biddoc.pdf

SUMMIT COUNTY GOVERNMENT

970 668 4290 ph 639 Landfill Rd. | PO Box 3789 summitcountyco.gov Dillon, Colorado 80435

REQUEST FOR PROPOSAL

SUMMIT COUNTY GOVERNMENT

Installation of fencing, gates and cattle guards at the County Road & Bridge Pad. Additional Services requested include the removal and reinstallation of the Archery Range platform and the relocation of two (2) gates at the Archery Range. Cleaning and Installation of bird deterrent devices at the

County’s Landfill Litter Control Fence.

NO.: LF06-18-2026

PROPOSALS DUE: 6/18/2026 NO LATER THAN

12:00PM MST

http://www.summitcountyco.gov/

SUMMIT COUNTY RESOURCE ALLOCATION PARK

970 668 4290 ph 639 Landfill Rd. | PO Box 3789 summitcountyco.gov Dillon, Colorado 80435

REQUEST FOR PROPOSALS

Summit County Road and Bridge Pad 2026 Road and Bridge Pad Fencing and Additional Services

Proposals Due:

June 18th, 2026, by 12:00 p.m. - MST/MDT.

Overview Summit County Government (“County”) is soliciting bids from qualified contractors to provide services for the following:

Installation of fencing, gates and cattle guards at the County Road & Bridge Pad. Additional Services requested include the removal and reinstallation of the Archery Range platform and the relocation of two (2) gates at the Archery Range.

Additional Services requested include the Cleaning and Installation of bird deterrent devices at the County’s Landfill Litter Control Fence.

Copies of the request are available at www.SummitCountyCO.gov under ‘Bids & Proposals’ or by request at the County Road and Bridge Office. Contact Dan Manguso, Operations Manager, Dan.Manguso@SummitCountyCO.gov 970-668- 4227 and Ken Borlie, Safety and Compliance Officer, Ken.Borlie@SummitCountyCO.gov 719-838-0545, for additional project information.

Scope of Services Contractor shall furnish all labor, transportation, and incidentals necessary to perform the scope of work identified in the project and plans specification service.

Work shall be completed as set forth in a contract for this project to be negotiated with the County \ based upon the contractor’s written proposal.

Road and Bridge Pad is located at 290 Cemetery Rd., Dillon, CO 80435. Scope of Services:

• Installation of 1,200 linear feet of 3 (three) Rail Buck Fence in 10 (ten) foot sections.

• Installation of Dual swing automatic gate opener which includes: 2 (two) remotes and swing arms, 2

(two) landowner style gates, solar panel, keypad and stand, exit puck, steel posts and concrete pad.

• Installation of 3 (three) 8-foot wide by 20-foot-long cattle guard sections with concrete bases. 1 (one) cattle guard section for the entrance and 2 (two) cattle guard sections for the exit.

Alternate Services: Archery Range is located at 290 Cemetery Rd., Dillon, CO 80435. Scope of Services:

• Removal and reinstallation of existing Archery Range Platform with concrete pillars.

• Relocation of 2 (two) existing swing gates to a separate location.

Alternate Services: Landfill is located at 639 Landfill Rd., Dillon, CO 80435. Scope of services:

• Clean bird droppings off existing landfill litter control fence and install bird deterrent devices.

Date and time of service Service will be performed on an ongoing daily basis beginning summer 2026. Service will be performed on a regular daily schedule (Monday through Friday) to be agreed upon prior to contract. Potential schedule should be included in contractor's written proposal.

Indemnification and Insurance Contractor shall indemnify and hold harmless the County from and against all claims, damages, losses, and expenses arising out of or resulting from acts or omissions of the Contractor, Contractor’s sub-contractors or otherwise arising out of the performance of services by Contractor. No later than seven (7) days following the execution of an Independent Contractor Agreement between the County and Contractor, the Contractor shall provide the County with certificates of insurance evidencing the types and amounts of insurance specified below:

http://www.summitcountyco.gov/ http://www.summitcountyco.gov/ mailto:Dan.Manguso@SummitCountyCO.gov mailto:Ken.Borlie@SummitCountyCO.gov

a. Worker’s Compensation and Employer’s Liability:

i. Worker’s Compensation must be maintained with the statutory limits.

ii. Employer’s liability is required for minimum limits of:

$1,000,000 Each Accident $500,000 Disease Policy $1,000,000 Disease Each Employee

b. Commercial General Liability:

i. $1,000,000 Each Occurrence

ii. $2,000,000 General Aggregate

iii. $2,000,000 Products Completed Operations Aggregate

c. Automobile Liability: Contractor will maintain business auto liability coverage covering liability arising out of any auto (including owned, hired and non-owned autos) used in the performance of services under this Agreement.

i. $1,000,000 Combined Single Limit Each Accident

Insurance coverage shall not be reduced below the limits described above or cancelled without the County’s written approval of such reduction or cancellation. Certificates of such insurance, of agents and subcontractors, shall be provided to the County upon request. With regard to all insurance, such insurance shall:

• Be primary insurance to the full limits of liability herein before stated and, should County have other valid insurance, County insurance shall be excess insurance only; and

• Not cancelled without thirty (30) days prior written notice to the County.

Proposal Format Costs for performing services outlined in this request for proposals shall be clearly stated to allow the County to effectively evaluate each proposal. Potential daily schedule of services should also be included.

Refinements and Improvements

Applicants should feel free during the proposal submission process to provide any suggestions or comments that might be advantageous for the County to consider in terms of any efficiencies, issues or processes. The County is not committed to any single scenario, but efficiency of resources and minimizing impacts are critical in completing this work.

The following pages contain the RFP instructions and owners requirements.

Part I - ADMINISTRATIVE INFORMATION

A. Issuing Officer This Request for Proposals (“RFP”) is issued by Summit County Government for Summit County Road and Bridge. For questions please contact Dan Manguso, Operations Manager, Dan.Manguso@SummitCountyCO.gov, or (970)-668- 4227 and Ken Borlie, Safety and Compliance Officer, Ken.Borlie@SummitCountyCO.gov, or (719)-838-0545.

B. Purpose This RFP provides prospective contractors with sufficient information to prepare and submit proposals for consideration by the County. To be considered responsive, each proposal must provide for completion of the tasks outlined in the RFP.

C. Scope This RFP contains the instructions governing the proposals to be submitted and the materials to be included therein. These are mandatory requirements that must be met to be eligible for consideration.

D. Scheduling Proposals must be submitted via email to Dan.Manguso@SummitCountyCO.gov, Operations Manager, and Ken.Borlie@SummitCountyCO.gov, Safety and Compliance Officer, by Thursday June 18th, 2026, no later than 12:00 pm MST/MDT. The proposal should outline the schedule for commencement of service.

mailto:Dan.Manguso@SummitCountyCO.gov mailto:Ken.Borlie@SummitCountyCO.gov

E. Inquiries and Questions Prospective applicants are welcome to make inquiries and ask questions concerning the RFP to obtain clarification of the any requirements or schedule a site visit to the properties. Direct all inquiries to:

Dan Manguso, Operation Manager Road and Bridge Department

Dan.Manguso@SummitCountyCO.gov

(970) 668-4227

And

Ken Borlie, Safety and Compliance Officer Summit County Resource Allocation Park

Ken.Borlie@SummitCountyCO.gov 719-838-0545

Time Schedule:

Friday May 29th and June 5th, 2026, Request for Proposals publicly advertised and posted on County website

Monday June 8th, 2026, 12:00PM MST Pre-proposal site visit at Road and Bridge Pad 290 Cemetery Road, Dillon Colorado 80435

Thursday June 11th, 2026, at 12:00PM MST Deadline for written questions. E-mail all questions to Dan.Manguso@SummitCountyCO.gov and Ken.Borlie@SummitCountyCO.gov.

Monday June 15th, 2026, at 4:00PM MST All questions, comments and responses to questions will be posted by the County at Bid and Proposals on www.SummitCountyCO.gov

Thursday June 18th, 2026 at 12:00PM MST Proposals must be submitted via email to Dan.Manguso@SummitCountyCO.gov and Ken.Borlie@SummitCountyCO.gov no later than 12:00 p.m. MST/MDT

Thursday June 18th, 2026, at 12:01PM MST Official Bid Opening

Thursday, June 25th, 2026, Interview with short-listed Proposers if necessary

Thursday, July 2nd, 2026, Contract negotiations (week of)

Thursday, July 2nd, 2026, Notice of Award and send Unsuccessful Bidder letter (email) to all proposers

F. Instructions for Submission of Proposals It is imperative, when submitting a proposal, that the outside of the submission email be addressed as follows and with appropriate text in the email subject line and text in the top few lines of the body of the email:

Email Address:

Dan.Manguso@SummitCountyCO.gov and Ken.Borlie@SummitCountyCO.gov Subject Line Text:

Venders Name- Proposal for: Road and Bridge Pad with 2 alternative projects

Body Text:

ATTN: Public Works

Proposal for: Road and Bridge pad buck and rail fence, cattle guard, automatic gate opener with 2 alternative projects

1. Contractor's company name mailto:Dan.Manguso@SummitCountyCO.gov mailto:Ken.Borlie@SummitCountyCO.gov mailto:Dan.Manguso@SummitCountyCO.gov mailto:Ken.Borlie@SummitCountyCO.gov http://www.summitcountyco.gov/ mailto:Dan.Manguso@SummitCountyCO.gov mailto:Ken.Borlie@SummitCountyCO.gov

2. Contact name and phone number

G. Late Proposals It is the responsibility of each vendor submitting a proposal to ensure that emailed proposals arrive on June 18th, 2026, no later than 12:00PM - MST.

H. Proprietary Information Any restrictions on the use of data contained within a proposal must be clearly stated in the proposal itself.

I. Response Material Ownership All materials submitted regarding this RFP become the property of the County and will only be returned at the County's option.

J. Incurring Costs The County is not liable for any costs incurred by those who have submitted proposals prior to issuance of a signed contract.

K. Acceptance of Proposal Content The contents from the selected contractor’s proposal will become contractual obligations if a subsequent agreement is reached. Failure of the successful contractor to accept these obligations may result in cancellation of the award and such contractor may be removed from future solicitations.

L. Acceptance Time The County intends to make a proposal selection within 20 business days after the closing date for receipt of proposals.

M. Budget Costs for performing services must be included in the proposals and should be clearly stated to allow the County to effectively evaluate each proposal.

PART II – PROPOSAL CONTENT

The proposal submitted must clearly address the requirements outlined in the RFP. Any concerns that the contactor may have about meeting these requirements shall be specifically identified in the proposal.

Scope of Work Provide an outline of the contractor’s understanding of the project. Summarize the basic approach to providing the services, and any recommendations on improving efficiencies in the process.

Qualifications Contractor shall furnish a summary of experience on similar projects and be prepared to provide examples. Include a brief description of past and current projects. Each summary shall include a brief project description and name, address and phone number of a local contact person involved in the project. The statement of qualifications should also provide a summary of contractor's ability to successfully complete the requirements of this RFP. The statement of qualification shall be brief but shall include at a minimum the following:

1. Description of similar projects

2. Capabilities (including equipment) and staff

PART III – PROPOSAL EVALUATION AND SELECTION

The County intends to engage the most qualified contractor available for this assignment while minimizing the costs to the County. Responsiveness to the RFP will be a principle basis for evaluation. Proposals shall provide a straightforward and concise presentation adequate to satisfy the requirements of the RFP. The proposal should clearly express the contractor's understanding of the County's specific requirements, indicating the contractor's qualifications to conduct this service in a thorough and efficient manner.

Failure to disclose a conflict of interest is a misdemeanor criminal offense under Colorado Law. Such conflict may arise if any public official exercises any substantial discretionary function in connection with a government contract, purchase, payment or other pecuniary transaction without necessary disclosures as defined by Colorado Revised Statutes (C.R.S.) Section 18-8-308 as amended.

Selection Process.

1. The County reserves the right to reject any and all proposals, to consider alternatives, to waive irregularities and to re-solicit proposals.

2. The County reserves the right to conduct such investigations of, and discussions with, those who have submitted proposals (“Proponents”) or other entities as it deems necessary to assist in the evaluation of any proposal or to secure maximum clarification and completeness of any proposal.

3. All proposals submitted must be valid for a minimum period of ninety (90) days after the date of the proposal opening. Each Proponent must submit with the proposal a list of all subcontractors, independent contractors or sub-consultants employed or proposed to be employed by the Proponent in the performance of the contract.

4. Selection of a contractor will be made at the sole discretion of the County. The County may consider the following criteria when evaluating proposals that includes but is not limited to:

a. Cost;

b. The reputation, experience and efficiency of the Proponent;

c. The ability of the Proponent to perform the contract or provide the goods and services within the time specified;

d. The comparative quality of the goods and services bid;

e. The Proponent’s performance under previous contracts with Summit County;

f. The number and scope of conditions attached to the proposal;

g. The Proponent’s interest in the project, as well as their understanding of the project scope and the specific requirements of Summit County; and

h. The application of all of the above criteria to any sub-consultants, subcontractors or products to be utilized by the Proponent.

5. Contract negotiations will take place with the most qualified contractor. The County reserves the right to incorporate specific contract provisions into the Proponent’s standard contract if the County’s standard contract cannot be used.

Such provisions include but are not limited to insurance and indemnification provisions and governmental immunity provisions. If a contract cannot be negotiated, the negotiations will be terminated in writing and negotiations will begin with the next most qualified contractor.