BISC_Landscaping_SOW.pdf

Biscayne National Park

STATEMENT OF WORK:

Landscape and Mowing Services

NATIONAL PARK SERVICE

SOUTHEAST REGION

MAJOR ACQUISITION BUYING OFFICE

Landscape & Mowing Services

1. BACKGROUND

Biscayne National Park is located just 20 miles south of Miami in Homestead, FL. Biscayne National Park protects the northernmost group of living coral reefs in the United States and its ecosystem. Over 95% of the park is “underwater” and is accessible only by boat. Convoy Point is the only mainland-based section of Biscayne National Park with amenities for visitors.

2. OBJECTIVES:

The National Park Service (NPS) seeks to hire a contractor to provide supervision, labor, materials, and equipment to provide landscaping services to include mowing, edging, blowing, trim shrubs and apply approved herbicides on an as needed basis services at Biscayne National Park Convoy Point Headquarters, Residential areas, entrance areas, and around the Dante Fascell Visitor Center areas.

3. PLACE OF PERFORMANCE:

Biscayne National Park Convoy Point, entrance areas, Headquarters, Visitor Center, Residential Area

Biscayne National Park 9700 SW 328th Street Sir Lancelot Jones Way Homestead, FL 33033

If unfamiliar with the facility, a site visit is recommended to ensure all areas are included in landscaping services.

4. PERIOD OF PERFORMANCE:

This contract is a base contract with 4 option years pending the availability of funding. All tasks and deliverables are 12 months from date of award and must begin no later than 30 days from contract award and notice to proceed. Days listed herein refer to calendar days.

The primary and approved work schedule is Monday through Friday between the hours of 7:00 am to 3:30 pm. Any days or hours outside the primary work schedule will have to be requested in advance and approved by the COR in advance. If there are any schedule delays due to lead time of materials notify the COR immediately.

Hurricanes: The government requires closing of operations between 72 and 48 hours of anticipated landfall of a tropical storm or hurricane as determined by the National Park Service. If applicable, all materials will be adequately secured or removed from the site within that time frame.

5. SCOPE:

The contractor shall deliver the following services and provide a cost breakdown to include materials/equipment, labor, administrative, mobilization, and other fees. The contractor shall have an on-site superintendent/foreman present at all times while work is being performed.

In accordance with the terms and conditions herein, the prime contractor or his sub-contractors shall perform the work of this contract for the National Park Service (NPS).

The contractor shall:

a. Contractor will furnish all labor, materials, equipment, and supplies needed to perform landscape and moving services for Biscayne National Park Convoy Point entrance areas, Headquarters, Dante Fascell Visitor Center, and around residential housing.

Contractor services will mow all lawn areas; edge beds, driveways, and sidewalks; air blow all paved areas and sidewalks; trim shrubs up to 7 feet tall and weed beds as needed. See attached maps of the area.

b. Apply an approved herbicide treatment for plant beds and tree rings on an as needed basis.

c. All equipment, material and waste removed or generated by work of this contract shall be properly disposed of offsite by the contractor.

d. Contractor shall verify the quantity of materials needed to complete the task identified.

e. Contractor will provide a work site and environment that is safe for employees, for visitors to the Park, and NPS staff. If needed, the work area will be cordon off and secure.

f. All work will be performed Monday through Friday from 7:00 am until 3:30 pm. No work will be performed on weekends or federal holidays without prior approval.

g. No company signs shall be installed on government property. Smoking and eating will be performed in areas designated by the park. Employees shall wear appropriate clothing at all times.

h. Contractors will notify NPS staff of scheduled site visits to ensure access to secure areas.

6. TASKS:

Under this contract, the contractor shall complete the following tasks and requirements:

1. The contractor shall notify the Contracting Officer’s Representative (COR) of any schedule changes or delays.

2. Work shall be performed during daylight hours between 7:00 am and 3:30 pm Monday through Friday as per the established mowing schedule. Weekend and holiday work will not be permitted, unless mowing falls behind schedule due to inclement weather, equipment problems, etc. with the prior approval by the park Contracting Specialist.

3. Landscape and maintenance services for Biscayne National Park Service entrance:

a. Mowing, hard edging, bed edging, air blowing, monofilament trim, shrub trimming;

areas around entrance signage, entrance gate, entrance median at the circle, both sides of entrance road through the entire park, any drainage, ditches, and slopes.

4. Landscape and maintenance services for Biscayne National Park Service Head Quarters and Employee Parking area:

all areas around entire HQs building, median at HQs parking area, any drainage, ditches, and slopes, around all areas of HQs parking area, around all areas HQs dock.

5. Landscape and maintenance services for Biscayne National Park Service Visitor Center (VC)

Parking Lot:

all areas around entire VC building, VC parking areas, VC medians, around the VC water and path grass areas, any drainage, ditches, and slopes, around VC fencing.

6. Landscape and maintenance services for Biscayne National Park Service Employee area:

any drainage, ditches, and slopes, all areas around entire residential housing.

7. Herbicide treatment for plant beds and tree rings on an as needed basis.

8. Vegetation and trimming shall be mowed biweekly or monthly according to the mowing and maintenance plan below. All vegetation shall be cut to the height between 1.5 – 2.5 inches.

9. Trim edges adjacent to vertical surfaces such as walls, foundations, buildings, around trees, poles, fireplugs, curb stops, sprinkler heads and along fences shall be trimmed according to quantities per month below.

10. The tires on riding mowers are to be such that equipment does not tear up the terrain.

11. Contractor will confine the staging of materials, equipment, and vehicles, and all other operations in connection with this contract to areas designated by the COR.

12. Inclement weather in town does not necessarily mean inclement weather at the park. Contractor shall still notify the COR by 7:00 am of any intention to cancel mowing for the day.

13. Landscape & mowing Maintenance Plan, quantities per month:

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL

Mowing 1 1 1 1 2 2 2 2 2 2 2 1 19 Hard Edging 1 1 1 1 2 2 2 2 2 2 2 1 19 Bed Edging 1 1 1 1 2 2 2 2 2 2 2 1 19 Air Blowing 1 1 1 1 2 2 2 2 2 2 2 1 19 Monofilament Trim

1 1 1 1 2 2 2 2 2 2 2 1 19

Shrub Trimming

1 1 1 1 1 1 1 1 1 1 1 1 12

7. DELIVERABLES:

BEFORE NOTICE TO PROCEED

o Provide a written narrative summary of how the contractor will execute the project with a timeline. This document will be referred to as the Landscape Maintenance Schedule.

o After award of the contract, the Contractor will participate in a planning meeting with NPS staff and the contractor’s officer representative (COR) at Biscayne National Park Convoy Point Headquarters (HQs) in Homestead, FL or a conference call at the CORs discretion.

The planning meeting may include a site visit to view the project location. Project objectives, logistics, methods, equipment, staffing, scheduling, and regulations/guidance for working within the park will be discussed. The planning meeting should be attended by essential personnel from the contractor team.

o Provide a safety plan as identified in Section 9.

o Proof of insurance.

Invoices and Payments

The Contractor shall supply a complete invoice to the COR in a timely manner for payment.

Payment shall be made through the government electronic payment system and may take up to 30 days.

Adjustment for Inadequate Performance o Well maintained areas are the National Park Service’s goals. Routine inspection shall be performed to minimize work improperly performed. Such inspections are designed only to assure that the NPS pays only for those services, which have been specified, and adequately completed by the contractor.

o In the event the contractor fails to successfully perform the required work, the National Park Service has the right to withhold partial payment.

8. SAFETY:

1. Before on-site work begins the contractor must submit a site/project specific written safety and accident prevention program containing the following:

a. Name of responsible supervisor to carry out the program.

b. Site specific information including emergency response contact information and emergency response protocols.

c. Provide and submit a safety plan outlining your safety program specific to this site before beginning work.

d. Outline of each phase of the work, the hazards associated with each major phase, and the methods proposed to ensure property protection and safety of the public, National Park Service personnel, and Contractor's employees.

e. Hazardous materials (HAZMAT) to be used.

f. Copies of safety data sheets must be provided to the parks.

g. Storage of HAZMAT

h. Heavy equipment operations (if required)

i. Mowing equipment operations

j. Personal protective equipment

The contractor shall provide a safe and workplace for all employees while on NPS site.

o The contractor shall follow all Occupational Safety and Health Administration (OSHA) requirements, EPA, Federal, State, and local safety and health requirements.

o The contractor shall report all accidents to the Contracting Officer as soon as possible and assist the Contracting Officer and other officials as required in the investigation of the accident.

o The contractor shall provide a level of public safety commensurate with exposure at NPS worksite.

o The contractor shall comply in rectifying all unsafe or unhealthful conditions called to his attention by the contracting officer.

o The contractor shall allow for informal and formal, announced and unannounced safety inspections by the COTR and the appropriate safety officer at the worksite.

9. TRAVEL:

Contractor shall be responsible for all applicable travel related expenses for this project, including mobilization of equipment, tools, materials, manpower, lodging, meals, and per diem.

10. SPECIAL MATERIAL REQUIREMENTS:

If applicable; NPS will approve all chemicals before use.

11. OTHER UNIQUE REQUIREMENTS:

The Contractor shall identify and avoid any nests in shrubs and trees prior to cutting, look for and avoid any ground nests or eggs when cutting grass, and report potential nests and downed nests and injured wildlife to the COR.

12. QUALITY ASSURANCE REQUIREMENT:

The government will periodically evaluate the contractor’s performance in accordance with the statement of work.

The contractor shall develop and maintain a quality control program to ensure services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum, the contractor shall develop quality control procedures addressing the critical areas identified in this statement of work.

Additional Requirements:

o Any damages by the contractor will be fixed and repaired at no cost to the government.

13. PROJECT PERSONNEL:

Contact information will be given at time of award.