biddoc.pdf

TOWN OF GRAND LAKE, COLORADO

1026 Park Avenue | Grand Lake, CO 80447 | 970-627-3435

REQUEST FOR QUALIFICATIONS

Professional Transportation Planning and Traffic Engineering Services

US 34 (Grand Avenue) / Portal Road Intersection Improvement Feasibility Study Including Evaluation of a Parking and Transit Hub on the Mary Drive Parcel

Solicitation RFQ No. 202610062 (CDOT Project 27639)

CDOT Project MTF C530-009 (27639) — 034A Grand Lake Study

CDOT Agreement OLA #331003895 (Multimodal Transportation & Mitigation Options Fund)

Issue Date Tuesday, October 6, 2026

Questions Due Tuesday, October 13, 2026, 4:00 p.m. MT

SOQs Due Tuesday, October 20, 2026, 2:00 p.m. Mountain Time

Submit Via BidNet Direct / Rocky Mountain E-Purchasing System (electronic only)

Contact Steve Kudron, Town Manager skudron@toglco.com | 970-627-3435

Town of Grand Lake | RFQ No. 202610062 (CDOT Project 27639)

Contents

1. Invitation and Summary

2. Solicitation Schedule

3. Background and Project Setting

4. Grant Requirements That Apply to This Contract

5. Scope of Services

6. Statement of Qualifications Requirements

7. Evaluation and Selection

8. Questions, Addenda and Communications

9. Submission Instructions

10. Contract Terms and Insurance

11. General Conditions

Attachment 1 — Submittal Acknowledgment and Conflict of Interest Disclosure

US 34 / Portal Road Intersection Improvement Feasibility Study — Page 2

1. Invitation and Summary

The Town of Grand Lake, Colorado (the "Town") invites qualified transportation planning and traffic engineering firms (each a "Consultant") to submit Statements of Qualifications ("SOQs") to conduct a feasibility study of intersection improvement alternatives at the US 34 (Grand Avenue) and Portal Road intersection, including evaluation of a potential parking and transit hub on the Mary Drive parcel.

The study is funded through an Intergovernmental Agreement between the Town and the Colorado Department of Transportation (CDOT), OLA #331003895, using Multimodal Transportation & Mitigation Options Fund (MMOF) dollars. The total project budget is $152,000 (75% State / 25% Town match). The Town will select the most qualified Consultant using a qualifications-based process and then negotiate a final scope and fee with that firm.

This is a study and planning engagement only. No construction documents or engineering design are included; CDOT will perform subsequent engineering. The Consultant's final product will recommend a preferred scenario to guide future CDOT engineering and investment decisions.

Key Facts

Services Transportation planning, traffic operations and safety analysis, concept-level alternatives, feasibility evaluation

Study Location US 34 (Grand Avenue) at Portal Road, and the Mary Drive parcel, Town of Grand Lake, Grand County, Colorado

Total Project Budget $152,000 (State $114,000 / Town match $38,000), all tasks inclusive

Selection Method Qualifications-based selection, followed by scope and fee negotiation with the top-ranked firm

Contract Type Professional services agreement, not-to-exceed, invoiced monthly on a cost-reimbursement basis

Anticipated Start December 2026, following Town Board award, contract execution and a written Notice to Proceed

Target Completion Final report no later than October 29, 2027

2. Solicitation Schedule

The Town will make every effort to follow this schedule. Dates after the SOQ deadline are estimates and may change without an addendum.

Milestone Date / Time (Mountain Time)

RFQ issued on BidNet Direct Tuesday, October 6, 2026

Deadline for written questions Tuesday, October 13, 2026, 4:00 p.m.

US 34 / Portal Road Intersection Improvement Feasibility Study — Page 3

Milestone Date / Time (Mountain Time)

Final addendum / answers posted Thursday, October 15, 2026

SOQs due (14-day posting closes) Tuesday, October 20, 2026, 2:00 p.m.

Evaluation committee review October 21 – 28, 2026

Interviews with shortlisted firms (if held) Week of November 2, 2026

Scope and fee negotiation with top-ranked firm Early – mid November 2026

Board of Trustees contract award (anticipated) November or December 2026 regular meeting

Contract execution and Notice to Proceed December 2026

Final report accepted No later than October 29, 2027

3. Background and Project Setting

3.1 The Town of Grand Lake

Grand Lake is a statutory town of roughly 400 year-round residents at the headwaters of the Colorado River, adjacent to the Arapaho National Forest and the western entrance of Rocky Mountain National Park. The Town's economy is driven by tourism and outdoor recreation, and it receives several hundred thousand visitors in peak season. Summer and fall visitation produces heavy congestion, limited parking availability and frequent pedestrian conflicts along Grand Avenue, which is US 34 at the Town's entrance.

3.2 The US 34 / Portal Road Intersection

The intersection of US 34 and Portal Road is the Town's sole major access point. The Town's 2020 Comprehensive Plan notes that it was designed for relatively low traffic volumes and that improving peak-season circulation begins with this intersection and two related intersections along West Portal Road, at Center Drive and at Grand Avenue.

The Plan identifies intersection redesign, road re-alignment and/or a system of roundabouts as options, and calls for detailed traffic analysis to identify preferred alternatives. It also calls for updated concepts for a pedestrian crossing at Highway 34 and West Portal Road.

The Town's 2021 Motorized and Non-Motorized Circulation Assessment found that Grand Avenue is largely unimproved beyond the historic boardwalk, with dirt shoulders, informal intersections and unstructured parking. Visitors frequently walk in the roadway, and informal crossings add to congestion. Recommendations included an enhanced pedestrian crossing near West Portal and Lake Avenue, seasonal use of Town-owned property for parking, parking wayfinding, and a comprehensive parking study.

US 34 / Portal Road Intersection Improvement Feasibility Study — Page 4

3.3 The Mary Drive Parcel

The Town is considering the Mary Drive parcel, near the eastern gateway to Town along US 34, as a gateway parking and transit hub. The hub concept would intercept visitor vehicles before they enter the downtown core, support a "park-once" environment, and provide first- and last-mile connections to regional transit and to downtown, the lakefront, the marina and nearby trailheads. The study will test whether the parcel can support this use and how it would work with the intersection alternatives.

3.4 Project History and Funding

The Town applied to CDOT for MMOF funding for a broader Gateway Mobility Hub and first/last-mile connections project. Working with CDOT Region 3, the project was re-scoped as a focused feasibility study. CDOT executed the IGA (OLA #331003895) on September 16, 2026. CDOT will perform any subsequent engineering, so this study must produce alternatives and a recommendation that are realistic for future CDOT approval and investment.

3.5 Reference Documents

The following documents will be posted with this RFQ or provided to the selected Consultant:

• CDOT IGA Exhibit A, Scope of Work, 034A Grand Lake Study (OLA #331003895)

• Town of Grand Lake Comprehensive Plan (November 2020)

• Town of Grand Lake Motorized and Non-Motorized Circulation Assessment (University of Colorado Denver, May 2021)

• Town of Grand Lake Wayfinding Master Plan (2014), Grand Avenue streetscape plan and prior traffic design concepts, as available

• Grand County Master Plan excerpts, as available

4. Grant Requirements That Apply to This Contract

The selected Consultant's contract will carry the obligations the Town must meet under its CDOT agreement. Firms should confirm they can comply with each of the following:

• No work before Notice to Proceed. Only costs incurred after the contract is executed and the Town issues a written Notice to Proceed are reimbursable. The Town will not authorize Consultant work until its CDOT Notice to Proceed is in place and it has issued its own written Notice to Proceed to the Consultant.

• Scope limits. Work is limited to study and planning activities. Engineering design, construction documents and construction are not eligible and must not be included.

• Budget cap. The total project budget is $152,000. Costs beyond that amount are not eligible for State funds.

• Invoicing. Invoices are submitted no more than monthly, within 60 days of the period billed, in CDOT's standardized billing format. Each invoice must describe the services performed, the dates of performance and any reimbursable expenses, supported by time records and receipts.

US 34 / Portal Road Intersection Improvement Feasibility Study — Page 5

• Allowable costs. Costs must be necessary, reasonable, allocable, actual net cost and adequately documented, consistent with the cost principles referenced in the

IGA.

• Records and audit. The Consultant must keep all project records for at least three (3) years after final payment or contract termination, whichever is later, and make them available to the Town and CDOT for inspection and audit.

• CDOT review. CDOT Region 3 will review draft deliverables. The Consultant must build CDOT review time into its schedule and address CDOT comments.

• Indemnification of the State. As required by the IGA, the Consultant must indemnify and hold harmless the State of Colorado and CDOT, as well as the Town, for claims arising from the Consultant's acts or omissions, including intellectual property and accessibility claims.

• Accessibility. Digital deliverables must meet the accessibility standards adopted under C.R.S. § 24-85-101 et seq. (WCAG 2.1 Level AA). This includes accessible PDFs, alt text for figures and tagged tables.

• Environmental. Analysis must consider applicable state and federal environmental requirements, including NEPA, at a planning-level red-flag scale.

• Assignment and subconsultants. The contract may not be assigned without written consent. Subconsultants must be identified in the SOQ, and any change requires Town approval.

5. Scope of Services

The scope below is based on IGA Exhibit A and sets out the minimum work the Town expects. Consultants are encouraged to suggest refinements in their approach. The final scope, level of effort and fee will be negotiated with the top-ranked firm and must fit within the $152,000 budget.

Task 1 — Project Management and CDOT Region 3 Coordination

• Hold a kickoff meeting with Town staff and CDOT Region 3 to confirm goals, data needs, schedule, review procedures and communication protocols.

• Prepare and maintain a project work plan and schedule.

• Hold regular progress calls with the Town Project Manager (at least twice a month) and submit monthly progress reports with each invoice.

• Coordinate with CDOT Region 3 Planning, Traffic and Access staff throughout the study, including review of each draft deliverable.

• Convene a small Technical Advisory Group (up to four meetings), which may include the Town, CDOT Region 3, Grand County, Rocky Mountain National Park, regional transit providers and emergency services.

• Keep meeting summaries, a decision log and a comment-response matrix.

Deliverables: Project work plan and schedule; meeting agendas and summaries;

monthly progress reports; invoices in CDOT billing format.

US 34 / Portal Road Intersection Improvement Feasibility Study — Page 6

Task 2 — Existing Conditions Assessment

• Review prior plans and studies (see Section 3.5), CDOT data and any available travel pattern data.

• Traffic data: Collect or obtain turning movement counts and volume data that reflect peak visitor-season conditions as well as off-peak conditions. Consultants should explain how they will account for seasonal peaks given the study schedule, for example through summer data collection, CDOT OTIS/continuous-count data, seasonal adjustment factors or prior counts.

• Operations: Analyze existing intersection level of service, delay, queuing and approach operations at US 34/Portal Road. Include the related West Portal Road intersections at Center Drive and Grand Avenue as needed to understand how the system works.

• Safety: Review at least five years of crash history, identify crash patterns, and document pedestrian and bicycle conflicts, sight distance and speed context.

• Geometry and access: Document intersection geometry, lane configuration, right-of-way, access points, drainage and utility constraints, and consistency with the State Highway Access Code.

• Multimodal conditions: Inventory pedestrian, bicycle, transit and trail facilities and gaps, including connections toward downtown, the lakefront and trailheads.

• Mary Drive parcel: Assess size, access, topography, circulation, utilities, zoning, environmental red flags and planning-level capacity for parking, transit, bicycle and related amenities.

• Future conditions: Develop planning-level future-year traffic forecasts (for example, a 20-year horizon) using methods acceptable to CDOT.

Deliverable: Existing and Future Conditions Memorandum (draft and final), with mapping, data summaries and crash analysis.

Task 3 — Three Concept-Level Improvement Scenarios

Develop three distinct concept-level scenarios for the intersection and the surrounding study area. Together, the scenarios must address:

• Intersection reconfiguration, such as roundabout, turn-lane, alignment or control changes

• Pedestrian and bicycle safety, including a crossing of US 34 near Portal Road and connections to the trail and sidewalk network

• Parking and transit hub development on the Mary Drive parcel, including vehicle, bus/shuttle and pedestrian circulation and how the hub connects to the intersection

• Access management along US 34 and Portal Road

For each scenario, provide:

• A concept-level plan-view layout on aerial imagery (not engineering design)

• Traffic operations results for existing and future-year conditions

• A planning-level safety evaluation, such as crash modification factors or a qualitative assessment

• Planning-level cost estimate ranges

US 34 / Portal Road Intersection Improvement Feasibility Study — Page 7

• Right-of-way, utility, environmental and constructability red flags

• Consistency with CDOT standards and the State Highway Access Code

Deliverable: Alternatives Development Memorandum (draft and final) with concept graphics.

Task 4 — Feasibility Evaluation, Engagement and Final Report

• Develop evaluation criteria with the Town and CDOT, such as safety, operations, multimodal access, parking and transit function, cost, right-of-way and environmental impact, community character, and readiness for CDOT funding.

Apply them in a scenario comparison matrix.

• Conduct focused public and stakeholder engagement: one public open house or workshop (in person in Grand Lake, with online materials) and a short online comment opportunity.

• Present to the Town Board of Trustees up to two times: once at the scenario stage and once for the preferred scenario and final report.

• Identify a preferred scenario and describe phasing, next steps, potential funding sources, and the information CDOT will need for subsequent engineering.

• Prepare a Draft Final Report for Town and CDOT review, then a Final Report that addresses comments, with an executive summary suitable for public distribution.

Deliverables: Evaluation matrix; engagement materials and summary; Board presentations; Draft and Final Feasibility Study Report (accessible PDF plus native files, GIS and CAD concept files, and traffic models).

Deliverables Summary

Task Deliverable Target Timing

1 Kickoff meeting, work plan and schedule Within 3 weeks of NTP

1 Monthly progress reports and invoices Monthly

2 Existing and Future Conditions Memo (draft/final) Spring–Summer 2027

3 Alternatives Development Memo — three scenarios (draft/final)

Summer 2027

4 Public open house and Board scenario presentation Late Summer 2027

4 Draft Final Report (Town and CDOT review) September 2027

4 Final Report and final Board presentation No later than October 29, 2027

Town and CDOT Responsibilities

• The Town will provide a Project Manager, available plans, GIS data, parcel information, meeting space and help with public notice.

• CDOT Region 3 will review deliverables and provide available state highway data.

• Town and CDOT review periods should be assumed at 10 business days per draft deliverable.

US 34 / Portal Road Intersection Improvement Feasibility Study — Page 8

6. Statement of Qualifications Requirements

6.1 Format

• Submit one searchable PDF, no larger than 25 MB, on 8.5" × 11" pages (11" × 17" allowed for graphics and schedules, counted as two pages), using a font no smaller than 11 point.

• Page limit: 15 pages for Sections B through F. The cover, cover letter, table of contents, dividers, resumes (up to 2 pages each) and required forms do not count toward the limit.

• Name the file: "RFQ 202610062 – [Firm Name] – SOQ.pdf".

6.2 Required Contents (in this order)

A. Cover Letter (up to 2 pages). Firm name, address, and the contact person's name, email and phone. Include a statement of interest, acknowledgment of all addenda, and a statement that the SOQ is valid for 90 days. Signed by a person authorized to bind the firm.

B. Firm Profile. Firm history, office locations (identify the office that will do the work), size, and relevant services. Include the same information for each subconsultant and describe their role.

C. Project Team. An organization chart and the proposed Project Manager and key staff, with their roles, Colorado professional licenses or certifications (such as PE, PTOE or AICP), relevant experience, and percentage of time committed. Key personnel may not be substituted without the Town's written approval. Attach resumes in an appendix.

D. Relevant Experience. Three to five similar projects completed in the last seven years, preferably with CDOT involvement. Examples include intersection alternatives or roundabout feasibility studies on state highways, rural or mountain gateway communities, parking and mobility hub planning, and multimodal safety studies. For each, list the client, dates, fee, key staff involved and outcome.

E. Project Understanding and Approach. Show your understanding of Grand Lake's setting and the goals of this study. Describe your approach to each task, including how you will capture peak-season traffic conditions, make the three scenarios meaningfully different, integrate the Mary Drive hub, and position the recommendation for CDOT engineering. Identify key risks and how you will manage them.

F. Schedule and Capacity. A proposed schedule showing tasks, milestones, review periods and meetings that finishes by October 29, 2027. Include a statement of the team's current workload and availability.

G. References. At least three client references for similar work, with name, title, organization, phone and email. The Town may contact references not listed.

H. Required Forms. The Submittal Acknowledgment and Conflict of Interest Disclosure (Attachment 1), signed.

Do not include pricing in the SOQ. The top-ranked firm will be asked for a detailed scope, staff-hour estimate and fee proposal by task, using hourly rates and CDOT's billing format, as the basis for negotiation.

US 34 / Portal Road Intersection Improvement Feasibility Study — Page 9

7. Evaluation and Selection

An evaluation committee, which may include Town staff and a CDOT Region 3 representative, will score each responsive SOQ as follows:

Criterion Maximum Points

Project understanding and technical approach (Section E) 30

Qualifications and experience of key personnel (Section C) 25

Firm and team experience on similar projects, including CDOT, state highway and mountain or rural gateway community work (Sections B, D)

Schedule, capacity and responsiveness (Section F) 10

References and past performance (Section G) 10

Total 100

• The committee may shortlist firms for interviews, which may be held in person or virtually. If interviews are held, they will be scored on the same criteria and used to set the final ranking.

• The Town will negotiate a scope and fee with the top-ranked firm. If agreement cannot be reached, the Town may end negotiations and move to the next-ranked firm.

• The resulting contract is subject to approval by the Town Board of Trustees.

• All firms will be notified of the results. Debriefs are available on request after award.

8. Questions, Addenda and Communications

• Submit all questions in writing through the BidNet Direct question feature, or by email to skudron@toglco.com with "RFQ 202610062 Question" in the subject line, by Tuesday, October 13, 2026, at 4:00 p.m. MT.

• Answers and any changes will be issued only by written addendum posted on BidNet Direct by Thursday, October 15, 2026. Oral statements are not binding.

Firms are responsible for checking for addenda and acknowledging them.

• Communication restriction: From the date of issue until award, proposers may not contact Town Trustees, the evaluation committee or other Town staff about this RFQ, except the designated contact above. Violations may result in disqualification.

9. Submission Instructions

• SOQs must be submitted electronically through BidNet Direct (Rocky Mountain E-Purchasing System) no later than 2:00 p.m. Mountain Time on Tuesday, October 20, 2026. The BidNet Direct system clock is the official time.

US 34 / Portal Road Intersection Improvement Feasibility Study — Page 10

• Late, emailed, faxed or hard-copy SOQs will not be accepted. Allow enough time to upload, since system or connection problems will not excuse a late submission.

• Firms must be registered with BidNet Direct to submit. Registration for this solicitation is free.

• SOQs will be opened after the deadline. This is not a public bid opening, and no ranking information will be released until a recommendation for award is made.

10. Contract Terms and Insurance

The selected firm will be expected to sign the Town's standard professional services agreement, with the grant requirements in Section 4 added. Firms should note any exceptions to the terms in this section in their cover letter. Unnoted exceptions may be disregarded.

10.1 Minimum Insurance

Before starting work, the Consultant must provide certificates of insurance naming the Town of Grand Lake, its officers, officials and employees as additional insureds (except on workers' compensation and professional liability):

Coverage Minimum Limits

Commercial General Liability $1,000,000 per occurrence / $2,000,000 aggregate

Automobile Liability (owned, hired, non-owned)

$1,000,000 combined single limit

Workers' Compensation and Employer's Liability

Statutory / $100,000 each accident, $500,000 disease policy limit, $100,000 disease each employee

Professional Liability (Errors and Omissions) $1,000,000 per claim / $2,000,000 aggregate

10.2 Other Terms

• Ownership: All work products, data, models, graphics and reports become Town property. The Town and CDOT may use them without restriction, including for future CDOT engineering.

• Independent contractor: The Consultant is an independent contractor responsible for all taxes and required insurance for its employees.

• Governmental immunity: Nothing in the contract waives the protections of the Colorado Governmental Immunity Act, C.R.S. § 24-10-101 et seq.

• Appropriation: Obligations beyond the current fiscal year are subject to annual appropriation and to CDOT funding remaining available.

• Termination: The Town may terminate for convenience or for cause, including if CDOT terminates or reduces the grant.

• Compliance: The Consultant must comply with all applicable federal, state and local laws, including non-discrimination and equal opportunity requirements, and with the Colorado Special Provisions incorporated in the Town's CDOT agreement.

US 34 / Portal Road Intersection Improvement Feasibility Study — Page 11

11. General Conditions

• Town rights: The Town may reject any or all SOQs, waive informalities, request clarification or more information, cancel or reissue this RFQ, and award in the Town's best interest.

• Costs: Firms are responsible for all costs of preparing SOQs and attending interviews.

• Public records: SOQs become public records subject to the Colorado Open Records Act (C.R.S. § 24-72-200.1 et seq.) after award. Clearly mark any material considered confidential or proprietary. Pricing and entire SOQs cannot be marked confidential.

• Conflict of interest: Firms must disclose any relationship that could create a real or apparent conflict of interest, including participation in preparing the grant application or the scope of this study. The Town will decide whether a conflict exists and whether it can be mitigated.

• No obligation: This RFQ does not commit the Town to award a contract. Any award depends on continued CDOT funding and Board of Trustees approval.

• Non-discrimination: The Town encourages participation by small, disadvantaged, minority- and woman-owned businesses and does not discriminate on the basis of any protected status.

US 34 / Portal Road Intersection Improvement Feasibility Study — Page 12

Attachment 1 — Submittal Acknowledgment and Conflict of Interest Disclosure

RFQ 202610062: US 34 / Portal Road Intersection Improvement Feasibility Study (CDOT Project 27639)

Firm Legal Name

Address

Contact Name / Title

Email / Phone

Colorado Secretary of State ID (if registered)

Addenda Acknowledged (list numbers)

By signing below, the firm certifies that:

1. The information in this SOQ is true and correct, and the signer is authorized to bind the firm.

2. The firm has read the RFQ and all addenda and can comply with the grant requirements in Section 4 and the insurance requirements in Section 10.

3. The firm is not debarred, suspended or otherwise ineligible to contract with the State of Colorado, CDOT or any federal agency.

4. No Town Trustee, officer or employee has a financial interest in this SOQ, and the firm has not colluded with any other proposer.

5. The firm (check one): ☐ has no conflicts of interest to disclose ☐ discloses the following potential conflicts, including any role in preparing the grant application or scope for this project:

Authorized Signature

Printed Name / Title

Date

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