Mesa County Douglas Wash Detention Basin Project Request For Qualifications

RFQ-26-SW-DOUGLAS

Table of Contents

Section I General Information

1.1 Pre-Submittal Conference

1.2 Submission of Statement of Qualifications

1.3 Number of Copies

1.4 Information

1.5 Offeror Due Diligence

1.6 Confidential or Proprietary Information

1.7 Open Records

1.8 Addenda

1.9 Withdrawal or Modification of Offers

1.10 Acceptance

1.11 Preparation Cost

1.12 Award

1.13 Contract Administration

1.14 Funding and Compliance Notice

1.15 Substantiative Submittals

1.16 Governing Law

1.17 Schedule of Events

1.18 Inquiries

Section II Minimum Specifications

2.0 Summary of Intent

2.1 Scope of Work

Section III Submittal Content

3.0 Summary

3.1 Submittal Format

3.2 Submittal Requirements

3.3 Information Technology Access to Persons with Disabilities

3.4 Company Background, Team Personnel and Technical Expertise

3.5 Ability to Meet Project Schedule

3.6 Previous Projects Similar in Scope

3.7 Familiarity with the Project Area

3.8 Project Approach

3.9 Quality Assurance Methods

3.10 Experience Working with Other Agencies for Permitting

3.11 References

3.12 Exceptions

3.13 Insurance Clarification

Section IV Evaluation Criteria

4.0 Evaluation Criteria

4.1 Selection Committee

4.2 Evaluation Process

4.3 Award of Contract

Section V Contract Terms and Conditions Attachment A – Financial and Exception Statement Attachment B – Hourly Rate Schedule Attachment C – Insurance Clarification Attachment D – Essential Design Scope Requirements Agreement

SECTION I

GENERAL INFORMATION

Section I provides general information to potential Offerors on subjects such as where to submit, number of copies, addenda, proprietary information designation, and other similar administrative elements.

1.1 PRE-SUBMITTAL CONFERENCE

A pre-Submittal conference will not be held for this project.

1.2 SUBMISSION OF QUALIFICATIONS

All proposals must be submitted via BidNet (https://RockyMountainBidSystem.com), and received prior to the submission deadline. The County will NOT accept electronic submittal via email or hard copies.

**************NO LATE OFFERS WILL BE ACCEPTED***********

FACSIMILE OR TELEGRAPHIC SUBMITTALS WILL NOT BE ACCEPTED

Submission Deadline: 5:00 pm (MST) on September 2nd, 2026

The opening will not be public. Offerors will be notified if their Submittal is not accepted. The Submittal shall remain the property of Mesa County Public Works.

1.3 NUMBER OF COPIES

Consultant shall submit one (1) copy of requested documents. The submittal shall remain the property of Mesa County Public Works. The following materials shall be part of the requested documents:

1. Financial and Exception Statement (Attachment A)

2. Hourly Rate Schedule (Attachment B)

3. Letter of Intent

4. Items required by Section III

5. Electronic copies must include signatures where applicable

1.4 INFORMATION

All questions regarding the submittal preparation, the selection process, or specifications and interpretations of the terms and conditions of the RFQ, shall be submitted via email no later than seven (7) calendar days prior to the deadline for submission of offers. Send all questions to Carrie Gudorf or KC Selleck (See 1.16 below).

https://rockymountainbidsystem.com/

Following the award of a contract, responses to this solicitation may be subject to release as public information unless the response or specific parts of the response can be shown to be exempt from public information. Offerors are advised to consult with their legal counsel regarding disclosure issues and take the appropriate precautions to safeguard trade secrets or any other proprietary information. Mesa County Public Works assumes no obligation or responsibility for asserting legal arguments on behalf of potential Offerors.

This is not a public bid opening, therefore, Mesa County will not release any information pertaining to the number of offers received, names of Offerors, or pricing until an award is made. Mesa County will confirm receipt of your submittal if requested.

1.5 OFFEROR DUE DILIGENCE

Each Offeror shall judge for themselves as to all conditions and circumstances having relationships to the submittal, and become informed about the unique challenges posed by this project. Failure on the part of any Offeror to make such examination and become informed shall not constitute ground for declaration of not understanding the conditions with respect to making its Submittal.

Be aware, if the Offeror has obtained this RFQ from any source other than directly from Mesa County, and does not check the web site for any addenda, Mesa County is not responsible for errors in the submittal which may result in submitting a non-responsive proposal.

1.6 CONFIDENTIAL OR PROPRIETARY INFORMATION

Redacted Version -as applicable. Offeror may provide one (1) redacted PDF proposal (as a single file), excluding any information not subject to disclosure under CORA, such as trade secrets, privileged information, and confidential commercial, financial, geological, or geophysical data exempt from public disclosure under C.R.S. § 24-72-204(3)(a)(IV).

Statements that the entire proposal is confidential will not be honored.

Upon award of a contract to a successful offeror, all responses to this solicitation, including those submitted by unsuccessful offerors, become public records, and all materials provided in response to this solicitation are subject to disclosure under the Colorado Open Records Act (CORA). For this reason, in the event of a CORA request, if provided, the redacted electronic copy will be used to respond to CORA requests. Proposers that do not provide a redacted electronic copy acknowledge that the unredacted electronic copy may be used to respond to CORA requests.

1.7 OPEN RECORDS

Open Records. Mesa County is a governmental entity subject to the Colorado Open Records Act (CORA), C.R.S. § 24-72-200.1 et seq., and documents and records in its possession may be subject to public disclosure upon request, unless specifically exempted under CORA or other applicable law. To the extent permitted by law, County agrees to use reasonable efforts to protect from disclosure any confidential or proprietary information clearly marked as “Confidential” or otherwise identified in writing as confidential by Offeror at the time of the information is provided to the County (“Confidential Information”). In the event a CORA request is made for information which has been designated “Confidential” pursuant to this provision, Mesa County shall:

a. Upon receipt of such request notify Offeror of any CORA request that may include Confidential Information. Such notification will include a statement as to whether the County will be asserting the exemption;

b. Withhold or redact Confidential Information from disclosure to the extent permitted by CORA;

c. Allow Offeror a reasonable opportunity to seek a protective order or other legal remedy if necessary to prevent disclosure, so long as such action is taken expeditiously and does not cause the county to default or otherwise violate the County’s CORA obligations.

Nothing in this provision shall be construed as requiring either Party to violate CORA or any other applicable law, or as guaranteeing nondisclosure of any records that are determined by a court or other authority to be subject to public release.

Upon award of a contract to a successful Offeror, all responses to this solicitation, including those submitted by unsuccessful offerors, become public records, and all materials provided in response to this solicitation are subject to disclosure under the Colorado Open Records Act (CORA). For this reason, in the event of a CORA request, if provided, the redacted electronic copy will be used to respond to CORA requests. Proposers that do not provide a redacted electronic copy acknowledge that the unredacted electronic copy may be used to respond to CORA requests.

Upon receipt of a CORA request that includes any information marked “Confidential” the County will consider the following in whether or not it will deem the information as confidential and not release it if:

1. The disclosure of information would be likely to impair the government’s future ability to gain necessary information; or

2. The disclosure of information would be likely to cause substantial harm to the competitive position of the person providing the information.

If the Offeror wishes the information to remain confidential, information to support either one of these positions should be included with the bid documentation for consideration by the County.

1.8 AMENDMENT

In the event that it becomes necessary to revise any part of this RFQ, or if additional information is necessary to enable the Offeror to make an adequate interpretation of this RFQ, an addendum to the RFQ will be posted on BidNet. Addenda to this RFQ may be issued at any time prior to the time set for receipt of the Statement of Qualifications. The Offerors are required to acknowledge receipt of any addenda by submitting a signed copy of each addendum issued. Signed copies must be submitted as part of the signed Statement of Qualifications submittal.

1.9 WITHDRAWAL OR MODIFICATION OF OFFERS

Any Offeror may modify or withdraw an offer in writing at any time prior to the deadline for submission of an offer (see 1.2 above) unless otherwise required in the RFQ. Any request for withdrawal of an offer must be signed by the individual who signed the initial submittal.

1.10 ACCEPTANCE

Any offer received shall be considered an offer, which may be accepted by Mesa County based on initial submission without discussions or negotiations.

By submitting a Statement of Qualifications in response to this solicitation the Offeror agrees that any submittal it submits may be accepted by Mesa County at anytime within 90 days from the closing (see 1.2 above).

Mesa County reserves the right to reject any portion or the entire submittal and to waive informalities and minor irregularities in submittals received, and/or to accept any portion of the submittal if deemed in the best interest of Mesa County. Failure of the Offeror to provide in its offer any information requested in the RFQ may result in rejection for non-responsiveness.

1.11 PREPARATION COST

The cost of preparation is not a reimbursable cost. Statement of Qualifications preparation costs and presentation costs shall be at the Offeror’s expense and are the Offeror’s sole responsibility.

1.12 AWARD

It is the intent of Mesa County to select the firm best qualified and technically able to provide the required services within the project’s proposed schedule. Selection of a firm will be made as set forth in Section IV.

1.13 CONTRACT ADMINISTRATION

Mesa County Public Works shall be responsible for administration of the contract for compliance and performance with the interpretation of terms and obligations, scope, schedule, and budget.

1.14 FUNDING AND COMPLIANCE NOTICE

This project is funded, in whole or in part, by a grant from the Federal Emergency Management Agency/the Colorado Division of Homeland Security & Emergency Management. Consequently, the selection of the successful consultant and the resulting contract will be subject to all applicable terms, conditions, and regulations of said grant.

By submitting a response to this RFQ, the consultant acknowledges that, upon award, they will be required to comply with and execute all standard grant-related flow-down provisions and certifications.

1.15 SUBSTANTIATIVE SUBMITTALS

The Offeror shall certify (a) that his/her submittal is genuine and is not made in the interest of, or on behalf of, any undisclosed person, firm, or corporation; (b) that he/she has not directly or indirectly induced or solicited any other Offeror to put in a false or sham bid;

(c) that he/she has not solicited or induced any other person, firm, or corporation from submitting a Statement of Qualifications; and (d) that he/she has not sought by collusion to obtain for himself/herself any advantage over any other Offerors or over Mesa County.

1.16 GOVERNING LAW

The laws of the State of Colorado shall govern any contract executed between the successful consultant and Mesa County. Further, the place of performance and transaction of business shall be deemed to be in the County of Mesa, State of Colorado, and in the event of litigation, the exclusive venue and place of jurisdiction shall be the District Court of the Twenty-First Judicial District, Mesa County, Colorado.

1.17 SCHEDULE OF EVENTS

The schedules of events are as follows:

Advertise Request for Qualifications 7/18, 7/22/26 Document Available 7/19/26 Pre-Submittal Conference NONE Written Questions Due Date 8/19/26 Submittal Due Date 9/2/26 Notice of Consultant Selection for Interviews (estimate) 9/9/26 Consultant Presentations and Interviews (estimate) 9/14/26 Scope and Fee Negotiations with Selected Consultant (estimate)

9/16/26

Award of Contract (estimate) 9/21/26 Contract Presented to the BoCC (estimate) 10/13/26 Kick-Off Meeting (estimate) 10/19/26 Final Construction Plans and Contract Documents Due 2/2028

1.18 INQUIRIES

Technical questions about the scope of services, budget and finance, or other project specific question regarding this RFQ shall be via email and directed to Carrie Gudorf. All procurement questions concerning the RFQ process or any contractual questions shall be directed to KC Selleck. A written response to any inquiry will be provided in the form of an Addendum to the solicitation via BidNet. All questions shall be submitted via email by the deadline listed above. Questions shall not be permitted after this time, including that time between Statement of Qualification submission, presentations and final selection of a Consultant. Verbal inquiries will not be accepted.

Carrie Gudorf Regulatory Programs Manager 200 S. Spruce P.O. Box 20,000 Grand Junction, CO 81502-5013 970.244.1811 carrie.gudorf@mesacounty.us

KC Selleck Operations Manager 200 S. Spruce P.O. Box 20,000 Grand Junction, CO 81502-5013 970.244.1812 kc.selleck@mesacounty.us

WRITTEN QUESTIONS RELATED TO THIS RFQ SHOULD ONLY BE

DIRECTED TO THE MESA COUNTY PUBLIC WORKS DEPARTMENT. ANY

CONTACT WITH OTHER MESA COUNTY DEPARTMENTS BY YOUR FIRM

WILL BE CONSIDERED GROUNDS TO DISQUALIFY YOUR FIRM’S

RESPONSE TO THIS RFQ.

mailto:carrie.gudorf@mesacounty.us mailto:carrie.gudorf@mesacounty.us mailto:kc.selleck@mesacounty.us mailto:kc.selleck@mesacounty.us

SECTION II

MINIMUM SPECIFICATIONS

2.0 SUMMARY OF INTENT

The Public Works Department of Mesa County is requesting Statements of Qualifications from Consultants interested in performing the necessary tasks to prepare improvement alternatives and develop detailed construction plans and specifications for Mesa County Douglas Wash Detention Basin Project.

The successful Consultant must be prepared to perform services as outlined in Section II.

The submittals will be evaluated by Mesa County. It is the County’s goal to select a Consultant who will provide the highest quality of customer service, technical expertise and project management. The award of the contract will be based on the evaluation criteria outlined in Section IV of this RFQ.

2.1 SCOPE OF WORK

Project Background This critical project addresses the frequent and damaging flooding caused by runoff from the Book Cliffs through Douglas Wash. This uncontrolled runoff currently impacts developed residential and agricultural properties both upstream and downstream of Interstate 70. The proposed project involves the final design of two strategically designed detention ponds engineered to effectively manage 100-year flood events. These structures will significantly reduce peak discharge rates and eliminate the destructive flow of debris and mud that currently accompanies these flooding events. Mesa County has already taken the initial steps to advance this essential flood mitigation initiative. The hydrologic analysis and conceptual plans for the detention ponds have been successfully completed during the first phase of design. The preliminary work provides a solid foundation for the final design phase.

Project Grants and Agreements

“Additionally, the Consultant understands and agrees to adhere to all applicable requirements, including any penalties, as outlined in the attached agreement between Mesa County and the State of Colorado for the use and benefit of the Congressional Direct Spending (CDS) (Attachment F).”

Project Goals This project is intended to produce the following improvements:

• All coordination and public outreach meetings

• Final Geotechnical Analysis investigation

• Jurisdictional determination and hazard classification

• Hydrologic hazard classification and dam breach analysis

• Alternative consequence estimation

• 60-, 90% and final detention pond and dam designs, along with access roadway designs

• Emergency action plan

• Instrumentation and monitoring plan

• Environmental permitting

• Estimated design and bid phase schedule and milestones

The hydrologic analysis and conceptual plans for the detention ponds have been successfully completed during the first phase of design. The preliminary work provides a solid foundation for the final design phase.

Design considerations should include annual equivalent cost, minimal disruption of private property, safety, utilization of local materials, and public inconvenience during construction.

Items to Be Provided by Mesa County To complete the deliverables, the following items will be furnished to the Consultant by Mesa County:

• Right-of-way acquisition, Exhibit examples, and appraisal services

• Phase I completed design planning report and all other applicable documentation.

• Title work as acquired to construct the baseline map which shall cover all landowners and identify which landowners have liens, loans and or mortgages.

Mesa County has available some limited survey and topographical information provided within this RFQ. The Offerors need to evaluate and choose if the data is sufficient for design and construction or supplement the data with additional survey and verification of supplied data of which the cost shall be included within your proposal.

Existing Features Existing facilities, vegetative components, and structures will be identified and evaluated by the Consultant as part of this project. Known facilities and/or structures include list known structures: Chicksaw retention dam.

The Statement of Qualifications, as detailed in Section III of the RFQ, must demonstrate that the Consultant and their team have the technical expertise to complete the Essential Design Scope Requirements shown in Attachment D, but does not need to provide complete pricing or scope. Final scope and pricing will be determined with the selected consultant during the scope and fee negotiation phase utilizing Attachment D “Essential Design Scope Requirements”, modified to fit the requirements of the project.

SECTION III

SUBMITTAL CONTENT

3.0 SUMMARY

Mesa County will be using the evaluation criteria set forth in Section IV of this RFQ to make the award of this contract. All submittals to Mesa County Public Works shall be submitted via BidNet.

3.1 SUBMITTAL FORMAT

The Statement of Qualifications and Letter of Intent shall include the information in the format outlined in this RFQ and be limited to no more than twenty-five (25) pages. The following pages are exempt from this requirement: cover page, Tabs/Divider pages, Financial and Exception, Attachment B (Hourly Rates), signed addenda if issued, table of contents, resumes and references. The text and all supporting information must be provided using 10-point font or larger. The submittal shall be submitted electronically via Bidnet.

We recommend that you include concise, but complete information about your firm, emphasizing why you believe your firm to be uniquely qualified for this project. Short listed firms will be required to make a formal, in person presentation to the Selection Committee. Mesa County may make a selection of the successful Offeror based on ranking of the presentations without consideration of rankings from the original submittals.

3.2 SUBMITTAL REQUIREMENTS

Submittals shall contain the experience and technical qualifications of the Offeror in relationship to the Scope of Work. Along with a Letter of Intent, the submittal shall contain the following:

Company Background, Team Personnel and Technical Expertise Ability to Meet Project Schedule Previous Projects Similar in Scope Familiarity with the Project Area Project Approach Quality Assurance Methods Experience Working with Other Agencies for Permitting References Attachment A - Financial and Exceptions Statement Attachment B – Hourly Rate Schedule Signed Addenda, if applicable

3.3 INFORMATION TECHNOLOGY ACCESS TO PERSONS WITH

DISABILITIES

The submitting company is responsible for ensuring that all documents provided as part of this submittal comply with the State of Colorado's accessibility requirements, including §§24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability established by the Governor's Office of Information Technology under Section §24-85-103 (2.5), C.R.S.

3.4 COMPANY BACKGROUND, TEAM PERSONNEL, AND TECHNICAL

EXPERTISE

Submit a general description of the company’s background and experience. Include any other information that you feel is appropriate to assist the Selection Committee in selecting your firm for the project.

The Statement of Qualifications should contain information that shows how your firm is the most qualified to provide the services to meet the goals of the project in the required time frame. Quality personnel are a key component to the successful completion of the project and will be an important factor in the decision for awarding this contract.

Information provided shall include but is not limited to:

Organizational chart of company and/or project team Identification of key personnel and home office location(s) Professional qualifications, resumes and functions of personnel who will be assigned to the project Specific related project experience of personnel Personnel availability and time commitment proposed to meet the project schedule, with emphasis on the ability of the engineer-of-record and other key personnel to remain for the complete performance of the contract.

The Statement of Qualifications should also include a description of the personnel’s technical expertise as demonstrated by:

The professional qualifications and experience necessary for the satisfactory performance of the services, to include any necessary licenses and registrations.

The company’s/team’s past performance on other contracts in terms of size, scope and quality of services and compliance with schedules. The Selection Committee may solicit from previous clients including other government agencies or any available sources any relevant information concerning the consultant’s and key personnel’s records of past performance.

3.5 ABILITY TO MEET PROJECT SCHEDULE

Submit a description of the staffing availability and the measures your firm proposes to implement in order to meet the project schedule described in this RFQ. List projects that are currently under contract with Mesa County and any other projects that team would be working on in conjunction with this project, if selected. Show projected completion dates of those projects. Include commitments of key subcontractors.

3.6 PREVIOUS PROJECTS SIMILAR IN SCOPE

Submit a list of at least three projects, with similar goals and challenges as the project described in the RFQ, that were successfully completed by your firm and the personnel that will be assigned to this project. Include project name, project type, personnel assigned from your team, your firm’s role in the project, location, estimated construction cost and contact information for the client. Also, describe any innovative methods that were applied to those projects that increased the benefits or decreased costs of the project. If your firm was the prime consultant for the project, include the original design cost, cost of any change orders to the contract, original design schedule time for the contract and final design time.

3.7 FAMILIARITY WITH PROJECT AREA

Discuss the project team’s knowledge and experience as it relates to this project or the project location. This discussion should highlight your team’s knowledge as it relates to this project specifically, rather than describing relevant knowledge gained from similar projects. Include any experience with previous designs, reports, involved agencies and locations associated directly with this project and the project scope.

3.8 PROJECT APPROACH

In order to evaluate the depth of your technical expertise, please provide detailed information regarding each of the following areas:

The team’s understanding of the general project scope Overall philosophy - How does your firm approach projects of this type?

Goals and methodology Challenges and problems anticipated Creative solutions and/or lessons learned Provide a proposed schedule and sample work plan that provides a clear description of the scope of work that will be accomplished within the project timeframe.

The Statement of Qualifications should not reiterate the project scope provided in this RFQ, but should instead illustrate the team’s understanding of the tasks that would be required to meet the scope of the project and present the team’s proposed approach to complete these tasks.

3.9 QUALITY ASSURANCE METHODS

Quality of the work product at the time delivered is essential in reducing the time delays caused by extensive and unnecessary County review. It is the duty of the Project Team to ensure that deliverables have been thoroughly reviewed and any errors are corrected prior to delivery. It shall not be the duty of the County Project Manager to perform quality assurance during the County review period.

The Offeror should include a detailed description of the methods proposed for quality assurance of project deliverables. This discussion should include a description of how your firm successfully handled quality assurance on a previous similar project.

The County Project Manager reserves the right to require certification in writing from the consultant at the time of product delivery that the quality assurance methods fulfilled according to the methods described in the Statement of Qualifications.

3.10 EXPERIENCE WORKING WITH OTHER AGENCIES FOR PERMITTING

Please provide a narrative that includes:

Agency Familiarity: A list of relevant regulatory agencies the firm has directly coordinated with on similar projects (e.g., Division of Dam Safety, USACE and BLM).

Permitting Strategy: A brief description of the firm's approach to managing agency feedback, and maintaining project schedules and cost during the review process.

Project Examples: At least two recent project examples where the firm successfully secured complex, multi-agency permits. For each example, briefly highlight any specific challenges faced (e.g., strict environmental constraints, tight timelines) and how they were overcome.

Key Personnel: Identify the specific team members proposed for this contract who will lead the permitting efforts, noting their direct experience with the relevant agencies.

3.11 REFERENCES

Provide a list of clients and references, including name, address and telephone number.

3.12 EXCEPTIONS

See Attachment A – Financial and Exception Statement in Section V and indicate that there are no exceptions taken to any of the terms, conditions or specifications of these RFQ documents. Exceptions taken to these documents or contracts must be clearly stated on a separate sheet of paper and returned with your submittal.

Note: All potential Offerors are advised that the exceptions taken may be considered during the evaluation phase which may affect the final scoring of submittals. Offerors stipulating that the County must use their contract or agreement may be determined non-responsive and their submittal determined unacceptable.

3.13 INSURANCE CLARIFICATION

The selected Consultant shall require all subcontractors and sub-subcontractors to maintain during the term of this agreement; Commercial General Liability insurance, Comprehensive Automobile Liability insurance, and Workers' Compensation and Employers' Liability insurance in the same manner as specified for Consultant. The Consultant shall furnish subcontractors' certificates of insurance to the County, with a copy to the County’s Contract Administrator, immediately upon request. Please refer to Attachment C.

SECTION IV

EVALUATION CRITERIA

4.0 EVALUATION CRITERIA

The following criteria will be used in the evaluation of the Statement of Qualifications:

Company Background, Team Personnel and Technical Expertise Ability to Meet Project Schedule Previous Projects Similar in Scope Familiarity with the Project Area Project Approach Quality Assurance Methods Experience Working with Other Agencies for Permitting

Submittals will be evaluated on the criteria listed above. The Offerors with the highest scores will then proceed for further evaluation.

The County reserves the right to reject any and all Statement of Qualifications and to waive any formality in Statement of Qualifications received, to accept or reject any or all of the items in the Statement of Qualifications, and award the job in whole or in part, if it is in the best interest of the County.

4.1 SELECTION COMMITTEE

A Selection Committee will screen all submittals. Submittals will be evaluated based on completeness and the evaluation criteria as outlined above. The Selection Committee will determine which submittals are acceptable or unacceptable. The County, in writing will notify participating firms whose submittals are deemed unacceptable. Those firms offering submittals deemed to be acceptable by the selection committee will be evaluated on the criteria outlined in 4.0.

4.2 INTERVIEW

Initial ranking of Offerors will be performed based upon the written Statement of Qualifications received based on the criteria described in 4.0. A selection may be made based upon the Statement of Qualifications. If the selection committee decides to interview a short list consisting of the top Offeror(s) as rated by the Statement of Qualifications will be developed. Those short listed Offerors may be requested to give a presentation and interview for the selection committee to determine the final selection. If interviews with more than one firm are requested scores and ranks from the initial ranking will not carry over into the presentation and interview stage of the selection process but will be reset for the short listed Offerors. The short-listed Offeror(s) will be scored and re-ranked based on their presentations and response to interview questions after the presentations. It may be possible the selection committee may request an interview with a single firm prior to final selection solely to clarify interpretation of the Statement of Qualifications.

The Offeror with the highest ranking will be selected to perform the required services (hereinafter the Consultant) and will be notified by telephone and in writing. Those Offerors who are not selected will be notified in writing. Questions regarding the Statement of Qualifications received and the evaluation of those submittals and the following presentations will be permitted only after the Contract for award has been fully executed.

4.3 AWARD OF CONTRACT

Once a Consultant is selected, Mesa County will enter into price negotiations with the Consultant to obtain a fair and reasonable price for the anticipated work. It is anticipated that a pre-negotiation audit will be prepared for price negotiation of this contract. In the event the selected Consultant and Mesa County can’t agree on a contract price, Mesa County will begin price negotiations with the second highest scoring qualified Consultant. This process will continue until a contract price is successfully negotiated pursuant to C.R.S.A. § 24-30-1404.

SECTION V

CONTRACT TERMS AND CONDITIONS

ATTACHMENT “A” (1 OF 3)

ATTACHMENT A

Respondent is required to submit

Financial and Exception Statement

All questions must be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. You may submit any additional information you desire, but the total number of pages for this attachment should not exceed ten (10) pages.

1. Name of Respondent:

2. Permanent main office address and phone number:

3. When Organized:

4. If a corporation, where incorporated:

5. How many years have you been engaged in the business under your present firm or trade name?

6. Give bank references:

7. What type of liability insurance, and what coverage limits do you currently carry for your organization, and give the name of the insurance carrier:

8. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the County?

ATTACHMENT “A” (2 OF 3)

The undersigned Offeror acknowledges the right of the County to reject any and all proposals submitted and to waive informalities therein. All participating Offerors, by their signature hereunder, shall agree to comply with all conditions, requirements, and instructions of this RFQ as stated or implied herein. Print the words “No Exceptions” here ___________________________ if there are no exceptions taken to any of the terms, conditions, or specifications of these qualification documents. If there are exceptions taken to any of these terms, conditions or specifications of these qualification documents, they must be clearly stated on a separate sheet of paper, attached to this submittal sheet and returned with your offer. Should Mesa County omit anything from this RFQ package, which is necessary to a clear understanding of the requirements, or should it appear that various instructions are in conflict, then the Contractor shall secure instruction from Connie Hahn, Assistant to the Director, telephone number (970)244-

1812, prior to the date and time of the deadline for questions shown in the RFQ.

Offeror agrees, if selected, to perform all work described in the RFQ for unit prices or lump sum which will be negotiated as referenced in 1.16 of this RFQ. The Offeror further agrees that no offer may either be changed or withdrawn, without the consent of the County for a period of sixty (60) days after the scheduled time for opening the offers.

The Offeror shall certify (a) that his/her proposal is genuine and is not made in the interest of, or on behalf of, any undisclosed person, firm, or corporation; (b) that he/she has not directly or indirectly induced or solicited any other Offeror to put in a false or sham bid; (c) that he/she has not solicited or induced any other person, firm, or corporation from proposing; and (d) that he/she has not sought by collusion to obtain for himself/herself any advantage over any other Offerors or over Mesa County.

The undersigned hereby authorizes and requests any person, firm or corporation to furnish any information requested by the County in verification of the recitals comprising this Statement of Respondent’s Qualifications:

Dated at:

This __________day of_____________________, 20____.

(Name Of Contractor)

By:_________________________________

Title:________________________________

ATTACHMENT “A” (3 OF 3)

State of ________________________

County of_______________________

Being duly sworn deposes and says that he/she is the ___________________________of

____________________________ and that the answers to the foregoing questions and all statements therein contained are true and correct.

Subscribed and sworn to before me this _________day of ________________,20____.

(Notary Public)

(Address)

My Commission Expires _________________, 20____.

ATTACHMENT B

HOURLY RATE SCHEDULE

FEE SCHEDULE EFFECTIVE DATE:

POSITION

(Name & Title)

RATE

(Hourly Rate)

(Outside services rate if any)

Submitted By:

Rate Multiplier and Hourly Rates shall not change for the duration of the contract, unless otherwise approved by Mesa County.

*Own Hourly Rate Schedule can be submitted as long as it meets the requirements listed on this attachment*

ATTACHMENT C

INSURANCE CLARIFICATION

1. Contractor agrees to procure and maintain, at its own cost, a policy or policies of insurance/bonds sufficient to insure against all obligations assumed by Contractor pursuant to this agreement and shall not start work under this agreement until such insurance coverage has been obtained and approved in writing by the Board’s Contract Administrator.

2. Contractor shall require all subcontractors and sub-subcontractors to maintain during the term of this agreement, Commercial General Liability insurance, Comprehensive Automobile Liability insurance, and Workers' Compensation and Employers' Liability insurance, in the same manner as specified for Contractor. Contractor shall furnish subcontractors' certificates of insurance to the Board, with a copy to the Board’s Contract Administrator, immediately upon request.

3. All insurance policies required hereunder shall include a written thirty (30) day notification of cancellation. In that notice the Board and the Board’s Contract Administrator will be notified of any material changes in the insurance policy(s) such as; cancellation, non-renewal, or reduction in coverage or alteration of coverage.

4. Nothing herein shall be deemed or construed as a waiver of any of the protections to which the Board or Mesa County shall be entitled pursuant to the Colorado Government Immunity Act, sections 24-10-101, C.R.S., as amended.

5. All required insurance coverages must be acquired from insurers authorized to conduct business in the State of Colorado and acceptable to the Board and Mesa County. The insurers must also have policyholders' rating of "A-" or better, and financial class size of "Class VII" or better in the latest edition of Best's Insurance Reports, unless the Board grants specific approval for an exception.

6. Contractor shall procure and continuously maintain the minimum insurance coverage listed below, and additional coverage as may apply, with forms and insurers acceptable to the Board. In the case of any claims-made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage.

a. Workers' Compensation and Employer's Liability Including Occupations Disease Coverage in accordance with scope and limits as required by the State of Colorado of $100,000 each accident;

$100,000 disease each employee; $500,000 disease policy limit..

b. Commercial General Liability, "occurrence form," with minimum limits of ONE MILLION ($1,000,000) combined single limit, per occurrence for bodily injury, personal injury and property damage. In addition Contractor must either:

1)Agree to provide certificates of insurance evidencing the above coverage for a period of two years after the final payment for the contract

OR

2)Purchase an extended (minimum two years) reporting period endorsement for the policy or policies in force during the term of this contract and evidence the purchase of this extended reporting period endorsement by means of a certificate of insurance or a copy of the endorsement itself.

c. Comprehensive Automobile Liability insurance with minimum limits for bodily injury and property damage of not less than ONE MILLION ($1,000,000) combined single limit per accident.

d. PROFESSIONAL LIABILITY INSURANCE with an endorsement for work under this Agreement, and coverage of no less than ONE MILLION ($1,000,000) per claim, and ONE MILLION ($1,000,000) aggregate for all Design/Build, Professional Service and Design Contracts.

e. EXCESS LIABILITY/UMBRELLA INSURANCE with a limit no less than ONE MILLION

($1,000,000) per occurrence/ONE MILLION ($1,000,000) aggregate, and coverage at least as broad as the primary Commercial General Liability policy.

7. The policies required by paragraphs (B) and (C) above shall be endorsed to specify; "Mesa County, their officers, officials, employees and volunteers as ADDITIONAL INSUREDS, as respects liability, on behalf of Contractor, arising out of this Contract." All certificates of insurance are to be submitted on standard "ACORD 25(20140-05)" form.

8. Depending on the nature and scope of the services to be provided under this Contract, additional insurance requirements may be specified by the Board. Items listed below, which have been marked with an "X" are required of Contractor by the Board as a condition of this Contract. Contractor initial, placed by the corresponding "X", shall acknowledge the Contractor compliance in meeting the specific insurance requirement(s).

Your Initial X

___ BUILDERS RISK INSURANCE must be in an amount equal to the aggregate total of the initial contract prices in the contracts, as well as any subsequent modifications. The policy must be in Completed Value Form, insuring the entire project for, at least Broad Form coverage including theft. Such Insurance shall remain in effect until 12:00 noon on the day following the date of final acceptance of the entire project, whether or not the building or some part thereof is occupied in any manner prior to final acceptance of the project.

___ __ BID BONDS AND/OR PERFORMANCE BONDS. Bid bond coverage to be determined as a percentage of the total bid. Performance Bond in the amount of 100% of the project contract.

___ __ Other insurance as required. If other insurance is required it will be included and referred to as "EXHIBIT E."

ATTACHMENT D

ESSENTIAL DESIGN SCOPE REQUIREMENTS

The Statement of Qualifications, as detailed in Section III of the RFQ, must demonstrate that the Consultant and their team have the technical expertise to complete the Essential Design Scope Requirements, but does not need to provide complete pricing or scope. Final scope and pricing will be determined with the selected consultant during the scope and fee negotiation phase using these Essential Design Scope Requirements as a framework for scope and fee negotiations, modified to fit the requirements of the project.

1.0 GENERAL INFORMATION

1.1 Required Compliance

The Consultant must comply with applicable Federal, State and/or local laws and regulations, including all other applicable laws, regulations, ordinances, codes and rules of any governmental entities that have jurisdiction. The Consultant agrees to indemnify and hold harmless Mesa County against all losses, expenses, and damages arising from the Consultant’s violation of any of the above laws, regulations ordinances, codes, rules and negligence.

Consultant shall comply with and the work product provided under this Contract shall be in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability, as established by the State of Colorado's Governor's Office of Information Technology pursuant to Section §24-85-103 (2.5), C.R.S. Contractor shall also comply with all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

1.2 Standards

The design shall utilize existing Mesa County right of way and existing easements where possible. Additional right of way, easements and temporary construction easements for any encroachments by road realignment, slopes or facilities on property outside the existing right of way limits shall be identified by the Consultant and will be obtained by Mesa County.

The project design shall conform to all Mesa County policies and the “desirable” design standards identified by the Consultant and accepted by Mesa County. These standards shall utilize the Mesa County Design Standard, Mesa County Standard Construction Specifications, Mesa County Stormwater Management Manual, AASHTO Design Manual, Colorado Department of Transportation (CDOT) Standard Specifications for Road and Bridge Construction (latest edition), CDOT M&S Standards (latest edition), CDOT Bridge Design Manual, ASCE 38 Utility Engineering Standards, and other industry standards as reference. Where necessary, the Consultant may use engineering judgment in varying from the “desirable” design standards. In such a case, the Consultant shall document in writing the project specific condition that necessitated variance from the standards along with a description of the basis behind selection of the new varied standard. In any case, project features shall comply with all Federal and State regulations.

Design engineering work shall be performed by a Professional Engineer (PE) registered in the State of Colorado and said engineer shall be designated as the PE of record for this project. The PE shall be in good standing with the Colorado Department of Regulatory Agencies throughout the project.

Survey work shall be performed by a Professional Land Surveyor (PLS) registered in the State of Colorado and said surveyor shall be designated as the PLS of record for this project. All surveying work shall be based on the Mesa County Local Coordinate System (MCLCS). The PLS shall be in good standing with the Colorado Department of Regulatory Agencies throughout the project.

The consultant shall employ sub consultants as necessary to assist with areas of expertise not within the company’s available resources.

2.0 PROJECT MANAGEMENT REQUIREMENTS

Project management, coordination and other project requirements will be determined with selected consultant during the scope and fee negotiation phase.

2.1 Notice to Proceed

Work will not commence until the written Notice-to-Proceed is issued by Mesa County with certification from the Consultant that the work will be completed within the allotted time. Subject to approval, the time charged may exclude the time lost for:

• Reviews and approvals

• Response and direction

2.2 Consultant Responsibility and Duties

The Consultant shall designate a Project Manager, hereinafter referred to as Consultant PM, who shall be responsible for all professional design services required for Final Design Plans, Construction Specifications and Construction Contract Documents. That person will be available until the end of construction to provide resources for the Mesa County Project Manager and the selected contractor in order to expedite the construction of the project and to provide timely response to design issues as they arise.

The consultant shall employ sub consultants as necessary to assist with areas of expertise not within the company’s available resources.

The Consultant shall further be required to assist the County in securing any and all required permits as may be necessary for completion of the project.

Descriptions of the consultant responsibilities and duties are further described in this document.

2.3 Project Communication and Billing

The routine working contact will be between the County PM and the Consultant PM. The Consultant PM and County PM will provide each other with the following:

• A written synopsis or copy of their respective contacts (both by telephone and in person) with others regarding the project

• Copies of pertinent written communications

The Consultant will provide the following on a routine basis:

• Coordination of all contract activities by the Consultant PM

• Periodic reports and monthly billings (the billings will include a current project schedule with identified milestones, percent of work complete by project task, percent of budget spent for each project task, and percent of budget remaining for each project task)

2.4 Approval of Reports and Submittals

In general, all reports and submittals must be approved by the project management team prior to their content being utilized in follow-up work effort.

2.5 Project Coordination

The consultant shall be responsible for the following:

• Coordination of all work tasks being accomplished by all parties to ensure work completion stages are on schedule.

• Framework for communication between the County, affected residents and property owners, utility companies, districts and other impacted entities

• Identification of contact information for all utility owners, including irrigation water suppliers and users.

• Identification of potential utility construction/relocation problems and/or conflicts and coordination with utility companies and conflicting utility resolution in accordance with 5.0 Subsurface Utility Engineering.

• Identification of affected property owners, their contact information (using the assessor records) and coordination of the design with them

• Communication with neighbors and administration of # neighborhood meetings

• Meeting minutes

Coordination will be required with the following non-inclusive list of entities:

• Mesa County

• Other State or Local entities with right-of-way in or adjacent to the project.

• Public Utilities Commission

• Colorado Department of Public Health and Environment

• Affected utility providers (to be determined during survey).

• Federal and State Agencies

• Environmental Clearance Agencies

• Adjacent property owners

2.6 Public Involvement and Affected Property Owner Information

The Consultant will establish a line of communication with each property owner affected by the project to accomplish the following:

• Survey to establish known features and baseline information on landowner’s property for Right of Way and Design Maps.

• Provide current project information

• Communicate and coordinate impacts the project will have on the frontage of their property

• Coordinate acquisition of right-of-way, permanent easement, temporary construction easements and other right-of-way/easement activities

The Consultant shall designate a member of the design team as the Property Owner Manager to be the primary contact for the property owners. A record of all communication between the Property Owner Manager and property owners shall be maintained and made part of the project records. The Consultant’s designated Property Owner Manager and the County PM will meet with each property owner at a frequency determined during contract negotiations.

Consultant shall be…