Billboard Replacement SOW - Rev 8Feb24.pdf

JFSD230108

8 February 2024

STATEMENT OF WORK

REPAIR BILLBOARD ON STEEN BLVD B160

JFSD230108

1. GENERAL: The contractor shall provide all materials, plans, travel, labor, equipment and supervision necessary to do the following:

1.1. Equipment, materials, installation, and services shall meet or exceed the salient features as listed in section 2.

1.2. The contractor must provide product information, specifications, cut sheets, and other documentation with their bid necessary to demonstrate the requirements of sections 2.2.1 through 2.2.5 are met by the product and service.

1.3. All work will take place at the electronic sign location west of the Main Gate on Steen Blvd.

1.4. The contractor shall have all long lead items ordered within 14 calendar days of contract award.

Contract completion date will be determined with the contractor upon receiving material and equipment delivery timelines.

1.5. Work Schedule: The contractor shall perform all work with continuous daily progress. Grand Forks Air Force Base standard work hours are 0800 to 1630 hours; Monday through Friday, excluding Federal holidays. Working hours for the contractor will normally align with the base standard hours. If the contractor desires to work during periods other than the base standard work hours, additional Government inspection forces may be required. Therefore, to gain approval to work non-standard hours/days, the contractor shall make a written request to the Contracting Officer (CO) a minimum of three working days in advance of the contractor’s intention to work during periods other than standard work hours/days. Additionally, if inspectors are required to perform in excess of normal duty hours/days solely for the benefit of the contractor, the actual cost of inspection at overtime rates may be charged to the contractor.

These contract price adjustments may be made as directed by the CO. Requests to work non-standard work times that that do not meet the three day notification rule will be highly scrutinized and not normally approved.

1.6. The contractor shall provide a minimum one year warranty on all work performed. A copy of the warranty shall be submitted to the CO before final inspection and acceptance.

2. PRINCIPAL FEATURES: The work to be performed includes, but is not limited to, the following:

2.1. Remove and dispose of the existing electronic signs. Disconnect from electrical supply.

Remove existing support brackets and fill holes in masonry with appropriate sealant.

2.2. Provide and install single-face electronic signs in the existing locations. Display dimensions shall not exceed six feet tall and ten feet wide, allowing minor deviation for manufacturer’s standard size increments.

8 February 2024

2.2.1. The signs shall have the following minimum features and performance.

a. Pixel-Pitch: 10mm Surface Mounted Device (SMD)

b. Brightness: 8,000 NITS

c. Color: 281 Trillion Colors

d. Viewing Angle: 140° Horizontal; 70° Vertical

e. Contrast Enhancement: Non-reflective black louvers with steps, grooves, or texture to disperse light

f. Dimming: Minimum 50 levels with automatic, scheduled, and manual control options

g. Average LED Lifetime: 100,000 Hours

h. Operating temperature: -40° F to 120° F

i. Hardware and features required for temperature sensing and display

j. Graphic Capability: Text, Picture (jpg, png)

2.2.2. Software

2.2.2.1. Software interface and controls shall be cloud-based and accessible by secure login from any PC, Mac, or mobile device connected to the internet.

2.2.2.2. Content creation via browser-based online editor.

2.2.2.3. Scheduling functions including setting date and time for content to be added and removed from the playlist.

2.2.3. Services shall include the following for the life of the signs:

a. Use of graphic library.

b. Online training and tutorials.

c. Remote technical support and troubleshooting assistance.

2.2.4. Data connection shall be by cellular network with a secure or private IP address. Cellular service shall be provided for the life of the displays and fully included in this contract cost.

2.2.5. Warranty: 5-year parts and factory labor.

2.2.6. Cabinet shall be made of metal and comply with industry standards for weather proof build.

2.2.7. Provide and install support brackets designed in accordance with UFC 3-301-01, Structural Engineering, and International Building Code. Brackets shall be anchored into the existing masonry piers. Care shall be taken to minimize the damage to the bricks.

Brackets shall be powder coated or equivalent corrosion protection and color to match cabinet.

2.2.8. Make electrical connections to the signs. Provide all materials necessary to connect the signs to installed electrical service.

8 February 2024

2.3. Bid Option 1:

2.3.1. Remove existing electrical devices, cabling, breakers, boxes, and related items from the sign location back to transformer panel.

2.3.2. Install new properly sized load center, breakers, cabling, boxes, and accessories for the equipment electrical loads. Reuse locations of previous electrical as much as practical.

Reuse existing underground conduit. Electrical work shall be performed by a licensed electrician.

2.3.3. If Bid Option 1 is not awarded, new electrical work will be performed by the government prior to sign installation. The contractor is still responsible for electrical connections to the signs by a licensed electrician.

3. SPECIFICATIONS: All work shall be accomplished according to UFC 1-200-01 General Building Requirements, Unified Facilities Guide Specifications, and any manufacturer’s specification associated with materials and supplies. In the event of a conflict between any of the specifications or codes the most stringent standard will apply.

4. PREWORK INSPECTION: The contractor shall perform a pre-work inspection of the work area.

Items not within the scope of the contract but found to be defective conditions shall be documented and reported to Civil Engineering’s inspector assigned to the project.

5. SITE MANAGEMENT:

5.1. The contractor is solely responsible for the security of project materials, contractor property and general housekeeping of the project area(s). This includes, but is not limited to, vegetation (weed control) and height maintenance to base standards, daily trash and refuse debris collection and containerization.

5.2. All contractor storage shall be located in an area located inside the boundary of the project site.

5.3. All temporary sewer and sanitation facilities shall be self-contained. The contractor shall service the chemical toilets regularly subject to government inspection by the base medical officer. The contractor shall correct all identified sanitary deficiencies within 24 hours of inspection.

5.4. The contractor shall inspect for, and clear all mud, dirt, debris, foreign objects, or spills of any kind from the contractor’s operations (including subcontractors and suppliers) on streets and parking lots used as access to the work or staging areas.

5.5. Prior to completion of the work each day, the contractor shall handle, transport, store, and dispose of all waste materials and rubbish generated by any work under this contract. If the contractor temporarily stores waste material or rubbish in a dumpster controlled by the contractor, the contractor shall secure the dumpster in such a manner that prevents unauthorized use.

8 February 2024

5.6. The government will not allow piles of soil to reside in the work area for unreasonable amounts of time. The contractor shall backfill all excavations, for whatever purpose, within one week or gain approval to have excavations remain open longer by the CO. For all disturbances to grounds, the contractor shall complete final grading within one week of the disturbance/backfilling. The contractor shall complete final landscaping or seeding within acceptable recognized planting seasons for the GFAFB local area, and/or the nursery of origin written recommendations for subject plantings.

5.7. The contractor shall protect all government facility exterior appurtenances and landscaping within the work area from damage. The government will hold the contractor responsible for any damages caused by contractor operations as a result of lack of adequate protection of government property.

5.8. The contractor shall perform a final cleanup and repair of the work area, including but not limited to, any damage done to the work site or adjacent grounds, pavements or structures.

Any damage shall be repaired and returned to conditions matching those before the contractor began work on this contract.

6. DRAWINGS: As-Built drawings are provided with this solicitation for reference. The quality and accuracy of the existing as-built documents is not guaranteed, and follow-up site investigations will be required to assure accuracy of all drawings.

7. SUBMITTALS: The contractor shall submit to the CO for approval information as required for the items on the Submittal Register in electronic PDF format. The government typically requires approximately 14 calendar days to review and return submittals to the contractor. Submittals shall be accompanied by an AF Form 3000, Material Approval Submittal.

8. PERMITS: AF Form 103, Base Civil Engineering Work Clearance Request: The contractor shall initiate, prepare, and hand carry for signatures an AF Form 103, Work Clearance Request, 14-28 calendar days prior to any work activities. Base Civil Engineering will assist the contractor by providing points of contact; however, the responsibility for executing and tracking status of the work clearance request and coordinating utility markings with the Base Civil Engineer shops and/or other utility companies is solely that of the contractor. The contractor shall compose and provide sketches/drawings/ and dimensioning details showing the specific location of the intended area of work when requesting an AF 103. The contractor shall physically stake, flag, or demarcate (in accordance with base civil engineer work clearance manager) to define the boundaries of all required utility locates at the location of proposed work. The contractor should allow 14-21 calendar days for processing the work clearance request between the various activities that must coordinate on the request. The contractor shall submit to the CO a copy of the completed AF Form 103 with all attached record utility drawings, and shall comply with all instructions for hand excavation and other methods of safeguarding the buried utilities prior to on-site work.

9. ENVIRONMENT PROTECTION: The contractor shall perform all work in such manner as to prevent the polluting of air, water, or land, and shall follow all applicable federal, state, and local regulations and guidelines.

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10. MINIMUM SECURITY REQUIREMENTS:

10.1. Visitor Passes: The Commercial Visitor Control Center will issue an SFMIS AF Form 75 (Visitor Pass) to the contractor and contractor employees upon completion of the screening process for the duration of contract.

10.2. Although contractors will not be issued vehicle passes, vehicles are subject to search while on the installation.

10.3. Base Security Forces representatives must be included in all discussions regarding contract-related security issues.

11. CONDUCT REQUIREMENTS: The contractor’s employees shall comply with all base traffic regulations and properly conduct themselves while on the installation. All personnel on Grand Forks AFB using tobacco in any way shall utilize designated tobacco areas sited throughout the base.

JFSD230108