biddoc.pdf

Adams County Finance Department Purchasing Division

4430 S Adams County Parkway Brighton, Colorado 80601

INVITATION FOR BID (IFB)

COVER SHEET

IFB Issue Date:

IFB Number:

IFB Title:

Mandatory Pre-Bid Meeting:

IFB Questions Due:

Bid Due Date:

Bid will be received at:

October 9, 2026

IFB-2026.766

STREET LIGHT REPAIR AND REPLACEMENT AT THE

COLORADO AIR AND SPACE PORT

Wednesday October 21st, 2026, at 10:00am MT

Colorado Air & Space Port

5200 Front Range Parkway, Watkins, CO 80137

Tuesday October 27th, 2026, by 5:00 p.m., MT

Thursday November 12th, 2026, 3:00 pm MT https://www.bidnetdirect.com/colorado/adams-county

For additional information please contact: Joe Lachermeier, Contract Specialist III 720-523-6052

Email Address: jlachermeier@adcogov.org

Documents included in this package: Bid Instructions General Terms and Conditions Specifications/ Scope of Work Pricing Form Submission Check List Statement of No Bid Contractor’s Statement Reference Form

Appendix A – Sample Agreement Prevailing Wage Vendor Form https://www.bidnetdirect.com/colorado/adams-county

4430 S Adams County Parkway Brighton, Colorado 80601

INVITATION FOR BID

BID INSTRUCTIONS 2026.766

1. PURPOSE/BACKGROUND: The purpose of this IFB is to purchase Goods and/or Services as specified herein from a source(s) of supply that will give prompt and efficient service to the County for the repair and or replacement of the streetlights at the Colorado Air and Space Port.

2. SUBMISSION OF BIDS: The bid must be received before the due date and time as specified in this solicitation. Adams County will only accept electronic submittals. Bid can be submitted at https://www.bidnetdirect.com/colorado/adams-county.

3. The Adams County Board of County Commissioners by and through its Purchasing Division of the Finance Department is accepting bids for Streetlight Repair and or Replacement at the Colorado Air and Space Port.

4. All documents related to this IFB will be posted on the Rocky Mountain Bid System (BidNet) at:

4.1. Interested parties must register with this service to receive these documents and submit a Bid.

5. BONDING/SURETY REQUIREMENTS:

5.1. A 5% Bid Bond is required for Construction Projects over $50,000 at the time of bid submittal.

5.2. Performance and Payment Bonds, each in the amount of 100% of the contract value, will be required at time of contract execution, or as otherwise defined in the Specifications/Scope of Work.

5.3. Surety companies executing bonds must appear on the U.S. Treasury Department’s most current list (Circular 570) as amended, and be authorized to transact business in the State of Colorado.

5.4. A 5% Retainage Fee will be held for Construction contracts over $150,000.

5.5. Liquidated Damages will not apply.

5.6. Bonds may be submitted on the Standard AIA form.

6. Tariffs:

6.1. Suppliers requesting price increases due to tariff changes must provide detailed cost breakdowns, including the original tariff rates and the new imposed rates, supplier invoices, and other supporting documentation. The County reserves the right to audit supplier records to verify tariff-related costs.

Any unverified or excessive increases shall not be accepted.

6.2. Should tariffs be reduced or removed during the contract term, the contractor shall pass the cost savings on to the County through an equivalent price reduction. The contractor must notify the County within 30 days of any tariff reduction and submit revised pricing accordingly.

7. Per Adams County Policy, contracts for construction or road work in excess of $250,000.00 that are entered on or after September 1, 2024, will be responsible for ensuring that all employees performing work on are paid Prevailing Wage.

7.1. Contractors shall pay no less than the prevailing wage rates set by the Colorado Department of

Labor & Employment (CDLE) and CO Office of the State Architect (OSA).

7.2. Contractors shall comply with apprenticeship and training requirements (if applicable).

7.3. Contractors to submit certified payrolls.

8. Wage Determinations for this construction project are attached as Appendix. Please note, the advertised wages at the time the Contract execution will apply.

***NOTE TO Contract Specialist wages can be found at:*** https://sam.gov/search/?index=dbra&page=1&pageSize=25&sort=-modifiedDate&sfm%5Bstatus%5D%5Bis_active%5D=true

9. All information regarding the County’s prevailing wage policy can be found at:

https://adamscountyco.gov/our-county/budget-finance/finance/purchasing/prevailing-wage-policy/

10. TERM OF AGREEMENT: This is a one-year agreement with the option of two one-year renewals.

Continuation of the Agreement beyond the initial period is a County prerogative and not a right of the Contractor. This prerogative will be exercised only when such continuation is clearly in the best interest of the County and upon budget approval.

11. CONTRACTUAL OBLIGATIONS

11.1. The successful Contractor will be required to sign an Agreement substantially similar to the Agreement form in Appendix A. The County reserves the right to add or delete provisions to the form prior to Agreement execution.

11.2. Issuance of this solicitation does not commit the County to award any Agreement or to procure or Agreement for any equipment, materials or services.

11.3. If a formal Agreement is required, the Contractor agrees and understands that a Notice of Award does not constitute an Agreement or create a property interest of any nature until an Agreement is signed by the Awardee and the Board of County Commissioners and/or their authorized designee.

11.4. Contractor is responsible for reviewing the form Agreement and understanding the terms and conditions contained therein, including, but not limited to, insurance requirements, indemnification, equal opportunity, non-appropriation, and termination.

11.5. Contractor’s Response must state its willingness to enter into the form Agreement or Contractor shall identify and include any proposed revisions they have for the form Agreement. Any proposed https://sam.gov/search/?index=dbra&page=1&pageSize=25&sort=-modifiedDate&sfm%5Bstatus%5D%5Bis_active%5D=true https://sam.gov/search/?index=dbra&page=1&pageSize=25&sort=-modifiedDate&sfm%5Bstatus%5D%5Bis_active%5D=true revisions made by the Contractor after the County Notice of Intent to Award the Solicitation may be grounds for rescinding said Notice. The identification of willingness to enter into the standard Agreement is for general purposes at this time, but is part of the evaluation process and must be included. There may be negotiations on a project-by-project basis that provide further clarification.

11.6. Incorrect Pricing/Invoicing. As part of any award resulting from this process, Contractor(s) will discount all transactions as agreed. In the event the County discovers, through its Agreement monitoring process or formal audit process, that material or services were priced/invoiced incorrectly, Contractor(s) agree to promptly refund all overpayments and to pay all reasonable audit expenses incurred as a result of the non-compliance.

11.7. The County may, during the term of the Agreement and any extensions, request additional work at other locations throughout Adams County by the successful Contractor.

12. PRE-BID CONFERENCE AND WALK-THROUGH IS MANDATORY:

12.1. A Mandatory pre-bid conference will be held on Wednesday October 21st at 10:00 A.M. MT, to discuss the Specifications and Work Scope for Streetlight Repair and or Replacement at the Colorado Air and Space Port. A representative of the Contractor is recommended to attend this conference

12.2. Contractor shall take all necessary precautions with going through secure facility, i.e.

tools, camera, masks, etc.

13. METHOD OF AWARD - It is the intent of the County to award an Agreement to the Contractor who provides lowest responsive and responsible bid.

14. Questions which arise during the Bid preparation period regarding issues around this Solicitation, purchasing and/or award should be directed, via e-mail, to Joe Lachermeier, Contract Specialist Purchasing Division, Adams County, jlachermeier@adamscountyco.org. or via the Bidnet System. The Contractor submitting the question(s) shall be responsible for ensuring the question(s) is received by the County by the date listed above in the schedule of activities for submitting the question(s) regardless of the method of delivery.

15. Any official interpretation of this IFB must be made by an agent of the County’s Purchasing Division who is authorized to act on behalf of the County. The County shall not be responsible for interpretations offered by employees of the County who are not agents of the County’s Purchasing Division.

16. COOPERATIVE PURCHASING: Adams County encourages cooperative purchasing in an effort to assist other agencies to reduce their cost of bidding and to make better use of taxpayer dollars through volume purchasing. Contractor(s) may, at their discretion, agree to extend the prices and/or terms of the resulting award to other state or local government agencies, school districts, or political subdivisions in the event they would have a need for the same product/service. Usage by any entity shall not have a negative impact on Adams County in the current term or in any future terms.

17. The Contractor(s) must deal directly with any governmental agency concerning the placement of purchase orders/agreements, freight/delivery charges, Contractual disputes, invoices, and payments. Adams County shall not be liable for any costs or damages incurred by any other entity.

18. BUDGET: Budget will not be disclosed.

19. DEBARMENT: By submitting this bid, the Contractor warrants and certifies they are eligible to submit a bid because their company and/or subcontractor(s) is/are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in a transaction by any Federal, State, or local department or agency.

20. Contractor confirms that the work performed under this Agreement shall fully conform with the State of

Colorado Office of Information Technology Technical Standard TS-OEA-02 which requires that web content and applications meet the Web Content Accessibility Guidelines (“WCAG”) 2.1 level A and AA published by the World Wide Web Consortium (“W3C”).

21. Please provide a Voluntary Product Accessibility Template (VPAT), which is a document that describes how your product or service conforms to Colorado’s accessibility standards as outlined in the Office of Information Technology Rules 8 CCR 1501-11. It provides a detailed analysis of the accessibility features of your product, addressing various criteria and guidelines that ensure accessibility for all users, including those with disabilities.

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4430 S Adams County Parkway Brighton, Colorado 80601

INVITATION FOR BID

GENERAL TERMS AND CONDITIONS

2026.766

22. APPLICABILITY: These General Terms and Conditions apply, but are not limited, to all bids, proposals, qualifications and quotations (hereinafter referred to as “Bid” or “Response”) made to Adams County (hereinafter referred to as "County") by all prospective Contractors, bidders, firms, companies, publishers, consultants, or suppliers (herein after referred to as “Contractor” or "Contractors") in response, but not limited, to all Invitations to Bid, Requests for Proposals, Requests for Qualifications, and Requests for Quotations (hereinafter referred to as “Solicitation” or “Solicitations”).

23. CONTENTS OF BIDS

23.1. GENERAL CONDITIONS: Contractors are required to submit their Bids in accordance with the following expressed conditions:

23.1.1. Contractors shall make all investigations necessary to thoroughly inform themselves regarding the plant and facilities affected by the delivery of materials and equipment as required by the conditions of the Solicitation. No plea of ignorance by the Contractor of conditions that exist or that may hereafter exist will be accepted as the basis for varying the requirements of the County or the compensation to the Contractor.

23.1.2. Contractors are advised that all County Solicitations and Agreements are subject to all requirements contained in the County’s Purchasing Division’s Policies and state and federal statutes. When conflicts occur, the highest authority will prevail.

23.1.3. Federally funded projects (in whole or in part) shall be handled within the laws, rules, and regulations as promulgated by the United States Government, which includes Public Law http://uscode.house.gov; Code of Federal Regulations (CFR) codification of the general and permanent rules and regulations https://www.ecfr.gov, but is not limited to: Title 2: Grants and Agreements: Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards Subpart F Appendix II and Uniform Grant Guidance as amended.

23.1.4. Contractors are required to state exactly what they intend to furnish to the County in their Bid and must indicate any variances to the terms, conditions, and specifications of this Solicitation no matter how slight. If variations are not stated in a Contractor’s Bid, it shall be construed that the Contractor’s Bid fully complies with all conditions identified in this Solicitation.

24. The County intends and expects that the Contracting processes of the County and its Contractors provide equal opportunity without regard to gender, race, ethnicity, religion, age or disability and that its Contractors make available equal opportunities to the extent third parties are engaged to provide goods and services to the County as Subcontractors, Contractors, or otherwise. Accordingly, the Contractor shall not http://uscode.house.gov/ https://www.ecfr.gov/ discriminate on any of the foregoing grounds in the performance of any Agreement awarded to the Contractor, and shall make available equal opportunities to the extent third parties are engaged to provide goods and services in connection with performance of the Agreement. If submitting a joint venture bid, or a bid involving a partnership arrangement, articles of partnership stating each partner’s responsibilities shall be furnished and submitted with the Bid Response.

25. All documentation submitted in response to this solicitation will become the property of Adams County. All documentation maintained or kept by Adams County shall be subject to the Colorado Open Records Act.

C.R.S. 24-72-201 et. seq. (“CORA”). Accordingly, respondents are discouraged from providing information that they consider confidential, privileged, and/or trade secrets as part of a response to this solicitation.

Any portions of submissions that are reasonably considered confidential should be clearly marked. The County does not guarantee the confidentiality of any records.

Careful consideration should be given before submitting confidential information to the County. The Colorado Open Records Act permits public scrutiny of most materials collected in this Solicitation process.

Information that is reasonably considered proprietary should be clearly marked as confidential.

26. CLARIFICATION AND MODIFICATIONS IN TERMS AND CONDITIONS

26.1. Where there appears to be variances or conflicts between the General Terms and Conditions, any Special Terms and Conditions and the Scope of Work/Specifications outlined in this Solicitation, the Scope of Work/ Specifications, and then the Special Terms and Conditions, will prevail.

26.1.1. If any Contractor contemplating submitting a Bid under this Solicitation is in doubt as to the true meaning of the Specifications or any other portion of the Solicitation, the Contractor must submit a written request via email for clarification to the Point of Contact listed on the first page of this Solicitation. The Contractor submitting the request shall be responsible for ensuring that the request is received by the County prior to the deadline for submitting questions.

26.1.2. The County shall issue a written addendum if substantial changes which impact the technical submission of Bids are required. A copy of such addenda will be available at the Rocky Mountain E-Purchasing System (BIDNET) website. In the event of conflict with the original Solicitation documents, addenda shall supersede to the extent specified. Subsequent addenda shall supersede prior addenda only to the extent specified.

26.1.3. ADDENDA: CONTRACTOR IS RESPONSIBLE FOR OBTAINING AND

ACKNOWLEDGING ALL SUBSEQUENT ADDENDA VIA THE ROCKY MOUNTAIN E-

PURCHASING SYSTEM (BIDNET). FAILURE TO SUBMIT ANY AND ALL SUBSEQUENT

ADDENDUM/ADDENDA MAY DEEM THE CONTRACTOR NON-RESPONSIVE. EACH AND

EVERY ADDENDUM TO BE SEPARATELY ACKNOWLEDGED.

26.2. PRICES CONTAINED IN SUBMITTAL – DISCOUNTS, TAXES

26.2.1. Contractor agrees to hold submitted prices up to 120 days after bid due date.

26.2.2. Contractors may offer a cash discount for prompt payment. Discounts will be considered in determining the lowest net cost for the evaluation of Bids; discounts for periods of less than twenty days, however, will not be considered in making an award. If no prompt payment discount is being offered, the Contractor shall enter a zero (0) for the percentage discount to indicate net thirty days. If the Contractor does not enter a percentage discount, it is hereby understood and agreed that the payment terms shall be net thirty days, effective on the date that the County receives an accurate invoice or accepts the products, whichever is the later date. Payment is deemed to be made on the date of the mailing of the check.

26.2.3. Contractors shall not include federal, state, or local excise or sales taxes in prices offered, as the County is exempt from payment of such taxes.

26.2.3.1. Federal Identification Number: 84-6000732

26.2.3.2. State of Colorado Tax Exempt Number: 98-03569

27. SIGNING BID

27.1. Contractor, by affixing its signature to this Solicitation, certifies that its Bid is made without previous understanding, agreement, or connection either with any persons, firms or corporations making a Bid for the same items, or with the County. The Contractor also certifies that its Bid is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action. To insure integrity of the County’s public procurement process, all Contractors are hereby placed on notice that any and all Contractors who falsify the certifications required in conjunction with this section will be prosecuted to the fullest extent of the law.

28. PREPARATION AND SUBMISSION OF BID

28.1. PREPARATION

28.1.1. The Bid must be typed or legibly printed in ink. The use of erasable ink is not permitted. All corrections made by the Contractor must be initialed by the authorized agent of the Contractor.

28.1.2. Bids must contain a manual signature of an authorized agent of the Contractor in the space provided on the Contractor’s Statement page. The Contractor’s Statement page of this Solicitation must be included in Bid response. If the Contractor’s authorized agent fails to sign and return the Contractor’s Statement of the Solicitation, its Bid may be invalid and may not be considered.

28.1.3. The County logo is trademarked and property solely of the County. Contractors do not have permission to use the County’s logo on any documentation or presentation materials and to do so would be a violation of the County’s trademark.

28.1.4. Bids shall be provided by the Contractor on the Pricing Form. Prices that are not in accordance with the measurements and descriptions requested may be considered non-responsive. Where there is a discrepancy between the unit price and the extension of prices, the unit price shall prevail.

28.1.5. Alternate Bids will not be considered unless expressly permitted in the Specifications/Scope of Work.

28.1.6. The accuracy of the Bid is the sole responsibility of the Contractor. No changes in the Bid shall be allowed after the date and time that submission of the Bid is due.

28.2. SUBMISSION

28.2.1. The Bid shall be submitted electronically via the Bidnet Direct System. The County’s Pricing

Form, which is attached to this Solicitation, must be used when the Contractor is submitting its Bid response. The Contractor shall not alter this form (e.g. add or modify categories for posting prices offered) unless expressly permitted in the Solicitation or in an addendum duly issued by the County. Only Bids received by the Purchasing Division of the Finance Department will be accepted; Bids submitted telephone, email, mail at this time or facsimile machines are not acceptable.

28.2.2. Failure to provide any requested information may result in the rejection of the Bid as non-responsive.

28.2.3. Bid must be submitted in the format supplied and/or described by the County. Failure to submit in the format provided may be cause for rejection of the proposal. Bids must be furnished exclusive of taxes.

28.2.4. Contractor is responsible for ensuring their Bid is received by the Purchasing Division prior to the deadline outlined in the solicitation regardless of the method of delivery.

28.2.5. Contractors, which qualify their Bid by requiring alternate Contractual terms and conditions as a stipulation for Agreement award must include such, alternate terms and conditions in their Response. The County reserves the right to declare a Contractor’s Bid as non-responsive if any of these alternate terms and conditions is in conflict with the County’s terms and conditions, or if they are not in the best interests of the County.

29. LATE BIDS

29.1. Bids received after the date and time set for the opening shall be considered non-responsive.

29.2. Allow ample time to upload your bid. The County assumes no responsibility for any IT related issues that occur.

29.3. The County assumes no responsibility for a Bid being either opened early or improperly routed if not submitted into the Bidnet System properly.

29.4. In the event of a situation severe enough to cause the Adams County Board of Commissioners to close the County offices for any reason, the Purchasing Manager has the prerogative of rescheduling the Bid opening time and date. No Bid will be considered above all other Bids by having met the Bid opening time and date requirements to the exclusion of those who were unable to present their Bid due to a situation severe enough to cause the Board of County Commissioners to close the County offices.

30. MODIFICATIONS/WITHDRAWAL OF BIDS

30.1. MODIFICATIONS TO BIDS. Bids may only be modified in the form of a written notice on Contractor letterhead and must be received prior to the time and date set for the Proposals to be opened. Each modification submitted to the County’s Purchasing Division must have the Contractor’s name and return address and the applicable Solicitation number and title clearly marked on the face of the sealed envelope. If more than one modification is submitted, the modification bearing the latest date of receipt by the County’s Purchasing Division will be considered the valid modification.

30.2. WITHDRAWAL OF BIDS

30.2.1. Bids may be withdrawn in the form of a written notice on Contractor letterhead and must be received prior to the time and date set for the opening of Bids. Any withdrawal of a Bid submitted to Adams County Purchase Division must have the Contractor’s name, return address, and the applicable Solicitation number and title clearly marked on the face of the envelope and on the withdrawal letter.

30.2.2. Bids may not be withdrawn after the time and date set for the opening for a period of ninety calendar days. If a Bid is withdrawn by the Contractor during this ninety-day period, the County may, at its option, suspend the Contractor and may not accept any Bid from the Contractor for a six-month period following the withdrawal.

31. REJECTION OF BIDS

31.1. REJECTION OF BIDS. The County may, at its sole and absolute discretion:

31.1.1. Reject any and all, or parts of any or all, Bids submitted by prospective Contractors;

31.1.2. Re-advertise this Solicitation;

31.1.3. Postpone or cancel the process;

31.1.4. Waive any irregularities in the Bids received in conjunction with this Solicitation; and/or

31.2. REJECTION OF A PARTICULAR BID. In addition to any reason identified above, the County may reject a Bid under any of the following conditions:

31.2.1. The Contractor misstates or conceals any material fact in its Bid Response;

31.2.2. The Contractor’s Bid does not strictly conform to the law or the requirements of the

Solicitation;

31.2.3. The Bid expressly requires or implies a conditional award that conflicts with the method of award stipulated in the Solicitation;

31.2.4. The Bid does not include documents, including, but not limited to, certificates, licenses, and/or samples, which are required for submission with the Bid in accordance with the Solicitation; and/or

31.2.5. The Bid has not been executed by the Contractor through an authorized signature on the

Contractor’s Statement.

31.3. The County reserves the right to waive any irregularities or informalities, and the right to accept or reject any and all bids.

32. ELIMINATION FROM CONSIDERATION

32.1. A Bid may not be accepted from, nor any Agreement be awarded to, any person or firm which is in arrears to the County upon any debt or Agreement or which is a defaulter as surety or otherwise upon any obligation to the County.

32.2. A Bid may not be accepted from, nor any Agreement awarded to, any person or firm who has failed to perform faithfully any previous Agreement with the County or other governmental entity, for a minimum period of three years after the previous Agreement was terminated for cause.

32.3. Any communications in regards to this Solicitation must go through the Adams County Purchasing

Division only. Any contact with other County personnel or County Contractors may be cause for disqualification.

32.4. No damages shall be recoverable by any challenger as a result of the determinations listed in this

Section or decisions by the County.

32.5. The Board of County Commissioners may rescind the award of any Bid within one week thereof or at its next regularly scheduled meeting; whichever is later, when the public interest will be served thereby.

33. QUALIFICATIONS OF CONTRACTOR: The County may make such investigations as deemed necessary to determine the ability of the Contractor to perform work, and the Contractor shall furnish all information and data for this purpose as the County requests. Such information includes, but is not limited to:

current/maximum bonding capabilities, current licensing information, audited financial statements, history of the firm on assessments of liquidated damages, Agreements cancelled prior to completion and/or lawsuits and/or pending lawsuits against the firm and/or its principals. The County reserves the right to reject any Bid if the evidence submitted by, or investigation of, such Contractor fails to satisfy the County that such Contractor is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein. Conditional Bids will not be accepted.

34. AWARD OF SOLICITATION. The County may award this Solicitation to the successful Contractor through the issuance of a Notice of Intent to Award. All Contractors that participated in the Solicitation process will be notified of Contractor selection. No services or goods shall be provided, and no compensation shall be paid, until and unless an Agreement has been signed by an authorized representative of the County and the Contractor.

4430 S Adams County Parkway Brighton, Colorado 80601

INVITATION FOR BID 2026.766

SPECIFICATIONS/SCOPE OF WORK

I. SPECIFICATIONS/SCOPE OF WORK

This work is to address the streetlights repairs or replacements on Front Range Parkway at Colorado Air and Space Port.

PHASE #1

• Perform (3) directional bores to establish new underground conduit pathways between pole locations, minimizing surface disruption across the facility

• Pull new #6 THWN-2 copper conductors through existing underground conduit in all (13) viable sections, ensuring conductor fill does not exceed 40% per NEC 2026 Chapter 9 Table 1

• Install a listed ground rod with listed clamps at each existing caisson per NEC 2026 Section 250.52, and run #6 solid bare copper bonding conductor to establish a continuous equipment grounding path throughout the lighting circuit

• Install (14) new commercial-grade LED luminaire heads, selected for wet location listing and rated for exterior pole-top mounting per NEC 2026 Section 225.25

• Install new vertical branch circuit wiring from grade level to each new LED fixture using listed weatherproof fittings and conduit, in accordance with NEC 2026 Section 300.5 and 225.10 clearance requirements

PHASE #2

• Excavate and install (2) new concrete caissons for new pole bases, designed to support specified pole loading and meet local wind/frost depth requirements

• Set and plumb (2) new poles supplied by the owner; contractor to coordinate delivery staging, set poles using telehandler or boom equipment, and level to true vertical.

II. REQUIRED DOCUMENTATION

Failure to provide required information may deem your submittal non-responsive.

III. RESPONSE FORMAT

Failure to respond in the required format may deem your submittal non-responsive.

Failure to provide required information may deem your submittal non-responsive.

34.1.1. The Bid shall be submitted electronically via the Bidnet Direct System. The County’s Pricing

Form, which is attached to this Solicitation, must be used when the Contractor is submitting its Bid response. The Contractor shall not alter this form (e.g. add or modify categories for posting prices offered) unless expressly permitted in the Solicitation or in an addendum duly issued by the County. Only Bids received by the Purchasing Division of the Finance Department will be accepted; Bids submitted telephone, email, mail at this time or facsimile machines are not acceptable.

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4430 S Adams County Parkway Brighton, Colorado 80601

INVITATION FOR BID #2026.766

PRICING FORM

COMPANY NAME:_____________________________________________________________

UNIT PRICING:

ITEM

NUMBER

QTY

UNIT

DESCRIPTION

Unit Price

Total

PRICE

TOTAL PROJECT COST:

Firm Fixed Price: $__________________________

Not to Exceed: $__________________________

Professional Hourly Rates:

Position Title Regular Rate/Overtime Rate Total Estimated Hours

Time and Material:

Additional Expenses: (GSA rates will apply) List all

Percentage of prompt payment discount, if offered __________%

Total submittal price with discount $__________

4430 S Adams County Parkway Brighton, Colorado 80601

SUBMISSION CHECK LIST

SUBMISSION: It is imperative you address your submittal envelope as noted in the Bid Instructions.

Does your Bid comply with all the terms and conditions YES NO of this Solicitation? If no, indicate exceptions.

Does your Bid provide proposed revisions to the attached YES NO Sample Agreement and identified on the Term of Acceptance Form?

Does your Bid meet or exceed all specifications, including YES NO minimum service requirements? If no, indicate exceptions.

Requirements met and response included? YES NO

Is your W-9 included? YES NO

May other governmental entity avail itself of this Agreement and YES NO purchase any and all items specified?

Have all the addendums been acknowledged and enclosed? YES NO

Has a duly authorized agent of the contractor signed the YES NO Contractor’s Statement?

Has your firm or your sub-contractors ever received a YES NO Notice to Cure, Reprimand Letter, Cancel Agreement Notice, or Cancel Purchase Order Notice from Adams County?

If so, please explain.

Contractor confirms that the work performed under this YES NO Agreement shall fully conform with the State of Colorado Office of Information Technology Technical Standard TS-OEA-02

Please Enter the contact information of the officer signing the Agreement:

Printed Name

Title

Phone Number

Email Address

4430 S Adams County Parkway Brighton, Colorado 80601

INVITATION FOR BID

2026.766

STATEMENT OF NO BID

COMPLETION OF THIS FORM IS OPTIONAL

Adams County values your input. If you are unable to participate, will you spend a few minutes to complete this form and return with your NO BID response.

Please send to: Adams County Email to: jlachermeier@adamscountyco.gov

Attn: Joe Lachermeier

IFB-JL-2026.766

4430 South Adams County Parkway Brighton, CO 80601

Specifications too “strict” (i.e. geared toward one brand or manufacturer only). Please explain.

Use additional page, if needed.

Specifications are unclear. Please explain.

☐ We are unable to meet specifications.

☐ Insufficient time to respond to the solicitation.

☐ Our schedule would not permit us to perform within the required time.

☐ We are unable to meet insurance and/or bonding requirements.

☐ We do not offer/supply this product or service.

Further Remarks/Comments:

PRINT OR TYPE YOUR INFORMATION

Contractor Name Fax

Address: City/State Zip Code

Contact Person

Title Phone

Printed Name Title Date

Address City/State Zip Code

Email Address

4430 S Adams County Parkway Brighton, Colorado 80601

CONTRACTOR’S STATEMENT

Pursuant to 2 C.F.R. Part 200 Subpart C 200.213, Contractor certifies that they are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency, and has read and fully understand all the conditions herein set forth in the foregoing paragraphs, and by my signature set forth hereunder, I hereby agree to comply with all said conditions as stated or implied. In consideration of the above statement, the following Bid is hereby submitted.

If any of the documents listed on the cover page are missing from this package, contact Adams County Purchasing. If you require additional information, call the Purchasing Division contact person.

The undersigned hereby affirms that (1) he/she is a duly authorized agent of the Contractor, (2) he/she has read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in his/her Bid, (3) the Bid is being submitted on behalf of the Contractor in accordance with any terms and conditions set forth in this Solicitation, and (4) the Contractor will accept any awards made to it as a result of the Bid submitted herein for a minimum of 120 calendar days following the date of submission.

WE, THE UNDERSIGNED, HEREBY ACKNOWLEDGE RECEIPT OF

Addenda (list all): ___________________________________________________________

Contractor Name Date

Signature Printed Name

Title

Address

City, State, Zip Code County

Telephone Fax

Email

4430 S Adams County Parkway Brighton, Colorado 80601

INVITATION FOR BID

REFERENCE FORM

2026.766

Contractors shall furnish the names, addresses and telephone numbers of a minimum of three (3) firms or government organizations for which the Contractor has provided similar projects:

Company Name

Reference Name

Reference Email Address

Telephone Number

Project Name

Value

4430 S Adams County Parkway Brighton, Colorado 80601

INVITATION FOR BID

APPENDIX

SAMPLE AGREEMENT

The Sample Agreement is included in this solicitation for informational and reference purposes only.

ADAMS COUNTY

CONSTRUCTION AGREEMENT

THIS CONSTRUCTION AGREEMENT (“Agreement”) is made on , by and between the Board of County Commissioners of Adams County, Colorado, located at 4430 South Adams County Parkway, Brighton, Colorado 80601, hereinafter referred to as the “County,” and, Contractor Name, located at Address123, hereinafter referred to as the “Contractor.”

The County and the Contractor, for the consideration herein set forth, agree as follows:

1. RESPONSIBILITIES/SERVICES OF THE CONTRACTOR

1.1. The Contractor shall furnish all of the labor, machinery, equipment, materials, and supplies necessary to perform all of the work shown on the plans and described in the specifications, and in all other documents incorporated herein by reference, entitled:

Solicitation & Project

1.2. The Contractor shall perform in accordance with the project scope and provisions of the Solicitation Type, and, in addition to the terms set forth in this Agreement, the Contractor agrees to be bound by and to perform in accordance with the following specified documents attached hereto and incorporated herein as if fully written into this Agreement:

1.2.1. All terms set forth in the RFP/IFB DOCUMENTS attached hereto and identified as: REQUEST FOR PROPOSAL, BID PROPOSAL, BID SCHEDULE, BID

BOND, CONSTRUCTION AGREEMENT, PERFORMANCE & PAYMENT

BONDS, INSURANCE, BIDDER'S CLIENT LIST, BIDDER'S CREDIT LIST,

NOTICE OF AWARD, ACCEPTANCE OF NOTICE OF AWARD, NOTICE TO

PROCEED, LETTER OF ACCEPTANCE, APPLICATION FOR EXEMPTION

CERTIFICATE, FIELD ORDER, CHANGE ORDER, APPLICATION FOR

PAYMENT, PARTIAL WAIVER OF LIEN, FINAL WAIVER OF LIEN,

CERTIFICATE OF FINAL COMPLETION, PROJECT DRAWINGS AND ANY

SPECIAL DETAILS.

1.3. The Contractor agrees that it has satisfied itself as to the nature and location of the work, the character, quality, and quantity of the materials to be encountered, including subsurface conditions, the equipment and facilities needed to complete the work, the local conditions, and all other matters which can affect the work under this Agreement and Contractor assumes the risk should the conditions enumerated in this section differ from what Contractor anticipated.

1.4. When required by any document incorporated into this Agreement, certain specified materials shall not be incorporated in the work until tests have been made and the material found to be in accordance with the requirements of the specifications. All costs of initial testing shall be included in the price bid. The Contractor will pay for repeated tests due to failure of initial tests.

1.5. This Agreement does not guarantee to the Contractor any work except as authorized in accordance with this Section I, nor does it create an exclusive agreement for services.

1.6. The Contractor understands that close cooperation and coordination of this project with all or other contractors or subcontractors is required.

1.7. Emergency Services: In the event the Adams County Board of County Commissioners declares an emergency, the County may request additional services (of the type described in this Agreement or otherwise within the expertise of Contractor) to be performed by Contractor. If County requests such additional services, Contractor shall provide such services in a timely fashion given the nature of the emergency, pursuant to the terms of this Agreement. Unless otherwise agreed to in writing by the parties, Contractor shall bill for such services at the rates provided for in this Agreement.

1.8. This Agreement is funded by grant funding from the United Stated Department of Housing and

Urban Development and therefore the requirements outlined in Exhibit B, attached hereto and incorporated herein, and Exhibit C, attached hereto and incorporated herein, shall be complied with by Contractor.

2. RESPONSIBILITIES OF THE COUNTY

The County shall:

2.1. Provide information as to its requirements for the project.

2.2. Give prompt notice to the Contractor whenever the County observes or otherwise becomes aware of any defect in the project.

2.3. Provide reasonable assistance to the Contractor in obtaining approval from all governmental authorities having jurisdiction over the project, and such approvals and consents from such other individuals or bodies as may be necessary for completion of the project.

2.4. Furnish, or direct the Contractor to provide, at the County's expense, necessary additional services.

3. TERM

3.1. Term of Agreement: The work to be performed under this Agreement shall be for XXXXX

4. PAYMENT AND FEE SCHEDULE

4.1. The County shall pay the Contractor for services furnished under this Agreement, and the Contractor shall accept as full payment for those services, the sum of ($).

4.2. The Contractor shall maintain hourly records of time worked by its personnel to support any audits the County may require, and shall bill the County monthly for costs accrued during the preceding month. Payments on these billings will be subject to estimates prepared by the Project Manager of the value of work performed and materials delivered and materials placed in accordance with the specifications. Upon submission of such billings to the County and approval by the Project Manager, payment shall be issued. It is understood and agreed that the County may require a maximum of thirty-one (31) days to process payment after receiving billing in the proper form.

4.3. The County may deduct money from the partial payments in an amount necessary to protect the interests of the County, and is dependent upon the following:

4.3.1. If the Agreement is for one hundred fifty thousand dollars ($150,000) or more, the County shall withhold five percent (5%) of monthly partial payments until the contract is completed satisfactorily and finally accepted by the County. For Agreements less than one hundred fifty thousand dollars ($150,000), the County may withhold more than five percent (5%).

4.3.2. All money withheld pursuant to this section shall be retained by the County no more than thirty (30) days after the project has been completed to satisfaction and has been finally accepted by the County. If the County finds that satisfactory progress is being made in all phases of the Agreement, the County may, upon written request of the Contractor, authorize payment from the withheld percentage. Before such payment is made, the County shall determine that satisfactory and substantial reasons exist for the payment and shall require written approval from any surety furnishing bonds for the work performed under the terms of this Agreement.

4.4. Fund Availability: The County has appropriated sufficient funds for this Agreement for the current fiscal year. Payment pursuant to this Agreement, whether in full or in part, is subject to and contingent upon the continuing availability of County funds for the purposes hereof. In the event funds become unavailable, as determined by the County, the County may immediately terminate this Agreement or amend it accordingly. To the extent allowed by the Colorado Taxpayer Bill of Rights and Title 29 of the Colorado Revised Statutes, the County represents that it has appropriated an amount of money for this Agreement that is at least equal to the contract price.

5. LIQUIDATED DAMAGES

5.1. The Contractor agrees that time is of the essence in the performance of this Agreement. If the Contractor is delayed for any reason beyond its control, the Contractor shall submit the reason for the delay in writing to the Project Manager who shall decide whether it sufficiently justifies an extension of the completion date.

5.2. All decisions of the Project Manager are at his/her complete discretion and will be final.

5.3. Time is of the essence in the performance of this Agreement. In the event the Contractor shall fail to complete all the work to be performed by the completion time aforementioned, the Contractor shall pay to the County as and for liquidated damages, not as a penalty, the applicable sum set forth in the schedule below, for each and every calendar day that the Contractor shall be in default. From more than to and including:

Original Contract Amount ($) Liquidated Damages per Calendar Day ($)

From More Than To And Including

0 150,000 500

150,000 500,000 1,000

500,000 1,000,000 1,600

1,000,000 2,000,000 2,300

2,000,000 4,000,000 4,100

4,000,000 10,000,000 5,800

10,000,000 ---- 7,000

5.4. Any deduction assessed as liquidated damages under this section shall not relieve the Contractor from liability for any damages or costs resulting from delays to other contractors on the job or to other projects caused by a failure of the Contractor to complete the work according to the agreed time.

5.5. Any extension(s) of the completion date authorized by the Project Manager pursuant to this section shall not relieve the Contractor from liability for any damages or costs resulting from delays to other contractors on the job. The Contractor agrees to indemnify and hold the County harmless from any claim against the County resulting from the Project Manager authorizing an extension of the completion date or from the Contractor's failure to complete this Agreement by the completion of aforementioned date.

5.6. Permitting the Contractor to continue and finish the work, or any part thereof, after elapse of the agreed time will not operate as a waiver on the part of the County of any of its rights under this Agreement.

6. DAMAGES ARISING FROM BREACH OF PERFORMANCE OBLIGATIONS

6.1. Notwithstanding anything else set forth in this Agreement, if Contractor fails to comply with all terms of this contract, including but not limited to, its obligation to perform its work in a workmanlike manner in accordance with all codes, plans, specifications and industry standards, Contractor shall be liable to County for all damages arising from the breach, including but not limited to, all attorney fees, costs and other damages.

7. WARRANTY

7.1. The Contractor warrants and guarantees to the County that all work, equipment, and materials furnished under the Agreement are free from defects in workmanship and materials for a period of one year after final acceptance by the County. The Contractor further warrants and guarantees that the plans and specifications incorporated herein are free of fault and defect sufficient for Contractor to warrant the finished product after completion date. Should the Contractor fail to proceed promptly in accordance with this guarantee, the County may have such work performed at the expense of the Contractor. This section does not relieve the Contractor from liability for defects that become known after one year. Contractor warrants that its work and products shall comply with the Americans with Disability Act.

8. SUBCONTRACTING

8.1. The Contractor may utilize the services of subcontractors on those parts of the work that would normally be performed by subcontractors. But the Contractor shall not subcontract any portion of the work until the written approval of such action has been obtained from the Project

Manager. The Contractor shall be fully responsible to the County for the acts and omissions of its subcontractors and their employees.

9. CHANGE ORDERS OR EXTENSIONS

9.1. The County may, from time to time, require changes in the scope of the services of the Contractor to be performed herein including but not limited to additional instructions, additional work, and the omission of work previously ordered. The Contractor shall be compensated for all authorized changes in services, pursuant to the applicable provision in the Solicitation, or, if no provision exists, pursuant to the terms of a Change Order. No Change Order shall be issued unless the County has appropriated sufficient funds to pay for the Change Order in the event the amount due pursuant to the Agreement as altered by the Change Order would result in the total contract price exceeding the amount originally appropriated by the County for the Agreement.

9.2. The County may, upon mutual written agreement by the parties, extend the time of completion of services to be performed by the Contractor.

10. INSPECTIONS, REVIEWS AND AUDITS

10.1. When the work is completed, the Contractor shall file a written notice with the Project Manager that the work, in the opinion of the Contractor, has been finished. Within ten (10) days after the Contractor files the written notice, the Project Manager and the Contractor shall make a final inspection of the project to determine whether all of the work has been completed in accordance with this Agreement and with all documents incorporated herein. A final list shall be made by the County, in sufficient detail to fully outline to the Contractor the following items:

10.1.1. Work to be completed, if any; and,

10.1.2. Work not in compliance with the Agreement, if any; and,

10.1.3. Unsatisfactory work for any reason, if any.

10.2. The County shall not authorize final payment until all items on the list, if any, have been completed to the satisfaction of the Project Manager.

11. CLEAN-UP

11.1.The Contractor shall frequently clean up all refuse or scrap materials resulting from the progress of the work. Upon completion of the work and prior to final inspection, the Contractor shall remove from the construction site and occupied adjoining property all refuse, unused materials, forming lumber, sanitary facilities, and any other materials belonging to the Contractor or subcontractors. Failure of the Contractor to clean up and restore the site satisfactorily will result in the County doing so. The cost will be charged to the account of the Contractor or his/her surety.

12. PROJECT ADMINISTRATION

12.1. The Project Manager for this Agreement shall be PM’s NAME, who can be reached by phone at 720-523-XXXX. The Project Manager does not have the authority to alter or modify the terms of this Agreement.

12.2. The Project Manager is designated by the County to exercise authority on its behalf under this

Agreement, and to see that it is performed according to its terms. The Project Manager shall furnish all explanations or directions and inspections necessary to carry out and complete satisfactorily the services contemplated and provided for under this Agreement. The Project Manager shall also approve all report formats and related procedures and shall be responsible for final acceptance of all work performed. Any conflict between the plans or specifications, and any other document incorporated herein, shall be submitted in writing to the Project Manager for review and determination.

12.3. If the Contractor considers any work demanded to be outside the Agreement requirements, or considers any determination of the Project Manager to be unfair, the Contractor shall immediately ask for a written instruction or decision from the Project Manager and shall proceed to perform the services to conform to the Project Manager’s determination.