biddoc.pdf

Solicitation

COVER SHEET

IDENTIFICATION

Number RFP-PW-26-037

Title Commerce City Council Chambers Remodel (CM/GC)

Summary The City of Commerce City requires a Contractor to perform CM/GC (Construction Manager / General Contractor) services to assist the City in achieving the Commerce City Council Chambers Remodel located at 7887 E. 60th Avenue. CM/GC will provide preconstruction services, work within a GMP (Guaranteed Maximum Price) budget, and provide construction services for the phased remodel of the existing facility. It is the preference of the City to complete construction within six (6) weeks after receiving required permits.

Type Request for Proposals (RFP)

AUTHORIZED CONTACT PERSONS

Primary Brett Hardy, Senior Procurement Analyst, bhardy@c3gov.com, 303-227-7153

Secondary N/A

Notes See Solicitation Instructions, 3.1 Authorized Contact Persons.

IMPORTANT DATES

OFFERS DUE

Date and Time

Tuesday, September 1, 2026, at 2:00PM MT

Notes See Solicitation Instructions, 5 Offer Submission.

QUESTIONS DUE

Date and Time

Thursday, August 20, 2026, at 11:59PM MT

Submission Method

BidNet Only

Notes See Solicitation Instructions, 3.2 Questions.

mailto:bhardy@c3gov.com

Solicitation Cover Sheet

PRE-OFFER CONFERENCE

Conference (Yes/No)

Yes

Mandatory (Yes/No)

No

Date and Time

Monday, August 10, 2026, at 1:00PM MT

Location Commerce City Civic Center, Council Chambers, 7887 E. 60th Ave., Commerce City, CO 80022

Notes Pre-Offer Conference and Site Visit.

PUBLISHED

Date Thursday, July 30, 2026

Available Online

City of Commerce City - Bid Opportunities and RFPs | BidNet Direct

SOLICITATION DOCUMENTS

Document Name Pages Date

Solicitation Packet – RFP-PW-26-037 Includes the following:

Solicitation Cover Sheet 2 7/30/2026

Solicitation Instructions 12 7/30/2026

Scope of Work 4 7/30/2026

Exhibit A – General CM/CG Scope of Services 4 7/30/2026

Exhibit B – Conceptual Drawings and Renderings 1 7/30/2026

Attachment A – Draft Pre-Construction/Construction Agreements 40 7/30/2026

Attachment B – Payment Bond 1 7/30/2026

Attachment C – Performance Bond 2 7/30/2026

Attachment D – Equipment Declaration Form 2 7/30/2026

Attachment E – General Conditions 62 7/30/2026

Attachment F – Special Conditions 3 7/30/2026 https://www.bidnetdirect.com/colorado/city-of-commerce-city/solicitations/open-bids?selectedContent=BUYER

COMMERCE CITY

INSTRUCTIONS RFP-PW-26-037

Solicitation Instructions Page 3

1 REQUEST FOR PROPOSALS

1.1 Invitation. The City of Commerce City invites all Responsible Offerors to submit Proposals to provide the goods and/or services described in this Solicitation.

1.2 Documents. This Request for Proposals (“RFP” or “Solicitation”) is composed of all documents listed in the Attachments section of the Solicitation Cover Sheet and those uploaded to the Documents section of BidNet.

1.3 Process. The process described in this RFP is procedurally compliant with local and state law.

1.4 Changes. The City may change or revise any of the contents of this Solicitation through the issuance of a written Addendum. Any Addenda issued will be issued through BidNet. Any explanation, clarification, interpretation or change to the Solicitation made in any other manner is not binding upon the City, and Offerors shall not rely upon such explanation, clarification, interpretation, or change. Oral explanations or instructions given before the award of the Contract are not binding.

1.5 Review of Documents. Offerors shall review the entire Solicitation, as revised through Addenda. Offerors shall notify the Authorized Contact Person(s) listed on the Solicitation Cover Sheet in writing of any omissions, ambiguities, inconsistencies or errors in the Solicitation prior to the Offer Due Date and Time displayed in the Important Dates section of the Solicitation Cover Sheet. Offerors shall also notify the City of any Solicitation contents the Offeror believes may be unreasonably restrictive.

1.6 Cancellation. The City reserves the right to cancel this Solicitation at any time for any reason and to resolicit the goods and services included in this Solicitation.

2 PUBLICATION AND NOTICES

2.1 Publication. This Solicitation was published on the Rocky Mountain E-Purchasing System, as of the Published date displayed in the Solicitation Cover Sheet section.

2.2 Email Notices. On the Solicitation’s Published date, email notices regarding this Solicitation were issued to all vendors registered in BidNet Direct, that had previously selected the applicable commodity codes. All subsequent email notices regarding this Solicitation will be limited to those vendors or other persons that subscribe to this Solicitation in the Rocky Mountain E-Purchasing System.

2.3 Third-Party Notices. The Rocky Mountain E-Purchasing System is the only source of official notices regarding this Solicitation. Prospective Offerors shall not rely on any notices concerning this Solicitation received from sources other than the Rocky Mountain E-Purchasing System.

3 COMMUNICATIONS AND MEETINGS

3.1 Authorized Contact Persons. The names and contact information for the authorized contact persons for this Solicitation are displayed in the Solicitation Cover Sheet.

3.2 Questions. Offerors shall submit any questions concerning this Solicitation in writing via BidNet. The City will respond to all questions received by the Questions Due Date and Time displayed on the Solicitation Cover Sheet.

The City will publish one or more Addenda displaying all timely received questions and the City’s responses to each for any information not already contained in the solicitation.

3.3 Vendor Help Desk. For general questions concerning the Rocky Mountain E-Purchasing System, Offerors may contact the BidNet at support@bidnet.com or (800) 835-4603. Assistance from BidNet t is limited to navigating and using BidNet and the Rocky Mountain E-Purchasing System only. BidNet will not respond to any questions concerning a specific Solicitation.

mailto:support@bidnet.com

Solicitation Instructions Page 4

3.4 Pre-Offer Conferences. The City may hold one or more pre-offer conferences to review the Solicitation and to receive verbal questions. The Solicitation Cover Sheet will display if a Pre-Offer Conference is being held and if attendance at this meeting is mandatory. If a Pre-Offer Conference is planned, the date, location, time, and any other necessary information regarding this meeting will also be displayed in the Solicitation Cover Sheet.

Attendance of potential Offerors at any Pre-Offer Conference will be recorded and will be included in an Addendum published following the meeting. As the Solicitation is subject to change, (See Solicitation Instruction, 1.4 Changes.) Offerors shall not rely on verbal exchanges that may occur at a Pre-Offer Conference.

Offerors shall continue to submit all questions in writing. (See Solicitation Instructions, 3.2 Questions.)

3.5 Site Visits. The City may hold one or more site visits to allow prospective Offerors to inspect the location(s) where work under any resulting contract will be performed and to receive verbal questions. The Solicitation Cover Sheet will display if a Site Visit is being held and if attendance at this meeting is mandatory. If a Site Visit is planned, the date, location, time, and any other necessary information regarding this meeting will also be displayed in the Solicitation Cover Sheet. Attendance at any Site Visit will be recorded and will be included in an Addendum published following the meeting. As the Solicitation is subject to changes, (See Solicitation Instruction, 1.4 Changes.) Offerors shall not rely on verbal exchanges that may occur at a Pre-Offer Conference.

Offerors shall continue to submit all questions in writing. (See Solicitation Instructions, 3.2 Questions.)

4 OFFER PREPARATION

4.1 Offer Submittals. Offerors intending to respond to this Solicitation shall download and complete each of the Submittal documents listed in the Solicitation Cover Sheet. Submittal documents will include additional Solicitation instructions specific to its contents. Offerors will complete each Submittal in accordance with the instructions in the submittal. At a minimum, submittals will include a Price Offer and a Technical Offer.

4.2 Alternate Offers. Unless excluded elsewhere in the Solicitation, Offerors may submit alternative Offers, in addition to their primary Offer. Offerors seeking to submit an alternative Offer may include with their completed Submittals, any alternative Submittals as applicable.

4.3 Exceptions. Offerors shall indicate if they take exception to any portions of the Solicitation in their Proposal.

Any exceptions included in the Proposal may negatively impact the City’s evaluation of the Proposal or may cause the City to reject the Proposal entirely.

4.4 Offer Acceptance Period. All Offers are valid for a period of one hundred and eighty (180) calendar days after the RFP closing date unless a longer acceptance period is offered in the proposal.

4.5 Proprietary and Confidential Information. All Offers received and opened by the City are subject to the Colorado Open Records Act (“CORA” or “Act”), C.R.S § 24-72-201, et seq., and will be made available to the public as required by law. Offerors may request parts of their Offers remain confidential and must indicate such in the Offer and on the appropriate proprietary or financial pages; provided, under no circumstances may an entire Offer be marked or identified as proprietary. The City will take reasonable steps to keep confidential only documents prohibited from disclosure under the Act, which efforts may include notifying the Offeror of a CORA request and allowing the Offeror to take steps to prevent disclosure, where and when it is reasonably possible to do so. By submitting a Proposal, each Offeror releases the City from any claim of damage or loss arising from the release of confidential or proprietary documents not clearly designated as such by an Offeror and subject to the disclosure requirements of CORA, and from any claims arising from the release of documents as required pursuant to the Act. A copyright notice or symbol is insufficient to identify proprietary or confidential information.

4.6 Cost of Offer Preparation and Participation. Offerors are responsible for all costs related to the preparation of their Offer and incurred while participating in this Solicitation process.

Solicitation Instructions Page 5

4.7 Disadvantaged Businesses. Offerors utilizing subcontractors must outline in their proposal the affirmative steps taken to assure that small business, minority-owned business, and women-owned business enterprises, as well as labor surplus area firms are used when possible. Affirmative steps must include: (1) placing qualified small businesses, minority-owned and women-owned business enterprises on solicitation lists; (2) assuring that small businesses, minority-owned business, and women-owned business enterprises are solicited whenever they are potential sources; (3) dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small businesses, minority-owned business, and women-owned business enterprises; (4) establishing delivery schedules, where the requirement permits, which encourage participation by small businesses, minority-owned business, and women-owned business enterprises; and (5) using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the United States Department of Commerce.

4.8 Payment Bond.

4.8.1 The Contractor shall provide a Payment Bond in an amount equal to 100% of the Contract amount for the services within 14 calendar days after notification of award. The Payment Bond serves as security for the faithful payment of all of the Contractor’s obligations for subcontracts, work, labor, equipment, supplies, and materials furnished under the Contract. The Payment Bond shall be issued by a solvent company authorized to do business in the State of Colorado, and shall meet any other requirements established by law or by the City pursuant to applicable law. The Surety must obtain reinsurance for any portion of the risk that exceeds 10% of the Surety’s capital and surplus. For bonds exceeding $100,000, the Surety must also hold a certificate of authority from the U.S. Secretary of the Treasury or have obtained reinsurance from a reinsurer that is authorized as a reinsurer in Texas and holds a certificate of authority from the U.S. Secretary of the Treasury.

4.8.2 The Payment Bond shall remain in effect throughout the term of the Contract and shall be renewed for each respective extension.

4.9 Performance Bond.

4.9.1 The Contractor shall provide a Performance Bond in an amount equal to 100% of the Contract amount for implementation services within 14 calendar days after notification of award. The Performance Bond serves as security for the faithful performance of all the Contractor’s obligations under the Contract. The Performance Bond shall be issued by a solvent company authorized to do business in the State of Colorado and shall meet any other requirements established by law or by the City pursuant to applicable law. The Surety must obtain reinsurance for any portion of the risk that exceeds 10% of the Surety’s capital and surplus. For bonds exceeding $100,000, the Surety must also hold a certificate of authority from the U.S. Secretary of the Treasury or have obtained reinsurance from a reinsurer that is authorized as a reinsurer in Texas and holds a certificate of authority from the U.S. Secretary of the Treasury.

4.9.2 The Performance Bond shall remain in effect throughout the term of the Contract and shall be renewed for each respective extension.

5 OFFER SUBMISSION

5.1 Electronic Offers. All Offers in response to this Solicitation shall be submitted electronically (electronic documents) to the City of Commerce City using the Rocky Mountain E-Purchasing System, available through the BidNet system. To submit Electronic Offers, Offeror’s must first be registered as a vendor with BidNet Direct.

For any questions or problems concerning BidNet Direct contact support@bidnet.com or (800) 835-4603.

5.2 Due Date and Time for Electronic Offers. Electronic Offers in response to this Solicitation shall be submitted via the Rocky Mountain E-Purchasing System by the Offer Due Date and Time displayed in the Important Dates section of the Solicitation Cover Sheet. The time recorded within BidNet shall be the official time of record for Electronic Offers.

mailto:support@bidnet.com

Solicitation Instructions Page 6

5.3 Withdrawing Electronic Offers. Electronic Offers submitted online in response to this Solicitation may be withdrawn, revised, and resubmitted using the functionality through Bidnet any time prior to the Solicitation’s Due Date and Time. Withdrawn Electronic Offers may be resubmitted, with or without modifications, up to the Solicitation’s Due Date and Time.

5.4 Late Electronic Offers. Rocky Mountain E-Purchasing System will not allow Electronic Offers to be submitted past the Solicitation’s Due Date and Time.

6 OFFER EVALUATION

6.1 Basis of Competition. The City may compare Offers based on groups or categories and will choose the basis of competition that best meets the City’s needs for the resulting contracts. The basis of competition for each RFP will be described in section 11, Evaluation of Offers below.

6.2 Minimum Responsiveness. Proposals are Minimally Responsive when they include all of the Submittals listed in this Solicitation, completed and with sufficient detail in each to evaluate the Proposal in accordance with the Solicitation’s Instructions. Proposals that are not Minimally Responsive may be deemed non-responsive and rejected.

6.3 Responsibility. An Offeror is responsible if they have the financial and practical ability, resources, expertise, and past performance to provide the goods or services described in the RFP. Offerors must also demonstrate current and past compliance with all of the City’s applicable legal, regulatory, and policy requirements. An Offer may be rejected if an Offeror is determined to not be responsible.

6.4 Clarifications. Any time after the opening of Proposals, the City may contact Offerors to ask questions about their Proposal’s contents to better understand these contents as written. Responses to clarification questions, whether done verbally or submitted in writing, do not change the Proposal’s contents. Clarifications are not to be confused with Discussions as described herein.

6.5 Evaluation. Proposals that are Minimally Responsive will be evaluated based on the Evaluation Factors listed in Section 11.1 of the Solicitation Instructions. Evaluation Factors correspond to their specified Submittals and shall indicate their respective weighting next to each. Proposal submittals not identified as Evaluation Factors will be evaluated on a pass / fail basis in accordance with the Solicitation’s Instructions and any further instructions within each Solicitation. Although minimum responses are required in all Submittals, the Submittals identified as Evaluation Factors will be used to differentiate the Proposals and to identify which Proposal(s) represents the Best Value to the City. The City’s evaluation may be made without Clarifications or Discussions with Offerors. Proposals should, therefore, include the Offeror’s most favorable terms.

6.6 Discussions and Proposal Revisions. After completing initial evaluations, the City may enter discussions (communications which may include negotiations and feedback about the Proposal submitted) with one or more Offerors submitting the highest rated Proposal(s). Following the completion of Discussions, the City may request Proposal revisions from these Offerors. The City may seek multiple rounds of Discussions and Proposal revisions as deemed necessary by the City. The City may revise its initial evaluations depending on the contents of any Proposal revisions received following these Discussions.

6.7 Interviews/Presentations. The City may require that one or more Offeror submitting the highest rated Proposals participate in interviews and/or presentations.

Solicitation Instructions Page 7

7 CONTRACT AWARD AND EXECUTION

7.1 Award Determination. City staff will recommend Contract award to the Offeror(s) submitting the highest rated Proposal(s) based on the Evaluation Factors set forth in this Solicitation. The notice of Intent to Award will be published to the Rocky Mountain E-Purchasing System and notice will be sent to all Offerors subscribed to the Solicitation.

7.2 Multiple Awards. If the City determines that multiple contracts are needed, the City will award one or more additional contracts to the Offeror(s) submitting the next highest rated Proposal(s).

7.3 Contract Execution. Contracts within the City Manager’s signature authority will be awarded and executed simultaneously. Contracts requiring approval of the award by the Commerce City Council will be executed following the Council’s approval.

8 ADMINISTRATIVE MATTERS

8.1 Solicitation File. All documents included in this Solicitation, and all timely received Offers in response to this Solicitation, except for Offer contents deemed by Offerors to be proprietary and confidential, will be available for public inspections upon the execution of the contract.

8.2 Debriefings. Offerors may request a debriefing meeting to ask any questions concerning the Solicitation’s contents, process, or the evaluation of their Offer. Debriefing meetings are informal exchanges and may be requested anytime following the earlier of (i) after the publication of the Notice of Intent to Award; (ii) the date the Solicitation is cancelled. Debriefings are not public meetings and are usually limited to a single Offeror and any of their representatives. Only information regarding the Solicitation documents and the Offeror’s Offer (including City’s evaluation of the Offer) in response to the Solicitation will be discussed.

8.3 Reservations. The City reserves the right to: (i) specify approximate quantities in the Solicitation; (ii) extend the Solicitation due date and time; (iii) add additional terms or modify existing terms in the Solicitation; (iv) reject an Offer containing exceptions, additions, qualifications or conditions not called for in the Solicitation;

(v) reject an Offer received from an Offeror who is currently debarred or suspended by the Federal Government;

(vi) reject an Offer that contains fraudulent information; (vii) reject an Offer that has material omissions; (viii) reject any or all Offers; (ix) procure any goods or services included in this Solicitation by other means; (x) consider and accept alternate Offers, if specified in the Solicitation, when most advantageous to the City; (xi) reject an Offer if prices in the Offer are unbalanced (some prices are significantly high and other prices are significantly low); (xii) waive any minor informality in any Offer or procedure so long as the deviation does not affect the competitiveness of the Solicitation process; and/or (xiii) reject any or all proposed exceptions to the form Contract (Attachment A).

Solicitation Instructions Page 8

9 DEFINITIONS. The terms used in this RFP shall have the following definitions.

“Addendum” means a written instrument issued by the Contract Awarding Authority that modifies or clarifies the

Solicitation prior to the Due Date. “Addenda” is the plural form of the word.

“Best Offer” means the best evaluated Offer in response to a Request for Proposals or Request for

Qualifications/Statements.

“Best Offeror” means the Offeror submitting the Best Offer.

“City” means the City of Commerce City, Colorado, a home-rule municipal corporation.

“Offer” means a complete signed response to a Solicitation including, but not limited to, a Request for Proposals.

“Offeror” means a person, firm, or entity that submits an Offer in response to this Solicitation. Any Offeror may be represented by an agent after submitting evidence demonstrating the agent’s authority. The agent cannot certify as to his own agency status.

“Proposal” means a complete, properly signed Offer to a Request for Proposals.

“Procurement Division” refers to the division within the Finance Department, responsible for the City’s procurement business function.

“Request for Proposals” means all documents utilized for soliciting Proposals.

“Responsible Offeror” means the financial and practical ability of the Offeror to perform the Contract and takes into consideration resources, expertise, and past performance of the Offeror as well as compliance with all City legal, regulatory, and policy requirements during the solicitation process.

“Responsive” means meeting all the requirements of a Solicitation.

“Solicitation” means this Request for Proposals or RFP.

Solicitation Instructions Page 9

10 PROPOSAL SUBMITTALS.

10.1 Cover Letter. A cover letter indicating the Offeror’s interest and identifying the entity or entities submitting the Proposal with the complete name and address of the participating firm(s). Include the name, address, email address, and telephone number of the person to contact regarding your firm’s response, along with other contact information for those authorized to represent the Respondent. The letter should also include:

• A signature by a representative of the Respondent authorized to bind the Offeror for the terms proposed.

• Any criteria expected by the City that Respondent will not provide.

• Any proposed exceptions to the draft Construction Agreement (Attachment A).

• Any other information not appropriately contained in the body of the Proposal.

10.2 Authorized Negotiator: Include name, address, email, and telephone number of a person in your organization authorized to negotiate Contract terms and render binding decisions on Contract matters.

10.3 Project Organization and Management. Describe in detail your understanding of the project and your approach to performing and completing the work for the City. Provided information should include, but not be limited to, the following:

10.3.1 Project Approach. Describe your approach to the project. Descriptions should include information on what makes your pre-construction services unique, what tools you use to enhance the process, and how will your preconstruction services benefit the City?

10.3.2 Schedule and Proposed Project Timeline. Describe your approach to the schedule. Specifically, describe what you believe will be most important or critical to the schedule and if you believe the construction timeline of completion within six (6) weeks is achievable. Submit a proposed timeline that identifies milestones and a completion date, preferably tied to the proposed payment schedule. The timeline should also include information as to how the project milestones will be achieved for each phase of the timeline. A narrative of the approach that will be used to perform the Scope of Services and deliverables within the timeline must be included.

10.3.3 Cost Management. Describe your approach to budget management while maintaining quality of work.

10.4 Demonstrated Applicable Experience and Personnel Qualifications. Demonstrated experience in managing and supporting CMAR or CM/GC delivery method projects. Offerors shall provide a description of their technical expertise and qualifications to assume the responsibilities required for this opportunity, including:

10.4.1 Relevant Company Experience. Describe only relevant corporate experience and individual experience for personnel who will be actively engaged in the project. Do not include corporate experience unless personnel assigned to this project actively participated. Present at least three (3) CMAR or CM/GC projects completed in the last seven years similar in size and\or complexity.

Include:

a. Project location

b. Project size (square feet) of the project

c. Project completed construction value

d. Project construction start and completion date

e. Method of construction

f. All other relevant project information

g. General Contractor Staff directly involved with the project

Solicitation Instructions Page 10

h. Identify the following members of each team: Preconstruction Manager, Project Manager, Estimator, and Superintendent at a minimum

i. City/Owner contact with telephone number

j. Owner’s Representative contact with telephone number

k. Architect contact with telephone number

10.4.2 Owners and other References. Provide at least one (1) current and verifiable references for each of the projects presented under 10.4.1. For each reference clearly identify which project and who the reference is in relation to. Include reference name, title, present address, and phone number of principal person for whom prior projects were accomplished. Please include relevant team members have worked on each project together.

The City at its discretion may check references of current or past clients to determine the Offeror’s experience and ability to provide the products and/or services described in this Solicitation.

10.5 Proposed Project Team. How do you intend to staff this contract? Include names and qualifications of all professional/technical personnel who will be assigned to this project. State the primary work assigned to each person. Provided information should include, but not be limited to, the following:

10.5.1 Project Management Structure. A chart or other visual representation of the project team indicating reporting structures for personnel from the primary firm that also indicates the reporting structure to primary firm of any subcontractors.

10.5.2 Workloads. Describe the current workload of the proposed staff and overlapping project responsibilities.

10.5.3 Resumes. Submit resumes for the following team members:

a. Pre-Construction Manager

b. Estimator

c. Project Manager

d. Project Superintendent

10.6 Proposed Fee. Submit a cost proposal that includes the following information based on an estimated project budget of $500,000:

a. Lump Sum Pre-Construction Services Fee

b. Construction Services Fee Percentage

c. General Conditions Fee

d. CM/GC Change Order Markup Percentage

e. Subcontractor Change Order Markup Percentage

The Offeror proposing the most competitive fees will be awarded the maximum number of points available for pricing. Remaining points will be distributed on a pro-rated basis.

Solicitation Instructions Page 11

11 EVALUATION OF OFFERS

11.1 Evaluation Criteria

The City will use a qualitative-based selection process to award the contract, where cost is one of several factors considered. Selection, if any, will be based on the Proposal deemed to be the best value to the City at the City’s sole discretion using the following criteria for the Initial Evaluation:

RFP Evaluation Factors Maximum Points

Project Organization and Management 30

Demonstrated Applicable Experience and Personnel Qualifications 35

Proposed Project Team 15

Pricing (Proposed Fees) 20

Total 100

11.2 Interviews and/or presentations, Optional.

The City will score proposals based on the criteria listed above. The City may select a “competitive range” of Respondents based on those scores. “Competitive range” Respondents may be invited for presentations, demonstrations, or discussions with the City. The City reserves the right to re-score “competitive range” proposals as a result, and to make award recommendations on that basis.

If a Competitive Range evaluation is conducted, the following criteria will be used to evaluate shortlisted firms:

Demonstrated Applicable Experience and Personnel Qualifications 35

Proposed Project Team 15

All proposals will be reviewed and evaluated by the Selection Committee consisting of staff members of various city departments. The City reserves the right to request clarification or additional information from individual Respondents. The City may also consult additional resources for subject matter, expertise, and reference. By submitting a Proposal, Respondent authorizes the City to undertake such investigation as may be necessary to verify Respondent’s qualifications and reputation. Respondents will execute releases as requested by the City to enable the City to obtain necessary information.

As part of the evaluation process, the City expects to interview some, but not necessarily all, of the Respondents.

If selected for an interview, presentations will be limited in time with additional time for questions.

Respondents may also be asked to supplement their submittals.

In addition to the criteria stated above, the City may consider without limitation a Respondent’s financial resources, ability to comply with all legal and regulatory requirements, ability to perform the work and complete all work on time, history of performance, reputation ability to obtain necessary equipment, data, and facilities, and any other factor deemed important by the City. The City may select multiple Respondents to provide Services as needed by the City.

Solicitation Instructions Page 12

The City will negotiate with the selected Respondent(s) regarding fees and Scope of Services. If an agreement cannot be reached with the chosen Respondent(s), the City may initiate negotiations with other Respondent(s).

This process may continue until an agreement is reached with a Respondent(s). If the chosen Respondent(s) does not execute a contract within a specific deadline, the City reserves the right to award the contract to other Respondent(s).

The successful Respondent(s) shall commence work only after execution of an acceptable contract and direction from the City to proceed. The Respondent(s) must submit insurance documentation, a completed W-9, and additional documentation as requested by the City before the execution of any contract.

Solicitation Instructions

12 EVALUATION OF OFFERS

12.1 Evaluation Criteria

The City will use a qualitative-based selection process to award the contract, where cost is one of several factors considered. Selection, if any, will be based on the Proposal deemed to be the best value to the City at the City’s sole discretion using the following criteria for the Initial Evaluation:

Demonstrated Applicable Experience and Personnel Qualifications 35 Proposed Project Team 15

12.2 Interviews and/or presentations, Optional.

The City will score proposals based on the criteria listed above. The City may select a “competitive range” of Respondents based on those scores. “Competitive range” Respondents may be invited for presentations, demonstrations, or discussions with the City. The City reserves the right to re-score “competitive range” proposals as a result, and to make award recommendations on that basis.

If a Competitive Range evaluation is conducted, the following criteria will be used to evaluate shortlisted firms:

Demonstrated Applicable Experience and Personnel Qualifications 35

Proposed Project Team 15

All proposals will be reviewed and evaluated by the Selection Committee consisting of staff members of various city departments. The City reserves the right to request clarification or additional information from individual Respondents. The City may also consult additional resources for subject matter, expertise, and reference. By submitting a Proposal, Respondent authorizes the City to undertake such investigation as may be necessary to verify Respondent’s qualifications and reputation. Respondents will execute releases as requested by the City to enable the City to obtain necessary information.

As part of the evaluation process, the City expects to interview some, but not necessarily all, of the Respondents.

If selected for an interview, presentations will be limited in time with additional time for questions.

Respondents may also be asked to supplement their submittals.

In addition to the criteria stated above, the City may consider without limitation a Respondent’s financial resources, ability to comply with all legal and regulatory requirements, ability to perform the work and complete all work on time, history of performance, reputation ability to obtain necessary equipment, data, and facilities, and any other factor deemed important by the City. The City may select multiple Respondents to provide Services as needed by the City.

Solicitation Instructions

The City will negotiate with the selected Respondent(s) regarding fees and Scope of Services. If an agreement cannot be reached with the chosen Respondent(s), the City may initiate negotiations with other Respondent(s).

This process may continue until an agreement is reached with a Respondent(s). If the chosen Respondent(s) does not execute a contract within a specific deadline, the City reserves the right to award the contract to other Respondent(s).

The successful Respondent(s) shall commence work only after execution of an acceptable contract and direction from the City to proceed. The Respondent(s) must submit insurance documentation, a completed W-9, and additional documentation as requested by the City before the execution of any contract.

SCOPE OF WORK

Commerce City Council Chambers Remodel

July 30, 2026

1. Introduction

The City of Commerce City requires a Contractor to perform CM/GC (Construction Manager / General Contractor) services to assist the City in achieving the Commerce City Council Chambers Remodel located at 7887 E. 60th Avenue. CM/GC will provide preconstruction services, work within a GMP (Guaranteed Maximum Price) budget, and provide construction services for the phased remodel of the existing facility. It is the preference of the City to complete construction as soon as possible after receiving required permits.

2. Background

The Commerce City Council Chambers Remodel project involves renovating the existing council chambers/courtroom within the Commerce City Civic Center. The purpose of this interior remodel is to improve functionality, modernize the space, and address wear that has accumulated through years of continuous civic use. Because this space supports regularly scheduled court proceedings and City Council meetings, the project must be completed within a condensed construction window of less than six weeks to minimize disruption to public services and ensure the facility remains operational throughout the improvement process.

3. Term of Contract

The Contract shall remain in effect until all deliverables have been completed and accepted by the City or the City terminates the Contract.

4. City Holidays

City Holidays currently include: New Year's Day, Martin Luther King Jr. Day, Presidents' Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day After Thanksgiving, Christmas Day.

When New Year’s Day, Independence Day, or Christmas Day falls on a Sunday, the following Monday shall be considered a holiday. When one of these days falls on a Saturday, the preceding Friday shall be considered a holiday.

5. Scope of Services

The Contractor shall perform all Services in accordance with the executed CMGC Construction Agreement. Please refer to Attachment A for all contract requirements, including insurance, indemnification, compensation, termination, and payment standards.

I. General Project Requirements

The Respondent will prepare and deliver the following: A GMP budget and a construction budget for the completion of the scope of work with the intent to enter into a contract as General Contractor. All work shall be completed in accordance with applicable City standards and applicable within the agreed-upon timeline.

Completion of the work includes but is not limited to, participation in weekly design meetings through the completion of Construction documents (“CD”); completion of an initial project GMP budget and construction schedule; assist the City and the design team with quality/budget minded decisions through the completion of CD’s:

provide oversight and construction services to perform a remodel of the existing council chambers/courtroom space including new flooring, lighting, drywall, selective demolition, millwork, and ceiling work.

II. Minimum Requirements

a. Contractor must prepare meeting agendas and keep meeting notes.

b. The Contractor must promptly respond to City requests (both routine and emergency). Responses to routine requests must be received within 24 hours, emergency calls must be returned within 2 hours.

c. Clear and reasonable approaches to establishing and tracking current escalation, and acceleration budgets should be included in submittals.

d. The awarded Contractor must have a transparent approach to construction management.

e. The awarded Contractor must complete the work outlined in Exhibit A. Refer to Exhibit B for construction drawings at approximately 20% completion.

III. Final Documents

The Contractor shall complete a GMP Budget and schedule for completion of the Civic Center Council Chambers Remodel project and complete construction per the design by D2C Architects.

IV. Safety

The Contractor shall be responsible for all safety training, procedures and requirements.

6. City Oversight

A designated individual will be responsible for management of the contract for the City (“Project Manager”). The City will provide reasonable assistance to the Contractor in the scheduling of meetings, interpretation of policy and procedural requirements, research relating to internal documents, coordination with outside agencies and City staff, but the City’s obligation will not limit the Contractor’s obligations to perform the Services. The City will rely on the personnel, experience, and expertise of the Contractor to ensure all necessary components of the scope of work are completed. The Contractor and the City will jointly work to minimize disruption, and maintain the use, of the other Civic Center spaces through the construction process. The Contractor will also assist the City, with access to the site to allow for owner-furnished equipment and furnishings within an agreed time period.

7. Deliverables

The exact scope of services required by the City will be set forth in the agreement between the City and the selected CMGC and included as Exhibit A to the final contract. The scope of work will consist of working with the City’s staff and consultants to complete the project's construction phase in preparation for final approval by the necessary municipalities and agencies. In conjunction with this approval, the CMGC will have also prepare a final Guaranteed Maximum Price (GMP). Upon approval by the City, the contractor will enter into a pre-negotiated contract to perform the construction management and general contracting services necessary to satisfactorily complete the project in compliance with the contract documents.

The selected CMGC will provide preconstruction services to assist the design team in selecting materials based on costs and lead times to maintain schedule and budget.

The selected CMGC will provide a full construction schedule with major milestone dates identified. The City is looking to ensure the project is completed on time and within budget and the selected CMGC can assist in minimizing the amount of time the chambers / courtroom is down.

8. Attachments

Exhibit A – General CMGC Scope of Services.

Exhibit B – Conceptual Drawings and Renderings Attachment A – Sample CMGC Precon / Construction Contract

EXHIBIT A - GENERAL CMGC SCOPE OF SERVICES

The exact scope of services required by the City will be set forth in the agreement between the

City and the selected CMGC and included as Exhibit A to the final contract. The scope of work will consist of working with the City’s staff and consultants to complete the project's construction phase in preparation for final approval by the necessary municipalities and agencies. In conjunction with this approval, the CMGC will have also prepare a final Guaranteed Maximum

Price (GMP). Upon approval by the City, the contractor will enter into a pre-negotiated contract to perform the construction management and general contracting services necessary to satisfactorily complete the project in compliance with the contract documents.

The CMGC’s services during the Pre-Construction Services phase shall include, but may not be limited to, cost estimating, value engineering, scheduling, logistical planning, constructability analysis, bid package administration, bidding of trade contracts, and the submittal of a Guaranteed

Maximum Price (GMP) Proposal for the City’s optional acceptance, reflecting the entire cost, the scope of work and quality intent of the Project before any construction funds are committed. The

GMP Proposal shall be supplemented with a clearly defined and detailed breakdown of costs and schedules for the entire Project. All construction costs and schedules must be clearly defined and included in the GMP Proposal. All proposed allowances included shall be approved by the City and shall include estimated quantities and values justified by the CMGC. All clarifications, exclusions, and exceptions must be identified within pricing packages and the GMP Proposal.

The CMGC’s services during the Construction Services phase shall include, but may not be limited to, construction management, administration, field supervision, coordinating subcontractors, maintaining quality, meeting schedules, and providing the general conditions work for the Project.

Generally, all trade contracts shall be competitively bid and assigned to the CMGC’s contract;

however, when circumstances warrant it, the CMGC will be allowed to self-perform work that it traditionally performs with its own forces. Work not to self-performed by the CMGC shall be competitively bid by the CMGC against other contractors performing the same scope of work.

The CMGC shall implement and maintain a project controls system with full access to the project information by all project stakeholders. The CMGC shall allow for an “open book” policy and facilitate the review of all Project contracts, records, accounting, and other documentation and information, in any form, to the City or persons designated by the City for auditing purposes.

A. PRE-CONSTRUCTION SERVICES FIXED FEE

The CMGC shall participate in the continuing design process as an integral member of the

Project Team and shall perform Pre-Construction Services that, in general, shall include but not be limited to the following:

1) Attend all necessary work sessions with the City and Design Team to gather and distribute information on the Project as required. It is anticipated that attendance of one work session every other week would be required for the duration of the pre-construction period.

2) Develop and continue to refine a comprehensive Project Schedule. Identify, set decision dates, and make recommendations to the City and the Design Team on the procurement of long-lead delivery items. Regularly update and monitor the Project

Schedule with the City and the Design Team to identify deviations and changes.

3) Provide value engineering and life-cycle costing for all materials, equipment, and systems mutually agreed upon to determine the best possible value to the City.

Conduct formal value engineering work sessions with the City and the Design Team, and recommend design detail, system, and assembly alternatives.

4) Review the drawings and specifications as they are being prepared, and recommend alternate solutions whenever design details affect; budget, schedule, constructability, and consistency with local and traditional trade practice.

5) Review the proposed design concepts, layouts, dimensions, and clearances, and advise the City and the Design Team of possible conflicts of the M/E/P building systems with the adjacent structure and finishes. CMGC to confirm the accuracy of the Civil Engineer’s earthmoving, import, and export quantity assumptions prior to providing GMP.

6) Recommend a strategy for bid packaging the drawings and specifications relative to the Project approach and other pertinent considerations. Administrate the various bid packages for the Project.

7) Recommend and prequalify subcontractors and contract suppliers to develop a bidder’s list for review and approval by the City and the Design Team. It is the City’s policy that only prequalified subcontractors and suppliers shall be invited to bid on various procurement packages on the Project and, further, that awards are then based upon the lowest responsible and conforming bids received. Minimum of three (3) bids per subcontract or subtrade, including work to be self-performed, unless otherwise agreed to by the City.

8) Prepare a detailed approach to the phasing of the work, mobilization, logistics, quality control, and safety of the public for review by the City and the Design Team.

9) Prepare and submit a final GMP Proposal and schedule for the City’s optional acceptance reflecting the entire cost, the scope of work, and the quality intent of the

Project before any construction funds are committed. The GMP Proposal shall be supplemented with a clearly defined and detailed breakdown of costs for the entire

Project. All construction costs must be clearly defined and included in the GMP

Proposal. All proposed allowances included shall be approved by the City, and shall include estimated quantities and values justified by the CMGC. All clarifications, exclusions, and exceptions must be identified within your proposal.

Assist the City and the Design Team as necessary in interfacing with the Building Department and other authorities having jurisdiction over the Project in order to obtain the building permit(s) on a timely basis for the construction activities

B. CONSTRUCTION SERVICES FEE

The CMGC shall construct the work according to the construction documents and specifications within the scheduled time frame agreed to with the City.

The CMGC will be required to provide warranty and closeout assistance. Warranty on items will be for a minimum of 1 year.

The CMGC will be required to have a full time superintendent on site.

C. COST SAVINGS

To the extent the actual cost of the work may be reduced through the course of the design refinement, Procurement, and Construction, the reduction in cost shall revert entirely to the benefit of the City. There shall be no “shared savings” compensation to the CMGC.

D. CONSTRUCTION CHANGE ORDER MARK-UP

For City approved changes to the scope of work, the CMGC shall propose a Percentage

Fee for additive change orders to the Guaranteed Maximum Price (GMP) Contract amount.

Deductive change orders will be credited only for the cost of the work.

E. BIDDING & CONSTRUCTION CONTINGENCY

The CMGC’s contingency shall be used to cover costs of unforeseen job conditions, omissions of the estimate (with the exception of subcontracted work), and discrepancies between subcontractor and supplier scopes of work, which are properly reimbursable as

Cost of the Work but are not the basis for a change order. The CMGC’s contingency shall be used only with the City’s and the Design Team’s concurrence, which shall not be unreasonably withheld. Requests for the use of the contingency shall be submitted by the

CMGC within ten (10) calendar days of the event that caused such Cost of Work to be incurred, or as soon as the need is apparent, whichever is earlier. The CMGC’s contingency shall not be used for repairing or replacement of the Work due to the CMGC’s negligence or error. The balance of the CMGC’s contingency, which has not been expended for the

Project according to the procedures set forth herein, shall be refunded entirely to the benefit of the City, upon final invoicing. The CMGC shall also provide the City and the Design

Team documented status of the contingency amount on a monthly basis with each payment application.

1.0 GENERAL INFORMATION

1.1 INTRODUCTION AND PROJECT DESCRIPTION

The Commerce City Council Chambers Remodel project involves renovating the existing council chambers/courtroom within the Commerce City Civic Center. The purpose of this interior remodel is to improve functionality, modernize the space, and address wear that has accumulated through years of continuous civic use.