your Certificate of Insurance.

• Primary and Non-Contributory Endorsement to be specified in writing

• Contractual Liability

• Broad Form Property Damage

• Severability of Interest

• Underground, explosion, and collapse coverage

• Personal Injury (deleting both contractual and employee exclusions)

• Incidental Medical Malpractice

• Hostile Fire Pollution Wording

• Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

• If project or operations are within 50 ft of a railroad, Contractor is required to name the specific Railroad as an Additional Insured and provide a copy of the Additional Insured Endorsement CG2417 or its equivalent.

• In the event the General Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

Automobile Liability to include:

Combined Single Limit – Each Accident $1,000,000

• Comprehensive form providing coverage for bodily injury, death of any person, and property damage arising out of the ownership, maintenance, and use of all owned, non-owned, leased, hired, borrowed vehicles, and any other statutorily required automobile coverage.

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• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsements must be provided with the Certificate of Insurance

• Coverage to include loading and unloading

• Contractual Liability

Worker’s Compensation & Employer’s Liability Coverage to include:

Workers Compensation Georgia State Statutory Limits Employers Liability

Bodily Injury by Accident – Each Accident $ 500,000 Bodily Injury by Disease – Policy Limit $ 500,000

Bodily Injury by Disease – Each Employee $ 500,000

• Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (higher limits may be required depending on the extent of contract):

Contract Sums:

Contracts up to $999,999

Each Occurrence and Aggregate Limit $1,000,000

Contracts from $1,000,000 to $1,999,999 Each Occurrence and Aggregate Limit

$3,000,000

Contracts from $2,000,000 to $4,999,999

$5,000,000

Contracts Over $5,000,000

$10,000,000

• Concurrency of Effective Dates with Primary

• Blanket Contractual Liability

• Drop Down Feature

• Umbrella Policy must be as broad as the primary policy.

• Coverage excess over General Liability, Business Auto Liability, and Employers Liability

• In the event the Umbrella/Excess Liability insurance required by this Contract is written on a claims- made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

• Evidence of coverage in the form of a Certificate of Insurance shall be provided to the County prior to start of work.

• Gwinnett County Board of Commissioners shall be Additional Insureds.

• Contractor shall be liable for money, securities, or other property of the County.

• Such coverage shall include an owner coverage endorsement for County and County shall be included as a loss payee.

• Additional Insured Endorsements must be provided with the Certificate of Insurance

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Cyber Liability Insurance: Applies if scope of work includes the storage or transfer of any County data or sensitive data (including but not limited to personally identifiable, health, or payment card data) or the related hosting of database(s) or internet site(s):

Limit of Insurance per Claim $1,000,000 Aggregate Limit $1,000,000

The Contractor shall maintain insurance coverage for network security and privacy risks, including, but not limited to, insurance for data breach or introduction of virus or malicious codes, consumer notification, whether or not required by law, forensic investigation, public relations and crisis management and credit or identity monitoring or similar remediation services, unauthorized access, failure of security information theft, damage to destruction of or alteration of electronic information, breach of privacy perils, wrongful disclosure and release of private information, collection, or other negligence in the handling of confidential information, and including coverage for related regulatory fines, defenses, and penalties allowed by law.

Property Insurance:

The Contractor is fully and solely responsible for any physical loss or damage to all tools, equipment, construction office trailers and their contents, vehicles or any other personal property utilized in the performance of the Contractor’s work.

Contractor agrees to waive its rights of recovery and cause its insurers, if any, to waive their rights of subrogation against Owner and Company for any such damage or loss, however caused.

Riggers Liability Insurance:

If any work to be performed involves the rigging, lifting. lowering or moving of property or equipment, then those parties performing such work shall carry Rigger’s Liability Insurance in an amount adequate to insure against the physical loss or damage to the property or equipment in its care.

Aviation Insurance: Applies if scope of work requires the use of aircraft, including helicopters, unmanned aircraft systems (e.g., drones) and/or fixed-wing aircraft:

Maintain (or require aircraft owner or operator to maintain), and Contractor shall furnish proof of, Aircraft Liability insurance with minimum limits of $10,000,000 per occurrence for bodily injury and property damage of all aircraft.

Unmanned aircraft systems, minimum limits of $2,000,000 for bodily injury, property damage, and personal injury (including invasion of privacy) for unmanned aircraft systems, and guest voluntary settlement bodily injury coverage (for any aircraft except unmanned aircraft systems)

• Such policy shall include contractual liability covering all owned and non-owned aircraft

• If the party providing the Aircraft Liability insurance is not Contractor, then Contractor shall require such party to (a) waive any subrogation rights of recovery they and/or their insurance carriers may have against County and any other indemnified parties and (b) name County and such other parties as Additional Insureds

• The Contractor shall (or shall require aircraft owner or operator) to hire, employ, and utilize pilots certified by the Federal Aviation Administration to operate any such aircraft.

B. Gwinnett County Board of Commissioners (and any applicable Authority) must be specified in writing as an

Additional Insured on General Liability, Auto Liability and Umbrella Liability policies.

C. The cancellation should provide 10 days’ notice for nonpayment and 30 days’ notice of cancellation.

D. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

BL001-27 Page 16

E. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-7 or higher. Certain Workers' Comp funds may be accepted subject to the approval of the Gwinnett County Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the Contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-7 or better.

F. Insurance companies providing coverage should be licensed and authorized to do business by the Office of the

Insurance and Safety Fire Commissioner of Georgia ("Insurance Commissioner"), with the exception of non-admitted carriers, in which case the broker placing coverage should be licensed by the Insurance Commissioner.

All agents placing coverage should be licensed by the Insurance Commissioner, either as a resident or non-resident.

G. Certificates of Insurance, and any subsequent renewals, must reference each corresponding bid/contract by project name and project/bid number, if applicable.

H. The Contractor shall agree to provide complete certified copies of current insurance policy(ies) or a certified letter from the insurance company(ies) if requested by the County to verify compliance with these insurance requirements.

I. All insurance coverage required to be provided by the Contractor shall state that it is primary over any insurance program carried by the County.

J. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every subcontractor in any tier and shall require each and every subcontractor of any tier to comply with all such requirements. The Contractor agrees that if for any reason a subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

K. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as a to form and content has been filed with Gwinnett County. The ACORD Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

L. The Contractor and its insurer(s) shall agree to waive all rights of subrogation against the County, the Board of

Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the Contractor for the County.

M. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents is required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

N. The Contractor shall make available to the County, through its records or the records of its insurer, information regarding any claim related to a County project. Any loss run information relating to a County project will be made available to the County upon its request.

O. Compliance by the Contractor and Subcontractors with the foregoing insurance requirements shall not relieve the

Contractor and Subcontractors of liability under the Contract and any applicable law.

P. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, and any other laws that may apply to this Contract.

Q. The Contractor shall at a minimum apply risk management practices accepted by the Contractors’ industry.

R. The Contractor shall advise the County if required limits of insurance become eroded or impaired.

BL001-27 Page 17

Surety Bonds (if required) All of the surety requirements will stay the same except the Surety Company must have the same rating as set forth in item E above.

BL001-27 Page 18

Solicitation Name & No. BL001-27 Inspection, Maintenance, and Repair of Hoists and Cranes on an Annual Contract Page 18

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform

Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: ___________________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S.

Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

Solicitation Name & No. BL100-26 Purchase and Installation of Industrial Washer and Dryers

Solicitation Name & No. BL001-27 Inspection, Maintenance, and Repair of Hoists and Cranes on an Annual Contract

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE

REQUIRED PRIOR TO EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the vendor, its affiliates or its subcontractors:

1. __________________________________________________________________________________________

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33.

The ordinance will be available to view in its’ entirety at GwinnettCounty.com

BL001-27 Page 20

FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM COMMODITY LISTING.

Buyer Initials: JC

IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY

CHECKING ONE OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN.

Do not offer this product or service; remove us from your bidder's list for this item only.

Specifications too "tight"; geared toward one brand or manufacturer only.

Specifications are unclear.

Unable to meet specifications

Unable to meet bond requirements

Unable to meet insurance requirements

Our schedule would not permit us to perform.

Insufficient time to respond.

Other

SERVICE PROVIDER NAME

AUTHORIZED REPRESENTATIVE

SIGNATURE

BL001-27 Page 21

DEPARTMENT OF FINANCIAL SERVICES │ PURCHASING

GENERAL INSTRUCTIONS FOR VENDORS,

TERMS AND CONDITIONS

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING DEEMED NON-

RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE DETERMINANT OF

TECHNICALITY VERSUS NON-RESPONSIVE SUBMITTAL:

1. FAILURE TO USE COUNTY FEE SCHEDULE.

2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE COMPLIANCE/SPECIFICATION SHEETS.

3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION OR ALTERNATES OR EQUIVALENTS.

5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL BEING DEEMED

NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT REQUIRED ON ALL

SOLICITATIONS. BOND REQUIREMENTS ARE CLEARLY STATED ON THE INVITATION PAGE. IF

CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE

INVITATION. IF BONDS ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS SOLICITATION

DOCUMENT.

6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED, MAY

RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE CONTRACTOR

AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL SOLICITATIONS. IF CLARIFICATION IS

NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.

7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED MAY RESULT IN SUBMITTAL

BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS AFFIDAVIT IS REQUIRED ON ALL

FORMAL SOLICITATIONS OVER $100,000.00. IF CLARIFICATION IS NEEDED, CONTACT THE

PURCHASING ASSOCIATE LISTED IN THE INVITATION.

BL001-27 Page 22

I. PREPARATION OF SUBMITTAL

A. Each vendor shall examine the drawings, specifications, schedule, and all instructions. Failure to do so will be at the vendor’s risk, as the vendor will be held accountable for their submittal.

B. Each vendor shall furnish all information required by the solicitation form or document. Each vendor shall sign the submittal and print or type his or her name on the fee schedule. The person signing the submittal should initial erasures or other changes. An authorized agent of the vendor must sign the submittal.

C. Fee schedule pricing should only have two decimal places unless otherwise stated. In the event of a calculation error in total price, the unit pricing prevails.

D. Except for solicitations for the sale of real property, individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee, or other County representative other than the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final award. The Purchasing Director will review violations. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm, or business may be disqualified from consideration for award. Solicitations for the sale of real property may allow for verbal or written communications with the appropriate Gwinnett County representative.

E. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the submittal but are contained for informational purposes only. If awarded, the successful vendor(s) will be required to execute these documents prior to County execution.

F. Effective July 1, 2013 and in accordance with the Georgia Illegal Immigration Reform Enhancements for 2013, an original signed, notarized, and fully completed Contractor Affidavit and Agreement should be included with vendor’s submittal, if the solicitation is for the physical performance of services for all labor or service contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement with your submittal may result in being deemed non-responsive and automatic rejection.

II. DELIVERY

A. Each vendor should state time of proposed delivery of goods or services.

B. Words such as “immediate”, “as soon as possible,” etc. should not be used. The known earliest date or the minimum number of calendar days required after receipt of order (delivery A.R.O.) should be stated. If calendar days are used, include Saturday, Sunday, and holidays in the number.

III. EXPLANATION TO VENDORS

Any…