biddoc.pdf

REQUEST FOR PROPOSAL

26500209M

Title: As-Needed General Construction Services

COVER SHEET

RFP Issue Date: October 7, 2026 RFP Questions Due: Wednesday, October 14, 2026 @ 10:00 AM MST Addendum (if necessary): Thursday, October 22, 2026 Proposal Due Date: Monday, November 9, 2026 @ 2:00 PM MST Proposal will be received at: BidNetDirect.

(Only electronic submissions via BidNet Direct are accepted)

Procurement Point of Contact: Joe Hostetler

Email Address: procurement@brightonco.gov

The individual listed above is the sole point of contact for this solicitation. Initiating contact with anyone other than this individual will result in disqualification of the Respondent’s proposal.

The undersigned hereby affirms that (i) they are a duly authorized agent of the Contractor, (ii) they have read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understand and accept them unless specific variations have been expressly listed in their Response, (iii) they acknowledge receipt of each addendum issued pursuant to the Solicitation, (iv) the Response is being submitted on behalf of the Contractor in accordance with any terms and conditions set forth in this Solicitation, and (v) the Contractor will accept any awards made to it as a result of the Response submitted herein for a minimum of ninety (90) calendar days following the date of submission.

COMPLETE ALL INFORMATION BELOW:

Addendum No. _____ Issue Date: ____________ Addendum No. _____ Issue Date: ____________

Addendum No. _____ Issue Date: ____________ Addendum No. _____ Issue Date: ____________

Name of Company: _________________________________ Federal Tax ID: _________ Address: ____________________________________________________________________ City, State: _______________________________________ Zip: __________________ Contact Person: ___________________________________ Title: _________________ Email Address: ____________________________________ Phone: _______________

Authorized Signature: _______________________________ Date: ________________ Signatory Name: ___________________________________ Title: _________________ Email Address: ____________________________________ Phone: _______________

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As-Needed General Construction Services

SUBMISSION INSTRUCTIONS

PROJECT SUMMARY: The City of Brighton seeks the proposal of qualified Respondents to provide carpentry and other related handyman-type construction services that may include but are not limited to the following: wood and steel stud framing, siding, window and door installation, finish work, painting, ceilings (both open and tile), flooring, structural demolition, and cabinet building and/or installation on an on call/as needed basis. The City of Brighton by and through its Division of Procurement & Contracts is accepting Proposals from qualified Respondents to furnish all labor, equipment, supplies, and materials as necessary for As-Needed General Construction Services stated herein this Request for Proposal.

RESPONSE FORMAT:

Each response shall consist of the following, in one single Word or PDF document, and in the following order, unless otherwise specifically requested in the specifications/scope of work.

Should Respondents include an optional cover letter or executive summary, it shall not exceed one (1) page. Information that is reasonably considered proprietary or confidential should be clearly marked as such in the submitted Response.

CAPABILITIES AND EXPERIENCE:

Provide specific information regarding the Firm’s experience and capabilities on similar projects or related services. Focus, to the greatest extent possible, on the Firm’s past or present experience with projects similar to this scope. Include experience with other past projects for the City of Brighton which would be of benefit to this service. Provide a summary of the Firm’s local in-house capabilities in all disciplines that may be applicable.

Provide resumes for key personnel working for the Firm, not to exceed one (1) page per resume.

Each resume should include the following details: Professional’s name, contact information with the Firm, length of time working with the current Firm, academic background and/or licensure and certifications held by the Professional, and project experience as is similar to the scope of work contained herein.

Provide an organizational chart that identifies each of the project members and the respective reporting hierarchy.

The City desires to work with one point of contact within the Firm or company, identify this person within the Proposal. The Project Manager shall be one individual that shall have the responsibility for things such as construction inspection, meeting attendance, as well as all other requirements as set forth in the specific requirements as needed.

Provide a list of the company’s completed projects of similar size and nature within the last five

(5) years. The project list shall include the name of the customer, date of service, project budget/original contract amount, number of approved change orders, total dollar amount of

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approved change orders, and final contract amount. For each referenced project, identify which of the proposed project members contributed to the project.

PROJECT APPROACH: Provide a comprehensive plan incorporating the requirements of the scope of work, applicable regulatory agency requirements, and the Firm’s suggested value-adding services for the project. Include tasks and details of all phases, should the scope require a phased approach in the opinion of the Respondent. The approach shall outline the methodology to be followed; describe the objectives, deliverables, and outcomes; and identify risks, constraints, and assumptions. Outline an approval and monitoring process that the Respondent plans to follow related to potential change orders. Describe the information that the City will need to be prepared to provide to the Respondent upon request to complete the required deliverables.

FEE SCHEDULE:

The fee schedule will become part of the awarded Master Price Agreement and shall be submitted with the RFP documents. The schedule shall contain a per hour charge for all work and/or materials as required. The per hour charge shall include but is not limited to all on-site visits, inspections, report preparation, copies, travel time, meeting attendance, photographs, schedule reporting, final inspections, occupancy coordination, etc. A “Fee Schedule” document has been provided with the solicitation documents. The Respondent shall use the provided document and complete it accordingly.

The proposals shall be submitted on all anticipated project tasks including a per-unit rate for each task/item. Be specific and include each billable discipline’s hourly rate per term. Include any materials and/or subcontractor markups as necessary. Include as-needed fees for deliverables and emergency or after-hour rates, if applicable.

It is required that each Respondent propose the current term, in addition to each of the four optional renewal terms. No more than a 3% increase, term over term, will be accepted without sufficient justification for any such increase. The City shall have the right to accept or reject any requested price adjustments. The proposed pricing shall prevail during the specified term of the contract, at which time the City shall have the option to renew the contract for subsequent one-year periods, not to exceed a total of four additional years. The option is a City prerogative and not a right of the Respondent and will be exercised only when such continuation has been deemed in the best interest of the City.

WORK IN PROGRESS: List the projects the Firm currently has in progress including the location and name of project, original contract amount, number of approved change orders, current contract amount, percentage of completion, and scheduled completion date. The intent of this request is to understand the Respondent’s capacity to perform the work stated in the scope of work/specifications. Respondents are not required to provide a comprehensive work in progress list; however, it should encompass enough detail to accurately reflect the Respondent’s capacity to perform the work associated with the City of Brighton’s project.

SAFETY RECORD: Provide a copy of the Company’s Experience Modification Rating (EMR) letter produced by the Company’s insurance agency to explain the Company’s Workers Compensation Experience Rating and/or safety record during the past five (5) years; not to exceed one (1) page in length.

In one (1) page or less, describe the Company’s Occupational/Workplace Health and Safety Policy and training program.

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CERTIFICATE OF FACT OF GOOD STANDING: The Submission shall contain a currently dated Certificate of Fact of Good Standing from the State of Colorado. In order to do business with the City of Brighton, the Submitter must be registered and authorized to do business and in good standing with the State of Colorado.

SUBCONTRACTOR & MATERIAL SUPPLIER LIST: On the City’s form, provide a complete list of subcontractors and material suppliers proposed for the project and include with the submission.

QUALIFICATION STATEMENT: Complete the City’s form in its entirety and include with the submission.

DISADVANTAGED BUSINESS ENTERPRISE SELF-CERTIFICATION FORM: Complete the City’s form in its entirety and include with submission.

AFFIDAVIT OF RESIDENCY: Complete the City’s form in its entirety and include with submission.

DISCLOSURE OF GENERATIVE ARTIFICIAL INTELLIGENCE USAGE: Complete the City’s form in its entirety and include with submission.

SIGNATURE: Solicitation Cover Sheet must be completed and signed by an authorized signatory, acknowledging all addendums issued during the solicitation period. This signature validates the Response and verifies that the entire submission is a true representation of the organization submitting.

SPECIAL CONDITIONS:

CONTRACT TERM: The awarded Respondent will be required to sign a Master Price Agreement (MPA) (the “Agreement”).

Requests for work to be performed will be based on actual need and the capabilities, experience and availability of the Contractor. No guarantee of the actual work requirement is implied or expressed by this solicitation.

The Term of the resulting Agreement shall be for one (1) year, commencing on the date an Agreement is executed by the City. All Services to be performed under said Agreement shall commence promptly after receipt of a fully executed task order to the extent that the Professional has been authorized to proceed by the City.

The City, at its sole discretion, may offer annually to extend the Agreement for up to four (4) additional one-year terms provided the Contractor has performed the Services satisfactorily and all terms and conditions of the Agreement have been fulfilled. Each extension must be mutually agreed upon in writing, by and between the City and the Contractor, approved by the City of Brighton City Council, and shall be subject to the annual appropriation of funds, therefore. To be considered, the Contractor shall provide firm pricing for the base term and each additional optional term, for a total of five (5) years, with their proposal and labeled as “Fee Schedule.”

The Master Price Agreement shall automatically terminate upon the applicable Expiration Date if the City fails to provide vendor a notice of the City’s intent to exercise its option as set forth by the Master Price Agreement.

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TASK ORDER AGREEMENT:

Individual Project Requirements shall be awarded based on the pricing and scope of the Master Price Agreement and will be awarded via executed Task Order or issued Purchase Order.

Detailed quotes shall be provided for all individual Project Requirements and shall contain a detailed scope to be incorporated into the Task Order or Purchase Order.

SURETY REQUIREMENTS: The following bonds may be required for certain construction services:

The Contractor shall be required to furnish a Performance and Payment Bond equal to one hundred percent (100%) of the amount of the Task Order or Purchase Order. Such Performance Bond shall guarantee (a) the faithful performance and completion of the work in strict accordance with the terms of the Task Order or Purchase Order, and each and every covenant, condition and part thereof, according to the true intent and meaning of the contract documents, as herein defined, (b) the repair or replacement, where required, or the cost thereof, for a period of two (2) years, cancelable after the issuance of the Certificate of Acceptance, of all work performed under the terms of the Task Order or Purchase Order and in accordance with the construction specifications, or other contract documents.

A separate Labor and Material Payment Bond in the amount of one hundred percent (100%) of the Task Order or Purchase Order will be required which will insure the payments of laborers, material suppliers, and subcontractors in connection with the work performed under the Task Order or Purchase Order and it will satisfy requirements of the Colorado Revised Statutes, Sections 38-26-105 and 38-26-106, as amended.

A separate Maintenance Bond in the amount of one hundred percent (100%) of the amount of the Task Order or Purchase Order will be required which will insure the repair or replacement where requested by the City, or cost thereof, non-cancelable for a period of two (2) years after the issuance of the certificate of acceptance, of all work performed under the terms of the Task Order or Purchase Order.

The foregoing bonds shall be with a surety and Guaranty Company authorized to do business in the State of Colorado, and the form and the company shall be acceptable to the City of Brighton.

A 5% Retainage Fee will be held for construction task orders above $150,000 in total.

OTHER:

There is no guaranteed or implied level of work to be ordered.

The City reserves the right to award to one or multiple contractors.

The City reserves the right to supply any or all materials.

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Scope of Work/Specifications

Contractor shall provide carpentry and other handyman type construction services that may include, but are not limited to, the following: wood and steel stud framing, siding, window and door installation, finish work, painting, ceilings (both open and tile), flooring, structural demolition, small building rehabilitations and additions, various repairs, alterations, cabinet building and/or installation, fencing, masonry work, water and mold mitigation, asbestos abatement, general hazard abatement, and resident water backfill assistance on an on call/as needed basis.

Projects may range from single discipline to multiple trades and will vary in size and scope on a per project basis based on City need, budget, project intent, and anticipated schedule. This is an on-call agreement; therefore, the extent of work is not known at this time and task orders will be issued by the City for each project.

Please note, this agreement’s scope of services does not include building construction, services such as design build, or any major construction projects. The majority of the task orders under this agreement will involve smaller, less complex projects, and will likely not require project managers, superintendents, foremen, construction trailers, engineering, etc. Examples of typical projects include, but are not limited to, small office remodels, drywall repairs, shelving installation, door replacement (excluding storefront), and minor building additions/alterations.

Historically, master price agreements for these services have had an annual not to exceed amount of $80,000 - $100,000. The average task order amount is expected to be around $8,000.

Under the master price agreement, the City will provide the Contractor with a brief description of the required scope of work. Contractor shall contact the City Representative within two business days to schedule a time to meet and review the scope of work (“Work”). Contractor shall then provide the City with a description of the approach to the task, a schedule for its completion, and an estimated cost to complete such task within three business days of the meeting or another agreed upon time. When the City Representative has agreed to the approach, schedule and cost, Contractor shall begin the Work only upon written approval from the City.

Quotes and invoices shall include the following information:

• Total hourly rate and labor hours for self-performed work

• Detailed materials costs with allotted mark-up percentages

• Detailed equipment costs with allotted mark-up percentages

• Subcontractor names and costs with allotted mark-up percentages

• Schedule or date by which the work will begin and be completed

Contractor shall be compensated based on quotes provided and accepted for individual projects and the hourly labor rate and markups included in the response to this proposal. All supplies and services not specifically mentioned but which are necessary to complete the project, shall be included in the priced proposal at the time the Work is requested.

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Markup on both materials and equipment shall be the percentage added to the actual wholesale cost of materials. No retail pricing will be accepted.

The City may request back-up documentation with project proposals. The City may also decide to complete tasks on a time and materials basis using the fee schedule included as part of the Contractor’s proposal. The City will not pay trip charges or service call fees under this master price agreement. Pricing submitted by Contractor shall be fully burdened for all of the scheduled services as detailed in the scope of services (total hourly cost to employ a worker, including base pay plus all indirect employer costs such as taxes, benefits, overhead, and profit, etc).

Approved overtime hours will be paid upon the City Representative’s discretion. The City will not pay overtime rates unless the City Representative requests work be done after hours. It is the Contractor’s responsibility to manage its staff, and to plan and schedule work during standard work hours.

Scheduled Work.

Scheduled work refers to non-emergency assignments issued with advance notice, typically as part of routine maintenance or planned capital work. These assignments will also be performed and billed on a Time and Materials (T&M) basis in accordance with the agreed upon rates. The City may provide site-specific timelines and service windows, and the Contractor shall coordinate start dates, access, and staffing accordingly.

Emergency Work.

The Contractor shall provide emergency response services within this scope as requested by the City. Emergency work is defined as any repair where delay would pose a risk to public health, safety, or essential utility service. Emergency work must begin within three (3) hours of City notification due to risk to health, safety, or essential utility services (unless otherwise approved by the City). All necessary personnel, equipment, and materials shall be mobilized to address the situation without interruption until complete.

Emergency work will be assigned and billed on a Time and Materials (T&M) basis, including:

• Agreed upon labor and equipment rates.

• Approved material costs plus markup percentage defined in this Request for Proposal.

• No charges for idle time or transportation shall be assessed unless pre-authorized in writing by the City.

Permits and Approvals.

The Contractor shall be solely responsible for identifying, investigating, and obtaining all permits, licenses, approvals, and inspections required by any federal, state, or local authority having jurisdiction over the Work. The Contractor shall secure all such permits and approvals prior to the start of construction, unless otherwise authorized in writing by the Owner.

Coordination and Scheduling of Inspections.

The Contractor shall coordinate all required inspections with the appropriate authorities and shall provide timely notice to the Owner of all scheduled inspections. The Contractor shall promptly correct any deficiencies identified by inspectors at no additional cost to the Owner.

Delays Related to Permits.

Any delay, suspension, or interruption of the Work arising from the Contractor’s failure to timely

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obtain required permits or approvals shall be the Contractor’s sole responsibility. The Contractor shall not be entitled to additional compensation for such delay; however, the Contractor’s sole remedy may be an extension of Contract Time, if approved by the City.

Documentation.

The Contractor shall provide the City with copies of all permits, approvals, and inspection reports upon request, and shall maintain such documents on-site at all times during performance of the Work.

Response Checklist

Respondents are encouraged to utilize the following checklist as a tool to verify that all components of the solicitation requirements have been addressed. It is not necessary to return this document with the submitted response as it is not a criterion of evaluation.

Response Format � One, single file PDF or Word document � Optional cover letter or executive summary, not to exceed one (1) page in length � Confidential and/or proprietary information, if any, is clearly labeled � Submission is in the correct order, as specified by the Submission Instructions

Written or narrative components that require the Respondent to provide information include:

� Capabilities and experience � Resumes for key personnel, not to exceed one (1) page per resume � Organizational chart � Identify main point-of-contact � List of past completed projects � Equipment and Fleet list � Project approach � Work in progress � Safety record and/or safety program � Review of form Contract

Documents must be submitted with the response:

� Complete and return the enclosed City of Brighton Cover Sheet � Complete and return the enclosed City of Brighton Subcontractor and Material Supplier List � Complete and return the enclosed City of Brighton Qualification Statement form

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� Complete and return the enclosed City of Brighton Disadvantaged Business Enterprise Self- Certification Form

� Complete and return the enclosed City of Brighton Affidavit of Residency form � Provide Certificate of Fact of Good Standing produced by the State of Colorado � Complete and return the enclosed City of Brighton Fee Schedule

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Title: As-Needed General Construction Services

Evaluation Criteria

It is the intent of the City of Brighton to award a contract to the Contractor whose Response has been deemed the most responsive and responsible of those received by the City’s designated Evaluation Committee. Notwithstanding the foregoing, the City reserves the right to alter this method of award if such alteration is in the best interests of the City. Only those Responses which have been deemed Responsive by the City’s Procurement & Contracts Division will qualify for review by the Evaluation Committee. The Evaluation Committee will determine the Responsibility of Responses based on the following criteria, listed in no particular order:

Responsible Criterion Standard Points

Project Approach Does the Response demonstrate a full understanding of the requirements and project objectives?

Project Management Does the Response include a project management plan, including methodology, and operation plan that aligns with the City’s expectations?

Technical Qualifications Does the Response demonstrate the Contractor’s experience, capabilities, personnel, and/or equipment required to satisfactorily complete the project?

Schedule/Timeline Does the Response contain a schedule/timeline that satisfies the needs or requirements of the City?

Price and Terms Does the Response include a fee schedule that is reasonable and appropriate, and is it within the appropriated project budget? Does the Response include exception(s) to any of the City’s standard Contract Terms and Conditions?

Historic Satisfaction, Service Level, Quality

Does the Response demonstrate the Contractor’s consistent satisfactory completion of past projects within budget and on time? Does the Response include the Contractor’s relevant experience with projects similar to the size and scope of work stated within the Solicitation? Does the Response demonstrate the Contractor’s ability to predict, mitigate, and resolve project risks and constraints?

Safety Does the Response demonstrate the Contractor’s history of safe workplace practices? Does the Response describe the Contractor’s enforcement method for safe and healthful working conditions as prescribed by the Occupational Safety and Health Administration (OSHA)?

Total Points Possible 100

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CAPABILITIES AND EXPERIENCE: