biddoc.pdf

TOWN OF GEORGETOWN

6TH STREET STREETLIGHT & HOLIDAY LIGHTING ELECTRICAL UPGRADES

REQUEST FOR PROPOSAL

Prepared for: Town of Georgetown. Sept 23, 2026

Request for proposal for 6th Street Streetlights and Holiday Lighting Upgrade

Proposals due by 5:00 pm on or before October 5, 2026

Deliver to: Georgetown Town Hall

404 6th St. / P.O. Box 426 Georgetown, CO 80444

Please address questions to Dennis Durham, Town Administrator at (303) 569-2555 Ext. 3

General Contractor Requirements

Contractor shall be responsible for all work elements described in this RFP and as represented on the attached drawings.

Since 6th Street is a focal point for public activity, Contractor must recognize and accommodate ongoing activities, within the downtown area and assure that the work area is safe, secure, and protected from public hazard at all times.

Work-week shall generally be Monday thru Friday unless specific arrangements are made in advance with the Town’s Project Manager.

Schedule

Work may begin as soon as authorized (assume late October 2026) and is expected to be completed in time to support Holiday Lighting at the end of November 2026. Contractor shall include and submit a proposed schedule for the work that demonstrates the ability to meet the required completion date with specific milestone dates for major work activities.

Definitions

CONTRACT DOCUMENTS: The Request for Proposal, Design Drawings, Contractor’s accepted proposal, and accepted Terms and Conditions shall be understood to comprise the Contract Documents

The following definitions for terms used throughout the Contract Documents shall apply:

• OWNER: Town of Georgetown

• CONTRACTOR: Selected provider responsible for providing materials and services defined throughout the Contract Documents.

• PROJECT MANAGER: Georgetown Town Administrator (or authorized representative)

Proposal Requirements

Contractor’s Proposal shall include the following:

• Summary of each task to be performed with description of materials included in Contractors price that includes the material specification and quantity.

• List of anticipated Subcontractors with contact information (if applicable).

• List of clarifications and exceptions.

• Recommendations based on Contractor’s experience for alternative design/materials.

• Preliminary schedule

• Proposed Terms and Conditions including:

o Scope of Work & Schedule: Define the exact work to be performed, materials used, start dates, and milestone timelines.

o Payment Terms: Details defining the total contract sum, billing frequency, invoicing procedures, and project retainage.

o Change Orders: Outline the process for submitting, approving, and pricing changes to the original scope.

o Site Management: Define access expectations, rules, temporary utilities (water, electricity), security fencing, and waste/dumpster disposal.

o Permits and Regulations: Define who obtains necessary local licenses, building permits, and ensures code compliance.

o Insurance and Bonding: Define coverage limits for general liability, workers' compensation, and performance insurance and bonds.

o Dispute Resolution: Define the steps for handling conflicts, such as mediation, arbitration, or litigation.

o Warranty: Define extent and duration of Contractor’s obligations for correction of material defects or installation/construction errors.

• Insurance Certificate (minimum $1,000,000 Contractor Liability)

• Proposal shall include overview of qualifications and experience performing similar projects.

• Proposal shall include references for similar work performed including contact information.

Background Information

The eighteen (18) historic streetlights along 6th Street and adjacent side streets are supplied with 120-volt power directly from the overhead Xcel secondary distribution system. The feeders for these strings of streetlights are tapped directly into the overhead distribution conductors and controlled by a direct wired photocell at each utility pole location as indicated on the attached map.

There is no means of local disconnect or overload/fault protection for these lighting circuits.

There are also two (2) holiday lighting circuits that supply 120-volt power to receptacles installed on the buildings that line the north side of 6th Street spanning the 500 and 600 blocks. These receptacle strings are powered from an existing breaker box installed on the utility pole where the overhead distribution conductors are tapped and are controlled by their own pole mounted photocell.

Project Objectives

The purpose of this project is to add local disconnect and overload protection (breaker box) for each of the five (5) streetlight feeder locations and to update the streetlight and holiday receptacle string controls so that they can be switched between “Manual” (always on), “Off” (always off), or “Auto” (dawn to dusk via photocell) control from a concealed (or lockable) switch that is accessible by Town Staff.

Contractor Scope – Contractor shall supply and install a total of five (5) NEMA 3R or 4 metal enclosed circuit breakers, appropriately sized to protect the associated streetlight feeder conductors.

Contractor shall also supply a total of seven (7) H-O-A selector switches wired to enable control mode selection of associated streetlight groups or holiday light string outlets to satisfy the operational objectives described above.

Electrical enclosures shall be mounted in accordance with Utility (Xcel) requirements on the existing utility poles. Enclosures shall be equipped with a secure locking mechanism to prevent unauthorized access.

The existing 120-volt wiring shall be modified as required to provide the following:

• Feeder circuit overcurrent and ground fault protection based on conductor size for each circuit

• Selector switch shall allow for automatic photocell “dawn to dusk” operation, “always on” manual operation, and “off” disconnect of “hot” conductor so that fixture maintenance can be performed safely.

• Verify that ground/bonding path conductor is installed to assure proper breaker box, light pole, and pole top lantern fixture grounding.

• Inspect, repair, replace conduit and wiring as necessary so that the connections between the breaker/control boxes is safe and code compliant.

Power source connection s and photocell location

Breaker box location

Switch location

Note: Circuit breaker(s) and H-O-A switches may be mounted inside the same NEMA 3R enclosure.

Utility Pole Locations and Photos

1. Historic Street Light Supply – 6th Street (400 block – north side) (Utility pole on east side of Taos St, at rear of Happy Cooker)

Install breaker box and selector switch for lighting circuit and repair conduit connection to pull box at bottom of pole.

2. Historic Street Light Supply – 6th Street (400 block – south side) (Utility pole on east side of Taos St, adjacent to Hotel DeParis parking lot entrance)

Install breaker box and selector switch for lighting circuit.

3. Holiday Lighting Electrical Supply – 6th Street (500 block) Outlets (Utility pole at corner of 6th and Taos Streets)

Install selector switch for holiday lighting receptacle circuit.

4. Holiday and Streetlighting Supply – 6th Street (500 & 600 block – north side)

(Utility pole on east side of Rose St, at corner of 6th Street)

Install breaker box and selector switch for lighting circuit and selector switch for holiday lighting receptacle circuit.

5. Historic Street Light Supply – 6th Street (500 & 600 block – south side) (Utility pole on east side of Rose St, adjacent to Strausse Park parking lot entrance)

Install breaker box and selector switch for lighting circuit

6. Historic Street Light Supply – 6th Street (both side of bridge over Clear Creek) (Utility pole on west side of bridge near vacant house for sale)

Install breaker box and selector switch for lighting circuit.