biddoc.pdf

August 10, 2026

REQUEST FOR INFORMATION

Anti-Theft Solution for City Owned Streetlights

RFI-PW-26-039

City of Commerce City, Colorado Finance Department

1. REQUEST FOR INFORMATION

Market Research Only

This is a Request for Information (RFI) and is intended only for market research purposes. In accordance with associated Colorado Procurement

Rules, no award will result from any response to any vendor responding to this RFI. This RFI is considered formal market research.

Confidentiality

i. All responses to this RFI shall be considered confidential until after an award based on a subsequent solicitation has been made or until the procurement official from the issuing agency determines that the state will not pursue a solicitation based on this RFI. After such time, the responses to this RFI shall be open to public inspection in accordance with the provisions of the Colorado Open Records Act.

ii. The City reserves the right to have information submitted in response to this RFI reviewed by other entities for purposes of compiling and analyzing possible options.

Introduction

On behalf of the City of Commerce City (“City”), the Public Works

Department is issuing this RFI for Anti-Theft Solutions for City Owned

Streetlights.

Background, Overviews and Goals

The City of Commerce City is facing ongoing and increasing theft of copper wiring from City-owned streetlights. Existing theft-deterrent methods such as concrete-filled junction boxes and pea-gravel barriers have provided theft reduction while creating substantial maintenance challenges. The City is seeking information from the market to identify emerging technologies, engineering solutions, materials, and deterrent systems that can protect streetlight wiring and associated components without increasing operational burdens for City staff or contractors. Schedule of Activities.

i. This Schedule of Activities is for information and planning purposes only. Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the City. All times are stated in

Mountain Time (MT), as appropriately adjusted for daylight savings.

a. This RFI was posted on BidNet Direct on August 10, 2026

b. Responses to this RFI are due on September 4, 2026, 4:00pm

MT, and must be submitted in the method described below in

Section 4.Responses must be submitted in BidNet.

Procurement Point of Contact

The City’s sole point of contact for this RFI is Misti Sanchez, Procurement

Analyst, who may be reached via email at msanchez@c3gov.com, or via phone at 303-289-3778.

2. REQUESTED INFORMATION

The City is requesting responses to this RFI from any interested parties. The information provided in Section 1 above is to provide context and guidance for your response. Please see the attached appendices for specific high-level requirements.

Company Product Overview

• Provide brochures, technical documents, white papers, and other supporting material describing your anti-theft solution, system components, or deterrent technology.

• Provide any links of videos for anti-theft measures.

• Include history, deployments in other municipalities, testimonials in other municipalities, and any relevant performance data.

Anti-Theft Technology Description

• Type of protection (physical, material-based, electronic monitoring, engineered enclosures, alternative conductors, etc.).

• How the solution prevents or deters theft.

• Any integration with existing streetlight systems.

Provide a narrative of your firm’s system functionality as it relates to:

• Detection capabilities

• Physical security features

• Electronic/technical security

• Real-time monitoring

• Communication methods

• Power & operational continuity

• Integration with existing streetlight infrastructure

• Installation and maintenance requirements

• Durability and environmental resilience

• Data management and security

• System scalability

• Incident response features

Installation & Maintenance Requirements

• Installation method and any special skills or tools required.

• Expected installation duration for single fixtures and large-scale deployments.

• Maintenance impacts and recommended lifecycle schedule.

• Whether the solution avoids long-term access issues (e.g., excessive concrete, obstructed junction boxes).

Environmental & Durability Considerations

• Weather resistance (heat, freeze/thaw cycles, water intrusion, UV exposure).

• Durability against vandalism, impact, and tampering.

• Expected lifespan.

Compatibility & System Integration

• Compatibility with standard City streetlight poles, conductors, pull boxes, junction boxes, and conduit types.

• Any modifications required.

• If electronic monitoring is included:

- Communications method (cellular, mesh, LoRa, etc.)

- Power requirements

- Integration with City systems

• No system security details requested beyond high-level architecture.

Material Composition & Theft Deterrence Value

• Describe materials used (e.g., composites, alloys, non-copper alternatives).

• Whether components have low resale value or reduced attractiveness to theft.

• Tamper-resistant or tamper-evident features.

Technical Considerations

• Any engineering constraints or special conditions the City should consider when developing specifications.

• Recommended best practices for designing a citywide anti-theft streetlight strategy.

• Any known risks or limitations the City should plan for.

Equipment List

Provide an itemized list including

• Hardware (enclosures, sensors, wiring alternatives, locking devices, etc.)

• Software (only if monitoring is included)

• Licensing or firmware, if applicable

• Annual maintenance requirements

• Any included services (installation, inspection, monitoring, etc.)

Deployment Timeline

• Product availability

• Pilot installation

• Full deployment

• Testing or commissioning

• Training for City staff

Warranty & Support Information

• Warranty terms for physical components

• Replacement or repair procedures

• Support options for monitoring systems, if applicable

Optional Integration with External Systems

• Ability to integrate alerts, data, or telemetry with third-party applications

• High-level interface description

3. RESPONSE SUBMISSION INFORMATION

A. Respondents are asked to submit responses via BidNet.

B. Responses should be included as one or more attachments of commonly accessible file types.

4. GENERAL ADMINISTRATIVE INFORMATION

BidNet Direct

i. This RFI is being published on Rocky Mountain E-Purchasing System, so that Respondents who have an interest may submit a response in accordance with the terms of this RFI.

ii. Vendors can self-register for this system free of charge. Vendors are encouraged but not required to register prior to or at the time they submit their response. The City also recommends that interested vendors check the Rocky Mountain E-Purchasing System on a regular basis throughout this RFI process.

News Releases and Announcements

Respondents shall not issue any news releases, communications or announcements of any kind pertaining to this RFI, without prior written approval by the City.

Response Material Ownership

All material submitted in response to this RFI becomes the property of the

City.

Submission of Pricing information

In order to assist the City in gathering general market information, respondents should provide sample cost information associated with the proposed streetlight anti-theft solution. This may include indicative pricing for materials, components, installation labor, monitoring devices (if applicable), and ongoing maintenance or service needs.

Provide general pricing ranges only, such as typical cost brackets, factors that influence pricing, and any variables that could affect total project cost

(e.g., quantity, site conditions, installation approach). Do not submit a formal quote or binding pricing.

This information will be used strictly for planning, budgeting, and market research purposes.

Submission of Confidential or Proprietary Information

i. All responses to requests for information are confidential until after an award based on a subsequent solicitation has been made or until the procurement official determines that the City will not pursue a solicitation based on the RFI. After such time, the responses to an RFI shall be open to public inspection in accordance with the provisions of the Colorado Open Records Act.

ii. A Respondent may submit, as a part of its Response, a written request for classification of certain portions of the response as a trade secret or other confidential or proprietary information. Material for which the

Respondent is requesting confidentiality shall be readily identifiable and separated from other portions of the response to facilitate public inspection of the non-confidential portion of the response.

Commingling of confidential and non-confidential information is not acceptable.

iii. The Respondent must include the rationale for any request to classify portions as a trade secret or confidential or proprietary, including references to the authority that permits such treatment.

iv. A complete redacted response should also be included along with an unredacted Response and confidentiality justification.

v. Except as outlined above, in no event shall an entire response be classified as confidential.