biddoc.pdf

Weld County Finance Department Purchasing Division

1301 North 17th Avenue Greeley, Colorado 80631

Public Works - Quality Based Selection (QBS) Cover Sheet

Solicitation Number: B2600110

Title: Right-of-Way On-Call Acquisition and Appraisal Services

Issue Date: November 4, 2026

Pre-Proposal Meeting: November 18, 2026, at 1:30 pm (Mandatory)

Pre-Proposal Location: 1111 H Street, Greeley, CO 80632

Questions Due: December 2, 2026, by 5:00 pm

Questions email: vmino@weld.gov with copy to bids@weld.gov

Answers Posted: December 4, 2026 @ 5:00 pm

Proposal Due Date: December 9, 2026, by 1:00 pm, Purchasing’s Clock

Proposal Delivery: Preferred email to bids@weld.gov or option to hand delivery to 1301 North 17th Avenue, Greeley, CO 80631

Interviews: If Required by Weld County TBD

Documents Included in this Solicitation Package

RFP Schedules

Schedule A: Proposal Instructions Schedule B: Scope of Work Schedule C: Project Schedule Schedule D: RFP Response - Criteria Schedule E: Proposal Form Schedule F: Insurance Schedule G: Sample Weld County Contract

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1301 North 17th Avenue Greeley, Colorado 80631

Table of Contents Public Works - Quality Based Selection (QBS) Cover Sheet 1 Documents Included in this Solicitation Package 1

RFP Schedules 1 Table of Contents 2 Schedule A - Proposal Instructions 3

Purpose/Background 3 Proposal Advertisement 3 Proposal Submission 3 Introductory Information 4 Cooperative Purchasing 5

Schedule B - Scope of Work 6 Project Overview 6 Method of Procurement 11 Contract Pricing Method 11 Specific Requirements and Responsibilities 11

Schedule C - Procurement Schedule 13 Schedule D – RFP Response Criteria 14

RFP Response Submittal and Format 14 RFP Response Scoring Criteria 14

Schedule E – Proposal Response Form 18 Proposal Submittal Instructions 18

Schedule F – Insurance 20 Insurance 20 Insurance Mailing Information 23

Schedule G - Weld County Contract 24 Contractual Obligations 24 Weld County Standard Contract 25

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Schedule A - Proposal Instructions

Purpose/Background

The Board of County Commissioners of Weld County, Colorado, by and through its Purchasing Office (collectively referred to herein as, “Weld County”), wishes to purchase the following:

Right-of-Way On-Call Acquisition and Appraisal Services

A Mandatory Pre-Proposal conference will be held on November 18, 2026 at 1:30 pm at the Weld County Public Works Building located at 1111 H Street, Greeley, CO 80631. Proposers must participate and record their presence at the pre-proposal conference to be eligible to submit Proposals.

Proposals will be received until: December 9, 2026 at 1:00 pm (Weld County Purchasing Time Clock). The submitted Proposals will be read over a Microsoft Teams Conference Call on December 9, 2026 at 1:30 pm. To join, call the phone number and enter the Conference ID provided below or you are invited to attend the Proposal opening in person at the Weld County Purchasing Conference Room, 1301 N.

17th Avenue, Greeley, CO 80631.

Proposal Advertisement

Information concerning this request can be found on the BidNet Direct website at https:// www.bidnetdirect.com. Weld County Government is a member of BidNet Direct. BidNet Direct is an on-line notification system which is being utilized by multiple non-profit and governmental entities. Participating entities post their proposals, quotes, proposals, addendums, and awards on this one centralized system.

Proposal Submission

1. PREFERRED: email proposals to bids@weld.gov. If the proposal exceeds 25MB please upload the Proposal to https://www.bidnetdirect.com. The maximum file size to upload to BidNet Direct is 500 MB. If vendor does not desire email submission, Microsoft Teams By Phone

Join: Teams Meeting Meeting ID: 263 884 579 690 352 0

Passcode: 2jx2qB2P

+1 720-439-5261,,497330029# United States, Denver

Phone conference ID: 497 330 029#

Solicitation # B2600110 Page 3 https://teams.microsoft.com/meet/2638845796903520?p=5gq3msbWchihdNlDuK https://www.bidnetdirect.com.

https://www.bidnetdirect.com.

https://www.bidnetdirect.com/

1301 North 17th Avenue Greeley, Colorado 80631 sealed Proposals will be received at the Office of the Weld County Purchasing in the Weld County Building located at 1301 North 17th Avenue, Greeley, CO 80631 by the Proposal due date and time.

2. PDF format is required. Emailed proposals must include the following statement on the email: “I hereby waive my right to a sealed proposal”. An email confirmation will be sent when the proposal has been received. Please call Purchasing at 970-400-4222 or 4223 with any questions.

Introductory Information

1. Proposals shall be typewritten or written in ink on forms prepared by the Weld County Purchasing Division. Each Proposal must give the full business address of Proposer and be signed by them with their usual signature. Proposals by partnerships must furnish the full names of all partners and must be signed with the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and title of the person signing. Proposals by corporations must be signed with the legal name of the corporation, followed by the name of the state of the incorporation and by the signature and title of the president, secretary, or other person authorized to bind it in the matter. The name of each person signing shall also be typed or printed below the signature. A Proposal by a person who affixes to his signature the word "president," "secretary," "agent," or other title without disclosing his principal, may be held to be the Proposal of the individual signing. When requested by the Weld County Procurement Manager satisfactory evidence of the authority of the officer signing on behalf of a corporation shall be furnished. A power of attorney must accompany the signature of anyone not otherwise authorized to bind the Proposer. All corrections or erasures shall be initialed by the person signing the Proposal. All Proposers shall agree to comply with all the conditions, requirements, specifications, and/or instructions of this Proposal as stated or implied herein. All designations and prices shall be fully and clearly set forth. All blank spaces in the Proposal forms shall be suitably filled in. Proposers are required to use the Proposal Forms which are included in this package and on the basis indicated in the Proposal Forms. The Proposal must be filled out completely, in detail, and signed by the Proposer.

2. Late or unsigned Proposals shall not be accepted or considered. It is the responsibility of the Proposer to ensure that the Proposal arrives in the Weld County Purchasing Division on or prior to the time indicated in Section 1, entitled, "Notice to Proposers." Hard copy Proposals received prior to the time of opening will be kept unopened in a secure place. No responsibility will attach to the Weld County Procurement Manager for the premature opening of a Proposal not properly addressed and identified. Proposals may be withdrawn upon written request to and approval of the Weld County Procurement Manager; said request being received from the withdrawing Proposer prior to the time fixed for award. Negligence on the part of a Proposer in preparing the Proposal confers no right for the withdrawal of the

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Proposal after it has been awarded. Proposers are expected to examine the conditions, specifications, and all instructions contained herein, failure to do so will be at the Proposers’ risk.

3. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will give preference to resident Weld County Proposers in all cases where said Proposals are competitive in price and quality. It is also understood that Weld County will give preference to suppliers from the State of Colorado, in accordance with C.R.S. § 30-11-110 (when it is accepting Proposals for the purchase of any books, stationery, records, printing, lithographing or other supplies for any officer of Weld County). Weld County reserves the right to reject any and all Proposals, to waive any informality in the Proposals, to award the Proposal to multiple vendors, and to accept the Proposal that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The Proposal(s) may be awarded to more than one vendor.

Cooperative Purchasing

Weld County encourages cooperative purchasing to assist other agencies to reduce their cost of solicitations and to make better use of taxpayer dollars through volume purchasing. Vendor(s) may, at their discretion, agree to extend the prices and/or terms of the resulting award to other state or local government agencies, school districts, or political subdivisions in the event they would have a need for the same product/service.

Usage by any entity shall not have a negative impact on Weld County in the current term or in any future terms.

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Schedule B - Scope of Work

Project Overview

A. General Qualifications and Requirements

1. The right-of-way (ROW) agent shall be qualified by CDOT to perform acquisition and relocation services. The ROW agent shall have extensive and verifiable knowledge of the varying land types, land values, and various irrigation and farming practices in Weld County.

2. The consultant shall:

• Use record information to confirm ownership of ROW and easements needing to be acquired to construct the project.

• Determine the encumbrances of affected parcels.

• Coordinate with appraisal consultants, attorneys, surveyors, title companies, landowners, and the County as required.

• Prepare a ROW tabulation of properties detailing parcel number, owner’s name, address & phone number, location, area of parcel, recording number, date of most recent legal description, and purpose of acquisition (ROW, or type of easement).

• Complete the acquisition of all ROW parcels, PEs, and TCEs necessary to construct the Project. This task includes but is not limited to field staking of the proposed acquisitions under the direction of a Colorado registered PLS, coordinating appraisals, preparing offer letters, preparing agreements and conveyance documents, conducting negotiations in good faith, coordinating and attending real estate closings (if needed), and coordinating with the County’s legal counsel and project managers, including assistance with and testimony at condemnation proceedings. All contracts/agreements shall be approved by the County prior to being sent to the property owner.

• Updated title commitments and copies of all documents mentioned in the commitment shall be provided to Weld County electronically when received from the Title Company. Before the closing is scheduled, updated commitments shall be acquired if the previous commitment is greater than 90 days old.

• If required, the consultant shall prepare all legal descriptions under the direction of a Colorado Registered Professional Land Surveyor (either in-house or subcontracted). Legal descriptions, exhibit maps, and photo maps shall be prepared for all ROW parcels, PEs, and TCEs including utility easements that are being acquired. Legal descriptions for the remainder of the parent parcel not being acquired will not be required.

Legal descriptions shall be furnished to Weld County for review and approval.

• Coordinate staking for ROW, PEs, and TCEs to be acquired.

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• Follow the Uniform Act, as much as practicable, and CRS 38-1-121 including the offer to pay the reasonable costs of an appraisal completed by an appraiser of the landowner’s choosing. The Notice of intent to Acquire shall also include an appraisal guideline form. The Notice of Intent to Acquire shall be reviewed and approved by Weld County prior to being sent to the landowner.

• Send a copy of the landowner’s appraisal directly to Weld County along with the invoice for the appraisal. Weld County will pay the invoice directly to the landowner’s appraiser. The landowner’s appraisal, along with a basic data report, shall be the basis for the issuance of a Statement of Fair Market Value or Value Finding prepared by the consultant. Appraisals being submitted for reimbursement on behalf of the landowner shall also include a completed W-9 from the landowner’s appraiser.

• Make offers based on the Fair Market Value or Value Finding, prepared by the consultant and approved by the County. If an agreement cannot be reached using the Fair Market Value amount, the consultant shall prepare an Administrative Settlement form stating the amount needed to reach an agreement. The Administrative Settlement form, Memorandum of agreement (MOA), shall be delivered to Weld County for approval and when approved shall be the amount offered. Weld County will provide a MOA template to be used by the consultant.

• Keep a log of all communication with the landowner and shall surrender the log to Weld County when the parcel has been secured. If the consultant and landowner reach an impasse and negotiations cannot continue, all information and documentation shall be surrendered to Weld County and Weld County will move forward taking the steps necessary to secure the parcel.

• Deliver a signed MOA with exhibits/ROW plan excerpts and legal descriptions to Weld County when it is received by the consultant.

▪ Once the BOCC has approved the MOA, a check will be ordered.

Weld County will provide the check to the consultant.

▪ The consultant shall schedule a closing (if required). The consultant shall deliver the check to the landowner along with a release, a closing statement, and a conveyance document.

▪ The signed conveyance document with exhibits/ROW plan excerpts and legal descriptions shall be delivered to Weld County along with a copy of all files.

• Work with County staff and title companies to obtain a clear title.

• Prepare a ROW "Clearance Letter" that summarizes the acquisitions and easements information determined by the County’s Project Manager to be necessary to construct the project.

• Provide all labor, tools, equipment, and materials to perform the services.

The consultant shall coordinate with other County consultants as necessary.

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3. The consultant shall be required to attend meetings with Public Works staff, attorneys, surveyors, and BOCC. Presentations to the BOCC and public meetings may be required. The consultant shall plan on attending at least one progress meeting per month with staff. A minimum of weekly email updates shall be required.

4. The consultant shall submit monthly pay requests with documentation of hours spent on each individual bid item.

B. Appraiser Qualifications and Requirements

1. Appraiser shall be a Certified General Appraiser with extensive and verifiable knowledge of the varying land types, land values, and various irrigation and farming practices in Weld County. Appraiser shall be an approved appraiser on CDOT’s Qualified Appraiser List.

2. Appraiser shall provide an Eminent Domain appraisal of real property rights to be acquired for each parcel affected by the Project. The Scope of Work encompasses total take, partial take, appraisal review, and any litigation related appraisal services to ROW acquisitions where litigation is involved.

3. Appraiser shall prepare all appraisal report(s) using the appropriate CDOT appraisal format in accordance and consistent with:

• The federal Uniform Relocation Assistance and Real Property Policies Act of 1970 (“Uniform Act”), as amended

• Code of Federal Regulations: 49 CFR Part 24; 23 CFR Part 710

• Colorado Revised Statutes: CRS 24-56-101 et seq., CRS 38-1-101 seq.

• Policies and procedures in the CDOT ROW Manual Chapter 3-Appraisal/

Appraisal Review

• Appropriate and applicable state laws, regulation, policies and procedures

• Current edition uniform Standards of Professional Appraisal Practice

(USPAP)

4. The Appraiser shall:

• Be the sole signatory of the appraisal reports.

• Use the definition for “Reasonable Market Value” (see CDOT appraisal templates).

• Appraise parcels as fee simple title (excluding mineral estate) in “as is” condition as if free and clear of liens, encumbrances, bond assessments, and indebtedness, but subject to existing easements, covenants, deed restrictions, and ROW of record.

• Use Colorado modified before-and-after rule in partial take appraisal (see CDOT ROW Manual, Chapter 3-Appraisal/Appraisal Review)

• Ignore Project Influence in the appraisal of the larger parcel before the take but consider any influence of the project in the appraisal of the

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1301 North 17th Avenue Greeley, Colorado 80631 remainder property after the take (see CDOT ROW Manual, Chapter 3- Appraisal/Appraisal Review).

• Review title work, ROW plans, legal descriptions (acquisition legals), and any other materials provided by the County in connection with the appraisal services required. However, some or all these materials might not be available from the County. The appraiser will promptly notify the consultant who will then notify the County’s project manager of any apparent discrepancy or error in the materials provided. The appraiser will otherwise rely on information provided by the County for appraisal purposes, especially defined acquisition areas and in many cases subject property land areas. However, “larger parcel” conclusion ultimately is appraiser-derived and might be different than shown by the ROW plans.

• Coordinate for the inspections and ROW parcel staking. The signatory appraiser will not contact the property owner or inspect the subject property without first coordinating with the consultant and the County’s project manager to discuss the assignment in more detail and arrange for the ROW parcel staking prior to inspection. Appraiser shall notify the consultant at least three weeks in advance of the inspection to allow for scheduling the staking of the parcels.

• Invite the property owner to accompany the appraiser on an inspection of the owner’s property that will be appraised, including the whole property (larger parcel) as appropriate and the parts to be acquired. The property owner is not required to attend the appraiser’s inspection.

• Inspect the property to be appraised, both interior and exterior as appropriate (such as total take of improved property or when there are improvements in a partial taking).

• Look for and discuss in the appraisal any evidence of environmental contamination on the property. The appraiser shall appraise the property in its “as is” condition, including the effect of any observed or reported environmental contamination, unless otherwise specified by the County.

• Photograph the subject property to be appraised, including the larger parcel and the parts acquired: fee acquisitions, easements, temporary easements, buildings (interior and exterior) and site improvements that are in or might be affected by the acquisitions. Take other photographs as appropriate. This work may be done by others, but the principal appraiser shall have inspected everything that is photographed.

• Measure subject buildings and similar structures (storage buildings, detached garages, etc.) that are in the acquisition area or near enough they might be affected by the taking.

• Include a floor plan sketch of affected buildings and other structures in the appraisal report, complete with dimensions and directional orientation.

• Photograph each comparable sale (land and improved) and rental comparable that is used as primary data in the valuation analyses.

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• Include individual detail maps and overview maps showing locations of the subject and comparable sales and rentals analyzed in the report. See CDOT appraisal formats.

• Include in each appraisal report an appropriate state, regional, city and neighborhood market analysis.

• Review recorded sale deeds and any other available transaction documents for any relevant prior sales of the subject and of the comparable sales used in the appraisal.

• Confirm with the buyer or seller – and preferably both – the sale information reported for comparable sales directly used in the appraisal report. Failure to confirm comparable sales as noted above may affect the appraisal review and the appraiser might be required to exclude such sales from the appraisal analyses, possibly requiring significant appraisal revision.

▪ Comparable rental information should be confirmed with a party to the lease, preferably the property owner and the tenant, but confirmation by other knowledgeable parties is acceptable.

▪ Landscaping and related sprinkler systems, fencing, driveways and parking area improvements, septic tanks and leach fields, agricultural or other irrigation systems, and similar site improvements in a fee take area are appraised at their contributory value to the land. The same is true if such improvements are located in a proposed easement or temporary easement area which will not be repaired or replaced by the project if damaged or destroyed.

▪ Business signs (pole signs, monument signs, etc., but not billboards) located in acquisition areas are appraised at their contributory value.

• Include a certification in each appraisal report that is similar to the certification included in the CDOT appraisal template appropriate to the appraisal assignment.

▪ The appraisal work described in this Scope of Work might include improvements (i.e., signs, landscaping and/or sprinkler systems, fencing, and similar) that are more suitably appraised by specialists whose work can support and may be incorporated into the appraiser’s report. The consultant may be required to sub-contract and pay for specialty appraisal services necessary to complete the appraisal assignments. All specialty work completed shall become the property of the County.

• Shall insure each appraisal made for the County will be reviewed by the County.

C. Condemnation Proceedings

1. All final offers shall be made to the property owner(s) no later than 45 days after the receipt of the appraisal.

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2. If a property owner refuses to accept the final offer, a condemnation package (including the Real Estate Specialist’s log, updated title information, and other negotiation information) shall be prepared and submitted to the Weld County Project Manager.

3. If condemnation proceedings are initiated, the consultant and applicable subconsultants shall coordinate with the County’s legal counsel including assistance with and testimony at condemnation proceedings.

4. Condemnations proceedings shall be paid based on the negotiated hourly rates outlined in the Contract Agreement, Exhibit A, and handled on a case-by-case basis.

Method of Procurement

Qualifications-Based Selection (QBS): A Qualifications-Based Selection (QBS) is a procurement method used for the competitive selection of architectural, engineering, or similar professional services under which the most appropriate professional or firm is selected based on qualifications such as knowledge, skill, experience, and other project-specific factors, rather than on solely fees. QBS is typically achieved through an RFP process.

Contract Pricing Method

Negotiated Price: Negotiated contract prices are fees provided and agreed upon between the County and the Proposer after selection.

Specific Requirements and Responsibilities

Submittal Requirements – Qualified consultants interested in performing the work described in this RFP shall submit the following information to the County in the order shown in the scoring table below.

1. Cover Letter stating the name, address, and telephone number of the proposing firm. The letter shall be signed by a person having the authority to make the proposal for the proposing firm and binding the firm in a formal agreement with the County. (Note, the cover letter will not be included in the page count).

2. Capabilities and qualifications of the consultant and staff proposed to perform the work on this project. The Proposal shall include the ROW Agent and Appraiser resume which includes all experience as an expert witness. (Note, the resumes will be included in the page count.)

3. A list of similar appraisal contracts which the consultant has participated in over the last five years. (Note, this item will be included in the page count.)

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4. A list of critical issues that the consultant considers to be of importance for a project. (Note, this item will be included in the page count.)

5. Provide ideas or suggestions on how the proposed schedule can be attained.

(Note, this item will be included in the page count.)

6. Provide a scope of work for the proposed Work and list of associated work items required to complete the Work.

7. References from at least three other projects with similar requirements that have involved the staff proposed to work on this project. The County may choose to contact the project owner. (Note, this item will be included in the page count.)

8. An excerpt (1 to 2 pages) of an appraisal report including one or more of the following appraisal types: damages to irrigated farmland, damages to agricultural outbuildings, crop damages, etc. (Note, this item will be included in the page count.)

9. A statement of the consultant’s willingness to enter into the Weld County Standard Contract Agreement which has been included as Part 3 of the RFP. Failure to include a statement of willingness will result in the Proposal being deemed unresponsive. Unresponsive Proposals will not be reviewed or scored.

10.Limit the total length of your proposal to a maximum of 15 pages. The County will reject proposals received that are longer than 15 pages in length. The front and back cover do not count as pages and neither do the section dividers unless the dividers have photos or text on them, then they will be included in the pages count.

Weld County reserves the right to reject any and/or all proposals, to further negotiate with the successful consultant and to waive informalities and minor irregularities in proposals received, and to accept any portion of the proposal if deemed to be in the best interest of Weld County to do so. The total cost of preparation and submission shall be borne by the consultant. All information submitted in response to this request for proposal is public after the Notice of Award has been issued. The consultant should not include as part of the proposal any information which they believe to be a trade secret or other privileged or confidential data. If the consultant wishes to include such material, then the material should be supplied under separate cover and identified as confidential. Entire proposals marked confidential will not be honored. Weld County will endeavor to keep that information confidential, separate and apart from the proposal subject to the provisions of the Colorado Open Records Act or order of court.

Questions related to the submittal requirements and procedures shall be directed to:

Val Mino – Right-of-Way Engineer, 970-400-3816, vmino@weldgov.com and bids@weldgov.com.

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Schedule C - Procurement Schedule

Below is the anticipated schedule for procurement of this solicitation:

Advertisement Date November 4, 2026

Pre-Proposal Meeting (Mandatory) November 18, 2026, at 1:30 pm 1111 H. Street

Technical Questions Due December 2, 2026, by 5:00 pm

Technical Questions email vmino@weld.gov with copy to bids@weld.gov

Final Addendum Issued December 4, 2026 @ 5:00 pm

Proposals Are Due December 9, 2026, by 1:00 pm Purchasing’s Clock

Interviews (Optional) TBD

Solicitation Notice of Award December 28, 2026 (Anticipated)

Contract Execution (Anticipated) January 11, 2027

Notice to Proceed (Anticipated) January 11, 2027

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Schedule D – RFP Response Criteria

RFP Response Submittal and Format

After the mandatory Pre-Proposal Meeting, proposers will be asked to submit a formal proposal for their intended work. To aid in this submittal process and the subsequent scoring of the proposals by Weld County staff, the following items describe the submittal format:

1. Limit the total length of RFP response to a maximum of 15 pages.

a. The County will reject RFP responses received that are longer than 15 pages in length.

b. Section dividers and covers do not count as pages.

c. The Proposal document forms included in this request which are mandatory to submit with the Proposal will not be included in the pages count.

2. RFP submittals shall be mainly made up of 8 ½” x 11” paper.

a. 11” x 17” paper shall be used for presenting large tables or drawings and count as 2 pages.

b. Text font sizes shall be 12 point or larger for readability.

3. Failure to follow these instructions may result in the RFP Response being rejected.

RFP Response Scoring Criteria

The proposals will be evaluated using the following criteria. Each proposal will be individually evaluated by a team of reviewers. Each reviewer will score each of the proposals following the criteria outlined in Table 1. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating.

After the reviewers have scored each proposal, the individual reviewer scores will be totaled. The Contract Professionals with the 2 to 3 highest cumulative scores may be invited to participate in interviews. If interviews by the Department are required, they will be evaluated using the criteria outlined in Table 2.

After all scores have been determined, the Contract Professional with highest cumulative score will be the first to be considered for submittal of a cost proposal to the County. If subsequent contract negotiations with the highest scoring Contract Professional are

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Table 1 – Proposal Scoring Criteria

Evaluati on

Criteria

Evaluation Standard Scori ng

Weightin g

Factors

Adjusted Score

Scope of Proposal

• The proposal clearly shows an understanding of the project objectives.

• The proposed methodology meets the desired goals of the County.

1 to 5 5.0 5.0 - 25.0

Critical Issues

• The proposal demonstrates that the team clearly understands the major issues associated with the project.

• The proposal offers solutions to the critical issues.

1 to 5 5.0 5.0 - 25.0

Project Control

• The proposal describes how costs will be controlled.

• The team has demonstrated a QA/QC process in place to manage the qual i ty of the product.

1 to 5 3.0 3.0 - 15.0

Location/ Familiarit y

• The team’s location does not affect the coordination of the project with the County.

• The team is familiar with Weld County policies and construction criteria and can work seamlessly with County staff

1 to 5 3.0 3.0 - 15.0

Availabili ty

• T h e p r o j e c t t e a m h a s demonstrated that key personnel have adequate availability.

1 to 5 4.0 4.0 - 20.0

Proposal Score

20.0 to 100.0

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Table 2 – Interview Scoring Criteria

Evaluation Criteria Evaluation Standards Scorin g Weighting

Factors Adjusted

Score

Work Approach

• Team proposed and clearly described their approach for completing the project.

• The team offered innovative ideas for the project.

• The team’s work approach is appropriate for the size and scope of the project.

1 to 5 2.0 2.0 to 10.0

Project Manager Qualificati ons

• The team’s project manager has adequate qualifications and a proven track record to complete projects of this scope and complexity.

• The team’s project manager demonstrates effective communication

1 to 5 2.0 2.0 to 10.0

Quality of Presentati on

• The team’s presentation was clear and easy to understand.

• The people being interviewed displayed effective communication skills.

• The team’s use of audio-visual aids was effective.

1 to 5 2.0 2.0 to 10.0

Question/ Answer Session

• The team provided good answers to the questions asked by the selection committee.

• The answers provided by the team demonstrated a clear understanding of the project and the project goals.

1 to 5 4.0 4.0 to 20.0

Interview Score

10.0 to 50.0

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Schedule E – Proposal Response Form

Proposal Submittal Instructions

The following items must be completed and submitted with your proposal on or before the proposal opening deadline. December 9, 2026 @ 1:00pm

1. Vendor’s Proposal – Outlined in Schedule D

2. Schedule E – Proposal Response Form

3. Any potential or future Addenda must be completed/acknowledged.

4. All other items as requested in the Bid Specifications and/or Scope of Work.

Failure to include any of the above items upon submittal of the Proposal may result in the Proposal being incomplete, non-responsive, and the Proposal being rejected. If there are any exclusions or contingencies submitted with the proposal it may be disqualified.

Attestation:

The undersigned, by his or her signature, hereby acknowledges and represents that:

1. The Proposal proposed herein meets all the conditions, specifications and special provisions set forth in the Invitation for Proposal for Request No. B2600110

2. Acknowledgement that proposer is required to submit a current IRS Form W9 upon award and prior to contracting.

3. Acknowledgement of Schedule F – Insurance and Bond

4. Acknowledgment of Schedule G – Weld County Contract

5. By submitting a responsive Proposal or proposal, the supplier agrees to be bound by all terms and conditions of the solicitation as established by Weld County.

6. Weld County reserves the right to reject all Proposals, to waive any informality in the

Proposals, and to accept the Proposal that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The Proposal(s) may be awarded to more than one vendor.

Item Entry

Company Name:

Address:

Phone

Email:

FEIN/Federal Tax ID #:

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Company Name:

Address:

Phone:

Email:

FEIN/Federal Tax ID #.

CONSULTANT:

By: ____________________________ ______________ Date of Signature

Name: __________________________

Title: ___________________________

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Schedule F – Insurance

Insurance

Contractor shall provide coverage with limits of liability no less than those stated below:

Required Types of Insurance.

1) Workers’ Compensation and Employer’s Liability Insurance covering all the Contractor’s employees acting within the course and scope of their employment.

The policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contractor or subcontractor is exempt under Colorado Workers’ Compensation Act, AND when such Contractor or subcontractor executes the appropriate sole proprietor waiver form.

Minimum Limits:

Coverage A (Workers' Compensation) Statutory Coverage B (Employers' Liability) $ 100,000 $ 100,000 $ 500,000

2) Commercial General Liability Insurance including public liability and property damage covering all operations required by the Work. The policy shall be endorsed to include the following additional insured language: County, its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, departments, employees, agents, and volunteers shall be named as additional insureds with respect to liability arising out of the activities performed by, or on behalf of the Contractor, including completed operations."

Such policy shall include minimum limits as follows:

Each Occurrence $ 2,000,000

General Aggregate $ 4,000,000

Products/Completed Operations Aggregate $ 4,000,000

Personal Advertising Injury $ 2,000,000

Fire Damage (Any One Fire) $ 100,000 Medical Payments (Any One Person) $ 10,000

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1301 North 17th Avenue Greeley, Colorado 80631 repose after project completion.

3) Automobile Liability:

Contractor's Automobile Insurance Policy shall include Minimum Limits as follows:

Bodily Injury/Property Damage (Each Accident) $ 1,000,000

Bodily injury and property damage for any owned, hired, and non-owned vehicles used in the performance of this contract. The County is to be endorsed as an additional insured on policy for Automobile Liability with respect to liability arising out of the activities performed by, or on behalf of the Contractor, including completed operations.

4) Professional Liability: Contractor shall maintain Professional Liability Insurance covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services provided by the Contractor as part of the Contract.

The policy/coverages shall be amended to include the following:

a. Coverage shall apply for three (3) years after project is complete.

b. Policy is to be on a primary basis, if other professional coverage is carried.

Per Loss $ 2,000,000

Aggregate $ 4,000,000

5) Umbrella or Excess Liability Insurance: Contractor shall maintain limits of $1,000,000 and shall become primary in the event the primary liability policy limits are impaired or exhausted. The policy shall be written on an Occurrence form and shall be following form of the primary.

Additional Insurance Related Requirements

No limitation of Liability: The insurance coverages specified in this Agreement are

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1301 North 17th Avenue Greeley, Colorado 80631 the minimum requirements for this Contract and in no way limit the indemnity covenants contained in this Contract or decrease or limit any liability of Contractor.

The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the Work under by the Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages.

The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contractor shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement.

Certification of Compliance with Insurance Requirements. The Contractor stipulates that it has met the insurance requirements identified herein.

All insurers must be licensed or approved to do business within the State of Colorado, and unless otherwise specified, all policies must be written on a per occurrence basis. The Contractor shall provide the County with a Certificate of Insurance evidencing all required coverages, before commencing work or entering the County premises. The Contractor shall furnish the County with certificates of insurance (ACCORD) form or equivalent approved by the County as required by this Contract. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Contractor shall name on the certificate, ”Weld County, its associated and/or affiliated entities, successors, or assigns; its elected officials, employees, agents, and volunteers as Additional Insureds” for Commercial General Liability and Auto Liability for work that is being performed by the Contractor.

On insurance policies where the County is named as an additional insured, the County shall be an additional insured to the full limits of liability purchased by the Contractor even if those limits of liability are in excess of those required by this Contract.

Upon request by the County, Contractor must provide a copy of the actual insurance policy and/or required endorsements effecting coverage(s) required by the Contract for examination for evidence of required coverages. Copies are not kept as a record, are deemed confidential, and are not subject to disclosure under Colorado's Open Records Act (CORA). All certificates and endorsements are to be received and approved by the County before work commences.

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Each insurance policy required by this Agreement must be in effect at or prior to commencement of work under this Agreement and remain in effect for the duration of the project, and for a longer period of time if required by other provisions in this Agreement. Failure to maintain the insurance policies as required by this Agreement or to provide evidence of renewal is a material breach of contract.

Any modification or variation from the insurance requirements in this Agreement shall be made by the County Attorney’s Office, whose decision shall be final. Such action will not require a formal contract amendment but may be made by administrative action.

Insurance Mailing Information

Certificates of Insurance shall be provided to the County via electronic correspondence or mail using the information below:

Email: Email:

Project Manager: Val Mino County Engineer: Don Dunker, P.E.

Email: vmino@weld.gov ddunker@weld.gov Telephone: 970-400-3816 970-400-3749

Mail: Mail:

Weld County Department of Public Works Weld County Department of Public Works ATTN: Val Mino ATTN: Don Dunker PO Box 758 PO Box 758 Greeley, CO 80632 Greeley, CO 80632

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Schedule G - Weld County Contract

Contractual Obligations

1. The successful Contract Professional will be required to sign a contract substantially like the Weld County Contract shown herein. The County reserves the right to add or delete provisions to the form prior to Agreement execution.

2. Issuance of this solicitation does not commit the County to award any agreement or to procure.

3. If a formal contract is required, the Contract Professional agrees and understands that a Notice of Award does not constitute a contract or create a property interest of any nature until a contract is signed by the Awardee and the Board of County Commissioners and/or their authorized designee.

4. Contract Professional is responsible for reviewing the Weld County Contract and understanding the terms and conditions contained therein, including, but not limited to, insurance requirements, indemnification, illegal aliens, equal opportunity, non-appropriation, and termination.

5. Contract Professional’s Response to this solicitation shall indicate their willingness to enter the Weld County Standard Contract or Contract Professional shall identify and include any proposed revisions they have for the Weld County Contract. Any proposed revisions made by the Contract Professional after the County Notice of Intent to Award the Solicitation may be grounds for rescinding said Notice. The identification of willingness to enter the Contract is for general purposes at this time but is part of the evaluation process and must be included.

There may be negotiations on a project-by-project basis that provide further clarification.

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Weld County Standard Contract

Below is a sample of a standard Weld County Contract for Professional Services.

Agreement for Professional Services Between Weld County and [Contractor]

For [Insert Name of Project]

THIS AGREEMENT is made and entered into this [Insert] day of [Insert], 2027, by and between the Board of Weld County Commissioners, on behalf of the [Department], hereinafter referred to as “County,” and [Contractor], hereinafter referred to as “Contractor”.

WHEREAS, County desires to retain Contractor to perform construction services as required by County and set forth in the attached Exhibits; and

WHEREAS, Contractor is willing to perform and has the specific ability, qualifications, and time to perform the required construction services to provide the services according to the terms of this Agreement; and

WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the equipment, materials and services as set forth below;

NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows:

1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in the Exhibits, each of which forms an integral part of this Agreement and are incorporated herein. The parties each acknowledge and agree that this Agreement, including the attached Exhibits, define the performance obligations of Contractor and Contractor’s willingness and ability to meet those requirements (the “Work”). If a conflict occurs between this Agreement and any Exhibit or other attached document, the terms of this Agreement shall control, and the remaining order of precedence shall be based upon order of attachment.

Exhibit A consists of County’s Request for Proposals (RFP) as set forth in Bid Package No. B2600110.

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Exhibit B consists of Contractor’s Response to County’s request for proposals.

2. Service or Work. Contractor agrees to procure the materials, equipment and/or products necessary for the Work and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the Work described in the attached Exhibits. Contractor shall faithfully perform the Work in accordance with the standards of professional care, skill, training, diligence and judgment provided by highly competent Contractors performing construction services of a similar nature to those described in this Agreement. Contractor shall further be responsible for the timely completion and acknowledges that a failure to comply with the standards and requirements of Work within the time limits prescribed by County may result in County’s decision to withhold payment or to terminate this Agreement.

3. Term. The term of this Agreement begins upon the date of the mutual execution of this Agreement and shall continue through and until Contractor’s completion of the responsibilities described in the attached Exhibits. Both of the parties to this Agreement understand and agree that the laws of the State of Colorado prohibit County from entering into Agreements which bind County for periods longer than one year. This Agreement may be extended upon mutual written agreement of the Parties.

In its sole discretion, the County, by the Director of the Department of Public Works or his or her designee, may extend the time for the Contractor to complete the service or work, by not more than thirty (30) days. Such extension shall not increase the compensation to be paid to the Contractor nor change any other term herein.

4. Termination; Breach; Cure. County may terminate this Agreement for its own convenience upon thirty (30) days written notice to Contractor. Either Party may i terminate this Agreement upon material breach of the other party, however the breaching party shall have fifteen (15) days after receiving such notice to cure such breach. Upon termination, County shall take possession of all materials, equipment, tools and facilities owned by County which Contractor is using, by whatever method it deems expedient; and, Contractor shall deliver to County all drawings, drafts, or other documents it has completed or partially completed under this Agreement, together with all other items, materials and documents which have been paid for by County, and these items, materials and documents shall be the property of County. Copies of work product that is incomplete at the time of termination shall be marked “DRAFT- INCOMPLETE.” If this Agreement is terminated by County, Contractor shall be compensated for, and such compensation shall be limited to, (1) the sum of the amounts contained in invoices which it has submitted and which have been approved by the County; (2) the reasonable value to County of the services which Contractor provided prior to the date of the termination notice, but which had not yet been approved for payment; and (3) the cost of any work which the County approves in writing which it determines is needed to accomplish an orderly termination of the work.

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County shall be entitled to the use of all material generated pursuant to this Agreement upon termination. Upon termination of this Agreement by County, Contractor shall have no claim of any kind whatsoever against the County by reason of such termination or by reason of any act incidental thereto, except for compensation for work satisfactorily performed and/or materials described herein properly delivered.

5. Extension or Amendment. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services.