RFP# F26-10-051 Page 1 of 20 10/06/2026

CITY OF GREELEY

Purchasing

Request for Proposal

RFP #F26-10-051

LAKE LOVELAND INLET TOWER REHABILITATION PROJECT

for

WATER & SEWER DEPARTMENT

RFP# F26-10-051 Page 2 of 20 10/06/2026

REQUEST FOR PROPOSAL (RFP)

RFP #F26-10-051

Procurement Contact: Dan Nelson Email Address: Purchasing@greeleygov.com Telephone Number: 970-336-4141

Proposals must be received no later than the date indicated in the Schedule of Events below.

Proposals received after this date and time will not be considered for award.

ONLY ELECTRONIC RFP RESPONSES WILL BE ACCEPTED

Email your RFP Response to purchasing@greeleygov.com. Only emails sent to purchasing@greeleygov.com will be considered as responsive to the request for proposals. DO NOT submit your RFP Response to multiple email addresses. Emails sent to other City emails may be considered as non-responsive and may not be reviewed.

Proposals shall be submitted in a single Microsoft Word or PDF file under 20MB. The Proposal must not exceed 20 total pages, excluding cover letter, index or table of contents, front and back covers, and title pages/separation tabs. Pages shall be 8 ½ x 11 inch except for up to four (4) pages of 11 x 17 inches. Eleven-point font or larger must be used for the proposal and appendices. Resumes included as an appendix are not considered part of the 20 pages.

The RFP number and Project name must be noted in the subject line, otherwise the proposal may be considered as non-responsive to the RFP.

Electronic submittals will be held, un-opened, until the time and date noted in the RFP documents or posted addenda.

Schedule of Events (subject to change) All Times are MST RFP Issued Tuesday October 6th, 2026 Optional Pre-Proposal Conference

Monday October 12th 2026, 1 PM Boyd Water Treatment Plant Conference Room & via Microsoft Teams Optional Site Visit Monday October 12th 2026, 2 PM

Lake Loveland Inlet Tower Inquiry Deadline Thursday October 15th, 2026 5:00 PM Final Addendum Issued Tuesday October 20th 2026 Proposal Due Date Tuesday October 27th, 2026 5:00 PM Estimated Notice of Award Monday November 2nd 2026 Construction Start Estimated December 4th Construction Completed By December 31st 2026

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PREPROPOSAL CONFERENCE INVITE

In Person:

1PM Monday Tuesday 12th, 2026 Boyd Water Treatment Plant, Conference Room

3119 E Eisenhower Blvd, Loveland, CO 80537

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/254696944348873?p=LXkeFkd6ix8gdTeR ba Meeting ID: 254 696 944 348 873

Passcode: YV6Wd79w

Need help? | System reference Dial in by phone

+1 347-966-8471,,505909203# United States, New York City Find a local number

Phone conference ID: 505 909 203# For organizers: Meeting options | Reset dial-in PIN https://teams.microsoft.com/meet/254696944348873?p=LXkeFkd6ix8gdTeRba https://teams.microsoft.com/meet/254696944348873?p=LXkeFkd6ix8gdTeRba https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2MzMTUwMDctMjk2Ni00MzViLTg1N2ItZjc0ZGNmZjIxOTI2%40thread.v2/0?context=%7b%22Tid%22%3a%22d3981142-0cbf-498f-99db-c4cbb46b4008%22%2c%22Oid%22%3a%22618c6542-3ff8-41fa-93c1-a411327e5053%22%7d tel:+13479668471,,505909203 https://dialin.teams.cloud.microsoft/f836664a-6252-40c6-8392-bfb7f755beac?id=505909203 https://teams.microsoft.com/meetingOptions/?organizerId=618c6542-3ff8-41fa-93c1-a411327e5053&tenantId=d3981142-0cbf-498f-99db-c4cbb46b4008&threadId=19_meeting_M2MzMTUwMDctMjk2Ni00MzViLTg1N2ItZjc0ZGNmZjIxOTI2@thread.v2&messageId=0&language=en-US https://dialin.teams.cloud.microsoft/usp/pstnconferencing

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TABLE OF CONTENTS

Section Title I Background, Overview & Goals II Statement of Work III Administrative Information IV Proposal Submission V Response Format VI Evaluation and Award

EXHIBITS

Exhibit Title 1 Proposal Acknowledgement 2 Sample Contract 3 Insurance 4 Debarment Form

ATTACHMENTS

Attachment Title A Water Tower Photo & Drawing Exhibits and Link to Photos/Video B Bid Schedule – Attached to BidNet posting as separate EXCEL file C Link to additional photos and video

“Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24- 72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, the Vendor may redact text and/or data that it deems confidential or proprietary pursuant to CORA. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA trade secrets, confidential commercial and financial data information is not required to be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. All provisions of any contract resulting from this request for proposal will be public information.”

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SECTION I. BACKGROUND, OVERVIEW, AND GOALS

A. Background

The City of Greeley is a home rule municipality with a council-manager form of government and is the county seat and the most populous municipality of Weld County, Colorado. Greeley is in northern Colorado and is situated 52 miles north-northeast of the Colorado State Capitol in Denver. According to the U.S. Census Bureau, the population of the city is roughly 111,000 which makes it the 12th-most populous city in Colorado. The City has an annual budget of ~$490M with a fiscal year that starts Jan 1st, and employees over 1100 employees. Greeley is a major city of the Front Range Urban Corridor and home to the University of Northern Colorado which is a public baccalaureate and graduate research university with approximately 12,000 students and six colleges as well as Aims Community College, which has served the community since 1967.

B. Overview

The Lake Loveland Raw Water Inlet Tower is located in the North-East corner of Lake Loveland in Loveland, Colorado. The inlet tower receives raw water via 3 intake gates and conveys this to Boyd Water Treatment Plant, which provides potable water to the city of Greeley. The inlet tower is constructed of concrete and contains 3 actuated gates. There is a fiber glass building located on top of the tower that contains a Rotork electrical actuator for each of the gates and associated electrical equipment.

This project will replace the existing fiberglass building with an identical replacement and make other rehab improvements to the tower. The water level in Lake Loveland is exceptionally low this year, providing an opportunity to complete this work. The intention of the City is that this project shall be completed between December 7th and December 31st, 2026. After the end of the year the lake is expected to begin filling again. The project must also be scheduled to avoid a separate project to paint the concrete tower (with the painting project planned to be completed by December 4th).

Site access shall be discussed during the site visit and is anticipated to be either be from the access gate on W 29th St located behind 3308 Lake Drive and utilizing the boat ramp belonging to 2805 Lake Drive, or by using the South Shore Parkway boat ramp. Note the bed of lake is loose sandy material and the contractor will need to assess most appropriate method to access the inlet tower.

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SECTION II. STATEMENT OF WORK

A. Scope of Services

The scope of services for this project includes:

Base Bid Items:

1. Mobilization, De-Mobilization, Insurance, Performance and Payment Bonds.

2. Demolition and disposal of the existing fiberglass building (approx. 12.5 feet by 12.5 feet)

3. Demolition and disposal of electrical equipment including lights, cables, plywood mounted switches and two floor mounted control panels.

4. Demolition and disposal of two abandoned EIM EB-00 Gate Actuators. Install removable cap over hole in concrete.

5. Install new fiberglass building according to manufacturer’s specifications. The building shall be supplied and shipped to site by City of Greeley. according to manufacturer specifications. The building shall be bolted to the concrete floor through a mounting lip located on the inside of the building. Re-attach handrail to building.

6. Replace existing two-piece steel floor grate with a new single-piece aluminum grate.

Alternate Bid Items:

7. Install stainless steel plate to cover and provide watertight seal over opening for Gate No. 1. Approximate size is 24” x 24”. Plate shall be bolted so that it can be removed in future if needed. Detail to be provided with addendum.

8. Remove Gate No. 2 Trash Rack and install stainless steel plate to provide watertight seal over opening.

Approximate size is 16” x 16”. Plate shall be bolted so that it can be removed in future if needed. Detail to be provided with addendum.

Additional Notes on Scope

• The contractor shall provide all scaffolding, lifting and safety equipment to safely perform the work.

• The contractor shall provide construction fencing and signage to secure the construction area (which is located in an area accessible to residents).

• The existing 3 Rotork actuators shall be retained in place and protected from damage.

• The incoming electrical supply and fiber cable shall be retained and protected from damage.

• Contractor shall provide disposal of all waste generated during the project in accordance with all applicable state and federal regulations.

• The contractor shall leave clean/smooth edges to interior finishes and is responsible for cleaning all debris.

• The contractor is required to restore disturbed property areas back to the condition they were found in (not as new). Specifically, this includes the access road, access ramp and lakebed.

• Re-installation of electrical equipment shall be completed by others.

Scheduling Notes

• Scheduling is a key factor in this project. The water level in the lake is at a very low level providing an opportunity to access the tower from land. After the end of the year it is expected that the lake will begin filling again.

• The contractor must be able to complete this project between December 7th and December 31st, 2026.

• The project must also be scheduled to avoid a separate project to paint the concrete tower (with the painting project planned to be completed by December 4th).

• The schedule is subject to change. The contractor should also confirm their availability in January 2027.

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Additional Project Notes

• The Contractor shall provide a 2-year warranty on all work performed as described in the attached contract.

• Work hours 7AM-5PM, Monday to Friday excluding City of Greeley holidays.

• The bid schedule includes a $10,000 contingency line item. This is to provide additional compensation for unanticipated costs. The contingency funds are to be used only with the approval of COG Project Manager or designated representative.

Bid Schedules

Bid Schedule - 2026 Lake Loveland Inlet Tower - Rehab Project

Pay Item Description Units No. Unit Cost Cost

A Mobilization & Demobilization, Insurance, Performance and Payment Bonds LS 1 $ -

B Demolition of existing Fiberglass Building, Electrical Items and Unused Actuators LS 1 $ -

C Install new Fiberglass Building LS 1 $ -

D Install new floor access grate LS 1 $ -

E Contingency - Approval by COG PM Only LS 1 $10,000.00 $ 10,000.00

Total Base Bid $

Alternative Bid Items

F Add Alternative - Install stainless steel plates to cover gates 1&2 LS 1 $ -

B. Period of Award

The selection of the successful Contractors is anticipated to occur on November 2nd 2026.

C. Minimum Mandatory Qualifications of Offeror

The City of Greeley expects that interested contractors will be qualified in water utility construction services with a proven track record of safety, quality, and successfully utilizing teamwork and innovative methods. The knowledge areas identified can be accomplished through subcontracting. Proposals will only be considered from companies which meet or exceed the criteria listed below.

1. An absence of any previous litigation activities involving another municipal client

2. Proposals will only be accepted from Contractors that have verifiable experience in performing similar work for at least 3 utilities in Colorado.

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SECTION III. ADMINISTRATIVE INFORMATION

A. Issuing Office

The City’s contact name listed herein is to be the sole point of contact concerning this RFP. Offerors shall not directly contact other personnel regarding matters concerning this RFP or to arrange meetings related to such.

B. Official Means of Communication

All official communication from the City to offerors will be via postings on an electronic solicitation notification system, the Rocky Mountain Bid System (www.rockymountainbidsystem.com). The Purchasing Contact will post notices that will include, but not be limited to, proposal document, addenda, award announcement, etc. It is incumbent upon offerors to carefully and regularly monitor the Rocky Mountain Bid System for any such postings.

C. Inquiries

Prospective offerors may make written inquiries by e-mail before the written inquiry deadline concerning this RFP to obtain clarification of requirements. There will be opportunity to make inquiries during the pre-proposal conference, if any. No inquiries will be accepted after the deadline. Inquiries regarding this RFP (be sure to reference RFP number) shall be referred to:

E-Mail: Purchasing@greeleygov.com

Subject Line: RFP #F26-10-051

Response to offerors’ inquiries will be published as addenda on the Rocky Mountain Bid System in a timely manner.

Offerors cannot rely on any other statements that clarify or alter any specification or other term or condition of the

RFP.

Should any interested offeror, sales representative, or manufacturer find any part of the listed specifications, terms and conditions to be discrepant, incomplete, or otherwise questionable in any respect, it shall be the responsibility of the concerned party to notify the Purchasing Contact of such matters immediately upon discovery.

D. Insurance

The successful Contractor will be required to provide a Certificate of Insurance (Exhibit 3) or other proof of insurance naming the City of Greeley as "additional insured”. Coverage must include COMMERCIAL GENERAL LIABILITY coverage with minimum limits of $2,000,000, and WORKER’S COMPENSATION coverage with limits in accordance with State of Colorado requirements.

COMPREHENSIVE AUTOMOBILE LIABILITY with minimum limits for bodily injury and property damage coverage of at least $1,000,000, plus an additional amount adequate to pay related attorneys' fees and defense costs, for each of Consultant's owned, hired or non-owned vehicles assigned to or used in performance of this Agreement.

The City shall be named as additional Insured for General and Auto Liability Insurance.

E. Modification or Withdrawal of Proposals

Proposals may be modified or withdrawn by the offeror prior to the established due date and time.

F. Minor Informalities

Minor informalities are matters of form rather than substance evident from the response or insignificant mistakes that can be waived or corrected without prejudice to other vendors. The Purchasing Manager may waive such informalities or allow the vendor to correct them depending on which is in the best interest of the City.

G. Responsibility Determination

The City will make awards only to responsible vendors. The City reserves the right to assess offeror responsibility at any time in this RFP process and may not make a responsibility determination for every offeror.

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H. Acceptance of RFP Terms

A proposal submitted in response to this RFP shall constitute a binding offer. The autographic signature of a person who is legally authorized to execute contractual obligations on behalf of the offeror shall indicate acknowledgment of this condition. A submission in response to this RFP acknowledges acceptance by the offeror of all terms and conditions as set forth herein. An offeror shall identify clearly and thoroughly any variations between its proposal and the RFP in the cover letter. Failure to do so shall be deemed a waiver of any rights to subsequently modify the terms of performance, except as outlined or specified in the RFP.

I. Protested Solicitations and Awards

Right to protest. Any actual or prospective bidder, offeror or contractor who is aggrieved in connection with the solicitation or award of a contract must protest in writing to the City Manager as a prerequisite to seeking judicial relief. Protestors are urged to seek informal resolution of their complaints initially with the Purchasing Manager. A protest shall be submitted within ten (10) calendar days after such aggrieved person knows or should have known of the facts giving rise thereto. A protest with respect to an invitation for bids or request for proposals shall be submitted in writing prior to the opening of bids or the closing date of proposals, unless the aggrieved person did not know and should not have known of the facts giving rise to such protests prior to bid opening or the closing date for proposals.

1. Stay of procurement during protests. In the event of a timely protest under Subsection (A) of this Section, the Purchasing Manager shall not proceed further with the solicitation or award of the contract until all administrative and judicial remedies have been exhausted or until the City Manager makes a written determination on the record that the award of a contract without delay is necessary to protect substantial interest of the City. (Ord. 75, 1984 §2 (part))

J. Confidential / Propriety Information

All proposals will be confidential until a contract is awarded and fully executed. At that time, all proposals and documents pertaining to the proposals will be open for public inspection, except for the material that is proprietary or confidential. However, requests for confidentiality can be submitted to the Purchasing Contact provided that the submission is in accordance with the following procedures. This remains the sole responsibility of the offeror. The Purchasing Contact will make no attempt to cure any information that is found to be at a variance with this procedure.

The offeror may not be given an opportunity to cure any variances after proposal opening. Neither a proposal in its entirety, nor proposal price information will be considered confidential/proprietary. Questions regarding the application of this procedure must be directed to the Purchasing Contact listed in this RFP.

K. Acceptance of Proposal Content

The contents of the proposal (including persons specified to implement the project) of the successful contractor shall become contractual obligations into the contract award. Failure of the successful offeror to perform in accordance with these obligations may result in cancellation of the award and such offeror may be removed from future solicitations.

L. RFP Cancellation

The City reserves the right to cancel this RFP at any time, without penalty.

M. Negotiation of Award

In the event only one (1) responsive proposal is received by the City, the City reserves the right to negotiate the award for the services with the offeror submitting the proposal in lieu of accepting the proposal as is.

N. Contract

A sample copy of the contract award the City will use to contract for the services specified in this RFP is attached as Exhibit 2. The attached contract is only a sample and is not to be completed at this time.

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O. RFP Response / Material Ownership

All material submitted regarding this RFP becomes the property of the City of Greeley, unless otherwise noted in the RFP.

P. Incurring Costs

The City is not liable for any cost incurred prior to issuance of a legally executed contract and/or a purchase order.

Q. Utilization of Award by Other Agencies

The City of Greeley reserves the right to allow other State and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Greeley in the current term or in any future terms.

R. Non-Discrimination

The offeror shall comply with all applicable state and federal laws, rules and regulations involving non- discrimination on the basis of race, color, religion, national origin, age or sex.

S. News Releases

Neither the City, nor the offeror, shall make news releases pertaining to this RFP prior to execution of the contract without prior written approval of the other party. Written consent on the City’s behalf is provided by the Public Information Office.

T. Certification of Independent Price Determination

1. By submission of this proposal each offeror certifies, and in the case of a joint proposal each party, thereto certifies as to its own organization, that in connection with this procurement:

a. The prices in this proposal have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other offeror or with any competitor;

b. Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed by the offeror and will not knowingly be disclosed by the offeror prior to opening, directly or indirectly to any other offeror or to any competitor; and

c. No attempt has been made or will be made by the offeror to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition.

2. Each person signing the Request for Proposal form of this proposal certifies that:

a. He/she is the person in the offeror’s organization responsible within that organization for the decision as to the prices being offered herein and that he/she has not participated, and will not participate, in any action contrary to (1.a) through (1.c) above; or

b. He/she is not the person in the offeror’s organization responsible within that organization for the decision as to the prices being offered herein but that he/she has been authorized in writing to act as agent for the persons responsible for such decision in certifying that such persons have not participated, and will not participate, in any action contrary to (1.a) through (1.c)above, and as their agent does hereby so certify; and he/she has not participated, and will not participate, in any action contrary to (1.a) through (1.c) above.

3. A proposal will not be considered for award where (1.a), (1.c), or (2.) above has been deleted or modified.

Where (1.b) above has been deleted or modified, the proposal will not be considered for award unless the offeror furnishes with the proposal a signed statement which sets forth in detail the circumstances of the disclosure and the City’s Purchasing Manager, or designee, determines that such disclosure was not made for the purpose of restricting competition.

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4. The Contract Documents may be executed in two or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same document. The Contract Documents, including all component parts set forth above, may be executed and delivered by electronic signature by any of the parties and all parties consent to the use of electronic signatures.

U. Taxes

The City of Greeley is exempt from all federal excise taxes and all Colorado State and local government sales and use taxes. Where applicable, contractor will be responsible for payment of use taxes.

V. Assignment of Delegation

Neither party to any resulting contract may assign or delegate any portion of the agreement without the prior written consent of the other party.

W. Availability of Funds

Financial obligations of the City of Greeley payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. In the event funds are not appropriated, any resulting contract will become null and void without penalty to the City.

X. Standard of Conduct

The successful firm shall be responsible for maintaining satisfactory standards of employees' competency, conduct, courtesy, appearance, honesty, and integrity, and shall be responsible for taking such disciplinary action with respect to any employee as may be necessary.

The City may request the successful firm to immediately remove from this assignment any employee found unfit to perform duties due to one or more of the following reasons:

1. Neglect of duty.

2. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions or fighting.

3. Theft, vandalism, immoral conduct or any other criminal action.

4. Selling, consuming, possessing, or being under the influence of intoxicants, including alcohol, or illegal substances while on assignment for the City.

Agents and employees of Contractor or Consultant working in City facilities shall present a clean and neat appearance. Prior to performing any work for the City, the Contractor or Consultant shall require each of their employees to wear ID badges or uniforms identifying: the Contractor or Consultant by name, the first name of their employee and a photograph of their employee if using an ID badge. Their employee shall wear or attach the ID badge to the outer garments at all times.

Y. Damages for Breach of Contract

In addition to any other legal or equitable remedy the City may be entitled to for a breach of this Contract, if the City terminates this Contract, in whole or in part, due to Contractor’s breach of any provision of this Contract, Contractor shall be liable for actual and consequential damages to the City.

Z. Other Statutes

1. The signatory hereto avers that he/she is familiar with Colorado Revised Statutes, 18-8-301, et seq. (Bribery and Corrupt Influence) and 18-8-401, et seq. (Abuse of Public Office) as amended, and that no violation such provisions is present.

2. The signatory hereto avers that to his/her knowledge, no City of Greeley employee has any personal or beneficial interest whatsoever in the service or property described herein. See CRS 24-18-201 and CRS 24-50-507.

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SECTION IV. PROPOSAL SUBMISSION

Following are the response requirements for this RFP. All specific response items represent the minimum information to be submitted. Deletions or incomplete responses in terms of content or aberrations in form may, at the City’s discretion, render the proposal non-responsive.

RFP responses must be emailed to purchasing@greeleygov.com. Only emails sent to purchasing@greeleygov.com will be considered as responsive to the request for proposals. DO NOT submit your RFP Response to multiple email addresses. Emails sent to other City emails will be considered as non- responsive and will not be reviewed.

Proposals shall be submitted in a single Microsoft Word or PDF file under 20MB. The Proposal must not exceed 20 total pages, excluding cover letter, index or table of contents, front and back covers, and title pages/separation tabs.

Pages shall be 8 ½ x 11 inches except for up to four (4) pages of 11 x 17 inches. Eleven-point font or larger must be used for the proposal and appendices. Resumes included as an appendix are not considered part of the 20 pages.

The RFP number and Project name must be noted in the subject line, otherwise the proposal may be considered as non-responsive to the RFP.

Electronic submittals will be held, un-opened, until the time and date noted in the RFP documents or Posted addenda.

To facilitate the evaluation, offeror shall submit and organize all responses in the same order as listed in Section V.

Proposals that are determined to be at a variance with this requirement may not be accepted.

Late proposals will not be accepted. It is the responsibility of the offeror to ensure that the proposal is received at the City of Greeley’s Purchasing Division on or before the proposal due date and time.

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SECTION V. RESPONSE FORMAT & NARRATIVE

The following items are to be included in your proposal, in the order listed. Deviation from this may render your proposal non-responsive.

A. Cover Letter

Include a cover letter introducing your company, summarizing your qualifications, and detailing any exceptions to this RFP (please note that significant exceptions may make your proposal non-responsive). This letter shall also provide principal contact information for this RFP, including address, telephone number, fax number, e-mail, and website (if applicable).

B. Use of Subcontractors / Partners

There may be areas for use of subcontractors or partners in this project. If you are utilizing this approach, your proposal must list the subcontractors/partners, their area(s) of expertise, and include all other applicable information herein requested for each subcontractor/partner. Please keep in mind that the City will contract solely with your company, therefore subcontractors/partners remain your sole responsibility.

C. Minimum Mandatory Qualifications

Include an itemized description of how your company meets each of the minimum mandatory qualifications outlined in Section II, C. Failure to meet or exceed these requirements will disqualify your response.

D. Company Information

1. Provide the following information as listed: Company Name, Address, Phone Number, and Names of Principals.

2. Identify the year in which your company was established.

3. Provide a comprehensive listing of all the services you provide.

E. Evaluation Criteria

Evaluation Criterion #1 - Company and Personnel Qualifications

1. Provide information from at least three accounts of similar scope. Include, at a minimum, the following information:

a. Company/Municipality Name

b. Contact Name

c. Phone Number

d. Email Address

e. Brief description of project scope

f. Status of project.

The City reserves the right to contact the references provided in your proposal as well as other references without prior notification to you.

2. Provide the names and resumes of the key personnel that will be performing the proposed services, including the primary project manager and site foreman.

3. List the names of the subcontractors you expect to use and the services they will provide.

Evaluation Criterion #2 – Approach to Scope of Work

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In response to this RFP, the proposer shall provide a written narrative detailing the Contractor’s proposed approach to this project. The proposer’s narrative shall answer the following in discussing their project approach:

1. What is the Contractor’s approach and proposed method to performing the scope of work? What equipment shall be utilized?

2. What is the Contractor’s safety approach and how will that be implemented?

3. Describe any project approaches or ideas that you would apply to this project and that you feel would enhance the quality of your services or reduce project costs.

4. Describe how the team will handle quality control.

Evaluation Criterion #3 - Value/Cost of Efforts

1. Contractor to complete the attached bid schedule.

Evaluation Criterion #4 – Schedule

1. Can the contractor complete the work between December 7th and December 31st, 2026. How will they achieve that? If not how soon can they complete this project?

2. Contractor to include schedule and timeline for completing the project.

F. Proposal Acknowledgement

Include this form as provided in Exhibit 1.

G. Certificate of Insurance

A sample Certificate of Insurance is provided in Exhibit 3.

H. Debarment Form

Include this form as provided in Exhibit 4.

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SECTION VI. EVALUATION AND AWARD

A. Proposal Evaluation

All proposals submitted in response to this RFP will be evaluated by a committee in accordance with the criteria described below. Total scores will be tabulated, and the highest ranked firm will enter into negotiations.

If the City requests presentations by short-listed offerors, committee members may revise their initial scores based upon additional information and clarification received in this phase. Please note that presentations have been tentatively scheduled per the Schedule of Events on the first page of this RFP. If your company is invited to give a presentation to the committee, these dates may not be flexible.

In preparing responses, offerors shall describe in great detail how they propose to meet the specifications as detailed in the previous sections. Specific factors will be applied to proposal information to assist the City in selecting the most qualified offeror for this contract. Following is the evaluation criteria that will be used. Criteria will be assigned a points value.

List Evaluation Criteria here:

1. Company and Personnel Qualifications: 20 Points

2. Approach to Scope of Work: 20 Points

3. Value/Cost of Efforts: 30 Points

4. Schedule: 30 Points

A presentation and/or demonstration may be requested by short-listed offerors prior to award. However, a presentation/demonstration may not be required, and therefore, complete information shall be submitted with your proposal.

B. Determination of Responsibility of the Offeror

The City of Greeley awards contracts to responsible vendors only. The City reserves the right to make its offeror responsibility determination at any time in this RFP process and may not make a responsibility determination for every offeror.

The City of Greeley’s Municipal Code defines a “Responsible Offeror” as one who has “the capability in all respects to perform fully the contract requirements, and the tenacity, perseverance, experience, integrity, reliability, capacity, facilities, equipment, and credit which will assure good faith performance.” The City reserves the right to request information as it deems necessary to determine an offeror’s responsibility. If the offeror fails to supply the requested information, the City shall base the determination of responsibility upon any available information or may find the offeror non-responsible if such failure is unreasonable.

RFP# F26-10-051 Page 16 of 20 10/06/2026

COOPERATIVE PURCHASING STATEMENT

The City of Greeley encourages and participates in cooperative purchasing endeavors undertaken by or on behalf of other governmental jurisdictions. To the extent, other governmental jurisdictions are legally able to participate in cooperative purchasing endeavors; the City of Greeley supports such cooperative activities.

Further, it is a specific requirement of this proposal or Request for Proposal that pricing offered herein to the City of Greeley may be offered by the vendor to any other governmental jurisdiction purchasing the same products. The vendor(s) must deal directly with any governmental agency concerning the placement of purchase orders, contractual disputes, invoicing, and payment. The City of Greeley shall not be liable for any costs or damages incurred by any other entity.

RFP# F26-10-051 Page 17 of 20 10/06/2026

EXHIBIT 1

PROPOSAL ACKNOWLEDGEMENT

The offeror hereby acknowledges receipt of addenda numbers _____through .

Falsifying this information is cause to deem your proposal nonresponsive and therefore ineligible for consideration. In addition, falsification of this information is cause to cancel a contract awarded based on one or both of the above preferences.

By signing below, you agree to all terms & conditions in this RFP, except where expressly described in your cover letter.

Original Signature by Authorized Officer/Agent

Type or printed name of person signing Company Name

Title Phone Number

Vendor Mailing Address Website Address

City, State, Zip Proposal Valid Until (at least for 90 days)

E-Mail Address

Project Manager:

Name (Printed) Phone Number

Vendor Mailing Address Email Address

City, State, Zip

Section 00120 Bid Proposal Page 2 of 69

SECTION 00110

REQUEST FOR PROPOSAL

(delete entire page if using Bid format)

FXX-XX-XXX

The City of Greeley is seeking proposals for PROJECT DESCRIPTION that meet the functional needs described in this request for proposal (RFP). Sealed/Emailed proposals must be received at the Purchasing Office, 1100 10th Street, Greeley, Colorado before MONTH DAY, YEAR at X:XX p.m.

per the requirements stated in the RFP. No late, emailed or electronic proposals will be accepted.

The necessary documents are available online at the Rocky Mountain Online Bid System site (Bidnet). Go to http://www.RockyMountainBidSystem.com, in the upper right corner of the screen choose “Login” if your company has a login established or “Register” if it is the first time you are visiting this site. Follow the prompts for the option chosen. Select “Search for Open Bids and Addenda by Agency” and then select “City of Greeley.” Bid opportunities will be listed, in bid due date sequence, by project name and bid number.

A pre-proposal meeting will be held on MONTH DAY, YEAR at X:XX p.m. at LOCATION, Greeley, Colorado. All prospective vendors are highly encouraged to attend.

No proposals shall be withdrawn for a period of sixty (60) days after receipt of proposals.

The City of Greeley reserves the right to reject or accept any or all proposals and to waive any informalities as deemed in the best interest of the City.

EXHIBIT 2 - SAMPLE CONTRACT

SAMPLE DOCUMENT ONLY

http://www.rockymountainbidsystem.com/

Section 00120 Bid Proposal Page 3 of 69

SECTION 00130

BID SCHEDULE

BID# FXX-XX-XXX

LUMP SUM PRICE

This Lump Sum Bid shall include all costs for materials, labor overhead and profit; insurance costs and incidental costs incurred by the Contractor to satisfactorily complete the work in accordance with the Standard General Conditions of the Construction Contract, Summary of Work, Technical Specifications and Plans.

TOTAL BID IN FIGURES: $

TOTAL BID WRITTEN: $

COMPANY NAME:

ADDRESS:

(City) (State) (Zip):

PHONE#:

EMAIL:

NAME:

TITLE:

SIGNATURE:

DATE:

Section 00120 Bid Proposal Page 4 of 69

COOPERATIVE PURCHASING STATEMENT

The City of Greeley encourages and participates in cooperative purchasing endeavors undertaken by or on behalf of other governmental jurisdictions. To the extent, other governmental jurisdictions are legally able to participate in cooperative purchasing endeavors; the City of Greeley supports such cooperative activities. Further, it is a specific requirement of this proposal or Request for Proposal that pricing offered herein to the City of Greeley may be offered by the vendor to any other governmental jurisdiction purchasing the same products. The vendor(s) must deal directly with any governmental agency concerning the placement of purchase orders, contractual disputes, invoicing, and payment. The City of Greeley shall not be liable for any costs or damages incurred by any other entity. SAMPLE DOCUMENT ONLY

Section 00120 Bid Proposal Page 6 of 69

SECTION 00160

NOTICE OF PRE-BID CONFERENCE

FXX-XX-XXX - NAME

A pre-bid conference will be held:

On at 2:00 p.m., Location. All bidders are highly encouraged to attend.

Representatives of the City of Greeley will be present to answer questions.

Each bidder shall submit the following declaration of attendance, along with the other bid documents.

I have attended the pre-bid conference:

I have not attended the pre-bid conference:

Name of Contracting Organization

Authorized Signature Date

Section 00120 Bid Proposal Page 7 of 69

SECTION 00210

NOTICE OF AWARD

DATE: MONTH DAY, YEAR

TO: SUPPLIER NAME

Re: FXX-XX-XXX - NAME

Dear Contractor:

The City of Greeley, Colorado (hereinafter called "the Owner") has considered the bids submitted for referenced work in response to its Invitation for Bids. You are hereby notified that your bid has been accepted for items and prices stated in the Bid Schedule in the amount of $______________. You are required to execute the Contract Agreement, provide the necessary insurance certificates, the Performance and Payment Bonds within ten (10) days from the date of this Notice. If you fail to execute said Contract Agreement and furnish the necessary insurance certificates and bonds within the time allotted from this date, the Owner will be entitled to consider your rights arising out of the Owner's acceptance of your bid as abandoned and to demand payment of bid guaranty as damages.

The Owner will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of this Notice of Award and enclosures to Purchasing.

CITY OF GREELEY, COLORADO

By: Project Manager or Department Director

Title: Director of

ACKNOWLEDGMENT: Receipt of the foregoing Notice of Award accompanied with a

Performance and Payment Bond form and a signed copy of the Contract Document is hereby acknowledged this ______ day of _________________, 20_____.

Bidder:

By:

SECTION 00310

CONTRACT

THIS AGREEMENT made and entered into this XX day of MONTH, YEAR, by and between the City of Greeley, Colorado, and under the laws of the state of Colorado, party of the first part, termed in the Contract Documents as the "Owner" and SUPPLIER NAME party of the second part, termed in the Contract Documents as "Contractor.”

WITNESSETH: In consideration of monetary compensation to be paid by the Owner to the Contractor at the time and in the manner hereinafter provided, the said Contractor has agreed, and does hereby agree, to furnish all labor, tools, equipment and material and to pay for all such items and to construct in every detail, to wit:

PROJECT: FXX-XX-XXX - NAME

at the price bid on the Proposal Form of $______________ all to the satisfaction and under the general supervision of the Project Manager for the City of Greeley, Colorado.

The Contract Documents consist of this Agreement, the Conditions of the Contract (General, Supplementary and other Conditions), the Drawings, the Specifications, all Addenda issued prior to and all Modifications issued after execution of this Agreement. These form the Contract, and all are as fully a part of the Contract as if attached to this Agreement or repeated herein.

The Project Manager named herein shall interpret and construe the Contract Documents, reconciling any apparent or alleged conflicts and inconsistencies therein; and all of the work and all details thereof shall be subject to the approval and determination of the Project Manager as to whether or not the work is in accordance with Contract Documents. Said City Project Manager shall be the final arbiter and shall determine any and all questions that may arise concerning the Contract Documents, the performance of the work, the workmanship, quality of materials and the acceptability of the completed project. The decision of the Project Manager on all questions shall be final, conclusive and binding.

AND FOR SAID CONSIDERATION IT IS FURTHER PARTICULARLY AGREED

BETWEEN THE PARTIES TO THIS AGREEMENT.

1. That construction and installation of the above enumerated work for the Owner shall be completed and ready for use in accordance with the time of completion described in the Bid form of this Contract. That the above enumerated work shall begin within ten (10) days of the official "Notice to Proceed". (Contract shall become void if work is not started at specified time.)

2. That said work and materials for the project covered by the Contract Documents shall be completely installed and delivered to the Owner, within the time above stated, clear and free from any and all liens, claims, and demands of any kind.

oSection 00310 - Contract pg. 2

3. The full compensation to be paid the Contractor by the Owner pursuant to the terms of this Contract shall be payable as provided in the Contract Documents.

4. This Contract consists of the following component parts, all of which are as fully a part of the Contract as herein set out verbatim, or if not attached, as if hereto attached:

Section 00120: Bid Proposal Section 00110: Request for Proposal Section 00115: Federal Requirements Section 00130: Bid Schedule Section 00140: Bid Bond Section 00160: Notice of Pre-Bid Conference Section 00210: Notice of Award Section 00310: Contract Section 00320: Performance Bond Section 00330: Payment Bond Section 00340: Certificate of Insurance Section 00350: Lien Waiver Release Section 00360: Debarment/Suspension Certification Statement Section 00410: Notice to Proceed Section 00420: Project Manager Notification Section 00430: Certificate of Substantial Completion Section 00431: Substantial Completion Punchlist Items Section 00440: Final Completion Section 00510: General Conditions of the Contract Section 00520: Subcontractors List Section 00620: Special Provisions

Addenda Number XX Inclusive

Any modifications, including change orders, duly delivered after execution of this Agreement.

Section 00310 - Contract pg. 3

IN WITNESS WHEREOF, the parties have caused this instrument to be executed as of the day and year first above written.

EXECUTED:

The City of Greeley

CONTRACTOR:

Signed: Signed:

Name: Name:

Title: Title:

Date: Date:

ENDORSED:

Approved as to Legal Form

Signed:

Name:

Title:

Date:

ENDORSED:

Certification of Contract Funds Availability

Signed:

Name:

SECTION 00320

PERFORMANCE BOND

Bond No.___________

KNOWN ALL MEN BY THESE PRESENTS: that

(Firm):

(Address):

(an Individual), (a Partnership), (a Corporation), hereinafter referred to as "the Principal", and

(Firm):

(Address):

hereinafter referred to as "the Surety", are held and firmly bound unto the CITY OF GREELEY, 1000 10th Street, Greeley, CO. 80631, a Municipal Corporation, hereinafter referred to as "the Owner" in the penal sum of ______________________________________________________ in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors and assigns, jointly and severally, firmly by these present.

THE CONDITIONS OF THIS OBLIGATION are such that whereas the Principal entered into a certain Contract Agreement with the Owner, dated the ________ day of _______________, 20______, a copy of which is hereto attached and made a part hereof for the performance of City of Greeley Project, FXX-XX-XXX - NAME

NOW, THEREFORE, if the Principal shall well, truly and faithfully perform its duties, all the undertakings, covenants, terms, conditions and agreements of said Contract Agreement during the original term thereof, and any extensions thereof which may be granted by the Owner, with or without Notice to the Surety and during the life of the guaranty period, and if he shall satisfy all claims and demands incurred under such Contract Agreement, and shall fully indemnify and save harmless the Owner from all cost and damages which it may suffer by reason of failure to do so, and shall reimburse and repay the Owner all outlay and expense which the Owner may incur in making good any default, and then this obligation shall be void; otherwise to remain in full force and effect.

PROVIDED, FURTHER, that the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Agreement or to the work to be performed thereunder or the specifications accompanying the same shall in any way affect its obligation on this bond; and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Agreement or to the work or to the specifications.

Performance Bond

IN WITNESS WHEREOF, this instrument is executed this ______ day of __________________, 20____.

PROVIDED, FURTHER, that no final settlement between the Owner and Contractor shall abridge the right of any beneficiary hereunder, whose claims may be unsatisfied.

IN PRESENCE OF: PRINCIPAL

(Corporate Seal) (Address)

IN PRESENCE OF: OTHER PARTNERS

IN PRESENCE OF: SURETY

_____________________________ By:

(Attorney-in-Fact)

(SURETY SEAL) (Address)

NOTE: Date of Bond must not be prior to date of Contract Agreement. If Contractor is Partnership, all partners should execute bond.

IMPORTANT: Surety Company must be authorized to transact business in the State of Colorado and be acceptable to the Owner.

SECTION 00330

PAYMENT BOND

Bond No.______

KNOWN ALL MEN BY THESE PRESENT: that (Firm): _____________________________________________________

(Address): _____________________________________________________ (an Individual), (a Partnership), (a Corporation), hereinafter referred to as "the Principal", and (Firm): ______________________________________________________

(Address): _____________________________________________________ hereinafter referred to as "the Surety", are held and firmly bound unto the CITY OF GREELEY, 1000 10th Street, Greeley, Co. 80631, a Municipal Corporation, hereinafter referred to as "the Owner", in the penal sum of ________________________________________________________________________in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION are such that whereas the Principal entered into a certain Contract Agreement with the Owner, dated the _________ day of ___________, 20______, a copy of which is hereto attached and made a part hereof for the performance of

FXX-XX-XXX – NAME

NOW, THEREFORE, if the Principal shall make payment to all persons, firms, subcontractors and corporations furnishing materials for or performing labor in the prosecution of the work provided for in such Contract Agreement, and any equipment and tools, consumed, rented or used in connection with the construction of such work and all insurance premiums on said work, and for all labor, performed in such work whether by subcontractor or otherwise, then this obligation shall be void; otherwise to remain in full force and effect.

PROVIDED, FURTHER, that the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the…