biddoc.pdf

DOME GLASS REPALCEMENT

26-18863AP-FM

ANDREW PULFORD

JEFFERSON COUNTY

100 Jefferson County Parkway • Golden, Colorado 80419-4550 • (303)271-8586

Invitation to Bid

ITB # 26-18863AP-FM

The County of Jefferson, Colorado, is accepting responses for Dome Glass Replacement in accordance with the terms, conditions, and specifications contained in these solicitation documents.

This project and any subsequent addenda will be posted to BidNet (Rocky Mountain E-Purchasing System, RMEPS) website (www.RockyMountainBidSystem.com). Vendors are encouraged to register with BidNet for this and other opportunities.

Funding used for this project is from: Jefferson County General Fund

SCHEDULE OF ACTIVITIES

PRE BID CONFERENCE – In Person Any contractor wishing to provide a response to this solicitation should attend the conference and will have an opportunity to meet with the County’s representative and address any questions that may arise. All vendors should become familiar with all solicitation specifications prior to attending the conference. This conference is the only time that interested vendors can communicate directly with the project team.

Location & Time: 100 Jefferson County Parkway. Golden, CO. 80401 – Meet in Main Lobby 1st Floor

RSVP: Please confirm your attendance with the purchasing agent identified in this solicitation no later than 24 hours prior to the scheduled site walk.

The terrain and weather conditions may be varied and hazardous.

By attending the pre-bid conference, you assume all such risk and release the County of Jefferson and its officers, employees, and agents, from any liability for any injury, death, loss, damage, or expense, including costs and attorney’s fees, to you from any such risk. This assumption of risk and release of liability is intended to be as broad and inclusive as permitted by law.

QUESTIONS

Solicitation Issued 6 October 2026

Prebid/proposal meeting 15 October 2026 @ 10:00a.m

Questions DUE 21 October 2026 @ 10:00a.m

Addendum posted 27 October 2026 (Estimated)

DUE DATE 4 November 2026 @ 10:00a.m

Bid Opening 4 November 2026 @ 2:00p.m

Contract Performance Period 90 days after Notice to Proceed is issued

26-18863AP-FM Dome Glass Replacement

All questions must be submitted in writing via e-mail to purchasing agent at APulford@co.jefferson.co.us, by 21 October 2026 @ 10:00a.m. Questions received after the posted due date for questions will not be accepted.

BID OPENING

Interested parties may watch the opening via Microsoft Teams and call in to hear the bid opening on 4 November 2026 @ 2:00p.m.

Questions will NOT be accepted or addressed during the call.

Bid Opening link:

Microsoft Teams meeting Join: https://teams.microsoft.com/meet/277927132725771?p=PhLwzFFkTE5uAGUI34 Meeting ID: 277 927 132 725 771 Passcode: xE9dA2PK

Need help? | System reference Dial in by phone +1 970-773-5375,,247015416# United States, Grand Junction Find a local number Phone conference ID: 247 015 416# Join on a video conferencing device Tenant key: jeffco@m.webex.com Video ID: 118 599 027 3 More info For organizers: Meeting options | Reset dial-in PIN

METHOD OF AWARD

The successful Offeror will be required to execute an agreement with Jefferson County in a form which will include all the terms, conditions, specifications, cost, and any approved exceptions to this solicitation. The enclosed sample agreement is substantially in the form that will be executed between the successful Bidder and Jefferson County.

The County of Jefferson, Colorado, reserves the right to reject any or all bids or portions thereof, to waive any informalities or irregularities in the bids received which are inconsequential or immaterial in nature, and to approve awards in total or in part, whichever, in its judgment best serves the interests of Jefferson County, Colorado. The award recommendation shall be made to the lowest responsive and responsible bidder.

If you are unable to access any of the content of these documents, please complete our digital accessibility request form or call us at 303-271-8455 for assistance.

26-18863AP-FM Dome Glass Replacement mailto:APulford@co.jefferson.co.us https://teams.microsoft.com/meet/277927132725771?p=PhLwzFFkTE5uAGUI34 https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%253ameeting_NzBjMDhkYTUtYTFjNi00ZGY5LTkzZTgtN2IxODkyM2ZmOGY1%2540thread.v2/0?context=%257b%2522Tid%2522%253a%25227be8ec87-9ac9-4e6a-9141-def9631c43ea%2522%252c%2522Oid%2522%253a%25226496d079-186d-4a3f-87e1-00128dea4134%2522%257d https://dialin.teams.cloud.microsoft/89fe9774-3f71-4eb3-a475-d68eda61d0fd?id=247015416 https://www.webex.com/msteams?confid=1185990273&tenantkey=jeffco&domain=m.webex.com https://teams.microsoft.com/meetingOptions/?organizerId=6496d079-186d-4a3f-87e1-00128dea4134&tenantId=7be8ec87-9ac9-4e6a-9141-def9631c43ea&threadId=19_meeting_NzBjMDhkYTUtYTFjNi00ZGY5LTkzZTgtN2IxODkyM2ZmOGY1@thread.v2&messageId=0&language=en-US https://dialin.teams.cloud.microsoft/usp/pstnconferencing https://www.jeffco.us/FormCenter/Accessibility-Request-69/Digital-Accessibility-Request-Form-406 https://www.jeffco.us/FormCenter/Accessibility-Request-69/Digital-Accessibility-Request-Form-406

SCOPE OF WORK

I. Background and Objectives Jefferson County Facilities Management is seeking to have 24-29 panes of dome glass removed and replaced at the Jefferson County Administration and Courts Facility.

The scope of this project includes, but is not limited to:

Base bid:

1.Labor and materials to remove and replace (24) panes of glass, to include the removal of the old glazing, cleaning the frame, and reapplying wet seal for a waterproof seal.

2.Glass panes to be replaced with 1/4S70T TP 1/2 MILL S 1/8CL HS 60CL 1/8CL HS (i.e. 1/4" with Solarban 70 Tempered, 1/2" air space (mill-finish aluminum spacer), silicone adhesives, 1/8" heat-strengthened .060 Clear (Laminate) 1/8" heat-strengthened) at sizes to match existing openings. See attachments listed in Section X for exact window locations and rough window measurements. Actual measurements to be field verified by successful contractor.

3.Thickness of the glass shall comply with current code requirements.

4.Contractor to remove and dispose of all old material, debris, and trash.

5.Adhere to schedule and period of performance in Section V.

Additive Alternate Bid (price assuming base bid is approved):

1.Labor and materials to remove and replace additional (5) panes of glass, to include the removal of the old glazing, cleaning the frame, and reapplying wet seal for a waterproof seal.

2.Glass panes to be replaced with 1/4S70T TP 1/2 MILL S 1/8CL HS 60CL 1/8CL HS (i.e. 1/4" with Solarban 70 Tempered, 1/2" air space (mill-finish aluminum spacer), silicone adhesives, 1/8" heat-strengthened .060 Clear (Laminate) 1/8" heat-strengthened) at sizes to match existing openings. See attachments listed in Section X for exact window locations and rough window measurements. Actual measurements to be field verified by successful contractor.

3.Thickness of the glass shall comply with current code requirements.

4.Contractor to remove and dispose of all old material, debris, and trash.

5.Adhere to schedule and period of performance in Section V.

The project is located at 100 Jefferson County Parkway, Golden, CO 80401

II. SUMMARY OF WORK TO BE PERFORMED

a. Contractor shall provide all labor, materials, equipment, and supervision to complete the Work, including drawings, proper permitting, as well as any other requirements needed for the above described Work.

b.Contractor shall perform all necessary start up functions and inspections to place equipment in full operational mode.

c. Contractor shall proceed with additional work not identified in this Purchase Order, only after a fully executed proceed order or change order signed by the County Representative, has been received by the Contractor.

III.PERFORMANCE STANDARDS OR SPECIFICATIONS

a. All Work shall be performed in accordance with local, federal and state laws, rules, regulations and codes, as amended, including, but not limited to, the 2010 Americans with Disabilities Act Standards (ADAS).

b. All Work shall be in accordance with the Contractor’s Proposal dated ___________.

IV.DELIVERABLES

Contractor shall:

a. Provide Performance and Payment Bonds.

b. Provide submittals and/or shop drawings as required for all materials and equipment.

c. Provide one (1) electronic plus three (3) hard copies of all warranty documents.

V. SCHEDULE AND PERIOD OF PERFORMANCE

a. The Contractor shall commence Work on the date specified in the notice to proceed.

b.All work must be complete within 90 days after notice to proceed Is issued

c. The period of performance shall be in accordance with the calendar days set forth in the

Contract Documents.

d.Contractor shall coordinate the Project Schedule with the County Representative

e. Contractor shall NOT perform any glass replacements during regularly scheduled business hours, which are Monday – Friday 7:00 a.m. to 5:30 p.m. Measuring, planning, site walks, non-disruptive site preparation etc. are all OK during regular business hours.

f. Contractor shall perform all glass removal and replacements after hours, which are 5:30pm – 7:00am Monday – Friday, or all day Saturday and Sunday. All disruptive work, including crane work, glass removal, noisy work, road closures etc., should be done after hours.

VI.CONTRACTOR RESPONSIBILITIES

The Contractor Shall:

a. Complete all Work in a first-class workmanship manner to the satisfaction of the County

Representative within the specified period of performance.

b. Provide all labor, materials, equipment, and supervision to complete Work.

c. Protect all County buildings and the surrounding areas from damage and return to original condition if damaged or disturbed.

d. Verify all site conditions, field measurements, plumbing fixture requirements, and electrical/ mechanical requirements prior to ordering materials or equipment.

e. Locate and mark all underground utilities and perform all necessary procedures to protect such utilities, pursuant to applicable standards.

f. Safely barricade all Work to ensure safe separation of Contractor’s materials, equipment and operations from automobile and pedestrian traffic.

g. Secure all vehicles, materials, and equipment while not in use.

h. Schedule all Work, materials delivery, and building access with the County Representative.

The County will not receive or sign for materials and/or material deliveries.

i. Ensure all products are stored and transported in accordance with the manufacturer’s specifications.

j. Provide to the County Representative Safety Data Sheets (S.D.S.) for all materials and products stored and applied onsite.

k. Supply all equipment necessary for transporting and delivering materials to work area.

l. Obtain all necessary permits through the authorities having jurisdiction.

m. Properly dispose of all trash, debris, and waste daily. Properly dispose of demolished equipment. Provide dumpster, if necessary.

n. Display the personnel-specific security badge(s) provided by the County at all times while working on site. Said badges shall not be shared among Contractor personnel.

o. Schedule all testing as required for approval by authorities having jurisdiction.

p. Provide a one-year warranty from the date set forth in the Notice of Substantial Completion for all Work issued by the County Representative pursuant to Section VII (County Responsibilities). Provide any longer-term warranties on materials used by the Contractor as may be provided by the manufacturer.

q. Abide by all County policies regarding the work site.

VII.COUNTY RESPONSIBILITIES

The County shall:

a. Provide coordination through the County Representative.

b. Provide quality assurance testing as required.

c. Provide background checks on personnel used by the Contractor and issue individual-specific badges to qualified personnel.

d. Remove Contractor personnel found without a badge or wearing a badge not issued to him/ her from the jobsite immediately.

e. Along with the County’s consultant, provide a timely review of shop drawing and submittals.

f. Locate known private utilities.

g. Provide a location for the storage of materials, equipment, and supplies, if available.

h. Provide pre-arranged access to the subject building.

i. Provide water and power, if possible, as required for the Work.

j. Issue a Notice of Substantial Completion after all approvals are completed in accordance with the Purchase Order.

VIII.ACCEPTANCE CRITERIA

The County Representative shall consider all Work complete upon approvals from all authorities having jurisdiction in conjunction with a visual inspection of the Work to verify compliance with specifications, deliverables, and industry and performance standards, and to ensure the functional operation of equipment. Defects will be corrected in accordance with Purchase Order terms.

Acceptance will be provided after all requirements of final completion are met in accordance with the terms and conditions of the Purchase Order.

IX.PRICING AND PAYMENT

Contractor shall be paid in accordance with the terms and conditions of the Purchase Order.

X. DOCUMENTS APPLICABLE TO THIS STATEMENT OF WORK

a. Insurance Requirements b.Sample Contract

c. 2026 ACF – Dome glass replacements.pdf d.Dome layout – measurements.pdf

XI.COUNTY REPRESENTATIVE FOR THIS purchase order

Name Jon Gorzynski

Title Project Manager

Phone 303-859-8292

Email jgorzyns@jeffco.us

XII.Vendor contact for THIS purchase order

ACCEPTANCE CRITERIA

The County Representative shall consider all Work complete upon approvals from all authorities having jurisdiction and the County’s consultants in conjunction with a visual inspection of the Work to verify compliance with specifications, deliverables, and industry and performance standards, and to ensure the functional operation of equipment. Defects will be corrected in accordance with Contract terms. Acceptance will be provided after all requirements of final completion are met in accordance with the terms and conditions of the Contract.

3. PRICING AND PAYMENT

Contractor shall be paid in accordance with the terms and conditions of the Contract.

4. METHOD OF SUBMITTAL

Responses shall be submitted in the format stipulated in the Submittal Checklist.

All responses submitted shall become the property of Jefferson County and will become public record. Jefferson County reserves the right to reject any responses in whole, or in part, received in response to this ITB. All costs related to the development of a response to this solicitation and/or any possible subsequent presentations are the exclusive responsibility of the responding firm. The County will not pay for any information herein requested, nor is it liable for any costs incurred by the participating firms.

Name

Title

Phone

Email

COMPANY SUBMISSION

Complete, sign, and submit this portion with your solicitation response.

This information must be the cover page of your response.

Company Information

Company Name: ________________________________________ EIN: __________________

Active Unique Entity Identification (UEI) Number (Required if awarded a Federally Funded Project)

Company Name as filed with the Secretary of State, if corporate entity:

(Colorado Secretary of State Website, for reference purposes, is http://www.sos.state.co.us/ ) Note: Be advised that the successful firm, if a corporate entity, will be required to provide evidence of current good standing with the Colorado Secretary of State after acceptance of bid.

Phone Number: _________________________

Company Address: ________________________________________

W h e n o r g a n i z e d ?

A . I f a c o r p o r a t i o n , w h a t S t a t e i n c o r p o r a t e d i n ?

B . D a t e o f l a s t fi l i n g w i t h S e c r e t a r y o f State_____________________________________________

Authorized Representative Indicate the name of the Authorized Representative who will be assigned to this project:

P h o n e N u m b e r : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ E m a i l Address:__________________________________________

Contract Key Notices Indicate the name and title of the individual who will receive CONTRACT Key Notices__________________________________

C o m p a n y E - m a i l Address_______________________________________________________________________

M a i l i n g Address__________________________________________________________________________

T e l e p h o n e Number__________________________________________________________________________

Authorized Signatory for Contract

The County requires a legally authorized person to sign contracts and accepts signatures on contracts from the following individuals:

A. Corporation (For-Profit or Non-Profit) – President or Vice President

B. Limited Liability Company (LLC) - Manager or Member

C. General Partnership, Limited Partnership (LP), Limited Liability Partnership (LLP), Limited Liability Limited Partnership (LLLP) - General Partner

Please choose one of the below options and identify:

(1) title of the person who will sign the contract according to your business form, and

(2) the document authorizing that person to sign:

Limited Liability Company (LLC)

□ Sole member or manager

□ Other: _________________________________ (documentation required)

If the signatory is not a sole member or manager, including company officers such as President, CEO, CFO, or General Counsel, please identify and attach documentation (e.g., operating agreement) demonstrating their authority to bind the company:

Corporation (for-profit or non-profit)

□ President

□ Vice-President

□ Other: _________________________________ (documentation required)

If the signatory is not the President or Vice President, including corporate officers such as CEO, CFO, or General Counsel, please identify and attach documentation (e.g., a board resolution) demonstrating their authority to bind the company:

Partnerships (including general, LP, LLP, and LLLP)

□ General Partner

□ Other: _________________________________ (documentation required)

If the signatory is not a general partner please identify and attach documentation (e.g., partnership agreement) demonstrating their authority to bind the company:

Print name of authorized signatory:

Insurance The successful Contractor shall be required to furnish the County with certificates of insurance for the insurance types and limits as detailed on the attached insurance exhibit prior to performing any activity on this project. Jefferson County, Colorado shall be the Certificate Holder and shall be named as Additional Insured. All subcontractors must meet the same insurance requirements unless a deviation has been approved.

Indicate your ability to comply with the following requirements:

a. Your firm agrees to meet all insurance requirements. If no, provide details on Exceptions sheet.

Yes ! No !

b. The County shall be added as an Additional Insured to all liability policies:

Yes ! No !

c. Your property and liability insurance company is licensed to do business in Colorado:

Yes ! No !

d. Indicate the name of your property and liability insurance company here:

Name: ________________________________________________________

e. Your property and liability insurance company has an AM Best rating of not less than A- and/ or VII:

Yes ! No !

Qualifications All questions must be answered completely. If necessary, you may supply any additional information with your submittal.

1. How many years have you been engaged in this type of work/service? Under what firm name(s) and how long under each? How long has each company been bonding work?

2. Attach a list of three (3) references for major contracts with governmental agencies which parallel the proposed project.

Provide agency name, address, phone number, contact, project location, project description, contract dollar amounts, original and final with explanation if they are different, contract duration, original and final with explanation if they are different. gross amount of each contract and the appropriate dates of completion.

3. Attach resumes of the principal members of your organization who will be involved with this project.

4. Liquidated damages and/or disputes: Attach a list of all government or agency projects in the last two (2) years where liquidated damages were or may be assessed; current or previous substantial disputes or protests. Attach explanation in detail.

5. Have you ever failed to complete any work satisfactorily and on time awarded you by a government agency?

Yes ! No !

I f y e s , w h e r e a n d w h y ?

6. Have you ever defaulted or been terminated on a contract with a government agency?

Yes ! No !

If yes, where and why? Was the contract bonded?

7.Do you anticipate subcontracting work under this contract?

Yes ! No !

If yes: what percentage to total contract? _________% Attach list of subcontractors.

8. Are any lawsuits; Federal, State or Local Tax Liens; or any potential claims or liabilities pending against you, your firm, or the officers of the firm currently?

Yes ! No !

If yes, attach details.

9. Have any charges been filed against you, your firm, or the bidding entity, with the office of contract compliance, the equal opportunity commission, a state government civil rights commission, or any other similarly constituted entity of anti-discrimination legislation or regulations?

Yes ! No !

If yes, attach details.

10.Has your firm filed for bankruptcy or corporate protection under applicable federal or state laws in the last seven (7) years?

Yes ! No !

11.Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the County?

Yes ! No !

12.Are you or your firm currently debarred or have any exclusions from receiving federal funds according to the System for Award Management (SAM) at https://sam.gov

Yes ! No !

Cooperative Purchasing Jefferson County encourages cooperative purchasing to assist other agencies to reduce their cost of issuing solicitations and to make better use of public funds through volume purchasing. Please indicate if you agree to extend the prices and terms of the resulting award to other local government agencies in the event they would have need for your product/services:

Yes ! No !

Exceptions Are there any exceptions taken to any of the terms, conditions, or specifications of these bid documents or sample contract?

Yes ! No !

If there are exceptions taken to any of the terms, conditions, or specifications of these bid documents, they must be clearly stated on a separate sheet of paper, attached to this bid sheet, and returned to Jefferson County.

Bid Amount

Base Bid $ _____________ Total amount not to exceed for all labor, equipment and materials required for the goods and/or services as specified herein. Window# 1 – 24

Alternate Bid $_________ Total amount not to exceed for all labor, equipment and materials required for the goods and/or services as specified herein. Window# 25 -

Acknowledgment of Receipt of Addenda Proposer acknowledges receipt of addenda numbers ______ through _____ . (Check if none:

Acknowledged by: ______________________________

Acknowledgment The undersigned, having carefully examined all the documents pertaining to the subject project, including the project specifications, agreement, and Terms & Conditions, hereby proposes to furnish all required labor, materials equipment, tools and insurance to complete the work described in the submittal documents in accordance with the project documents for the price set forth herein.

This acknowledgment shall be signed by an authorized agent and returned with the submittal.

Authorized Signature: ______________________________________________________________

Printed Name and Title: __________________________________________________________

E-mail Address: _________________________________________________________________

Date: _______________

Submittal Checklist Proposing firms should make every effort to submit responses in a digitally accessible format.

In addition, the awarded proposer and its solution must comply with all applicable provisions of §§ 24-85-101, et seq., C.R.S., the Accessibility Standards for Individuals with a Disability established by the Colorado Governor’s Office of Information Technology pursuant to § 24-85-103(2.5), C.R.S., all State of Colorado technology accessibility standards, and Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), as incorporated into those standards.

The County will only accept responses submitted on BidNet (Rocky Mountain E-Purchasing System, RMEPS) and will not accept hard copies or responses submitted by any other means. After uploading response documents, you must click the SUBMIT button. The County will not accept uploads that are “saved” but not “submitted”. To verify that your response was submitted successfully, you may contact BidNet Support or verify via the Bid Management tab in your account that the documents are not in “Draft” status. For any technical assistance, please contact BidNet support at 800-835-4603.

Late submittals will not be accepted.

The following documents are to be returned with your response. An incomplete response may lead to disqualification.

Submit the following copies of all information requested herein, including all attachments, and in the order listed below Place a check (√) against each document submitted.

ONE (1) electronic copy submitted on BidNet www.bidnetdirect.om/colorado to include:

❑ Response to the Scope of Work and Specifications of this solicitation ❑ Bid / Alternate Bid – Provide Cost Breakdown for Bid and Alternate Bid ❑ Completed and signed Company Submission and Qualifications ❑ W-9 for firm submitting the response ❑ Attachments for the following items:

▪ References

▪ Resumes ❑ If applicable:

• Details on liquidated damages and/or disputes

• List of subcontractors

• Details on lawsuits

• Details on charges filed

• Exceptions sheet

• Authorized Signatory pages

26-18863AP-FM Dome Glass Replacement https://colorado.public.law/statutes/crs_24-85-101 https://colorado.public.law/statutes/crs_24-85-101 https://oit.colorado.gov/standards-policies-guides/guide-to-accessible-web-services/accessibility-law-for-colorado-state-0 http://www.bidnetdirect.com/colorado http://www.bidnetdirect.om/colorado

Terms and Conditions of the solicitation

1. Understanding of the Work: All participating firms or individuals (hereinafter referred to as Offeror or Vendor) are expected to examine all documents contained herein. Failure to do so shall in no way relieve an Offeror from obligations with respect to their offer or to the subsequent award.

Nonresponsive and incomplete submittals may be deemed cause for rejection. The County is not required to consider any claim of misunderstanding.

2. Questions: Offerors, by their signature hereunder, shall agree to comply with all the conditions, requirements, and instructions of this solicitation as stated or implied herein. Should the County omit anything from this solicitation package which is necessary to a clear understanding of the project, or should it appear that various instructions are in conflict, then the Offeror shall secure instructions from Jefferson County Procurement. All questions must be submitted in writing or via e-mail to the Jefferson County Purchasing Agent listed in the solicitation by the time and date specified in the solicitation.

Questions must reference the solicitation number and title. Responses to Offeror inquiries for project budget or engineer's estimate will be deferred until after bid opening (for competitive sealed bids) or after award (for competitive sealed responses).

3. Modifications: Modifications to any of the terms, conditions, or specifications of this solicitation which are made by the County after the solicitation has been posted, and prior to the due date and time, will be made in writing, and signed by the Procurement Manager. No employee of Jefferson County is authorized to modify any of the terms, conditions, or specifications of this package without written approval of the Procurement Manager. This does not prevent the County from considering or accepting offers that propose specifications differing from those included here.

4. Informalities or irregularities: The County reserves the right to reject any or all responses or portions thereof, to waive any informalities or irregularities in the responses received which are inconsequential or immaterial in nature, and to approve awards in total or in part, whichever, in its judgment best serves the interests of Jefferson County.

5. Joint Ventures: In the event a response is submitted by a joint venture, each signatory of the joint venture agreement by which such joint venture was formed, shall sign the response documents.

6. Collusion: By submitting a response, the Offeror certifies that (a) the prices in the response have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition as to any matter relating to such prices with any other participating Offeror or with any competitor; (b) the prices quoted herein have not been and will not be knowingly disclosed, directly or indirectly, by the Offeror to any other participating Offerors, competitors or County's representatives prior to the final date for submission of such offer; and (c) no attempt has been made and none will be made by the Offeror to induce any other person partnership or corporation to submit a response or not to submit a response (complementary or otherwise) for the purpose of restricting competition.

7. Obligation: By submitting a response, the Offeror acknowledges that (a) the preparation and submission of the response, and other quotations herein contained, does not obligate the County in any way; (b) the County assumes no obligation to enter into an agreement for the project; (c) all solicitation documents are understood; and (d) the Offeror has the equipment, technical ability, personnel and facilities to complete the project as specified herein in accordance with the solicitation documents.

8. Confidential/Proprietary Information. The County is a public entity whose records are subject to public inspection in accordance with the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq.

(“CORA”). Upon an award of contract to the successful Vendor, all responses, whether successful or not, will become public records subject to public inspection in accordance with CORA. For these reasons, the County discourages Vendors from submitting trade secrets, or confidential commercial, or financial information, or geological or geophysical data, unless absolutely necessary to respond to the solicitation. If Vendors intend to submit this type of information, Vendors will adhere to the following process:

a. Vendor will package trade secrets and/or confidential commercial or financial information in a separate file and will clearly identify it as such. Comingling of trade secrets and/or confidential commercial or financial information with other information is NOT acceptable.

b. In its response, Vendor will generically identify the separately packaged information and the basis for which such information should be deemed exempt from public inspection under CORA.

If, in the sole determination of the County, the tendered information is a trade secret or confidential commercial or financial information, then the County will not produce such information in response to a CORA request. If a Vendor comingles trade secrets and/or confidential commercial or financial information with its response, then Vendor will be deemed to have waived any claim of confidentiality for those materials and will not be afforded the benefits of this Section. The County will make a determination as to the validity of any written request for confidentiality. Neither a response in its entirety, nor price information will be considered trade secrets or confidential commercial or financial information.

9. Payment for Information: All costs, fees and expenditures paid for, or incurred by, the Offeror in connection with (1) the solicitation (2) negotiations (if any) between the Offeror and Jefferson County shall be the Offeror’s sole responsibility, and the Offeror shall have no recourse whatsoever against the County for reimbursement of such expenses.

10. Pre-submittal Corrections: Responses should be free of strikethroughs. Errors may be crossed out with corrections printed in ink or typed adjacent and must bear dated initials of the person signing the response.

11. FOB Point: All prices must be quoted as FOB DESTINATION unless stated otherwise

12. Exceptions/Deviations: Any item which does not meet all the terms, conditions, or specifications of this solicitation must be identified on a point-by-point basis on a separate sheet of paper and returned with your response. Indicate the paragraph numbers from the solicitation or describe the specific location of a requirement specified in any attachment, for each deviation proposed. Deviations may be considered, if you submit adequate explanation and justification for any proposed deviation. If there are no exceptions/deviations, so state under the exceptions section of the solicitation.

13. Prices: All prices offered must exclude all taxes and discounts and represent the full net amount the Offeror expects the County to pay if the project is awarded.

14. Withdrawal of Response: No response shall be withdrawn for a period of one hundred eighty (180) days after the opening of responses without the consent of the County's Procurement Manager or their delegated representative.

Withdrawal of inadvertently erroneous responses before the award may be permitted if the Offeror submits proof which clearly and convincingly demonstrates, as determined by the County, that an error was made. RESPONSES MAY NOT BE RE-SUBMITTED.

15. Electronic Submittal: BidNet (Rocky Mountain E-Purchasing System, RMEPS is the sole location where Jefferson County publishes its solicitations. Only responses uploaded to BidNet will be considered.

16. Submittal Deadline: The electronic responses are stamped with the date and time they are received on BidNet (Rocky Mountain E-Purchasing System, RMEPS). Your response must be received in the format requested by the County no later than the date and time indicated in the solicitation. Late responses will not be accepted or considered.

It is the responsibility of the Offeror to ensure the response is uploaded to BidNet by or prior to the time indicated on the solicitation. The County will not accept any late responses, regardless of the cause, unless the County causes the delay.

17. Clarification: The County reserves the right to request additional written or oral information from Offerors to obtain clarification of their response.

18. Award Recommendation: The award recommendation shall be made to that responsible Offeror whose response is most advantageous to Jefferson County, price, qualifications as submitted with the response, and other factors considered.

19. Preliminary Procedures: The solicitation, the solicitation process and any negotiation towards a final contract are preliminary procedures only and shall not be binding on the County unless and until the County has duly approved and executed a written agreement with the Offeror.

20. Process Termination: The County may terminate the solicitation process and any negotiation or discussion in connection with the solicitation at any time with or without notice to the Offeror or any other person. In such event, the county shall have no liability whatsoever to the Offeror or any other person in connection with such termination.

21. Terms of Payment: The terms of payment shall be Net 30 following inspection and acceptance of goods/services or receipt of invoice, whichever is later, unless agreed to otherwise.

22. Nonperformance: Offerors who fail to perform in accordance with their response are subject to the County striking that Offeror from future bidding opportunities for a period to be determined by the Procurement Manager.

23. Acknowledgement: By signing the Response Sheet contained in this solicitation, the Offeror acknowledges that it has the proper legal authority to sign the document, it has received a copy of the solicitation, and it has read and understands each of the foregoing and all other documents in this solicitation package.

24. Cooperative Purchasing: Jefferson County encourages cooperative purchasing to assist other agencies to reduce their cost of conducting solicitations and to make better use of public funds through volume purchasing. Offerors may, at their discretion, agree to extend the prices and/or terms of the resulting award to other state or local government agencies, school districts, or political subdivisions in the event they would have need for the same product/services. Usage by any other entity shall not have a negative impact on Jefferson County in the current or any future terms.

25. Disposal of Unsolicited Financial Data: If unsolicited financial data is submitted with a response, it will be destroyed to prevent it from becoming part of the public record. Vendors are advised not to include financial information unless it is expressly required in the solicitation response.

26. Disadvantaged Business Enterprises: All disadvantaged business enterprises will be afforded full opportunity to submit responses in response to all invitations and will not be discriminated against on the grounds of race, color or national origin for all responses for negotiated agreements. Vendors are encouraged to utilize the services of the Small Business Administration and the Minority Business Development Agency of the Department of Commerce as applicable.

27. Consideration of Past Performance: Jefferson County reserves the right to consider past performance, historical information and fact, whether gained from the Offeror’s response, interviews, references, or any other source in the evaluation process.

28. Information Obtained from Private Plan Rooms: Jefferson County is not responsible for the accuracy of information obtained by Offerors from private plan rooms or other sources not authorized by Jefferson County.

29. Specifications Development Vendor Exclusion: Vendors that develop or draft specifications, requirements, or statements of work associated with the work included in this Invitation, or that assist in these activities, are excluded from submitting a bid. By submitting a bid, the Vendor affirms that they did not draft or develop any of the above-referenced items associated with this solicitation.

30. Domestic Preferences: Offerors shall to the greatest extent practicable consistent with law, use goods, products, or materials produced in the United States for their response.

31. Recoverable Materials: Offerors shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired based upon not being competitively available within a timeframe included in the performance schedule; not meeting the bid performance requirements; or not being available at a reasonable price. Refer to https://www.epa.gov/ smm/comprehensive-procurement-guideline-cpg-program.