Purchasing Department

Request for Proposal

RFP-26-063

Cabinetry Case Work & Installation Services –

WQ Operations for

Water Quality - Operations

RFP-26-063 – Cabinetry Case Work & Installation Services, WQ Operations Dept. Page | 2

REQUEST FOR PROPOSALS (RFP)

#RFP-26-063 – Cabinetry Case Work & Installations Services, Water Quality Operations Department

Procurement Specialist: Lottie Delgado Email Address: purchasing@pueblowater.org Telephone Number: 719-584-0201

Proposals must be received no later than:

2:30 p.m. MST, on Tuesday, September 29, 2026

Proposals received after this date and time will not be considered for the award.

Price quoted shall include any charges for packaging, containers, freight, and delivery to:

Whitlock Treatment Plant, 1920 W. 11th St. Pueblo, CO 81003

Public Bid Openings will be conducted via conference call at the bid closing time. To participate:

1. Dial 1-650-479-3208

2. Enter the access number: 26642865146

3. You will then be placed on the conference call joined by the Procurement Specialist who will begin reading the submitted bid proposals.

The Board of Water Works of Pueblo, CO (Pueblo Water) accepts proposals via;

email, submitted online using Rocky Mountain E-Purchasing System (https://www.bidnetdirect.com/colorado), hard copy mailed or dropped off. Pueblo Water is not obligated to accept quotes from offerors that are not submitted on time for any reason.

If submitting the proposal via mail or drop off, they are to be submitted in a sealed package with the following on the outside of the envelope:

Company Name RFP Title RFP Number Due Date and Time Purchasing Department

Package must include:

• One Original Proposal, identified as “Original”

Deliver proposals to:

Board of Water Works of Pueblo, CO Purchasing Department 319 W. 4th Street Pueblo, Colorado 81003

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Schedule of Events (subject to change) All times are given in local Colorado time RFP Issued Tuesday, September 14, 2026 Optional Site Visit 9/17/2026 to 9/24/2026 between the hours of

7am and 3pm MST Pueblo Water’s Whitlock Treatment Plant Site 1920 W. 11th St. Pueblo CO 81003 Call Michael to schedule visit @ 719-977-4537

Inquiry Deadline Friday, September 25th, 2026, 2:30 pm, MST Proposal Due Date and Time Tuesday, September 29, 2:30 pm, MST Notice of Award (tentative) October 21 - 23, 2026 Project Completion Date December 18th, 2026

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Table of Contents Section Title Page I. Background, Overview & Goals 5 II. Statement of Work 5-6 III. Special Conditions 6-13 IV. Proposal Submission 13-14 V. Response Format 14-15

Attachments Section Title Page A. Bid Form 16 B. Proposal Acknowledgement Form 17 C. Sample Acceptance Form 18 D. Technical Specifications and Drawings 19-22 E. Cabinetry Casework Specifications 23-33 F. Background Check Authorization Form 34

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SECTION I. – Background, Overview and Goals

A. Background:

The Operations Department of the Whitlock Water Treatment Plant are situated within our facility at 1920 W 11th St, Pueblo, CO 81003. Two separate workstations, the Filter Plant Operator Office and the Treatment Plant Operator office, serve as the primary workstation and monitoring hub for facility operations and system water quality. Over recent years, the workstations have shown signs of wear and need updates and enhancements to keep pace with evolving operational technology and to better facilitate the department’s needs. Currently, there is a requirement for new cabinetry casework and installation services. Pueblo Water Personnel will undertake the demolition and preparation necessary for the new cabinetry system. In addition, Pueblo Water will provide waste disposal and dumpsters, as well as power and water as needed to assist with installation.

B. Overview:

Pueblo Water is soliciting bids for the replacement of cabinetry casework and installation services.

The project includes an “L”-shaped workstation for the Filter Plant Operator Office and a “T”-shaped workstation for the Treatment Plant Operator Office. These workstations will replace the current aging cabinetry and casework and assist the operations team with system monitoring and the general office tasks.

C. Goals:

This contract is for a one-time procurement of material and installation services of custom cabinetry casework as outlined in this RFP. The project timeline must be synchronized with Pueblo Water to ensure the installation is completed by the deadline of December 18th, 2026, at 3:30 PM MST.

An optional pre-bid site visit will be held at the Whitlock Treatment Plant located at 1920 W 11th St. Pueblo, Colorado 81003. Appointments can be scheduled between September 17th, 2026, at 7:30am through September 24th, 2026, 3:00pm. Appointments can be scheduled by contacting the Water Quality Manager, Michael J. Martino, at 719-977-4537.

SECTION II. – Statement of Work

A. Scope of Services:

Pueblo Water is looking to establish a one-time Installation Service Agreement Contract for the services and materials detailed in this Request for Proposal (RFP). The service provider will be required to supply and install the custom cabinetry casework as described in the RFP at the Whitlock Treatment Plant, located at 1920 W 11th St, Pueblo, CO 81003. The quoted price for these services should cover all associated costs, including those for qualified service technicians to perform the requested on-site services, travel, tools, and any miscellaneous items not explicitly mentioned in this RFP.

B. Technical Specifications – See Attachment D

SUMMARY - WHITLOCK OPERATOR OFFICES, CASEWORK NEEDS

“FILTER PLANT OFFICE – L-SHAPED WORKSTATION”

• 1 – 72” X 25 ½” FINISHED L & R W / 1 FIELD SEAM

• 1 – 34” X 25 ½” FINISHED L & R

“TREATMENT PLANT OPERATORS OFFICE – T-SHAPED WORKSTATION”

RFP-26-063 – Cabinetry Case Work & Installation Services, WQ Operations Dept. Page | 6

• 1 – 114” X 25 ½” FINISHED L & R W / 1 FIELD SEAM

• 1 – 63 ¼” X 25 ½” FINISHED L & R

CABINETS: VERIFY HEIGHT OF CABINETS IN FIELD

• 1 – 3 DRAWER BASE CABINET W/ FILE DRAWER @ 16” W

• 1 – 3 DRAWER BASE CABINET W/ FILE DRAWER @ 18” W

*LIST IS NOT ALL INCLUSIVE, BE SURE TO ASK QUESTIONS

C. Cabinetry Case Work Specifications – See Attachment D

Note: The provider is responsible for all final measurements. The measurements and specifications may be validated at the optional site visit.

Direct any questions regarding these specifications to Lottie Delgado, Procurement Specialist, (719)584-0201 or Michael Martino, Water Quality Manager, at (719)977- 4537.

D. Period of Award:

The effective date of providing the required product and services shall be from approximately October 21-23, 2026 through December 18th, 2026 at 3:30PM MST.

E. Minimum Mandatory Qualifications of Contractor:

Contractor shall have a minimum of 5 years’ experience in installing custom case work cabinetry.

In addition, the contractor shall provide a list of the last 5 comparable projects. Please share the name of the project, contact name, and contact info.

F. Employee Background Checks All Contractor employees working at Pueblo Water facilities will be required to complete a background check. The contractor is responsible for supplying background information two weeks in advance of employees’ services and as staffing changes occur, using the Background Authorization Form (Attachment F). Said information will be kept strictly confidential and will only be shared with a representative of the Pueblo Police Department for a security background check to be performed. Only individuals who have passed the background check will be allowed on site. The Contractor will be required to secure the Work Site at all times while working at the Work Site and at the end of each day as to prevent unauthorized access into the Work Site.

SECTION III. – Special Conditions

A. Issuing Office:

Pueblo Water’s Procurement Specialist listed herein is to be the sole point of contact concerning this RFP. Bidders shall not directly contact other personnel regarding matters concerning this RFP or to arrange meetings related to such.

B. Official Means of Communication:

All official communication from Pueblo Water to Bidders will be via postings on an electronic solicitation notification system, the Rocky Mountain Bid System www.rockymountainbidsystem.com). The Procurement Specialist will post notices that will include, but not be limited to, any modifications to administrative or performance requirements, RFP-26-063 – Cabinetry Case Work & Installation Services, WQ Operations Dept. Page | 7 answers to inquiries received, clarifications to requirements, and the announcement of the award.

It is incumbent upon Bidders to monitor the Rocky Mountain Bid System carefully and regularly for any such postings. In addition, communications may be sent to attendees of the pre-proposal conference, if any, via fax or email.

C. Inquiries:

Prospective Bidders may make written inquiries by e-mail before the written inquiry deadline concerning this RFP to obtain clarification of requirements. There will be an opportunity to make inquiries during the pre-proposal conference, if any. No inquiries will be accepted after the deadline. Inquiries regarding this RFP (be sure to reference RFP number) should be referred to:

E-Mail: purchasing@pueblowater.org

Subject Line: RFP-26-063 – Cabinetry Case Work & Installation Services, Water Quality Operations Dept.

Response to Bidder inquiries will be published as a modification on the Rocky Mountain Bid System in a timely manner. Bidders cannot rely on any other statements that clarify or alter any specification or other term or condition of the RFP.

Should any interested Bidder, sales representative, or manufacturer find any part of the listed specifications, terms, and conditions to be discrepant, incomplete, or otherwise questionable in any respect, it shall be the responsibility of the concerned party to notify the Procurement Specialist of such matters immediately upon discovery.

D. Hold Harmless and Indemnification:

Successful bidder (Contractor) agrees to defend and hold harmless the Purchaser, its customers and users of the material provided, against all loss, expense and damages, arising from bodily injury to any person, including death there from, and damage to property caused by any defective products supplied hereunder by the negligence or by the willful acts of Contractor, its agents or employees engaged in the manufacture, installation, delivery, erection, repair or operation of any equipment or material covered hereunder.

The Contractor shall indemnify and save harmless the Board of Water Works against all claims for damages and any loss or expense, including attorney's fees, sustained by reasons of royalties, patent, trademark, or copyright infringement which may be involved in the manufacture or use of the material to be furnished.

E. Modification or Withdrawal of Proposals:

Proposals may be modified or withdrawn by the Bidder prior to the established due date and time.

F. Changes Clause:

No change will be made to the requirements of this order without the express written consent of Pueblo Water. Any excess cost incurred by the Contractor, in the event an unauthorized change is made, will be at the Contractor’s expense and not chargeable to Pueblo Water. Any change made without the consent of Pueblo Water may result in the cancellation of this order. Pueblo Water reserves the right to procure any/all emergency requirements on the open market.

Please note in your proposal exceptions and modifications to the contract you desire to be made.

Any exceptions or modifications to the contract may be grounds for considering a proposal non-responsive.

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G. Inspection:

Pueblo Water will inspect each item delivered under this order at the time of delivery or as soon thereafter as possible. Any item found not to meet the specifications of this order will be returned to the Contractor for alteration or repair. Any item will be considered accepted by Pueblo Water after a satisfactory inspection has been made and any alterations or repairs required have been accomplished.

H. Acceptance:

A proposal submitted in response to this RFP shall constitute a binding offer. The autographic signature of a person who is legally authorized to execute contractual obligations on behalf of the Bidder shall indicate acknowledgment of this condition. A submission in response to this RFP acknowledges acceptance by the Bidder of all terms and conditions as set forth herein. A Bidder shall identify clearly and thoroughly any variations between its proposal and the RFP in the cover letter. Failure to do so shall be deemed a waiver of any rights to subsequently modify the terms of performance, except as outlined or specified in the RFP.

In submitting the proposal, Bidder agrees that acceptance of any or all bids by the Procurement Specialist within a reasonable period does not constitute a contract. No delivery shall become due or be accepted unless a purchase order has been issued by the Purchasing Department.

Any goods shall remain the property of the Contractor until delivered to and accepted by Pueblo Water.

I. Invoice and Payment:

Invoices shall contain a non-duplicated number. Invoices can be sent electronically to accounting@pueblowater.org or a hardcopy to the following address:

Board of Water Works Accounts Payable P.O. Box 400 Pueblo, Colorado 81002-0400

Pueblo Water has the ability to remit payment via the following methods:

Procurement-Card (P-Card): Pueblo Water utilizes a corporate procurement card (Visa) to transact smaller dollar payments by Pueblo Water staff. This provides benefits and efficiencies associated with credit card purchases and vendor reimbursements.

Check/ACH: With this option Pueblo Water will remit payment 30 days after receiving an invoice.

J. Exceptions:

All prospective Bidders shall separately record any proposed specification deviations from those herein provided. Bidders must also be aware that bids submitted to Pueblo Water which are not in full compliance with the published specifications may be rejected as non-responsive. Pueblo Water shall be the sole judge in determining which exceptions, if any, to the published specifications are acceptable based on Pueblo Water’s intended use.

K. Estimate of Quantities/Amounts:

The estimates of quantities/amounts noted are based on past procurement records and/or projection for the next twelve (12) month period. Quantities/amounts shown on the Bid are for bid evaluation only and constitute no guarantee what quantities/amounts, if any, may be ordered.

Additionally, any items not specifically listed but required for successful completion of the scope mailto:accounting@pueblowater.org

RFP-26-063 – Cabinetry Case Work & Installation Services, WQ Operations Dept. Page | 9 of work must be provided by the awarded vendor at a discounted rate, in recognition of their status as the current contract holder.

L. Overshipment:

Material shipped in excess of quantity ordered may be returned at Contractor’s expense.

M. Freight (F.O.B. Destination):

Contractor assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance and other services associated with delivery of all products under this Contract.

N. Protested Solicitations and Awards:

Any actual or prospective Contractor who is aggrieved in connection with either the solicitation or award of a contract may protest in writing to the Procurement Specialist. The protest shall be submitted within three calendar days after such aggrieved person knows, or reasonably should have known, of the facts giving rise thereto.

With regard to requirements or specifications set forth in this RFP, it is important for Contractors to note that a challenge should be made within three (3) calendar days of when the item being protested is known.

O. Confidential/Proprietary Information:

Pueblo Water neither requests nor encourages the submission of confidential/proprietary information in response to this Request for Proposal. All proposals will be confidential until a contract is awarded and fully executed. At that time, all proposals and documents pertaining to the proposals will be open for public inspection, except for material that is proprietary or confidential. However, requests for confidentiality can be submitted to the Procurement Specialist provided that the submission is in accordance with the following procedures. This remains the sole responsibility of the Contractor. The Procurement Specialist will make no attempt to cure any information that is found to be at variance with this procedure. The Contractor may not be given an opportunity to cure any variances after proposal opening.

Neither a proposal in its entirety, nor proposal price information will be considered confidential/proprietary.

P. Informalities and RFP Cancellation:

The Procurement Specialist reserves the right to reject any and all bids for any or all items covered in the bid request, to waive informalities or defects in bids or to accept such bids as shall be deemed in the best interest of Pueblo Water. Pueblo Water reserves the right to cancel this RFP at any time, without penalty.

Q. Negotiation of Award:

In the event only one (1) responsive proposal is received by Pueblo Water, Pueblo Water reserves the right to negotiate the award for the services with the Contractor submitting the proposal in lieu of accepting the proposal as is.

R. Annulment Without Fault of Contractor:

Pueblo Water shall have the right at any time, for reasons which appear good to it, to annul this contract upon giving written notice “Notice of Termination” to the Contractor, in which event the Contractor shall be entitled to the full amount of the Material provided by him under this contract up to the time of such annulment. The Notice of Termination will specify the extent to which performance of the work is terminated and the date upon which termination becomes effective. The contractor may only terminate this contract with cause.

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U. Notice to Cure:

Pueblo Water shall have the right to issue the Contractor a Notice to Cure in the event conditions of the contract are not being satisfied and are endangering performance of the contract. The failure shall be cured within the time allotted by Pueblo Water or will face termination of the contract for default.

V. Termination for Default:

Pueblo Water may terminate this Contract for default if Pueblo Water in its sole discretion determines that the Contractor has failed to comply with the Contract Documents; fails to make progress, so as to endanger performance; acts or fails to act so that it reasonably appears Contractor’s future performance is uncertain; or fails to perform the Work within the time specified or any written extension; and does not cure such failure within a reasonable period of time after written notice. In the event of termination for default, Pueblo Water may purchase replacement Work or Materials, and the Contractor shall reimburse Pueblo Water for any excess costs incurred by Pueblo Water. Pueblo Water shall pay to the Contractor, as full compensation, the unit or prorated Contract Price for the performance and accepted portion of the Work or Materials. Termination for default will result in the removal of the Contractor’s name from the approved Bid list for two (2) years or a different period of time, at Pueblo Water’s discretion.

If, after notice of termination for default, Pueblo Water determines that the Contractor was not in default or that the Contractor’s failure to perform was due to cause beyond the control and without the fault or negligence of the Contractor, the termination shall be deemed “Annulment without Fault of Contractor” per clause above.

W. Force Majeure:

The parties shall not be responsible for any failure or delay in the performance of any obligations under this Contract caused by natural disasters, flood, fire, war or public enemy. (Economic conditions and labor strikes shall not be considered force majeure events.) If a party asserts force majeure as an excuse for failure to perform the party’s obligation, then the nonperforming party must provide that the party took reasonable steps to minimize delay or damages caused by the force majeure, that the party substantially fulfilled all non-excused obligations, and that the other party was timely notified of the likelihood or actual occurrence of a force majeure. In the event of a force majeure is declared and in effect for more than ten (10) Days, Pueblo Water may terminate this Contract without any further obligation or liability.

X. Subcontracting and Assignment:

The Contractor shall not assign or subcontract the work, or any part thereof, without the previous written consent of Pueblo Water, nor shall they assign, by power of attorney or otherwise, any of the money payable under the Contract unless written consent of Pueblo Water has been obtained. No right under the Contract, nor claim for any money due or to become due shall be asserted against Pueblo Water, or persons acting for Pueblo Water, by reason of any so-called assignment of the Contract or any part thereof, unless such assignment has been authorized by the written consent of Pueblo Water. In case the Contractor is permitted to assign moneys due or to become due under the Contract, the instrument of assignment shall contain a clause subordinating the claim of the assignee to all prior liens for services rendered or materials supplied for the performance of the work.

Y. Safety and Protection:

a) Provide and maintain proper protection for all material and equipment, including material and equipment furnished to the Contractor by Pueblo Water. The Contractor shall protect exterior surfaces of Board property against any defacement that would detract from its appearance.

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b) Provide all necessary safeguards to protect persons and property generally, and particularly Pueblo Water’s operating property, since no interruption of water service is permissible, except as expressly authorized by Pueblo Water.

c) Upon completion of the Work, make good all damages, leaving the site in a clean and orderly condition.

d) Always maintain safe conditions in the various Work areas and install barricades and warning devices where required.

Z. Procedure for Price Adjustments:

In the event of a price increase due to tariffs, supply chain disruptions, or other unforeseen market conditions, the vendor must provide supporting documentation, including references to relevant indices such as the Consumer Price Index (CPI) or Producer Price Index (PPI), to justify the adjustment including but not limited to delivery, materials, transportation, labor, unforeseen statutory or regulatory mandates, or other impacts. Pueblo Water will require a comprehensive breakdown detailing the price increase and impact to the finished product as well as official importer receipts or customs documentation showing proof of payment and transaction date.

Pueblo Water, at its sole discretion, shall have the right to approve or deny the request based on the demonstration of the direct impact of the increase for the specific goods or components being purchased under this contract and shall have the right to renegotiate pricing or seek alternative suppliers. Pueblo Water has the right to require additional documentation and evidence from the vendor pertaining to the requested increase, and the vendor must comply with Pueblo Water’s request. Failure to provide the requested documentation, denial of the request, or failure to renegotiate pricing shall deem the contract noncompliant and subject to Section V. Termination for Default. Increases solely to increase profit margins shall not be considered. If an increase is requested, no additional increases shall be accepted for a period of 6 months. Otherwise, all required documentation shall be provided within 30 days of request.

The vendor must clearly identify any components within their bid proposal that are subject to tariffs or potential price increases. For transparency, the vendor must provide the associated cost values as of a date no later than five (5) business days after the bid opening. Supporting documentation demonstrating the basis for these cost values must also be included. Any subsequent price adjustments must be justified with verifiable evidence and, where applicable, aligned with recognized economic indices.

If market conditions result in a price decrease, the vendor must adhere to the revised pricing and pass the reduction along to the purchaser within 30 days for all orders on the effective date of the decrease and thereafter. Periodically throughout the term of the contract, Pueblo Water shall have the right to conduct market research, review pricing indexes, and use other resources to review and verify contract pricing, vendor requested increases, and vendor provided information.

Pueblo Water will only consider price adjustments to contracts that are stated as a 6 month or longer contract. Contracts awarded as a “supply of” contract will not be considered for price adjustments as the vendor should stipulate required timeframes for orders to hold prices on these types of bids. Pueblo Water will consider all price adjustments to be a pass-through cost from the vendor, with no added profit or markup to the vendor for additional costs stemming from tariffs, supply chain disruptions, or other unforeseen market conditions.

AA. Liquidated Damages:

Time is an essential condition of the contract. Should Contractor fail to complete the Work by the “Work Completion Date” shown in the proposal, Contractor shall pay to Board, as liquidated damages and not as a penalty, $400.00 per day of default unless the Contract Time is extended

RFP-26-063 – Cabinetry Case Work & Installation Services, WQ Operations Dept. Page | 12 by Board.

In the event the Contractor is delayed in the prosecution and completion of the Work because of any delays caused by Pueblo Water or Engineer, the Contractor shall have no claim against Pueblo Water or Engineer for damages or contract adjustment other than an extension of the Contract Time and the waiving of liquidated damages during the period occasioned by the delay.

Pueblo Water shall have the right to deduct the liquidated damages from any money in its hands, otherwise due, or to become due, to Contractor, or to sue for and recover compensation for damages for nonperformance of this contract within time stipulated.

BB. Damages for Breach of Contract:

In addition to any other legal or equitable remedy Pueblo Water may be entitles to for a breach of this Contract, if Pueblo Water terminates this Contract, in whole or in part, due to Contractor’s breach of any provision of this Contract, Contractor shall be liable for actual and consequential damages to Pueblo Water.

CC. Incurring Costs:

Pueblo Water is not liable for any cost incurred prior to the issuance of a legally executed contract and/or purchase order.

DD. Non-Discrimination:

The Contractor shall comply with all applicable state and federal laws, rules and regulations involving non-discrimination on the basis of race, color, religion, national origin, age or sex.

EE. Taxes:

Pueblo Water certifies that the material covered by this proposal is for its exclusive use in its official capacity and that it is exempt from Federal excise taxes, State and County sales and use taxes. Certificate(s) available upon request.

FF. Access and Security:

Pueblo Water shall provide reasonable means of access to all Pueblo Water locations covered under this Contract if applicable. The Contractor shall comply with all Pueblo Water’s access and building security policies that are available by contacting the Purchasing Department.

GG. Standard of Conduct:

The successful firm shall be responsible for maintaining satisfactory standards of employees' competency, conduct, courtesy, appearance, honesty, and integrity, and shall be responsible for taking such disciplinary action with respect to any employee, as may be necessary.

Pueblo Water may request the successful firm to immediately remove from this assignment any employee found unfit to perform duties due to one or more of the following reasons:

(1) Neglect of duty.

(2) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions or fighting.

(3) Theft, vandalism, immoral conduct or any other criminal action.

(4) Selling, consuming, possessing, or being under the influence of intoxicants, including alcohol, or illegal substances while on assignment for Pueblo Water.

Agents and employees of Contractor or Consultant working in Board facilities shall present a clean and neat appearance. Prior to performing any work for Pueblo Water, the Contractor or Consultant shall require each of their employees to wear ID badges or uniforms identifying: the Contractor or Consultant by name, the first name of their employee and a photograph of their employee if using an ID badge. Their employee shall always wear or attach the ID badge to the

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II. Proposal Price:

Estimated proposal prices are not permitted unless specifically requested herein. Bidders are urged to submit prices that reflect accurate and reasonable predictions of costs insofar as possible. Bidders are alerted that Pueblo Water reserves the right to request a Best and Final Offer, any revisions, including costs, will be closely evaluated by the evaluation committee to ensure the elimination of any perceived inequities and unacceptable conditions.

JJ. Selection of Proposal – Notice of Intent to Award:

All Contractors will be notified in writing regarding the results of the RFP evaluation process.

Upon review and approval of the evaluation committee’s recommendation for award, the Purchasing Department will issue a “Notice of Intent to Award”. The Notice of Intent to Award, by itself, does not create any express or implied property interest or right of any kind in the RFP or a potential contract. Therefore, the apparent successful Contractor shall not rely on that Notice to make commitments of any kind to third parties, not take any action(s) to prepare for or start the performance of the services described in this RFP until a contract is fully executed. If the parties are unable to agree on contract terms, then Pueblo Water may elect to cancel the “Notice of Intent to Award” and make a contract award to the next most responsible and responsible Contractor whose proposal is next most advantageous to Pueblo Water.

KK. Confidentiality/Records Request:

All materials submitted to the Board of Water Works of Pueblo, Colorado (Pueblo Water) are public records. The language on each page containing information the entity or individual does not want disclosed because it is considered confidential commercial or financial information must be identified and marked “Confidential” at the time of submittal. Failure to identify confidential information will result in all unmarked sections being deemed non-confidential and subject to public disclosure. Entire submissions may not be marked as Confidential. Pueblo Water will evaluate the information marked Confidential pursuant to Colorado law in determining whether to deny public disclosure of such information. The final decision as to what information will be disclosed, however, lies with Pueblo Water.

SECTION IV. – Proposal Submission

The following are the response requirements for this RFP. All specific response items represent the minimum information to be submitted. Deletions or incomplete responses in terms of content or aberrations in form may, at Pueblo Water’s discretion, render the proposal non-responsive.

Contractors shall submit in a sealed package:

• One (1) Original Proposal, identified as “Original”

To facilitate the evaluation, the Bidder shall submit and organize all responses in the same order as listed in Section V. Proposals that are determined to be at a variance with this requirement may not be accepted. The Board of Water Works of Pueblo, CO (Pueblo Water) accepts proposals via;

email, submitted online using Rocky Mountain E-Purchasing System (https://www.bidnetdirect.com/colorado), hard copy mailed or dropped off. Pueblo Water is not obligated to accept quotes from offerors that are not submitted on time for any reason.

Proposals shall be typewritten or written in ink on the form prepared by Pueblo Water. Officials of Corporations shall designate their official title; partners or sole owners shall state. The person signing the bid shall initial all corrections or erasures.

Late proposals will not be accepted. It is the responsibility of the Bidder to ensure that the proposal

RFP-26-063 – Cabinetry Case Work & Installation Services, WQ Operations Dept. Page | 14 is received at Pueblo Water’s Purchasing Department on or before the proposal’s opening date and time.

The outside of the package will include the following information:

• Company Name

• RFP Title and Number

• Due Date and Time

• Purchasing Department

It is the policy of Pueblo Water to afford the opportunity for any and every business or Bidder to participate in business dealings with Pueblo Water. These business relationships are based on the premise that Pueblo Water shall not discriminate against any person, regardless of race, color, creed, sex, sexual orientation, marital status, national origin, ancestry, age religion or disability.

These instructions, proposal form and specifications have been developed with the hope of raising the standard of purchase negotiations to a satisfactory plane so that all transactions will be mutually satisfactory to all concerned. Your cooperation is invited.

SECTION V. – Response Format

The following items are to be included in your proposal, in the order listed. Deviation from this may render your proposal non-responsive.

A. Cover Letter and Table of Contents Include a cover letter introducing your company, summarizing your qualifications, and detailing any exceptions to this RFP (please note that significant exceptions may make your proposal non-responsive). This letter should also provide principal contact information for this RFP, including address, telephone number, fax number, e-mail, and website (if applicable).

B. Use of Subcontractors/Partners There may be areas for use of subcontractors or partners in this project. If you are utilizing this approach, your proposal must list the subcontractors/partners, their area(s) of expertise, and include all other applicable information herein requested for each subcontractor/partner.

Please keep in mind that Pueblo Water will contract solely with your company, therefore subcontractors/partners remain your sole responsibility.

C. Minimum Mandatory Qualifications Include an itemized description of how your company meets each of the minimum mandatory qualifications outlined in Section II, C. Failure to meet or exceed these requirements will disqualify your response.

D. Company Information

• Provide the following information as listed: Company Name, Address, Phone

Number, and Names of Principals.

• Identify the year in which your company was established and began providing consulting services.

• Describe any pending plans to sell or merge your company.

• Provide a comprehensive listing of all the services you provide.

E. Bid Form & Proposal Acknowledgement

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F. Addendums, if applicable

G. Samples or Descriptive Material

H. Material Safety Data Sheets If this product requires Material Safety Data Sheet literature, the current MSDS, product literature, and any NSF/ANSI 60 or 61 material information must be included with your bid.

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Board of Water Works of Pueblo, Colorado Bid Form – REQUIRED DOCUMENT OF VENDOR Attachment A.

RFP-26-063 – CABINETRY CASE WORK & INSTALLATION SERVICES,

WATER QUALITY OPERATIONS DEPT.

DESCRIPTION

Lump sum price for the design, build and installation of Cabinetry Case Work & Installation Services – Water Quality Operations

GRAND TOTAL

PLEASE STATE THE FOLLOWING:

Manufacturer:

Make/Model:

FOB Destination:

Whitlock Treatment Plant, 1920 W. 11th St.

Pueblo, CO 81003

Delivery time required:

Terms of Sale (check all that apply):

Net 15, Net 30, Net 60

Due on Receipt

P-Card

Check/ACH

RFP-26-063 – Cabinetry Case Work & Installation Services, WQ Operations Dept. Page | 17

ATTACHMENT B

PROPOSAL ACKNOWLEDGEMENT – THIS DOCUMENT IS REQUIRED OF

THE CONTRACTOR/VENDOR – PRINT OR TYPE LEDGIBLY.

The undersigned Bidder warrants that the material or services offered for sale hereunder complies in all respects with the instructions and specifications for said item(s) incorporated herein.

Falsifying this information is cause to deem your proposal nonresponsive and therefore ineligible for consideration. In addition, falsification of this information is cause to cancel a contract awarded based on one or both of the above preferences.

Bidder hereby acknowledges receipt of Addendum No. _________________________

IN WITNESS WHEREOF, this offer is made this ___________ day of ____________, 20__.

Name of Firm

By:

Signature of Authorized Agent Print or type name of authorized agent

Title of Authorized Agent

Whose permanent mailing address is:

Street or P.O. Box City State Zip

Phone Number Fax Number

Email Address

RFP-26-063 – Cabinetry Case Work & Installation Services, WQ Operations Dept. Page | 18

SAMPLE – ATTACHMENT C.

ACCEPTANCE

The BOARD OF WATER WORKS OF PUEBLO, COLORADO, (PUEBLO WATER), hereby accepts the offer submitted by:

Name of Firm Mailing Address

For:

Name of Material or Service Contract and Term

As submitted at the public bid opening held on:

Day, Month, Date, Year

The Contractor listed above hereby expressly agrees to furnish:

required by Pueblo Water as listed on the Proposal, for the duration of the contract period in accordance with the specifications prepared by Pueblo Water.

Dated at Pueblo, Colorado this day of __________, 20__.

BOARD OF WATER WORKS OF PUEBLO, CO

By __________________________________ Lottie Delgado, PPA Procurement Specialist

Quality Custom Woodwork LLC

PAGE #

0A

0B

DESCRIPTION

Drawing Index Sheet

Date Sent:

Date Returned:

Date All Information Returned:

NOTES:

A.)

B.)

09/04/2026

Specifications

Index

Q u al it y

C u st o m

W o o d w o rk L

L C

Page:

Drafted\Verified

Revision:

Jo b

N am e:

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A d d re ss

PO#:

A rc h it ec t:

C o n tr ac to r:

Is su e D at e:

R el ea se

D at e:

KR

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O n a n a ir 09/04/2026

Per A.W.S.:

It's the responsibility of the architect or design professional to review the cabinet shops drawings after the general contractor has forwarded them on. A reviewed copy must be returned to either the contractor or manufacturer within 10 days

C.)

Filter Plant Office

[SUBMITTAL]

0A

[SET]

Treatment Plant Operators Office

V.I.F.General Note:

Any Pertinent Dimensions Must Be Verified In Field

Attachment D

Michael Martino Rectangle

Michael Martino Rectangle

Michael Martino Rectangle

HardWare Door Hinges

Door and Drawer Pulls

Drawer Slides

Locks

Magnetic Catch

Elbow Catch

Shelf Clip

Heavy Duty Counter Top Bracket

Hole Grommet

#87 Standards

#187 Brackets

Pre-Fabricated Toe Kick

2x2's

Counter Top Lock Bolts

Amerock BP 76313 CS 26D | 96mm Wire Pull

Grass: G6036 Medium 100 lb 34" Extension

A&M Hardware:

Counter Top Cleat

ZBox: G6223 Hi & File 100 lb Ball Bering full extention

M:

Hi:

18×18 8" Steel : Exceeds 1000 lb load

Edging

Cabinet Front Edging

Shelf Edging

PL1.)

Melamine/Liner Surfaces

Open Interior

Closed Interior

Finished End

Wall Unit Bottom

Oxford White

Melamine

Selected Color for the Following

Cabinet Surface Selected Colors for Cabinets Laminate Surfaces to include casework

Door\Drawer Faces, Finished Ends See Specifics on Drawings

Toe Base Rubber Base B.O.

No Plumbing or Fixtures No Electrical

Unfinished Surfaces

Countertop Surfaces Selected Colors for Tops

SS 11

4 top 3mm round over front edge

L

A B

C

D

G

F

H

J

O

O

P

X

X

X

X

X

X

X

N

K

Q

M

@ front edge only

X *not shown in illustration

Cabinets

P L

1 Do Drw

Cab Body

3mm 0.5mm

PVC PVC

(0.5mm)PVC[15 16"]

Melamine Laminate

Plastic Laminate

Countertop

S S

3mm

CT Edge

Roundover

8×12

(White Powder Coated)

2001(White)

Door, Drawer, & Open Cabinet Edging

(0.5mm)PVC[15 16"]

0B

Cabinet Construction

G

G

G

H

H

L

O M

CEC

MC

EC

O

B

ND

A

Q

P

P

J

H

K

K

K

C

C

C

P

P

M

M

M

H

O

M

CE

C

F

PL1

MEL

Legend

FB

FBk

FT

FI

FE

Finished Top Finished Ends

Finished Interior

Finished Back Finished Bottom

PF-TK Pre-Fabricated Toe Kick

Verify In Field

Grain Direction Field Verified

CL Centerline

Lock

SP

FE

EX

AP

Support Panel Extended

Applied Finished End

Countertop DesignationA

Keku Clips

(3mm)PVC[15 16"]

(3mm)Roundover[1 8"]

Countertop Edging

SS1.)

PL1.)

Matching

Matching

Drop Edge

V.I.F.

N/A

N/A

Q u al it y

C u st o m

W o o d w o rk L

L C

Page:

Drafted\Verified

Revision:

Jo b

N am e:

Jo b

A d d re ss

PO#:

A rc h it ec t:

C o n tr ac to r:

Is su e D at e:

R el ea se

D at e:

KR

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O n a n a ir 09/04/2026

TO BE DETERMINED

TO BE DETERMINED

Attachment D

Michael Martino Rectangle

Scale: REF:

Filter Plant Office 1/2" = 1' n/a

Q u al it y

C u st o m

W o o d w o rk L

L C

Page:

Drafted\Verified

Revision:

Jo b

N am e:

Jo b

A d d re ss

PO#:

A rc h it ec t:

C o n tr ac to r:

Is su e D at e:

R el ea se

D at e:

KR

B .O

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O n a n a ir 09/04/2026

Scale: REF:

Filter Plant Office 1/2" = 1' n/a

Scale: REF:

Filter Plant Office 1/2" = 1' n/a

(elev)

(plan)

(elev)

A15

C ap

-L

72"

A

60"

B ac k S p la sh

Cap-R

Joint

2"

B BL W Cut Size"

Deck BkSplsh

D o u b le d

23" 24"

2"

1" 1"

2"

AL W Cut Size" Deck

72"

A&M 18x18 Standard

4"

59"

FP.04FP.03

2"

A&M 18x18 Standard

4"

60"

2"

3A m m

Fx

FP.02

16"

FP.01

FE FE

FE

23" Deep Case

Base

FE 30"

4" 24" 233 4"

4"

PL1Base

SPPL1

SS1 CT

30"

FE FEFE FE

4"

4"

4"

1"

1"231 2"

Attachment D

Michael Martino Rectangle

Scale: REF:

Treatment Plant Operators 1/2" = 1' n/a

Q u al it y

C u st o m

W o o d w o rk L

L C

Page:

Drafted\Verified

Revision:

Jo b

N am e:

Jo b

A d d re ss

PO#:

A rc h it ec t:

C o n tr ac to r:

Is su e D at e:

R el ea se

D at e:

KR

B .O

.W W h it lo ck

P la n t

II

D ill o n D r, P u eb lo C

O n a n a ir 09/04/2026

(elev)

(plan)

36" C ap -L

C ap

-R

114"

A

4" Joint

58" B

BL W Cut Size" Deck

2"

2"

30"

4"

2"

2" 11

2"

4" 441

4"

(CLEAR)

AL W Cut Size" Deck

4"

Scale: REF:

Treatment Plant Operators 1/2 = 1" n/a

PL1Base

SPPL1

SS1 CT

Scale: REF:

Treatment Plant Operators 1/2" = 1' n/a

(elev)

Scale: REF:

Treatment Plant Operators 1/2" = 1' n/a

(elev)

114"

A&M 18x18 Standard

4"30"

36"

(CLEAR)

4"

58"

±11 2"

3A m m

Fx

TP.04

18"

4"

30"

(6

(6

8"

A&M 8x12 Standard

4"

3"

111" 4"

3"

15" 24" 153 4" 153

4" 24" 15"

4"

Deep Case

Panel Support

4"

2"

4"

4"

2"

Deep Case

Base

A19

FE

2" 245 8"

4"

30"

2"

2"

FBk

AP

4"

58"

±11 2"

2"

4"

30"

(6

22"

A&M 8x12

Standard

A19

4"241

2"

4"

30"

2"

2"

FE 221

2"

Deep Case

Base

FBk

AP

2"

Office

Office Office

Office

TP.01 TP.02 TP.03 TP.05

TP.04

TP.05

Attachment D

Michael Martino Rectangle

12 32 16 12 32 16Manufactured Plastic Laminate Casework - 1

Attachment E Section 12 32 16

Manufactured Plastic Laminate Casework

PART 1 – GENERAL

1.1 SUMMARY

A. Related Documents:

1. Drawings and provisions of the contract including General Conditions Supplementary Conditions and Division 1, apply to this section.

B. Section Includes:

1. Furnish and install plastic laminate casework and accessories as shown and listed on drawings and specified herein. Includes all countertops, sink cutouts, splashes, supports, shelving, and filler panels necessary for a complete casework installation.

C. Related Requirements to be Performed by Others:

1. Division 06 Section: “Rough Carpentry” for blocking within walls to adequately support casework.

2. Division 06 Section: “Finish Carpentry”/Millwork.

3. Division 07 Section: “Preformed Joint Seals” for caulking of casework and/or countertops to abutting walls.

4. Division 08 Section: “Finish Hardware” for cabinet locks keyed or master keyed to building locks.

5. Division 09 Section: “Resilient Base and Accessories” for resilient base applied to manufactured casework.

6. Division 22 Section: “Plumbing” for furnishing, installation, and hook-up of sinks, fixtures, outlets, strainers, tailpieces, traps, vacuum breakers, and stops shall be performed by the plumbing contractor to state and local codes. In all cases, sink cutouts shall be by the casework contractor.

7. Division 23 Section: “Heating, Ventilating, and Air-Conditioning” for furnishings, installation, and final connections of all ductwork to range hoods and spray booths shall be by the HVAC contractor.

8. Division 26 Section: “Electrical” for the electrical contractor to state and local codes shall perform electrical furnishing, installation, and final connections of wiring, conduit, and/or electrical items within casework.

1.2 REFERENCES

A. ANSI-A135: for all hardboards.

B. ANSI-A161.2-1998: for performance of fabricated high-pressure decorative laminate countertops.

C. ANSI-A208.1-2016: for grade M-2 mat-formed wood particleboard.

D. BHMA A156.9: for grade-1 hinge requirements.

E. NEMA 3 LD-2005: for performance requirements of high pressure laminates.

1.3 DEFINITIONS

12 32 16 12 32 16Manufactured Plastic Laminate Casework - 2

A. Grain Direction:

1. Wood grained and directionally grained laminates shall run vertically on doors, drawer fronts, aprons and light valances, exposed cabinet ends, modesty panels, countertop supports and finished backs.

B. Exposed Surfaces:

1. In casework, surfaces visible when drawers and opaque doors (if any) are closed; open cabinet interiors and interiors behind clear glass doors; exterior cabinet bottoms 72” or more A.F.F.; exterior cabinet tops 66” or less A.F.F. or seen from above;

2. Exposed cabinet surfaces shall be: NEMA LD-3-2005 VGS High Pressure Decorative Laminate

(HPDL).

a. Choose from Formica, Wilsonart, non-specialty laminates in Formica “58” finish, Wilsonart “60” or “38” matte finish.

C. Semi-Exposed Surfaces:

1. In casework, surfaces that become visible when opaque doors are open or drawers are extended; bottoms of cabinets less than 72” A.F.F.; exterior cabinet tops more than 67” A.F.F. and not seen from above. Wall mounted shelving.

2. Semi-Exposed cabinet surfaces shall be: Low pressure decorative laminate (LPDL).

a. Frosty white.

D. Concealed Surfaces:

1. Exterior or interior surfaces that are covered or not normally exposed to view.

2. Surfacing material at manufacturer’s option. No exposed (raw) cabinet surfaces are permitted.

1.4 SUBMITTALS

A. Shop Drawings:

1. Comply with Division 1.

2. Submit three sets of laser quality, 11 x 17 shop drawings consisting of:

a. Finish, hardware, construction options selection sheet.

b. Small scale floor plan showing casework in relation to the building.

c. Large scale elevations and plan views.

d. Cross-sections; service runs; locations of blocking within walls (blocking is done by others); rough-in requirements and, sink centerlines

3. Approved shop drawings to be returned to manufacturer at least 60 days before production.

4. Project Architect and Construction Manager must approve all items prior to fabrication and delivery of casework.

5. Manufacturer and/or Manufacturer’s rep verifies all critical building dimensions prior to fabrication.

B. Samples:

1. Submit two samples, minimum sample size 4 inch by 5 inch of specified plastic laminat colors, patterns and textures for exposed and semi-exposed materials for verification.

12 32 16 12 32 16Manufactured Plastic Laminate Casework - 3

2. Submit one sample of PVC edge banding, pulls hinges, and grommets for color and size verification.

3. Submit one full size sample of finished base cabinet unit complete with hardware, doors and drawers, without finished top, unless the Owners have previous experience with and knowledge of the products and Manufacturer and chooses to waive this requirement.

C. LEED Submittals:

1. Not required. This project is not LEED certified.

D. Warranty:

1. Provide sample warranty document stating specified terms as referenced in 1.8.

1.5 QUALITY ASSURANCE

A. Manufacturer Qualifications: Must specialize in manufacturing the products specified in this section with a minimum of ten years documented experience.

B. Single Source Manufacturer: Casework, countertops, and architectural millwork products must all be engineered and built by a single source manufacturer to ensure consistency and quality for these related products. Splitting casework, countertops and architectural millwork between multiple manufacturers will not be permitted.

C. Installer Qualifications: Must specialize in performing the work of this Section with a minimum of 10 years of documented experience.

D. Must be a current member of AWI (American Woodworking Institute).

1.6 DELIVERY, STORAGE, AND HANDLING

A. Delivery and Acceptance Requirements:

1. Deliver casework once painting, and similar requirements have been completed that will not damage casework. This includes ensuring spaces are enclosed and weather tight.

2. All casework shall be blanket wrapped for protection during shipping.

B. Storage and Handling:

1. Casework must be protected from dust, dirt and/or other trades.

2. Countertops are stacked, properly supported, and spaced evenly to avoid warping.

3. Store cabinets in installation areas, or in areas with similar ambient conditions.

1.7 SITE CONDITIONS

A. Ambient Conditions:

1. Do not deliver or install the casework until concrete, masonry, and drywall/plaster work is dry; ambient relative humidity is maintained between 25 – 55% prior to delivery and throughout the life of installation; and the temperature is controlled above 55.

2. Casework shall not be stored or installed in non-climate controlled conditions.

3. If ambient conditions are not met at the time of requested delivery, the general contractor or owner must provide the casework manufacturer a letter releasing manufacturer from any liability and responsibility from any warranty or damage resulting…