BIG_WAVE_NEW_BRIDGE.pdf

County of San Mateo

Request for Proposals (RFP - Informal) for BIG WAVE

NEW BRIDGE

Planning and Building

RFP - Informal No. 2027-RFP - Big Wave Bridge-00211

RFP - Informal Contact: Amy Tang xtang@smcgov.org

1. Introduction and Schedule

The County of San Mateo (the “County” or “SMC”) covers most of the San Francisco Peninsula. The region covers 744 mi and is home to nearly 800,000 residents and 20 incorporated cities. The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education and transportation. The

County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare and natural resources of the community.

1.1. Summary

To obtain resource agencies permits as well as applicable encroachment permits for constructing the Big

Waive New Bridge per conditions of approval under Planning Permit PLN2013-00451.

1.2. Background

To construct a bridge between Big Wave parcel and County owned parcel on Airport Street. The bridge would span drainage (wetland area) between Big Wave parcel to north and County-owned parcel to south, to provide pedestrian path continuity for travel between Big Wave property and

Princeton area to the south. The bridge would be located on top of the drainage bank on Big

Wave and County properties (may also be in the Airport Road public right-of-way).

1.3. Contact Information

Project Contact:

Camille Leung Senior Planner Email: cleung@smcgov.org Phone: (650) 363-1826

Procurement Contact:

Amy Tang Administrative Services Manager Email: xtang@smcgov.org Phone: (650) 363-4053

Department:

Planning and Building

Department Head:

Steve Monowitz Director

1.4. Timeline

RFP Released November 6, 2026 mailto:cleung@smcgov.org tel:(650)363-1826 mailto:xtang@smcgov.org tel:(650)363-4053

Page 3 of 9 Release date of November 6, 2026

Proposal Due Date and Time November 16, 2026, 5:00pm

Anticipated Contract Award Date November 24, 2026

2. Scope of Work

2.1. Consulting Services for Big Wave New Bridge Permit

County is looking for a qualified consultant to obtain resource agencies permits as well as the applicable encroachment permits for the benefit of Big Wave Group to construct a bridge would span drainage (wetland area) between Big Wave parcel to north and County-owned parcel to south. The bridge is to provide pedestrian path continuity for travel between Big Wave property and Princeton area to the south. It would be located on top of the drainage bank on Big Wave and

County properties (may also be in the Airport Road public right-of-way).

Locations Details:

APN: 047311140

Owner: BIG WAVE GROUP

386 AIRPORT ST, HALF MOON BAY

2.2. Permits Needed

Resource Agencies:

• California Department of Fish and Wildlife (CDFW) and

• Regional Water Quality Control Board (RWQCB)

*Army Corps permits are not anticipated to be required but maybe needed.

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Encroachment Permits:

• County Real Property approval of work on County-owned private land. County may also own Drainage area between properties (ownership being researched by Real Properties staff)

• Airport Road public right-of-way (County Department of Public Works)

2.3. Deliverables

• Permit from CDFW

• Permit from RWQCB

• Exemption or permit from Army Corps of Engineers (if needed)

• Encroachment permits

*Applicant will apply for Building Permit for bridge and construct bridge in compliance with the approved plans (Not in contract scope).

2.4. Tentative Permitting Process

1. Applicant to provide necessary materials, including but not limited to updated bridge plans (civil plans) and construction and footing specifications (Preliminary plans under building permit. if any)

2. Consultant to determine if permit application(s) are preliminarily complete for submittal to Resource

Agencies and if not, Consultant to work with County staff to request additional items from Applicant or

County as needed.

3. Consultant submit applications on behalf of County

4. Resource Agencies to determine if applications are complete and submit additional required items to make applications complete. If not, Consultant to work with County staff to request additional items from

Applicant or County as needed.

5. Resource Agencies to deem applications complete

6. Resource Agencies to issue permits for bridge

3. Submission Requirements

3.1. Submission Deadline

Proposals must be electronically received by 5:00 pm, on Monday, November 16, 2026 via eProcurement system.

Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate, and proposals will be rejected. The eProcurement system submission time will be the official submission time. The County will not be responsible for and may not accept proposals that are late due to slow internet connections or for any other failure of the eProcurement system.

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NOTE: The County does not maintain the eProcurement system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov Technical Support by using the real time chat located in the lower right hand corner of the screen, or via email at procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov

3.2. Pre-submission Registration

Organizations or individuals interested in responding to this solicitation must register online with the

County of San Mateo at:

• https://procurement.opengov.com/portal/smcgov

It is recommended that organizations complete this registration as soon as possible. The County will not be responsible for and may not accept proposals that are late due to a failure to register in the eProcurement system.

3.3. Submission via eProcurement Portal

Required Documents

Please refer to the Technical Proposal section for submittal documents and requirements.

Electronic Submissions

Include the proposer name and the RFP title and number in each filename. Submit proposals via the eProcurement website, allowing sufficient time for the upload to complete by the Due Date and Time. As noted above, the eProcurement portal submission time will be the official submission time, and partial uploads will automatically terminate, and proposals will be rejected. Contact eProcurement Portal with technical questions regarding this site.

Conflicts between Certain Requirements

Prior to the submission deadlines and solely relating to a determination of the timeliness of questions, comments, and proposal submissions, information displayed on the eProcurement portal site will take precedence in the event of a discrepancy between that information and the information within the solicitation documents. For all other discrepancies, the information in the solicitation documents will take precedence.

Format

Documents should be created in the following format:

• Text should be Times New Roman (12-point minimum font size) and unjustified (i.e., with a ragged-right margin)

• Pages should have margins of at least one inch on all sides (excluding headers and footers)

• If the proposal is lengthy, a Table of Contents should be included.

• PDF format is preferred.

mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov/projects/323554/document?section=undefined

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Errors in Proposals

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining RFP requirements.

3.4. Procurement Preference for Local Businesses and Local Non-Profits

The County of San Mateo has adopted a Procurement Preference for Local Businesses Ordinance (County

Ord. Code Ch. 2.89.) The purpose of this Ordinance is to promote a strong local economy by giving preference to local businesses, local non-profits, local small and micro businesses, and local small and micro non-profits in County procurements, to the extent consistent with the law and interests of the public. The County’s process for applying local preferences to competitive procurements is set forth in

County Ordinance Code Section 2.89.030. The Ordinance and exemptions (e.g. the ordinance will be exempt when all bids or proposals received are from Non-Profit Organizations) can be reviewed here:

Chapter 2.89 - PROCUREMENT PREFERENCE FOR LOCAL BUSINESSES | Code of Ordinances |

San Mateo County, CA | Municode Library

The requirements for bidders to establish eligibility for a local preference for this solicitation are detailed below in Section III (Submission Requirements) The Ordinance does not apply if a procurement is determined to be exempt (County Ord. Code sec. 2.89.050), and the County reserves the right to waive application of the Ordinance to this procurement if determined to be in the best interests of the County

(County Ord. Code sec. 2.89.060).

4. Technical Proposal

4.1. Firm Qualifications *

Attach information regarding background and qualifications, including the following:

• A brief description of the proposer.

• A description of not more than three (3) projects similar in size and scope conducted by the proposer, including the client, reference and telephone numbers, primary staff members involved, budget, schedule, and project summary. Descriptions should be limited to one (1) page for each project.

• If subcontractors are anticipated, identify them (if known) and provide information on how they will be used.

*Response required

4.2. Project Approach*

This section should correlate to the Scope of Work . Proposer should give a short summary describing how it will perform the relevant work

*Response required

4.3. Scope of Work tasks/milestones*

Describe your proposed approach to tasks/milestones https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU

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*Response required

4.4. Proposed schedule *

Attach proposed schedule reference ability to complete the project within an expeditiously reasonable timeframe.

*Response required

4.5. Fee Proposal*

The Fee Proposal should be submitted as a separate PDF file from the Technical Proposals detailed in

Required Documents.

The County reserves the right to accept other than the lowest priced offer and to reject any proposals that are not responsive to this request.

*Response required

5. Evaluation and Selection Criteria

The proposals will be evaluated by a selection committee with relevant expertise. The County intends to evaluate the proposals generally in accordance with the criteria itemized below. Proposers with the highest scoring proposals may be interviewed by the committee to make the final selection.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Firm Qualifications Points Based 25 (25% of Total)

2. Project Approach Points Based 25 (25% of Total)

3. Proposed Schedule Points Based 25 (25% of Total)

4. Price Points Based 25 (25% of Total)

6. Instructions to Proposers

6.1. Instructions

There will be no pre-proposal conference or site visit for this project.

6.2. Communications

A. As of the issuance date of this RFP and continuing until it is canceled or an award is made, no proposer or person acting on behalf of a prospective proposer may discuss any matter relating to the RFP with any officer, agent, or employee of the County, other than through eProcurement portal, to the Authorized Contact Person, or as outlined in the evaluation or protest procedures.

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B. Proposers (including any agent, owner, employee, board members, or other such affiliates) shall not offer any gift, favor, or other personal benefit to any County officer or employee during the procurement process for this agreement, including during the solicitation period and contract negotiations.

Violation of the foregoing prohibitions may result in a proposer being found non-responsible and barred from participating in this or future procurements.

6.3. Contract Award

A. Award Procedure

Contract negotiations are neither an offer nor guarantee that a contract will be executed. A contract award, if any is made, will be to the responsive, responsible proposer offering the overall best value to the County for the services and goods described in this solicitation, or as applicable, for a specific portion of the services and goods described. Any agreement reached will be memorialized in a formal agreement using the attached template, executed by the appropriate authority.

B. Notice of Intent to Award

If a decision is made to take steps to enter into an agreement with one or more proposers, the

County will post a Notice of Intent to Award or otherwise notify proposers the remaining proposers of their non-selection. Notice may instead be provided by including approval of the agreement as an item on an agenda for a meeting of the Board of Supervisors.

C. Commencement of Performance

After all parties have signed the agreement, the County will notify the contractor and performance may proceed. Prior to execution of the agreement by the County, no County employee may authorize work under the agreement. Any work performed prior to the full execution of the Agreement may not be compensated.

D. Levine Act DisclosureThe Levine Act (California Government Code Section 84308) imposes certain requirements on parties contracting with the County of San Mateo related to campaign contributions to County “officers,” including elected County officers and candidates seeking elective office, who may participate in making a decision on certain County contracts. Elected

County officers in San Mateo County include: the San Mateo County Board of Supervisors, Assessor-County Clerk-Recorder, County Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer.Generally, under current County policy, approval by the Board of

Supervisors is required for any agreement for services above $200,000, and agreements for services below that threshold may be approved by Department heads.If your proposal is selected, you will be required to certify compliance with the Levine Act.As part of this process, you will need to certify and warrant that you have fully complied, and will remain in full compliance, with all applicable requirements of the Levine Act in connection with the

Agreement, including making any required disclosures of campaign contributions to County

Officers, which includes but may not be limited to elected County Officers. Elected County

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Officers include members of the San Mateo County Board of Supervisors, as well as the

Assessor-County Clerk-Recorder, Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer. Any campaign contribution required to be disclosed under the Levine Act in connection with this Agreement shall be disclosed on the County of San Mateo Levine Act

Disclosure Form, a copy of which is available from the County upon request.Parties are solely responsible for accurate certification and disclosure. The Levine Act is complex, and this brief description is not legal advice. For example, certain contributions must be aggregated when determining whether contributions have exceeded the $500 threshold. If your proposal is selected, you are urged to review the Levine Act and consider consulting an attorney.

6.4. Term

Planning and Building is issuing Request for Proposal (RFP) No. 2027-RFP - Big Wave Bridge-00211 for

BIG WAVE NEW BRIDGE.

The agreement shall have a term of one (1) year. The County’s standard contract template has been included with this solicitation. The awarded contractor will be expected to sign an agreement prepared by the County using this template. Please ensure that your firm has completed legal review of these contract terms. If your firm wishes to request exceptions to these standard terms, submit a Contract Exceptions

Request by the Deadline for Contract Exceptions listed in the Solicitation Schedule. The County will consider Contract Exceptions Requests but reserves the right to reject requested modifications to its standard terms.