Birch Run Athletic Barn Renovation RFP Jan 2024 (2).pdf

REQUEST FOR PROPOSAL (RFP)

Birch Run Area Schools Athletic Barn Renovation

Work to be completed in June 2024

Optional Pre Bid Walk-Through: Monday January 15, 2024 at 1:00PM

Deadline for Questions: Wednesday January 17, 2024 Questions are Welcome Prior to the Pre Bid Meeting via e-mail.

Final Addendum Deadline: Friday January 19, 2024

Bid Due Date and Time: Wednesday January 24, 2024 at 1:00PM Bids will be opened at this time.

Address for Pre Bid Walk-Through and Bid Opening:

12450 Church St, Birch Run, MI 48415

E-Mail Address for any communication on this bid: Please send all correspondence to both emails listed:

Nathan Mausolf Executive Director of Initiatives and Operations nmausolf@birchrunschools.org

Rod Livingston Business Manager rlivingston@birchrunschools.org mailto:ssawyer@birchrunschools.org mailto:rlivingston@birchrunschools.org

REQUEST FOR PROPOSAL (RFP)

2024 BIRCH RUN AREA SCHOOLS ATHLETIC BARN RENOVATION

BIRCH RUN AREA SCHOOLS

January 3, 2024

Advertisement for Request for Proposals

Athletic Barn Renovation

Proposals for the renovation of the Birch Run Area School Athletic Barn will be received by the Birch Run Area Schools at the O�ce of the Superintendent, 12450 Church Street, Birch Run, MI 48415 untilWednesday January 24, 2024 at 1:00PM. Any proposal received after the designated closing time will be returned unopened.

The purpose of this Request for Proposal is to seek the service of qualified contractors to reskin the walls and roof of our Athletic Barn. This work is to be completed in June 2024.

An original and one (1) copy of the proposal shall be submitted in a sealed envelope addressed to Mrs. Diane Martindale, Superintendent and marked Birch Run Area Schools, Athletic Barn Renovation.

The School District reserves the right to accept or reject any and all proposals and to waive any technicalities or irregularities therein. The district further reserves the right to award the contract to that proposer whose proposal best complies with the project requirements. Proposers may not withdraw their proposal for a period of ninety (90) days for the date set for the opening thereof.

Diane Martindale Superintendent

Dated: 3 January 2024

SCHEDULE A

2024 BIRCH RUN AREA SCHOOLS ATHLETIC BARN RENOVATION

BID FORM

TO: Mrs. Diane Martindale, Superintendent Birch Run Area Schools 12450 Church St. Suite #2 Birch Run, MI 48415

Having carefully reviewed the RFP and understanding the scope of work involved in the proposal proposed, we hereby propose to furnish labor, materials, tools, equipment, supervision, insurance and services required for the completion of all work required for the proposal indicated in accordance with the RFP.

BASE BID PROPOSAL, ATHLETIC BARN RENOVATION: _____________________

BIDDERS NAME: _____________________________________________________________

ADDENDA:

And having Received and Examined the Following Addenda: (include date for acknowledgement)

Addendum Number______________, dated __________________________, 2024

Addendum Number______________, dated __________________________, 2024

SUBSTITUTIONS:

Bidder is cautioned to bid on the “Standards” specified. The following substitutions for the “Standards” specified are listed herein for consideration, and if accepted, the contract sum may be adjusted in accordance with the following:

______________________________________________ Add / Deduct $________________

______________________________________________ Add / Deduct $________________

CONTRACT:

The undersigned agrees that the above Base Bid Prices shall hold for 90 days and Alternate Prices for 120 days after receipt of proposals, to accept provisions of “Instructions to Bidders”

IRAN BUSINESS RELATIONSHIP AFFIDAVIT

Pursuant to the Michigan Iran Economic Sanctions Act, 2012 P.A. 517, by submitting a bid, proposal or response, Respondent certifies, under civil penalty for false certification, that it is fully eligible to do so under law and that it is not an “Iran Linked Business,” as that term is defined in the Act.

SUBMITTED BY: ______________________________________________

Firm Name: ______________________________________________

Address: ______________________________________________

Email Address: ______________________________________________

Signed: ______________________________________________

Typed Name: ______________________________________________

Date: ______________________________ Title: ______________________________

Phone: ___________________________ Fax: ______________________________

If bidder is a Corporation, indicate State of Incorporation :

If a Partnership, give full names of all Partners:

Please submit (1) one original copy and (1) one copy of this proposal. Contractor should retain (1) one copy for your records.

FAMILIAL DISCLOSURE STATEMENT

All bidders must complete the following familial disclosure form in compliance with MCL

380.1267 (Public Act 232 of 2004) and attach this information to the bid.

By the attached sworn and notarized statement we are disclosing the following familial relationship(s) that exist between the owner or any employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive o�cer of the public school academy. The Owner shall not accept a bid that does not include this sworn and notarized disclosure statement.

Disclose any familial relationship and complete the form below in its entirety:

The following are familial relationships as described above (provide employee name, family contact name, family contact position, and familial relationship or NONE.)

Signature(s):

Title:

Name of Firm:

To be completed by Notary

State of

County of

This record was acknowledged before me on ___________ (date) by ____________________________(name(s) of individual(s)).

Signature of notarial o�cer

Stamp

Title of o�ce

My commission expires:

SCHEDULE B

INSURANCE REQUIREMENTS

WORKER’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE:

Worker’s Compensation: State of Michigan Statutory Limits

Employer’s Liability: $500,000 – each accident $500,000 – disease (each employee) $500,000 – disease (policy limit)

The limits for Commercial General Liability insurance including -coverage for Premises-Operations, Independent Contractors’ Protective, Products-Completed Operations, Contractual Liability, Personal Injury and Broad Form Property Damage (including coverage for Explosion, Collapse, and Underground Hazards) shall be as follows:

COMMERCIAL GENERAL LIABILITY INSURANCE:

Each occurrence $2,000,000 – aggregate

Each occurrence $2,000,000 – aggregate

Fire Damage (any one fire) $100,000

Medical Expense (any one person) $5,000

The Contractor shall furnish and maintain during the entire period of construction, a Protective/Contractual Liability policy written in the name of the Owner and Architect with the following limits:

Bodily Injury $1,000,000 – each occurrence Property Damage $1,000,000 – each occurrence Property Damage $1,000,000 – aggregate

Notes:

Products-Completed Operations Insurance shall be maintained for a minimum period of one (1) year after final payment. The Owner and Architect shall be listed as additional insured. The Owner shall be the certificate holder.

Automobile Liability insurance (owned, non-owned and hired vehicles) for bodily injury and property damage:

AUTOMOBILE LIABILITY INSURANCE:

Bodily Injury $1,000,000 Property Damage $1,000,000

Umbrella or Excess Liability Coverage: UMBRELLA/EXCESS LIABILITY INSURANCE:

Umbrella/Excess Insurance $2,000,000 – each occurrence $2,000,000 – aggregate

SCHEDULE C

2024 BIRCH RUN AREA SCHOOLS ATHLETIC BARN RENOVATION REQUIREMENTS

● Reskin of Athletic Barn to include building walls and roof.

● Photos with dimensions, openings, etc. can be found on the following pages.

● Contractor responsible for finishing all corners, so�ts, openings, etc.

● Contractor to include all trims.

● Required Materials:

○ 28 Gauge steel or thicker for Walls

○ 24 Gauge steel or thicker for Roof

○ Wainscoting to be added (not currently on the building)

● Color to be determined by owner

● Vented so�t and ridge vent to be included

● Exterior Lighting to be removed and placed back as is.

● Contractor to leave site as found. Contractor to repair any lawn or landscaping that is damaged in the construction process.

North Side of the Barn Sqft: 518sqft

South Side of the Barn Sqft: 540sqft

Front Side of the Barn Sqft: 616sqft

Back Side of the Barn Sqft: 1046sqft

Barn Roof Sqft: 3,240sqft