biddoc.pdf

The City of Aspen – Lower Aspen Grove Pump Station Standby Power

Lower Aspen Grove Pump Station Standby

Power

Project No. 2026-275

Due Date: 2:00 PM, September 22nd, 2026

City of Aspen

427 Rio Grande Place

Aspen, CO 81611

(970) 920-5408 Aspen, CO | Official Website https://www.aspen.gov/

TABLE OF CONTENTS

for

Lower Aspen Grove Pump Station Standby Power

INVITATION TO BIB Page. 3

INSTRUCTION TO BIDDERS Page. 9

SPECIAL CONDITIONS Page. 14

TECHNICAL SPECIFICATIONS Page. 23

BID PROPOSAL FORM Page. 36

INVITATION TO BID

Sealed bids will be received by the City of Aspen, Colorado, through the Bidnet Direct website, www.bidnetdirect.com, until 2:00pm, September 22nd, 2026, at which time the bids will be opened, for the following City of Aspen project:

2026-275 – Lower Aspen Grove Pump Station Standby Power

The project will include, but is not limited to: The installation of a city-owned Automatic Transfer

Switch and city-owned Generator for standby power at the Lower Aspen Grove Pump Station.

Complete bid packages are available to download or from www.bidnetdirect.com. Vendors must be registered to view the bid packages. There is no charge to register. Call 800-835-4603 if you need assistance registering for free access.

The City reserves the right to reject any or all bids or accept what is, in its judgment, the bid which is in the City's best interest. The City further reserves the right, in the best interests of the

City, to accept a late submittal or to waive any technical defects or irregularities in any and all bids submitted. The City cannot accept faxed or emailed bids.

Pursuant to the Colorado Open Records Act, C.R.S. Section 24-72-200.1 (CORA), any and all of the documents that are submitted to the City of Aspen may be deemed public records subject to examination and inspection by third parties. The City of Aspen reserves the right, at its sole discretion, to release for inspection or copying any document, plan, specification, proposal or other writing submitted pursuant to this request. Candidates should identify any portion of their proposals which they consider confidential.

Accessibility

Vendor acknowledges the City is subject to Title II of the Americans with Disabilities Act (“ADA”) and other laws that prohibit public entities from excluding from participation in, denying the benefits of, or discriminating against qualified individuals with disabilities on the basis of disability in the entity’s services, programs, and activities and agrees to comply with the following requirements as applicable to the goods or services that are the subject of this Agreement.

1. Videos for public dissemination must be captioned. This non-inclusive list could include training program videos for the public, for web content or even a museum setting. If the goods or services that are the subject of this Agreement are being purchased by the City http://www.bidnetdirect.com/ to enhance or augment a City program, service, or activity, then the materials must be captioned.

2. Digital documents must be properly formatted and accessible. Digital documents intended for public use must meet accessibility guidelines as it now exists or is amended, (examples include: doc, .docx, .xlsx, .pptx, .pdf, .jpg).

Non-Discrimination Policy

Any business that enters into a contract for goods or services with the City of Aspen or any of its boards, agencies, or departments shall:

(a) Implement an employment nondiscrimination policy prohibiting discrimination in hiring, discharging, promoting or demoting, matters of compensation, or any other employment-related decision or benefit on account of actual or perceived race, color, religion, national origin, gender, physical or mental disability, age, military status, sexual orientation, gender identity, gender expression, or marital or familial status.

(b) Not discriminate in the performance of the contract on account of actual or perceived race, color, religion, national origin, gender, physical or mental disability, age, military status, sexual orientation, gender identity, gender expression, or marital or familial status.

(c) Incorporate the foregoing provisions in all subcontracts hereunder.

Diversity and Inclusion

The City shall acquire its goods and services in a manner that integrates fiscal responsibility, social equity, women and minority business opportunity, and environmental stewardship.

Bidders should provide any additional information and or certifications describing the above.

Sustainability Considerations

One of the City of Aspen’s values is stewardship, and the City has taken significant strides in embedding sustainable practices into our operations. In 2022, Aspen City Council set new greenhouse gas reduction goals (science-based targets) of 63% by 2030 and 100% by 2050 based on 2017 emissions levels. While not a requirement for this contract (unless otherwise stated in the scope of work or criteria list), the City encourages all vendors to share in their proposals how their products and services are supporting the City’s climate initiatives and goals. For more information on the City’s sustainability efforts and the Aspen Sustainability Action Plan, visit www.aspen.gov/climate.

examination and inspection by third parties. The City of Aspen reserves the right, at its sole discretion, to release for inspection or copying any document, plan, specification, proposal or other writing submitted pursuant to this request. Candidates should identify any portion of their proposals which they consider confidential.

By participating in the City’s procurement process, you are agreeing to the terms and conditions of the procurement process and the legal parameters of doing business with the City without change.

http://www.aspen.gov/climate

Discussion may be conducted with responsible Offerors who submit Proposals determined to be reasonably susceptible to be selected for award for purpose of clarification to assure full understanding of, and responsiveness to the solicitation requirements.

In addition to price, the criteria set forth in the Instruction to Offerors and any specific criteria listed below, may be considered in judging which Proposal is in the best interests of the City:

• The ability, capacity and skill of the bidder to provide the construction services as required -

(20%)

• Demonstrated successful experiences constructing in Pitkin County and the City of Aspen

- (25%)

• Contractor Written Approach to Projects including Proposed Schedule and time of completion - (10%)

• Project Costs - (45%)

BY ORDER OF THE CITY OF ASPEN, COLORADO

Asal Vojdani, Purchasing

1. SCOPE OF WORK

The Project includes all civil and electrical installations for the reinstallation of a manufacturer retro-fitted city-owned generator and city-purchased automatic transfer switch (see Technical

Specification for generator and ATS specifications) at the City of Aspen Lower Aspen Grove

Water Pump Station located on a City of Aspen easement at 0017 McSkimming Road. The installation requires civil installation of a concrete pad. Work entails all site work and subcontracting with electricians and plumbers to install a generator and ATS. Work includes all permitting and coordination associated with the installation, including but not limited to the City of Aspen, Black Hills Gas, Holy Cross Energy, and all others. All Scopes must be completed by

October 31st, 2026. The Scopes of work for this project are described and depicted in Appendix

A: Plan Drawings. All Scopes will be discussed in detail at the Pre-Proposal Meeting.

2. PROPOSAL PROCESS

Bids must be submitted, as a single Word or .PDF document, electronically through the Bidnet

Direct website and named: “2026-275: Lower Aspen Grove Pump Station Standby Power by

XYZ Company (enter company name)”.

3. BID TIMELINE

The City estimates the following procurement timeline and reserves the right to modify it at any time for our convenience.

Non-Mandatory Pre-Bid Microsoft Teams Meeting:

2:00 PM September 8th, 2026

Meeting Link:

https://teams.microsoft.com/meet/2

83404307550573?p=QamML8OoY

NB51ml7Ty

Meeting ID: 283 404 307 550 573

Passcode: 8P9HA3yD

Bid Questions Close September 15th, 2026

Bid Due September 22nd, 2026

4. SELECTION PROCESS

The bids shall be evaluated to determine which are the lowest responsive and responsible bids. In making that evaluation, total price and the following specific criteria shall be considered:

1) The ability, capacity and skill of the bidder to provide the construction services as required; (20%)

2) Demonstrated successful experiences constructing in Pitkin County and the City of Aspen; (25%)

3) Contractor Written Approach to Projects including Proposed Schedule and time of completion; (10%)

4) Project Costs (45%)

5. QUESTIONS

https://teams.microsoft.com/meet/283404307550573?p=QamML8OoYNB51ml7Ty https://teams.microsoft.com/meet/283404307550573?p=QamML8OoYNB51ml7Ty https://teams.microsoft.com/meet/283404307550573?p=QamML8OoYNB51ml7Ty

Questions must be posted on the Bidnet Direct website, www.bidnetdirect.com. Answers are posted online for all Offerors to review and consider. It is the Vendor’s responsibility to check the website for Q&As, addendums, and other important information. Closing date for online questions is September 15th, 2026.

6. LEGAL

The City reserves the right to reject any or all Proposals or accept what is, in its judgment, the

Proposal which is in the City's best interest. The City further reserves the right, in the best interests of the City, to accept a late submittal or to waive any technical defects or irregularities in any and all Proposals submitted.

examination and inspection by third parties. The City of Aspen reserves the right, at its sole discretion, to release for inspection or copying any document, plan, specification, proposal or other writing submitted pursuant to this request. Candidates should identify any portion of their proposals which they consider confidential.

In order to fully understand the legal parameters of the City’s procurement process and contractual requirements, Respondents must review Instructions to Bidders and Exhibit A -

Contract for Construction

By participating in the City’s procurement process, you are agreeing to the terms and conditions of the procurement process and the legal parameters of doing business with the City without change.

7. EXHIBITS, ATTACHMENTS, AND APPENDICES

Exhibit A - Contract for Construction

Exhibit B - General Conditions

Exhibit C - Qualification Statement

Exhibit D - Affidavit of Compliance

Exhibit E - Liquidated Damages Form

Exhibit F - Performance Bond

Exhibit G - Payment Bond

Exhibit H - Maintenance Bond

Exhibit I - Progress Pay Estimate Form

Exhibit J - Daily Construction Log Form.

Appendix A - Plan Drawings

Attachment A - Generator Submittal

Attachment B - Automatic Transfer Switch Submittal

8. BONDS AND RETAINAGE

Bonds:

The City of Aspen has determined that for construction contracts more than fifty thousand dollars ($50,000.00) and all contracts in excess of one hundred thousand dollars ($100,000.00), it is prudent to obtain performance and payment bonds in amounts equal to one hundred percent

(100%) of the price specified in the contract. (See C.R.S. §§ 24-105-202 and 38-26-106).

• Exhibit G – Performance Bond.

• Exhibit H – Payment Bond.

• Exhibit I – Maintenance Bond.

Retainage:

The City will make a deduction from the progress pay application (invoice for work completed) in the amount considered necessary (5%) to protect the interests of the City, pursuant to Section

24-91-103, CRS. This applies to contracts to “construct, alter or repair” a structure or improvements where the value of work under the contract meets or exceeds $100,000.

Each invoice to be submitted using a pay application form or any pay app accepted by Project manager.

Release of retainage is based on milestones and substantial completion as indicated in contract fee schedule and according to City of Aspen retainage release specifications.

INSTRUCTIONS TO BIDDERS

FOR CONSTRUCTION PROJECTS

for

1. The City of Aspen has advertised to invite Bidders to submit sealed Bids for a construction project which is fully described in the Contract Documents accompanying these instructions. The following instructions have been prepared to assist Bidders in the preparation of their Bids.

2. The Contract Documents for this project shall consist of the following documents:

A. Invitation to Bid (Public Notice).

B. Instructions to Bidders.

C. Exhibit A - Contract for Construction.

D. Exhibit B - General Conditions.

E. Special Conditions.

F. Technical Specifications.

G. Exhibit C - Qualification Statement

H. Exhibit D - Affidavit of Compliance Form.

I. Exhibit E - Liquidated damages Form.

J. Exhibit F - Performance Bond.

K. Exhibit G - Payment Bond.

L. Exhibit H - Maintenance Bond.

M. Exhibit I - Progress Pay Estimate Form.

N. Exhibit J - Daily Construction Log Form.

O. Claim Release Forms.

P. Project Closure Forms.

Q. Appendix A - Plan Drawings.

R. Attachment A - Generator Submittal.

S. Attachment B - Automatic Transfer Switch Submittal.

3. Information contained in the Contract Documents, as completed during the bidding and contract award process, shall be the basis for the bids, and nothing shall be deemed to change or supplement this basis except for written revisions to the above documents issued by the City of Aspen.

4. The City of Aspen reserves the right to reject any or all bids or accept what is, in its judgment, the best bid. The City further reserves the right, in the best interests of the City, to waive any technical defects or irregularities in any and all bids submitted, and to negotiate contract terms with the Successful Bidder, and the right to disregard all non-conforming, non-responsive or conditional Bids. Discrepancies between words and figures will be resolved in favor of words. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

5. The cost of bid preparation shall be borne solely by the persons or entities submitting bids.

6. The following procedures or steps shall be followed after the issuance or publication of

Invitation for Bids:

A. Reference is made to the Invitation for Bids to determine if a pre-bid conference will be scheduled, and if so, where and when. If a pre-bid conference is scheduled, attendance at the pre-bid conference is mandatory unless prior authorization is given by the Bid Coordinator. The costs of attendance at a pre-bid conference shall be borne entirely by the Bidder.

B. Reference is made to the Invitation for Bids to determine how complete Bid

Packages may be obtained.

C. Before submitting a Bid, each Bidder must (a) examine the Contract Documents thoroughly, (b) visit the site, if any, to familiarize himself with local conditions that may in any manner affect cost, progress or performance of the Work, (c) familiarize himself with federal, state and local laws, ordinances, rules and regulations that may in any manner affect costs, progress or performance of the Work; (d) familiarize himself with the unique weather conditions of the City of Aspen and surrounding area that may affect costs, progress or performance of Work; and (e) study and carefully correlate Bidder's observations with the Contract Documents.

D. Reference is made to the Special Conditions and the Invitation for Bid for the identification of those specific requirements of the project or otherwise affecting cost, progress or performance of the Work which have been relied upon by the City of

Aspen or a consultant in preparing any Drawings or Specifications. These special provisions supersede the General Conditions in the Contract Documents. Before submitting the Bid, each Bidder will, at his/her own expense, make such additional investigations and tests as the Bidder may deem necessary to determine his Bid for performance of the Work in accordance with the time, price and other terms and conditions of the Contract Documents.

E. Reference is made to the Invitation for Bids to determine the place, date, and time for delivering sealed Bid proposal for this project.

F. Bids shall be submitted at the time and date indicated in the Invitation for Bids and other required documents. Bids submitted by facsimile machine (FAX) or email shall not be accepted or considered.

G. Each Bid must be accompanied by Bid Security made payable to the City of Aspen, in an amount of five percent (5%) of the maximum Bid price or as set in the

Invitation for Bids and in the form of a certified or bank check or a Bid Bond (on form attached).

The Bid Security of the Successful Bidder will be retained until such Bidder has executed the Contract for Construction and furnished the required Payment, Performance, and Maintenance Bonds, or other Bonds if any are required by the

Special Conditions, whereupon it will be returned; if the Successful Bidder fails to execute and deliver the Contract for Construction and furnish the required bonds and insurance certificates, within seven (7) days of the hand delivery or fax transmittal of the Notice of Award, the City of Aspen may annul the Notice of Award and the Bid

Security of that Bidder shall be forfeited. The Bid Security of any Bidder whom the

City of Aspen believes to have a chance of receiving the award may be retained by the City of Aspen until the day after the "effective date of the Contract for

Construction" (which term is defined in the General Conditions) or the sixty first (61) day after the Bid opening, whichever is later in time. Bid Security of other Bidders will be returned within ten (10) days of the Bid award by the City Council.

H. Reference is made to the Contract Documents for any Bid Forms that may be required to be completed as part of the Bid. Bid Proposal Forms, as required, must be completed in ink or by a printer/typewriter. The Bid price must be stated in words and numerals; in case of a conflict, words will take precedence. Bids by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the signature. Bids by partnerships must be executed in the partnership named and signed by a partner, whose title must appear under the signature and the official address of the partnership must be shown below the signature.

I. Bids may be modified or withdrawn by an appropriate document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to be submitted at any time prior to the opening of Bids. No Bid may be withdrawn for a period of sixty (60) days after the date fixed for opening of bids.

J. At the place, date and time fixed for opening bids, all bids received prior to that time shall be publicly opened and read aloud. All bids shall remain open for a period of thirty (60) days, but the City may, in its sole discretion, release any Bid and return the

Bid Security prior to that date.

K. The City shall then evaluate each bid in the best interests of the City of Aspen. The bids shall be evaluated to determine which are the lowest responsive and responsible bids. In making that evaluation, total price, the evaluation criteria set forth in the

Invitation for Bids, and the following specific criteria shall be considered:

1. The ability, capacity and skill of the bidder to perform the contract or provide the Service or Construction required;

2. Whether the bidder can perform the contract or provide the Construction promptly, or within the time specified, without delay or interference;

3. The character, integrity, reputation, judgment, experience and efficiency of the bidder;

4. The quality of performance of previous contracts or Construction;

5. The previous and existing compliance by the bidder with laws and ordinances relating to the contract or Construction;

6. The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the Construction;

7. The affirmative action goal preferences set forth at Chapter 4.04 of the

Aspen Municipal Code; and

8. Any other criteria for evaluating Bids set forth in the Invitation for Bids.

L. Prior to accepting a bid, the City may decide to interview one or more bidders to negotiate final contract terms for inclusion in the Agreement.

M. To demonstrate qualifications to perform the Work, each Bidder must be prepared to submit within five (5) days of a request written evidence of additional information, such as financial data, previous experience or evidence of authority to conduct business in the state of Colorado.

N. Upon determining the successful bidder, the City of Aspen shall send to the successful bidder a Notice of Award notifying the recipient of the City's acceptance of the bidders proposal, subject to City Council or City Manager approval of the

Contract Documents. The Notice of Award shall also forward to the presumptive successful bidder an electronic copy of the Agreement with instructions to execute and return the same to the City within seven (7) consecutive calendar days or risk having their bid declared abandoned. If the City Council approval is required pursuant to Section 3-11 of the Aspen Municipal Code, then the City Council at its next regularly scheduled meeting following receipt by the City of the duly executed copies of the Contract for Construction shall be asked to consider approval of the

Agreement and authorize the Mayor of the City of Aspen to execute the same. If City

Council approval is not required, then the Contract for Construction shall be executed by the City Manager.

O. Upon receipt of Performance, Payment, and Maintenance Bonds, or other bonds when required by the Special Conditions, the City shall send to the Successful Bidder a Notice to Proceed duly executed by the Purchasing Officer and hold a mandatory

Pre-construction conference.

7. All purchases of construction or building materials shall not include Federal Excise Taxes or

Colorado State or local sales or use taxes. The City of Aspen's State of Colorado tax identification number is 98-04557. The City of Aspen's Federal Tax Identification Number is 84-6000563.

8. Reference is made to the Special Conditions for the nature and amount of any required

Maintenance, Payment or Performance Bonds.

9. There are specific indemnity and insurance requirements which the Successful Bidder must comply with prior to the start of Work for this project. These requirements are set forth in detail in the General Conditions.

10. The submission of a Bid will constitute an incontrovertible representation by the Bidder that he/she has complied with every requirement of these instructions and that the Contract

Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the Work.

11. Reference is made to the Invitation for Bids for the identity of the City of Aspen's

Purchasing Officer who will coordinate all aspects of the bidding and awards process. All questions about the meaning or intent of the Contract Documents shall be submitted to the

Coordinator in writing. Replies will be issued by Addenda posted on the City’s designated website for publishing solicitations or delivered to all parties recorded by the Purchasing

Officer as having received a Bid Package. Questions received less than seven (7) days prior to the date of Bid openings may not be answered. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

All City procurements, source selection, contract formation, legal and contractual remedies, and standards of conduct relating to procurements with the City of Aspen are subject to the City's

Procurement Code, Chapter 4 of the Municipal Code.

SPECIAL CONDITIONS – PART 1

For

Lower Aspen Grove Pump Station Standby Power

Project: 2026-275

1. GENERAL:

Clarification of Terms: The Special Construction Provisions (SCP) are intended to specify and provide additional description, clarification, or conditions that are applicable to this Contract. These SCP amend or supplement the City of Aspen’s General

Conditions of the Construction Contract and other provisions of the Contract Documents as indicated below. All provisions which are not so amended or supplemented remain in full force and effect. These Special Construction Provisions (SCPs) provide additional descriptions, clarifications, or conditions that are applicable to this Contract. Should any portion of other information, Instructions to Bidders, General Conditions or Technical

Specifications, be in conflict with these SCPs, the SCPs shall apply.

Here after the City of Aspen Water Department will be referred to as the City of Aspen, City, or COA. All references to the City of Aspen Project Engineer or Project Manager shall be referred to as the “Project Manager”.

Project Site shall refer to the area as shown on the Lower Aspen Grove Pump Station site plan where the actual construction will take place. This project will be referred to as the

“Lower Aspen Grove Pump Station Standby Power”, or “Lower Aspen Grove

Generator”. All work is within the City of Aspen, and Pitkin County ROW on City owned easements at 0017 McSkimming Road depicted on the site plan. All easements are in place, permitting will be the responsibility of the Contractor and coordinated with

COA Project Manager, all permitting fees are to be paid by the Contractor and reimbursed through item 5 on the Bid Tab.

Project to include the following, but not limited to the following, Schedules A which is provided for clarity in scopes of work. The work may be completed in any order of operation and the City will work with the Contractor to schedule each scope of work. The

Contractor is required to Bid Schedule A.

Schedule A: Automatic Transfer Switch (ATS) and Generator Installation

• Mobilization

• Construction Zone traffic controls signage and certified personnel.

• Site preparation for installation of Automatic Transfer Switch (ATS) and

Generator.

• Installation of concrete pads for Generator and ATS, along with required stub-up areas.

• Trenching, backfill and compaction for Black Hills Energy gas line service.

• Trenching, conduit, backfill and compaction for Holy Cross Energy electrical line service and all conductors and controls.

• Coordination with Black Hills Energy and Cummins on all natural gas supply connection requirements.

• Coordination with Holy Cross Energy and COA on all electrical supply connection requirements.

• Install of all conductors and controls.

• Install of Generator including all coordination with Black Hills Energy and

Cummins.

• Install of ATS including all coordination with Holy Cross and COA.

• All project specific asphalt repair.

• All project specific finish grading.

• Revegetation and new plantings for the site.

• All generator commissioning activities and coordination with Cummins requirements.

• As-built drawings of all new facilities.

2. CONTRACT TIME:

All Civil work at the Lower Aspen Grove Pump Station site shall be 100% completed by

October 31, 2026, or dates approved in writing by the City of Aspen Water Department.

The Contractor shall be responsible for implementing all underground utility improvements, the generator pad structure, site grading, and restoration by October 31, 2026. Coordination of pipeline shutdowns with City of Aspen Operations Staff is essential. All underground pipelines, electrical conduits, exterior grading and revegetation shall be installed by October 31, 2026.

All work shall be coordinated in a format that provides minimal downtime for the existing facilities. The Contractor shall provide a CMP type schedule prior to Pre-construction meeting and any construction that will be reviewed and approved by the

Project Manager

3. EXPLORATION REPORTS & MATERIALS TESTING:

No soils tests were performed for this project. If the Contractor wishes more soils information, the Contractor can perform such subsurface soils investigations when deemed necessary through a certified materials lab at their own costs. All soil sampling & compaction, concrete paving, structural concrete testing, quality control, and hot mixed asphalt paving related testing and re-testing will be performed by a certified material testing laboratory acceptable to the City Water Department and at his/her direction. The cost of all material testing and re-testing shall be paid by the Contractor. If the City of

Aspen deems it necessary to obtain more testing information above than provided by the

Contractor, the City may request or require additional testing through the Contractor’s testing company or its own testing company at its own cost.

4. PROJECT ENGINEER AND THE CITY’S REPRESENTATIVE:

The City’s Representatives for this project shall be a Project Manager, and/or a City of

Aspen Water Department Staff member and/or designated inspector/field personnel. The designated inspector and field staff may be changed as necessary by the Project Manager.

Unless provided in writing by the City of Aspen Water Department, any on-site inspector or Representative of the City shall not have the authority to render any binding decision nor make any binding judgments to the Contractor pertaining to any work which may change the Contract price or time of completion, or change the quality of Work, or change the manner in which the Work is being performed, or make design changes. The

Project Manager is the only person who can perform these actions.

The Project Manager and the City’s Representative shall serve as a means of communication between the City, and Contractor, and shall monitor the Work for the

City.

5. MANDATORY PRE-CONSTRUCTION CONFERENCE & WEEKLY

PROGRESS MEETINGS:

A pre-construction conference shall be held within fourteen (14) Consecutive Calendar

Days after the Notice of Proceed by the City Council. The purpose of such meeting shall be to explain and coordinate, as required, to the Contractor, the requirements of the

Contract Documents, the procedures to be used in the administration of the Contract, and to discuss any item of concern to the work. The Contractor and the Water Department, or authorized representative of each, shall be required to attend such meeting as a condition of the Contract. The time and the day for Mandatory Weekly Progress Meetings shall be scheduled at the pre-construction conference. Provide the Construction Schedule prior to

Preconstruction Meeting. Mandatory attendance by Project Manager, Water Department

Distribution and Treatment Staff, Contractor Project Manager and Construction Project

Supervisor.

Please provide a 1-weeks’ notice prior to commencing construction, for any and all inspections or preconstruction meetings. Once work starts, a minimum of 48-hour notice is required for all inspections and the City of Aspen locates, tests, and sampling.

Contractor to provide a construction schedule and sequencing summary prior to the Pre-construction meeting and both are required to be updated weekly and presented at all subsequent weekly meetings.

6. PROGRESS SCHEDULE AND SEQUENCE OF OPERATIONS:

6.01 Within seven (7) days of the date of the bid award by the City Council, and prior to the pre-construction conference, the Contractor shall submit for review to the

Water Department a critical-path chart showing the estimated progress for the component divisions of the Work and a balanced time breakdown, showing the estimated progress schedule for the entire Project. For purposes of comparison, the

Contractor shall submit with each progress pay estimate a form showing the actual rate of progress to date for the component divisions and for the Project as a whole.

The actual rate of progress shown on the form shall only include Work completed and shall not include stored materials.

6.02 It is mandatory that the Contractor submit for approval, prior to the pre-construction conference, a Traffic Control & Barricading Plan for each segment of the street or Pedestrian Path, a narrative of the planned sequence of construction indicating the approximate date and time duration of any road or street restrictions or closures, utility interruptions, etc., as applicable to this project. Access from street needs to be addressed in the Traffic Control Plan. This document and the CMP are required for the Contractor to obtain City of Aspen Permits.

6.03 In the event that the rate of actual progress of the work falls behind the estimated progress indicated on the approved critical-path chart and in the absence of time extensions if any granted by the Water Department, the Contractor shall accelerate the Work by placing additional forces and equipment on the Project so that the Project will be completed within the Contract Time. The Contractor shall be capable and make available more crews as needed to perform the work on time.

6.04 The Contractor shall provide a list of emergency (24 hour) contact name(s), addresses and phone numbers to the Water Department a minimum of 48 hours prior to the pre- construction conference. Emergency phone calls must be responded to in

1 hour or less and action must be taken on the emergency condition immediately.

Such emergency calls shall be project related and at the Contractor's cost. The Owner may initiate such corrective work at Contractor's cost if the Contractor fails to perform the required task within one hour of an emergency call. This information shall be in the Construction Management Plan as well.

7. SURVEY CONTROL:

The Contractor shall be responsible for establishing grades from the Bench Mark(s) established and described in the Contract Documents. At a minimum, the Contractor shall establish a construction base line, and layout staking by an insured Colorado registered professional land surveyor. The Contractor shall be responsible for protecting and/or re-establishing bench mark control if necessary during the construction process.

All other surveying, layout, and other surveying including as-builts will be the responsibility of the Contractor.

8. VERIFICATION OF EXISTING UTILTIES:

Any known underground utilities and structures are indicated on the Drawings. This information is shown as a convenience to the Contractor and is not guaranteed to be accurate or complete. The Contractor is required to verify the elevation of all existing utility elevations by potholing or other means prior to installation of conduits, connections to the existing lines, and work around the proposed construction. Based upon the verification of the elevation of the existing utilities, minor adjustments in the alignment, profile, and elevation of the proposed pipelines and conduits may be required.

In case of conflict in elevations of the new lines and existing utilities, the Contractor will provide the City of Aspen Project Manager and its representatives with the utility elevations and the Project Manager will direct the Contractor to make any field adjustments in alignment or elevations of the pipelines or conduits. The Contractor shall not make any elevation adjustment of the new lines without consent of the City of Aspen, the Design Engineer, or its representatives. No extra compensation will be granted for the location of existing utilities, required potholing, or minor alignment or elevation adjustments of the new lines.

It shall be the Contractor's responsibility to contact proper authorities, (calling 811) for location, horizontal and vertical, and take any precautions necessary to protect the utilities. It shall be the Contractor's responsibility to locate and maintain all utilities in proper working order at all times. The Contractor shall use extreme caution when working around the existing utilities.

9. PROTECTION OF PUBLIC FACILITIES, UTILITIES AND OTHER ADJOINING

PROPERTY:

The Contractor shall take all reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury, or loss to other property at the site or adjacent thereto, and he shall be liable for any and all claims for such damage on account of his failure to fully provide such protection.

The Contractor shall preserve and protect all existing vegetation such as trees, shrubs, and grass on or adjacent to the site which do not unreasonably interfere with the construction, as may be determined by the Engineer or Engineering Inspector.

The Contractor shall be responsible for all unauthorized cutting or damage of trees and shrubs, including damage due to careless operation of equipment, stockpiling of materials, or tracking of sodded areas by equipment.

The Contractor shall at all times take proper precautions for the protection and or replacement or restoration of driveways culverts, fencing, irrigation systems, irrigation crossings, mailboxes, landscape improvements and all other public and private installations that may be encountered during construction. Such protection or replacement shall be borne by the Contractor.

The Contractor shall work with adjacent property owners to coordinate any construction activity that disrupts adjacent property owners’ landscaping.

The Contractor is responsible for any damage outside of the work area. Prior to starting work, the Contractor is to provide the City with photos of areas that may be impacted by the Contractor for use in the determination of restoration extents.

The Contractor shall notify all public utility companies at least forty-eight (48) hours prior to commencement of any Work in the vicinity of the utilities.

It shall be the Contractor’s responsibility to determine the exact location of utilities that may interfere with the performance of the Work of this project by exploratory excavation sufficiently in advance of beginning construction in an area so that potential conflicts may be resolved. It shall be the Contractor’s responsibility to make all arrangements with the utility owner(s) for utility relocations or adjustments and to coordinate the sequence of such work to eliminate possible conflicts with construction progress. The cost to relocate utilities necessary for the performance of the work shall be paid by the City. The cost to relocate utilities for the convenience of the Contractor shall be paid by the

Contractor.

Work involving changes in, or interference with, utility service shall be done at such times and in such a manner that it will cause the least interference with the proper handling and delivery of the utility service to the receiving customers. Contractor shall notify, or arrange through the appropriate utility company notification of, all parties that will be affected at least 48 hours prior to the time service is disconnected or interrupted.

Notice shall consist of publication in a local newspaper and/or announcement on local radio stations as determined by the City Engineer. Damaged utilities shall be immediately repaired and restored to service. Repair work shall be continuous until the service is restored. The Contractor is responsible for immediate notification of the utility company if there is any damage to a utility.

10. DAMAGE TO CONSTRUCTION:

The Contractor shall safeguard, until all work in the contract is formally accepted, all construction, both complete and incomplete, against damage and destruction, and should damage result, the contractor will be required to reconstruct at their expense in a manner conforming to the Plans and Specifications, reconstruction shall be in a manner suitable to the Water Department, City, and Property Owners. No repair or mitigating option for damaged work will be accepted by the City.

11. JOB SITE RESTRICTIONS:

All materials to be removed from the project site or demolished on site shall be disposed of by the Contractor off the project site unless requested otherwise by the City. This area will only be allowed to be used for the temporary staging and storage of materials and equipment associated with the project. All agreed-upon areas must be kept clean and orderly. Any spoils should be hauled off-site on daily basis. Any equipment shall be left in locations to not impede daily site operations. Staging and storage locations are to be determined at the Preconstruction meeting. All disturbed areas shall be restored by the

Contractor.

12. WORKING HOURS:

Work will normally be permitted between 8:00 a.m. and 5:00 p.m. or as designated by the

City of Aspen Codes and in the approved CMP. Construction activity that generates noise in excess of 80 decibels is restricted to the hours of 9:00 am to 5:00 pm Monday thru

Friday. All other work hours must be approved by the City in writing. No work will be permitted on Sunday, except with 48 hours prior written notice to the City to allow notification of the public.

13. SUB-EXCAVATION, BACKFILLING & COMPACTION:

Unsuitable materials are not anticipated within the project limits. However, if encountered, muck, unstable or unsuitable material shall, at the discretion and direction of the Project Manager, or designee, be removed. Removal of such material shall be to the depth and horizontal limits specified by the Project Manager, or designee. Any such areas which are over-excavated shall be filled to the subgrade elevation with aggregate base course class 6. The backfill material shall be placed in lifts of 12" or less and compacted to a minimum of 95% density of the modified proctor test method. The price for sub-excavation, backfill and compaction will be measured by the ton actually installed and be paid under Sub-Excavation & Backfill bid item.

14. DISPOSAL OF HAZARDOUS MATERIALS:

The disposal of any hazardous materials shall be the sole responsibility of the Contractor.

15. SALVAGE:

Stone masonry, concrete, steel, timber and other items removed from the site are the property of the City of Aspen unless otherwise noted in the project documents. Those items that the City of Aspen does not wish to keep shall be disposed of off-site by the contractor at the contractor’s expense.

16. MATERIAL TESTS AND CERTIFICATES:

16.01 Tests required to guard against unsuitable materials or defective workmanship and to demonstrate that materials comply with the provisions of the Contract Documents shall be paid for by the Contractor.

16.02 The procedures and methods used to sample and test materials shall be as specified or as determined by the Water Department. Unless otherwise specified in these SCP, samples and test shall be made in accordance with the latest standard methods of ASTM, AWWA, AASHTO, and CDOT's current edition of Standard

Specifications for Road and Bridge Construction.

16.03 The Contractor shall furnish at least 1 copies of test results to both the Project

Manager and Designated Inspector.

16.04 All material testing is the responsibility of the contractor and is to include, but not limited to, soil and subsurface testing and inspections, Standard Proctor Density for backfill material, compaction testing, all concrete testing and quality control.

If the City of Aspen deems it necessary to obtain more testing information above than provided by the contractor, the City may request or require additional testing through the contractor’s testing company or its own testing company at its own cost.

17. SUBCONTRACTORS AND SUPPLIERS:

Contractor shall identify in his/her sealed bid the name and address of all Subcontractors, Suppliers, and other persons or organizations that will furnish the principal items of materials, equipment, and labor for this project.

18. PAYMENT RETAINAGE:

Retainage on Pay Estimates shall be 5% of the value of the work completed.

19. WAIVER:

It is expressly understood and agreed that any waiver granted by the City of Aspen Water

Department of any term, provision or covenant of this Contract shall not constitute a precedent nor breach of same or any other terms, provisions or covenants of this

Contract. Neither the acceptance of the Work by the Owner nor the payment of all or part of the sum due the Contractor hereunder, shall constitute a waiver by the Owner of any claim which the Owner may have against the Contractor or otherwise.

20. PRECEDENCE OF THE CONTRACT DOCUMENTS:

The City of Aspen’s current Water Distribution System Standards or the most recent version take precedence over the Contract Documents, except as noted. If any issue arises or if the contractor suspects that there may be a discrepancy prior to bidding the contract issue between the Water Distribution System Standards and the Contract Documents, the contractor shall request, in writing, clarification of the discrepancy prior to construction or bidding. The order of precedence of Contract Documents shall be as follows:

1. Addenda, if any

2. Drawings, if any

A. Detailed Drawings

B. Standard Drawings

3. SCP’s

4. Technical Specifications

5. Contract for Construction

6. Instructions to Bidders

7. General Conditions

8. Construction Management Plan Requirements Manual

9. City of Aspen Engineering Standards

21. PERFORMANCE, PAYMENT AND MAINTENANCE BONDS:

The Contractor shall furnish Performance, Payment, and Maintenance Bonds, each in an amount equal to one hundred percent (100%) of the total Contract price as security for the faithful performance, payment, and maintenance obligations of all Contractor's Work under the Contract Documents. Reference is made to the General Conditions for further requirements for Performance, Payment, and Maintenance Bonds.

22. WARRANTY INSPECTION:

The Contractor will warranty all work in this Contractor for a period of two years from date of substantial completion. Substantial completion date shall be defined as generator installed, and commissioned by the manufacturer(s), and operable by the City of Aspen

Staff per the design.

Final Acceptance will be when all work is 100% complete, operational, and being used by the City of Aspen, including all punch list work, as-builts, and release of Final

Retainage.

At the City's discretion, a warranty inspection will be held during sixty (60) calendar days prior to the expiration of the warranty period under the Maintenance Bond. The

Contractor shall provide an authorized representative at such inspection to represent the

Contractor's interests. All defects identified during inspection shall be corrected at

Contractor's expense at the direction of the City immediately. Corrective Work shall be commenced within five (5) consecutive calendar days after written notice to Contractor.

23. PERMITS:

The City will assist with all permit submittals and coordination with the City of Aspen.

The Contractor is ultimately responsible for any and all permits in the City of Aspen with

Black Hills Energy, and Holy Cross Energy.

Refer to the City of Aspen website www.Aspen.Gov for more information on required information on permits and submittal requirements.

24. CONSTRUCTION POWER AND WATER:

Contractor shall provide all materials needed for construction water. Coordination to obtain water from the City of Aspen Filler Station at the Aspen Airport Business Center, all permitting necessary to utilize the Filler Hydrant is the responsibility of the

Contractor.

The Contractor shall be responsible for providing power requirements during construction a 120-volt outlet within the facility may be accessible at certain points during construction, however not guaranteed. The Contractor shall furnish a portable toilet for his workers use. Contractor is not allowed to operate or use City of Aspen facilities or equipment at any time.

25. MATERIALS SUPPLIED BY OWNER:

The City shall Provide:

One Cummins 85kW Natural Gas/Propane Generator, One Automatic Transfer Switch, and associated Equipment as specified on the plans and in the attached Submittal

Documents, Generator Installation Manual, and Transfer Switch Installation Manual within Special Conditions Part 2: Technical Specifications.

26. SERVICES PROVIDED BY OWNER:

SCADA Control work by the City of Aspen’s SCADA Control Contractor TLECC –

Timberline Electrical Control Corporation of Morrison Colorado via a separate contract.

All SCADA Coordination for control wire and associated conduit is the responsibility of the Contractor.

http://www.aspen.gov/

SPECIAL CONDITIONS - PART 2 - TECHNICAL SPECIFICATIONS

Lower Aspen Grove Pump Station Standby Power

Project No. 2026-275

1. GENERAL

1.01 The Special Conditions, Part Two, Technical Specifications, are intended to specify and provide additional description, clarification, or conditions that are applicable to this

Contract. These Special Conditions represent a short-form outline of the more complete

Technical Specifications also contained in the Contract Documents

1.02 Standards Used: The Special Conditions shall delineate the measurement and payment for each item listed below, as well as emphasize the appropriate standard construction specifications which are the Colorado Department of Transportation's Division of

Highways (DOH) Standard Specifications for Road and Bridge Construction (SSR & BC), 1991 Edition, or as modified in these Special Conditions. Any conflicts between the DOH

Standard Specifications and the provisions herein shall be resolved by the Project Manager of the City of Aspen, Pitkin County, Colorado.

A. 2025 CDOT – Standard Specifications for Road and Bridge Construction

B. City of Aspen - Construction Management Division.

C. Manual on Uniform Traffic Control Devices (MUTCD), 11th Edition.

1. Colorado State Supplement to the Manual on Uniform Traffic Control

Devices (MUTCD) for Streets and Highways, 11th Edition.

D. City of Aspen, Community Development Department. Permits.

E. ASTM – https://www.astm.org/

F. AASHTO - https://transportation.org/

G. ACI - https://www.concrete.org/

H. Holy Cross Energy. (2026). Electric service tariffs, rules and regulations.

I. Holy Cross Energy. (2026). Construction and Engineering Services.

J. Black Hills Energy. (n.d.). Natural gas construction request.

1.03 The Unit Bid Item: The cost for each Bid item listed in the Contractor’s Proposal Form shall include the labor, equipment, materials, delivery, manufacturer's or supplier's certification testing, insurance(s),…