biddoc.pdf

August 10, 2026

Request for Proposals

Citizens Park Restroom and Sidewalk

Accessibility Improvements

Proposals Due:

August 28, 2026, at 12:00pm

1. Introduction

The City of Edgewater is soliciting proposals from qualified contractors for the Citizens Park ADA Accessibility Improvements Project. The project is intended to address identified accessibility deficiencies at the Citizens Park restroom building and surrounding pedestrian routes and concrete areas.

The project generally consists of two components: improvements to the existing restroom building based on deficiencies identified in the City’s ADA assessment, and improvements to exterior concrete areas and accessible routes surrounding the facility.

The ADA assessment identifies specific restroom deficiencies and provides recommended corrective actions, which will be included as an attachment to this RFP.

The exterior concrete portion of the project has identified accessibility deficiencies but does not have complete construction plans or specifications. The selected contractor will be responsible for evaluating existing conditions and developing and implementing appropriate solutions necessary to achieve compliance, including any design or engineering services required to complete the work.

All work shall comply with applicable ADA requirements, PROWAG where applicable, City of Edgewater specifications, applicable building codes, and other federal, state, and local requirements.

The City intends to select a contractor based on qualifications, relevant experience, proposed project approach, schedule, cost, and the overall ability of the proposer to successfully complete the project. Award will not be based solely on the lowest proposed price.

2. Project Background

The City of Edgewater is committed to providing safe and accessible parks and public facilities for residents and visitors of all abilities. As part of the City’s ongoing efforts to identify and address accessibility barriers, an ADA assessment was completed for Citizens Park, including the existing public restroom building and surrounding pedestrian areas.

The assessment identified several accessibility deficiencies within the restroom building and provides recommended corrective actions to bring those elements into compliance.

The City intends to use the assessment as the basis for the restroom portion of this project.

Accessibility concerns have also been identified within the concrete pathways and pedestrian routes surrounding the restroom building, pavilion and playground. Unlike the restroom improvements, detailed plans and specifications have not been developed for the exterior concrete work. The City is therefore seeking a qualified contractor capable of evaluating existing conditions and developing an appropriate, constructible solution to address the identified deficiencies and provide compliant accessible routes.

Through this project, the City intends to address the identified accessibility barriers in a coordinated manner while providing durable improvements appropriate for a heavily used public park.

3. Scope of Work

The City of Edgewater is seeking a qualified contractor to provide all labor, materials, equipment, supervision, design and/or engineering services, permitting, demolition, construction, installation, and other services necessary to complete the Citizens Park ADA Accessibility Improvements Project.

The project generally consists of improvements to the existing Citizens Park restroom building and surrounding concrete pedestrian areas. The selected contractor shall coordinate all components of the work and deliver completed improvements that comply with applicable accessibility requirements.

a. Restroom ADA Improvements:

The City has completed an ADA assessment identifying accessibility deficiencies within the Citizens Park restroom building. The assessment, included as an attachment to this RFP, identifies specific deficiencies and recommended corrective actions.

The selected contractor shall:

• Review the City's ADA assessment and verify existing field conditions prior to beginning work.

• Correct the restroom deficiencies identified for inclusion in this project.

• Furnish and install all necessary fixtures, accessories, hardware, materials, and other components required to complete the improvements.

• Perform any necessary removal, demolition, patching, repair, finishing, or restoration associated with the improvements.

• Coordinate plumbing, electrical, carpentry, or other trades as necessary.

• Ensure completed restroom improvements comply with applicable accessibility requirements, building codes, and City requirements.

b. Exterior Concrete and Accessible Route Improvements

Accessibility deficiencies exist within the concrete pedestrian areas and accessible routes serving the restroom building, pavilion, playground, and associated connections within the identified project area. The City has identified the general areas requiring improvement but has not developed final construction plans, elevations, grading plans, or detailed specifications for this portion of the project.

The selected contractor shall:

• Evaluate existing site conditions, including existing slopes, cross-slopes, elevations, transitions, drainage, and connections to surrounding pedestrian facilities.

• Identify the extent of concrete removal, replacement, modification, or other work necessary to provide compliant accessible routes and transitions.

• Develop and submit a proposed solution for the City's review prior to construction.

• Provide any surveying, design, engineering, or other professional services necessary to develop and construct the proposed improvements.

• Remove and dispose of existing concrete and other materials as necessary.

• Complete grading, subgrade preparation, forming, reinforcement, concrete placement, finishing, curing, and associated work necessary to complete the improvements.

• Provide appropriate transitions between new and existing surfaces.

• Restore adjacent turf, landscaping, irrigation, or other areas disturbed by construction.

• Maintain appropriate drainage and avoid creating new drainage or accessibility issues because of the work.

c. Design and Engineering

The proposer shall identify within its proposal any design, engineering, surveying, or other professional services expected to be necessary to complete the project.

Where professional design or engineering is required, the selected contractor shall be responsible for retaining appropriately qualified and licensed professionals and coordinating those services as part of the project.

Any proposed design shall be submitted to the City for review prior to construction. City review or approval shall not relieve the contractor or its design professionals of responsibility for the accuracy, adequacy, code compliance, or accessibility compliance of the proposed solution.

d. Accessibility and Code Compliance

All completed work shall comply with applicable:

• Americans with Disabilities Act (ADA) requirements and standards;

• Public Right-of-Way Accessibility Guidelines (PROWAG), where applicable;

• City of Edgewater standards and specifications;

• Applicable building, plumbing, electrical, and other adopted codes;

and

• Federal, state, and local laws and regulations applicable to the work.

The contractor shall be responsible for identifying and obtaining all permits and inspections necessary to complete the work unless otherwise specifically identified by the City.

e. Site Management and Restoration

Citizens Park is an active public park. The contractor shall maintain a safe and orderly work site throughout construction and coordinate closures and construction activities with the City.

The contractor shall be responsible for protecting existing facilities and improvements; providing appropriate construction fencing, barricades, and signage; controlling dust and debris; maintaining safe pedestrian conditions around the work area; and repairing or replacing City property damaged because of construction.

Upon completion, all affected areas shall be cleaned and restored to a condition equal to or better than their condition prior to construction, except where modified as part of the approved project.

4. Mandatory Pre-Proposal Walkthrough

A mandatory pre-proposal walkthrough will be held at Citizens Park to provide prospective proposers an opportunity to review existing site conditions, observe the identified ADA deficiencies, and better understand the scope of the restroom and exterior concrete accessibility improvements.

During the walkthrough, City staff will identify the primary areas included in the project and provide available background information. Proposers are expected to use the walkthrough to evaluate existing conditions and gather the information necessary to develop their proposed approach and pricing.

Attendance is mandatory for any firm intending to submit a proposal. Proposals submitted by firms that do not attend the mandatory walkthrough will not be considered.

Questions arising from the walkthrough that may materially affect the scope or solicitation shall be submitted through BidNet by the established question deadline.

Any clarification or modification to the RFP will be issued through BidNet as appropriate.

Date: Tuesday, August 18, 2026 Time: 11:30am Location: Citizens Park, 5570 W 24th Avenue, Edgewater, CO 80214

5. Contractor Responsibilities

The selected contractor shall be responsible for the successful coordination and completion of all work associated with the Citizens Park ADA Accessibility Improvements Project. Responsibilities shall include, but are not limited to, the following:

• Provide all labor, materials, equipment, tools, supervision, transportation, and services necessary to complete the project.

• Verify existing site conditions, dimensions, elevations, and other field conditions prior to commencing work.

• Coordinate and manage all subcontractors, suppliers, design professionals, and other parties engaged by the contractor.

• Provide any surveying, design, engineering, or other professional services necessary to complete the proposed work and ensure all required professional services are performed by appropriately licensed individuals.

• Obtain and coordinate all required permits, inspections, and approvals associated with the contractor's work.

• Perform all work in accordance with applicable ADA requirements, PROWAG where applicable, City specifications, adopted building codes, and other applicable federal, state, and local requirements.

• Maintain a safe and secure construction site, including appropriate fencing, barricades, signage, and pedestrian controls. The contractor shall coordinate closures and impacts to park operations with City staff.

• Protect existing park facilities, utilities, landscaping, irrigation, and other improvements that are not designated for removal or replacement.

• Coordinate utility locates and identify potential conflicts prior to excavation or demolition.

• Remove and legally dispose of demolition debris, excess materials, and construction waste.

• Maintain the work area in a clean and orderly condition throughout the project and restore all areas disturbed by construction.

• Promptly notify the City of unforeseen conditions, conflicts, or proposed changes that may affect the project scope, cost, schedule, or accessibility compliance before proceeding with affected work.

• Participate in project meetings and provide progress updates as reasonably requested by the City.

• Coordinate required inspections and correct deficiencies identified during construction or final inspection.

• Provide warranties, closeout documentation, applicable inspection approvals, and any other required project records upon completion.

• Be responsible for the quality, completeness, and compliance of all work performed by the contractor and its subcontractors.

6. Project Schedule / Completion Requirements

The City anticipates awarding the project in September 2026 and prefers completion of construction during Fall/Winter 2026, where feasible. However, the City recognizes that weather conditions, design and engineering requirements, permitting, material availability, and appropriate concrete installation conditions may affect the project schedule.

If completion during Fall/Winter 2026 is not recommended or feasible, the City will consider proposals that provide for design, engineering, permitting, and other preparatory work during Fall/Winter 2026 with construction completed in Spring 2027.

Proposers shall provide a detailed proposed project schedule identifying anticipated timelines for design and/or engineering, permitting, procurement, construction, inspections, and final completion. The proposal should specifically identify whether the proposer anticipates completing construction in 2026 or Spring 2027 and explain any factors influencing the proposed schedule.

The City will consider the feasibility and overall benefit of the proposed schedule as part of its evaluation of proposals.

The selected contractor shall:

• Coordinate the final project schedule with the City prior to beginning work.

• Identify anticipated lead times or other factors that may affect the project schedule.

• Provide sufficient time for City review of proposed designs or solutions prior to construction.

• Coordinate restroom and pedestrian-area closures with the City to minimize impacts to park users and scheduled activities.

• Notify the City promptly of any circumstances that may affect the approved schedule.

• Maintain reasonable progress once construction begins and avoid unnecessary periods of inactivity.

• Complete all construction, inspections, corrections, site restoration, and closeout requirements within the agreed-upon project schedule.

The contractor shall not close or restrict access to areas outside the approved construction limits without prior City authorization.

Final project completion shall include completion of all contracted work, correction of identified deficiencies or punch-list items, required inspections and approvals, site cleanup and restoration, and delivery of required closeout and warranty documentation.

7. Proposal Requirements

Proposals should be clear, concise, and provide sufficient information for the City to evaluate the proposer’s qualifications, proposed approach, schedule, and cost. At a minimum, proposals shall include the following:

a. Firm Information Provide the name and contact information of the proposing firm, primary project contact, and a brief overview of the firm’s experience and capabilities relevant to this project.

b. Project Approach Provide a brief description of the proposer’s understanding of the project and proposed approach to completing the work, including:

• Correcting the identified restroom ADA deficiencies.

• Evaluating and correcting the exterior concrete and accessible-route deficiencies.

• Anticipated design, engineering, surveying, or other professional services required.

• Sequencing and coordinating the work.

• Any significant considerations or challenges identified based on review of the RFP documents and mandatory pre-proposal walkthrough.

The City recognizes that final design of the exterior concrete improvements may occur following award. Proposers are not expected to provide complete construction drawings as part of their proposal but should provide sufficient information for the City to understand and evaluate the proposed solution.

c. Qualifications and Relevant Experience

Provide information demonstrating the firm's qualifications and experience completing projects of similar size and scope, particularly projects involving ADA accessibility improvements, concrete construction, restroom renovations, and work within active public facilities.

• Include at least one example of a similar project completed within the past five years, including project description, approximate contract value, completion date, and owner/client contact information.

d. Project Team and Subcontractors Identify the key personnel who will be assigned to the project and their anticipated roles. Identify known subcontractors and any design, engineering, surveying, or other professional consultants anticipated to participate in the project. The City shall be notified of any significant changes to the proposed project team following award.

e. Proposed Project Schedule Provide a proposed project schedule identifying anticipated timing for design/engineering, permitting, procurement, construction, inspections, and final completion. Proposers shall indicate whether they anticipate completing construction during Fall/Winter 2026 or recommend completing construction in Spring 2027, along with an explanation of factors affecting the proposed schedule.

f. Pricing Complete and submit the Proposal Pricing Form included with this RFP, Attachment C. Pricing shall be broken as requested and shall include all labor, materials, equipment, supervision, subcontractors, design/engineering services, permitting, mobilization, and other costs necessary to complete the proposed work. Any assumptions, allowances, alternates, or items not included in the proposed price shall be clearly identified.

g. References Provide contact information for three references familiar with the proposer's performance on past projects. References may correspond with the projects identified under Relevant Experience.

h. Assumptions, Exclusions and Exceptions Clearly identify all assumptions, exclusions, qualifications, or exceptions upon which the proposal and pricing are based. Failure to specifically identify an exclusion shall not relieve the selected contractor from performing work reasonably necessary to complete the proposed scope.

i. Warranty Describe the warranty provided for workmanship and materials and identify the applicable warranty period(s).

j. City of Edgewater Statement of Qualifications and Signature Form

Complete both the Statement of Qualifications and Signature Form provided by the City, Attachment D.

Proposers shall demonstrate sufficient experience, staffing, and technical capability to successfully complete the project.

The City is particularly interested in firms with demonstrated experience in ADA accessibility improvements, concrete construction, restroom renovations, and construction within active public facilities or parks.

8. Proposal and Pricing Form

Proposers shall provide a complete cost proposal using the Proposal Pricing Form, Attachment C. Pricing shall represent the proposer’s anticipated cost to complete the full scope of work based on the information provided in the RFP, attachments, existing site conditions, and mandatory pre-proposal walkthrough.

Pricing shall include all labor, materials, equipment, supervision, subcontractors, design and engineering services, surveying, permitting, mobilization, demolition, disposal, installation, site protection, restoration, overhead, profit, and other costs necessary to complete the proposed work.

Any allowances, assumptions, exclusions, or items that cannot be definitively priced at the time of proposal shall be clearly identified and explained.

9. Evaluation and Selection Criteria

Proposals will be evaluated based on the proposer’s demonstrated ability to successfully complete the project and provide the best overall value to the City. Award will not necessarily be made to the proposer submitting the lowest price.

Evaluation Criteria

Project Approach & Understanding

Qualifications & Relevant Experience

Cost & Overall Value

Project Schedule & Availability

Project Team/Subcontractor Coordination

Completeness/Responsiveness

In evaluating proposals, the City may consider the completeness and responsiveness of the proposal, demonstrated understanding of ADA accessibility requirements, feasibility of the proposed approach, relevant experience, qualifications of the project team, proposed schedule, cost, references, and any assumptions or exclusions identified by the proposer.

The City may request clarification, additional information, or interviews from one or more proposers prior to making a final selection.

10. Insurance, Licensing & Bonding

The selected contractor shall maintain all insurance coverage required by the City of Edgewater throughout the duration of the project and shall provide certificates of insurance prior to commencement of work.

At a minimum, the contractor shall maintain applicable workers’ compensation, commercial general liability, automobile liability, and other insurance required by the City’s standard contract documents. Required coverage limits and additional insured requirements shall be as established by the City.

The contractor and all subcontractors shall maintain all licenses, registrations, and certifications required by applicable federal, state, and local authorities to perform their respective portions of the work.

Where professional design or engineering services are required, those services shall be performed by appropriately licensed professionals. The City may require evidence of applicable professional liability insurance for design professionals performing work on the project.

The selected contractor shall provide all payment and performance bonds required by applicable law and City requirements prior to commencement of construction. Bonding shall be provided by a surety authorized to conduct business in the State of Colorado.

11. Warranty

The selected contractor shall warrant that all work performed under the contract is free from defects in workmanship and materials and conforms to the requirements of the contract documents and approved project design.

Unless a longer period is proposed by the contractor or required by a manufacturer, the contractor shall provide a minimum one-year warranty on workmanship beginning upon the City's acceptance of the completed project.

Manufacturer warranties applicable to fixtures, equipment, materials, or other installed products shall be transferred or provided to the City upon project completion.

The contractor shall promptly correct, at no additional cost to the City, defects in workmanship or installation identified during the applicable warranty period.

Proposers shall identify any warranties exceeding these minimum requirements in their proposal.

12. City Terms/Reservations

The City of Edgewater reserves the right, to the extent permitted by applicable law and City procurement requirements, to:

• Reject any or all proposals.

• Waive minor informalities or irregularities in a proposal.

• Request clarification or additional information from any proposer.

• Conduct interviews or discussions with one or more proposers.

• Verify qualifications, references, licensing, and other information submitted by proposers.

• Negotiate scope, schedule, terms, and pricing with the selected proposer as permitted by applicable procurement requirements.

• Accept the proposal determined to provide the best overall value and be in the best interest of the City.

• Modify, postpone, or cancel the solicitation at any time prior to contract award.

• Issue addenda modifying or clarifying the RFP.

• Award all or a portion of the project, subject to available funding and the City's determination of its best interests.

• Submission of a proposal does not create a contractual relationship between the proposer and the City. No contract shall exist until a written agreement has been approved and executed by authorized representatives of the City and the selected contractor.

• All costs associated with preparing and submitting a proposal, attending the mandatory pre-proposal walkthrough, participating in interviews, or otherwise responding to this RFP shall be the responsibility of the proposer.

• Proposals shall remain valid for 90 days following the proposal deadline, unless otherwise agreed to by the City and proposer.

• The selected contractor shall not perform work outside the authorized scope or incur additional costs for which the City will be responsible without prior written authorization from the City.

13. Attachments

The following documents are provided VIA BidNet for this RFP to assist bidders in developing their proposals:

Attachment A - ADA Assessment / Deficiency Report Existing assessment identifying accessibility deficiencies and recommended corrective actions applicable to the project.

Attachment B - Site Information, Photographs and Available Plans Available site information, photographs, drawings, maps, or other materials depicting the Citizens Park restroom building, surrounding concrete areas, and project limits. These materials are provided for reference and shall not relieve proposers of the responsibility to verify existing conditions during the mandatory pre-proposal walkthrough.

Attachment C - Proposal Pricing Form Required pricing form to be completed and submitted with the proposal.

Attachment D - City of Edgewater Statement of Qualifications and Signature Form

Attachment E - City of Edgewater Standard Contract/Documents Applicable City contract terms, insurance requirements, bonding requirements, forms, certifications, or other standard documents associated with the project.