Biltmore Village Infrastructure Project.pdf

Advertisement for Bids (Formal - N.C.G.S. 143-129)

Project Name: Biltmore Village Infrastructure Project Project Number: 298-FY27-CAM-BiltmoreConst

Pursuant to North Carolina General Statute 143-129, sealed bids will be received by the City of Asheville Purchasing Division until November 5, 2026, 3:00pm and be immediately opened and read aloud for the project described as follows:

Description of Work:

Elements in the scope of work include: removal of the historic brick sidewalks, reuse of historicbrickand reinstallationtohistoricstandards,concretepaverbase,brickcurbramps,crosswalkrepainting,granitecurb resettingandinstallation,andremovingandreplantingstreettrees. All hardscapetobeinstalledadheringto the public Right of Way Accessibility Guidelines (PROWAG). Construction phasingandsequencingwillbe initially outlined by the City of Asheville with the expectation that the selected contractor will review the phasing and sequencing and provide appropriate input to mitigate disruptions to businesses and residents.

Bidder Eligibility: A contractor pre-qualification, 298-FY27-CAM-PREQUAL-LexingtonEagleBiltmore2, was completed for this project. The following firms have been pre-qualified to submit bids for this solicitation:

● Tennoca Construction Company

● Blum Masonry

● Buchanan and Sons

Only the above pre-qualified firms are eligible to submit bids for this bid solicitation.

Bid Schedule:

Issuance of Advertisement for Bids Friday, October 16, 2026 Pre-Bid Meeting(not mandatory) Biltmore Village Plaza

Thursday, October 22, 2026, 1:00pm

Deadline to Submit Questions Monday, October 26, 2026, 5:00pm Bids Due (Bid Opening) Thursday, November 5, 2026, 3:00pm Construction Start January 4th, 2027

Bid Documents:

ThisAdvertisementforBidsispostedontheCityprocurementwebsiteatwww.ashevillenc.gov/bids. Thisis the official source of this solicitation. Bid documents and instructionsmaybeobtaineddigitallyatnocost from the City procurement website. All updates to this solicitation shall come in the form of published addenda and shall be published to the same location. Neither the City nor the Engineer will be responsible for full or partial sets of Bid Documents including any addendum obtained from any other source.

Information:

All questions concerning this Advertisement for Bids should be submitted via email to:

Revision 10.01.26 page3of37 http://www.ashevillenc.gov/bids

Rebecca Cipriano, Project Manager rcipriano@ashevillenc.gov

Questions pertaining to the bid will be answered in the form of a written addenda posted to the City of Asheville’s bid pageno later than (5) days beforethe opening of bids.

Standard of Award:

The award of the Contract willbemadetothelowestresponsible,responsivebidder,who,intheopinionof the City, is qualified to perform the workrequiredandisresponsibleandreliable.WhenAlternateBiditems arerequiredintheBid,theContractwillbeawardedtothatresponsibleBidderwhoseBidfortheAlternateor combination of Alternates, selected by the City, is the lowest.

Drug Free Workplace: The City of Asheville is adrug-freeworkplaceemployer.Bysubmittingthisbid,the prospective contractor certifies that if awarded the contract, theyandtheirsubcontractorsshallcomplywith the following: The City requires contractors/vendors entering into a contract with the City to provide a drug-free workplace in the performance of said contract. The contractor, upon execution of the contract, certifies that it will provide a drug-free workplace during the performance of the work on thiscontract.The contractor agrees to do the following: Notify employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in the workplace and specify the actions that will be taken for violations of such prohibitions. Responsive actions shouldbeappropriateand sufficient to address and remediate any violations of this requirement.

Payment of Taxes:

Bid proposals shall include the cost of required insurance and bonds and payment ofanyapplicablelocal, State and Federal taxes. The City Council of the City of Asheville has adopted a policy that the City of Asheville will not enter into contracts with bidders who are delinquent in the payment of ad valorem taxes owed to the City of Asheville.

License Requirements:

All bidders must have current North CarolinaGeneralContractorlicenseswiththeappropriateclassification for all work of the project at thetimeofthebid. Thecontractororsub-contractormustbeaNorthCarolina Certified General Contractor.

Bid Submittals:

The City has prepared this Advertisement for Bids which identifies the services to be undertaken.

In ordertobeconsidered,allbidsmustbesubmittedinwritingnolaterthanthebidduedate,atwhichtime bids will be opened and readaloud. Contractorsmailingbidpackagesshouldallowdeliverytimetoensure timely receipt of their bid. The responsibility for getting their bid to the City of Asheville on or before the specifiedtimeanddateissolelyandstrictlytheresponsibilityoftheproposingcontractor. TheCitywillinno way be responsible for delays caused by any occurrence.

Postponement of Bid: The CityofAshevillereservestherighttopostponebidopeningsforitsownconvenience.

Please check the city’s website for details:http://AshevilleNC.gov/bids

INCLEMENT WEATHER: The City of Asheville reserves the right to postpone bid openings for its own convenience. IntheeventofinclementweatherandtheCityofficesareclosed,thebidopeningwillbeheld at3:00p.m.thenextbusinessdaythattheCityofficesareopen. PleasechecktheCity’swebsitefordetails:

http://AshevilleNC.gov/bids

Sealed Bids (must be glued/taped shut) and delivered to:

Revision 10.01.26 page4of37 http://ashevillenc.gov/bids http://ashevillenc.gov/bids

Physical Address (FedEx, UPS, Hand Delivery)

City of Asheville 70 Court Plaza Security Guards Asheville, NC 28801

Attn:Rebecca Cipriano Bid #:298-FY27-CAM-BiltmoreConst_____________ Bid Name/Description:Biltmore Village Infrastructure

Hours of Operation: 8:30 a.m. - 5:00 p.m. (EST), Monday through Friday Phone: 828-424-5596 Email: rcipriano@ashevillenc.gov

Miscellaneous Requirements of the Bid:

● All bids must be submitted on the form of Bid Proposal provided.

● Allbiddersarerequiredtosubmitcash,acashier’scheck,orcertifiedcheckinanamountequaltofive percent(5%)ofthebidproposal. Inlieuofsaidmoney,thebiddercansubmitabidbondexecutedby acorporatesuretylicensedinNorthCarolinatoexecutesaidbonds. Thisdepositshallberetainedbe retainedifthelowestresponsiblebidderfailedtoexecutethecontractwithinten(10)daysoftheaward or fails to give satisfactory surety as required in North Carolina General Statutes Section 143-129.

● Allbidsandbidbondsshallbesealedintwo(2)separateenvelopesandshallnotbeopenedpriorto the time set for the bid opening.

● Until bid opening time, the City may return the bid to the bidder for modification or change-out of bid.

● Nobidmaybewithdrawnafterbidshavebeenopened,exceptasprovidedinNorthCarolinaGeneral

Statutes Section 143-129.1.

● The successful bidder will be required to furnish a performance bond and a payment bond in the amount of one hundred percent (100%) of the contract amount. Those bonds shall meet the requirementsof NorthCarolinaGeneralStatutesSection143-129andofArticle3ofChapter44Aof the North Carolina General Statutes.

The City of Asheville reserves the right to reject any or all bids and to waive informalities.

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