STRUCTURAL INSPECTION AND

DESIGN SERVICES

SOQ # 26-18592S-TE

SALLY BACA

JEFFERSON COUNTY

100 Jefferson County Parkway • Golden, Colorado 80419-4550 • (303)271-8585

Statement of Qualifications

SOQ # 26-18592S-TE

The County of Jefferson, Colorado, is accepting responses for structural inspection and design services in accordance with the terms, conditions, and specifications contained in these solicitation documents.

This project and any subsequent addenda will be posted to BidNet (Rocky Mountain E-Purchasing System, RMEPS) website (www.RockyMountainBidSystem.com). Vendors are encouraged to register with BidNet for this and other opportunities.

Funding used for this project is from: Jefferson County Funds

SCHEDULE OF ACTIVITIES

QUESTIONS

All questions must be submitted in writing via e-mail to purchasing agent at sabaca@jeffco.us, by July 28, 2026. Questions received after the posted due date for questions will not be accepted.

METHOD OF AWARD

The County reserves the right to award this Contract to the firm(s) that demonstrate the best ability to fulfill the requirements of this solicitation, based on the qualifications and evaluation criteria outlined herein and factors other than lowest price. The successful Offeror will be required to execute an agreement with Jefferson County in a form which will include all the terms, conditions, specifications, costs and labor rates, and any approved exceptions to this solicitation. The enclosed sample Master Contract is substantially in the form that will be executed between the successful Bidder and Jefferson County.

The County of Jefferson, Colorado, reserves the right to reject any or all bids or portions thereof, to waive any informalities or irregularities in the bids received which are inconsequential or immaterial in nature, and to approve awards in total or in part, whichever, in its judgment best serves the interests of Jefferson County, Colorado. The County reserves the right to base the suitability of the award on factors other than lowest price.

If you are unable to access any of the content of these documents, please complete our digital accessibility request form or call us at 303-271-8455 for assistance.

Solicitation Issued July 21, 2026

Questions DUE July 28, 2026 2 p.m. MTN

Addendum posted Aug 3, 2026 estimated

DUE DATE August 18, 2026 2 p.m. MTN

SOQ #26-18592S-TE STRUCTURAL INSPECTION AND DESIGN SERVICES

mailto:XXXX@jeffco.us https://www.jeffco.us/FormCenter/Accessibility-Request-69/Digital-Accessibility-Request-Form-406 https://www.jeffco.us/FormCenter/Accessibility-Request-69/Digital-Accessibility-Request-Form-406

I. INTRODUCTION

Jefferson County is accepting Statements of Qualification for structural inspection and design services. Services may be requested by various divisions within the County on an as-needed basis, but it is anticipated that most services will be Transportation and Engineering division and that County funds will be used to pay for the services.

The top-rated Contractor(s) will be asked to enter into a Master Contract and may be given the opportunity to provide structural inspection and design services. Prequalification through this process does not guarantee that a firm will receive a Purchase Order, or that any work, or any specific level of work, or any specific project, will be awarded to the Contractor(s).

A more detailed Scope of Work shall be developed for each project; however, the General Scope of Work attached as an exhibit to the sample contract is a summary of activities which may or may not be included in the Work.

II. SCOPE OF SERVICES

A. OBJECTIVE

Jefferson County completes in-house design of numerous roadway and drainage projects each year.

The objective of this request is to pre-approve firms to provide structural inspection services, general engineering planning, structural analysis and design, and construction management services in support of Jefferson County’s capital improvement projects, maintenance programs, and emergency projects.

B. SUMMARY DESCRIPTION OF WORK TO BE PERFORMED

The consultant(s) will provide a team that can address all the specialty areas as outlined below.

Tasks may involve, but not be limited to, structural inspection and design services.

C. DELIVERABLES AND SPECIFICATIONS OR PERFORMANCE STANDARDS

Structural Inspection and Design Services Type of Work

i. Surveying – The scope of work for surveying activities may include:

a. Preparing right of entry permits

b. Preparing surveys related to the horizontal and vertical alignment of the project

c. Preparing GPS control surveys

d. Preparing topographical surveys

ii. Bridge, Culvert, and Retaining Wall Inspection Activities – The scope of work for these activities may include:

a. Collecting structure data

b. Inspecting and evaluating roadway bridges, culverts, and retaining walls

c. Prepare rating reports in accordance with CDOT’s bridge rating policy.

d. Continue the Minor and Major inspection program Jefferson County has established for all structures.

e. Inspection and evaluation for various items within Jefferson County Right-of-Way.

f. Provide recommendations for repair and maintenance activities as needed.

SOQ #26-18592S-TE STRUCTURAL INSPECTION AND DESIGN SERVICES

iii. Bridge, Culvert, and Retaining Wall Design Activities – The scope of work for these activities may include:

a. Collecting structure data

b. Providing bridge, culvert, retaining wall, traffic signal, and caisson design

c. Furnishing design calculations for various structures

d. Furnishing detailing services including drafting and quantity calculations for various structures

e. Providing bridge, culvert, and retaining wall detailed review of work performed by other designers

f. Preparing structure concept study, selection, layout, and construction phasing plans

g. Preparing structure selection reports

h. Preparing rehabilitation studies and alternatives

i. Prepare design rating reports in accordance with COOT's bridge rating policy.

j. Prepare design recommendations for various items with Jefferson County Right-of-Way.

k. Prepare hydraulic calculations and evaluations for structures (this activity may use a subconsultant).

l. Other structure related design activities as needed.

iv. Construction Services – The scope of work for construction services may include:

a. Providing construction management, materials testing, construction inspection, and engineering personnel including a professional engineer

b. Performing construction inspection to ensure compliance with plans and specifications, including all necessary documentation

c. Performing design and drafting services for bid package revisions

d. Attending pre-bid construction site job showings and pre-construction meetings

e. Planning, attending, and preparing minutes for progress meetings

f. Reviewing of contractor submittals/shop drawings including false work and shoring

g. Processing monthly contractor billings

h. Preparing “As Constructed” plans

i. Preparing and processing change orders

j. Ensuring the existence and correctness of all project records including:

1. Original books, records and documentation for pay quantities

2. Alignment, benchmark, ROW, and other necessary survey data

3. Section and property ties

4. Scale tickets

5. “As Constructed” plans and shop drawings

6. Geotechnical test results.

III. MINIMUM QUALIFICATIONS

To be considered for selection, the following minimum requirements must be met:

1. Must be able to meet Jefferson County insurance requirements with any exceptions approved by the Safety & Compliance Office.

2. All work is to be performed under the direction and supervision of a Licensed Professional Engineer (or Licensed Professional Land Surveyor for surveying work items) registered in the State of Colorado. Firm must have a Colorado Licensed Professional Engineer and/or a Colorado Licensed Professional Land Surveyor as a member of the proposed Project Team.

SOQ #26-18592S-TE STRUCTURAL INSPECTION AND DESIGN SERVICES

IV. PREFERRED QUALIFICATIONS

1. Demonstrated knowledge of and experience with the Colorado Department of Transportation (CDOT) Off-System Bridge Program. Please describe the firm's relevant experience and the extent of its knowledge of the program within your submittal.

V. FORM OF SUBMITTAL

The Submittal shall include the following items listed herein:

1.Company Submission Complete all information and sections of the Company Submission Document.

2.Cover Letter and Executive Summary Include your company’s history, structure and size. Specify the number of years your firm has been providing structural inspection and design services. Describe your firm’s expertise and any other information that would be helpful to the County in the selection process. Please limit this information to (1) page.

3.Similar Project History Provide examples of three (3) major contracts with governmental entities which are comparable to the scope of the services listed in this solicitation. If references are the same as the information provided for similar project history, include a statement to that effect. Include the following information for each project:

a. Firm/facility name

b. Term of contract

c. Total dollar amount of original contract

d. Total amount of project upon completion

e. Reasons for variance in original contract amount vs. total amount of contract upon completion

f. Contact name at facility

g. Phone number for contact

4.Personnel Qualifications

a. Provide resumes for key personnel. Demonstrate that they have managed comparable projects and have sufficient qualifications and/or experience to successfully complete this type of work.

b. Include any manufacturer or industry training pertinent to this type of work.

5.Fee Schedule Enclose the Fee Schedule as a separate document or file in accordance with the Proposal Submittal Section.

Include the following in the Fee Schedule:

a. Rates for regular hours

b. Rates for after hours (weekends, evenings)

c. Material mark-up

d. Cap percentage increase for any renewal years

SOQ #26-18592S-TE STRUCTURAL INSPECTION AND DESIGN SERVICES

Rates must be held firm for the entire one-year period.

6.Additional Information Provide any additional information which further details your firm’s qualifications.

The selection process may include a request from the top-rated firms for additional information (e.g. financial statements, etc.) or an oral presentation to support the written response.

The request for Financial Statements includes one of the following:

• The vendor's latest audited annual financial statements and most current quarterly balance sheet and operating statement.

OR

• If no audited financial statements are available, the vendor's latest quarterly balance sheet, operating statement, and any bank letters of credit currently in force.

Review of the financial statements will be restricted to the County's financial officer or her/his designee. Results of the review will be restricted to evaluation committee, the Purchasing Division, or others as deemed appropriate by the County's financial officer.

VI. SELECTION CRITERIA

The County will evaluate submittals based on the listed qualifications. The selection criteria below are not listed in any order of predominance. Firms should consider all criteria when submitting their submittal. Selection will be based solely on the information each firm provides. Missing or incomplete information may be cause for rejection.

1. Experience and Qualifications

2. Similar Project History

2. Ability to Meet Project Schedules on submitted project examples (Contract Completion Date

vs. Actual Completion Date)

3. Initial vs. Final Contract Amount on submitted project examples

4. Litigation/Claim History

5. Surety Letter and Bonding Capacity/Firm Stability

6. Quality of Submittal

7. Labor Rates and Material Mark-Up

8. Interview/Presentation, if applicable

The successful firm or firms will be chosen based on the qualifications and selection criteria discussed in this solicitation. The selection process may include a request for additional information or an oral presentation to support the written submittal.

VII. EXHIBITS - DOCUMENTS APPLICABLE TO THIS SOLICITATION

1.Sample Contract

2.Insurance Requirements

3.Exhibit B – Fee Schedule

SOQ #26-18592S-TE STRUCTURAL INSPECTION AND DESIGN SERVICES

VIII. METHOD OF SUBMITTAL

Responses shall be submitted in the format stipulated in the Submittal Checklist.

All responses submitted shall become the property of Jefferson County and will become public record. Jefferson County reserves the right to reject any responses in whole, or in part, received in response to this solicitation. All costs related to the development of a response to this solicitation and/ or any possible subsequent presentations are the exclusive responsibility of the responding firm. The County will not pay for any information herein requested, nor is it liable for any costs incurred by the participating firms.

SOQ #26-18592S-TE STRUCTURAL INSPECTION AND DESIGN SERVICES

COMPANY SUBMISSION

Complete, sign, and submit this portion with your solicitation response.

This information must be the cover page of your response.

Company Information

Company Name: ________________________________________ EIN: __________________

Active Unique Entity Identification (UEI) Number (Required for Federally Funded Projects)

Company Name as filed with the Secretary of State, if corporate entity:

(Colorado Secretary of State Website, for reference purposes, is http://www.sos.state.co.us/ ) Note: Be advised that the successful firm, if a corporate entity, will be required to provide evidence of current good standing with the Colorado Secretary of State after acceptance of bid.

Phone Number: _________________________

Company Address: ________________________________________

W h e n o r g a n i z e d ?

A . I f a c o r p o r a t i o n , w h a t S t a t e i n c o r p o r a t e d i n ?

B . D a t e o f l a s t fi l i n g w i t h S e c r e t a r y o f State_____________________________________________

Authorized Representative Indicate the name of the Authorized Representative who will be assigned to this project:

P h o n e N u m b e r : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ E m a i l Address:__________________________________________

Contract Key Notices Indicate the name and title of the individual who will receive CONTRACT Key Notices__________________________________

C o m p a n y E - m a i l Address_______________________________________________________________________

M a i l i n g Address__________________________________________________________________________

SOQ #26-18592S-TE STRUCTURAL INSPECTION AND DESIGN SERVICES

T e l e p h o n e Number__________________________________________________________________________

Authorized Signatory for Contract

The County requires a legally authorized person to sign contracts and accepts signatures on contracts from the following individuals:

A. Corporation (For-Profit or Non-Profit) – President or Vice President

B. Limited Liability Company (LLC) - Manager or Member

C. General Partnership, Limited Partnership (LP), Limited Liability Partnership (LLP), Limited Liability Limited Partnership (LLLP) - General Partner

Please choose one of the below options and identify:

(1) title of the person who will sign the contract according to your business form, and

(2) the document authorizing that person to sign:

Limited Liability Company (LLC)

□ Sole member or manager

□ Other: _________________________________ (documentation required)

If the signatory is not a sole member or manager, including company officers such as President, CEO, CFO, or General Counsel, please identify and attach documentation (e.g., operating agreement) demonstrating their authority to bind the company:

Corporation (for-profit or non-profit)

□ President

□ Vice-President

□ Other: _________________________________ (documentation required)

If the signatory is not the President or Vice President, including corporate officers such as CEO, CFO, or General Counsel, please identify and attach documentation (e.g., a board resolution) demonstrating their authority to bind the company:

Partnerships (including general, LP, LLP, and LLLP)

□ General Partner

□ Other: _________________________________ (documentation required)

If the signatory is not a general partner please identify and attach documentation (e.g., partnership agreement) demonstrating their authority to bind the company:

Print name of authorized signatory:

SOQ #26-18592S-TE STRUCTURAL INSPECTION AND DESIGN SERVICES

SOQ #26-18592S-TE STRUCTURAL INSPECTION AND DESIGN SERVICES

Insurance The successful Contractor shall be required to furnish the County with certificates of insurance for the insurance types and limits as detailed on the attached insurance exhibit prior to performing any activity on this project. Jefferson County, Colorado shall be the Certificate Holder and shall be named as Additional Insured. All subcontractors must meet the same insurance requirements unless a deviation has been approved.

Indicate your ability to comply with the following requirements:

a. Your firm agrees to meet all insurance requirements. If no, provide details on Exceptions sheet.

Yes ! No !

b. The County shall be added as an Additional Insured to all liability policies:

Yes ! No !

c. Your property and liability insurance company is licensed to do business in Colorado:

Yes ! No !

d. Indicate the name of your property and liability insurance company here:

Name: ________________________________________________________

e. Your property and liability insurance company has an AM Best rating of not less than A-and/or VII:

Yes ! No !

Qualifications All questions must be answered completely. If necessary, you may supply any additional information with your submittal.

1.How many years have you been engaged in this type of work/service? Under what firm name(s) and how long under each? How long has each company been bonding work?

2.Liquidated damages and/or disputes: Attach a list of all government or agency projects in the last two (2) years where liquidated damages were or may be assessed; current or previous substantial disputes or protests. If applicable attach explanation in detail.

SOQ #26-18592S-TE STRUCTURAL INSPECTION AND DESIGN SERVICES

3.Have you ever failed to complete any work satisfactorily and on time awarded you by a government agency?

Yes ! No !

I f y e s , w h e r e a n d w h y ?

4.Have you ever defaulted or been terminated on a contract with a government agency?

Yes ! No !

If yes, where and why? Was the contract bonded?

5.Do you anticipate subcontracting work under this contract?

Yes ! No !

If yes: Attach list of subcontractors.

6.Are any lawsuits; Federal, State or Local Tax Liens; or any potential claims or liabilities pending against you, your firm, or the officers of the firm currently?

Yes ! No !

If yes, attach details.

7.Have any charges been filed against you, your firm, or the bidding entity, with the office of contract compliance, the equal opportunity commission, a state government civil rights commission, or any other similarly constituted entity of anti-discrimination legislation or regulations?

Yes ! No !

SOQ #26-18592S-TE STRUCTURAL INSPECTION AND DESIGN SERVICES

If yes, attach details.

8. Has your firm filed for bankruptcy or corporate protection under applicable federal or state laws in the last seven (7) years?

Yes ! No !

9.Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the County?

Yes ! No !

10.Are you or your firm currently debarred or have any exclusions from receiving federal funds according to the System for Award Management (SAM) at https://sam.gov

Yes ! No !

Minimum Qualifications Questions

1. Will all work be performed under the direction and supervision of a Licensed Professional Engineer (or Licensed Professional Land Surveyor for surveying work items) registered in the State of Colorado? Does you firm have a Colorado Licensed Professional Engineer and/or a Colorado Licensed Professional Land Surveyor as a member of the proposed Project Team?

Yes ! No !

Cooperative Purchasing Jefferson County encourages cooperative purchasing to assist other agencies to reduce their cost of issuing solicitations and to make better use of public funds through volume purchasing. Please indicate if you agree to extend the prices and terms of the resulting award to other local government agencies in the event they would have need for your product/services:

Yes ! No !

Exceptions Are there any exceptions taken to any of the terms, conditions, or specifications of these bid documents or sample contract?

Yes ! No !

If there are exceptions taken to any of the terms, conditions, or specifications of these bid documents, they must be clearly stated on a separate sheet of paper, attached to this bid sheet, and returned to Jefferson County.

Acknowledgment of Receipt of Addenda Proposer acknowledges receipt of addenda numbers ______ through _____ . (Check if none:

Acknowledged by: ______________________________

SOQ #26-18592S-TE STRUCTURAL INSPECTION AND DESIGN SERVICES

SOQ #26-18592S-TE STRUCTURAL INSPECTION AND DESIGN SERVICES

Acknowledgment The undersigned, having carefully examined all the documents pertaining to the subject project, including the project specifications, agreement, and Terms & Conditions, hereby proposes to furnish all required labor, materials equipment, tools and insurance to complete the work described in the submittal documents in accordance with the project documents for the price set forth herein.

This acknowledgment shall be signed by an authorized agent and returned with the submittal.

Authorized Signature: ______________________________________________________________

Printed Name and Title: __________________________________________________________

E-mail Address: _________________________________________________________________

Date: _______________

SOQ #26-18592S-TE STRUCTURAL INSPECTION AND DESIGN SERVICES

Submittal Checklist Proposing firms should make every effort to submit responses in a digitally accessible format.

In addition, the awarded proposer and its solution must comply with all applicable provisions of §§ 24-85-101, et seq., C.R.S., the Accessibility Standards for Individuals with a Disability established by the Colorado Governor’s Office of Information Technology pursuant to § 24-85-103(2.5), C.R.S., all State of Colorado technology accessibility standards, and Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), as incorporated into those standards.

The County will only accept responses submitted on BidNet (Rocky Mountain E-Purchasing System, RMEPS) and will not accept hard copies or responses submitted by any other means. After uploading response documents, you must click the SUBMIT button. The County will not accept uploads that are “saved” but not “submitted”. To verify that your response was submitted successfully, you may contact BidNet Support or verify via the Bid Management tab in your account that the documents are not in “Draft” status. For any technical assistance, please contact BidNet support at 800-835-4603.

Late submittals will not be accepted.

The following documents are to be returned with your response. An incomplete response may lead to disqualification.

Submit the following copies of all information requested herein, including all attachments, and in the order listed below.

Place a check (√) against each document submitted.

ONE (1) electronic copy submitted on BidNet www.bidnetdirect.com/colorado to include:

❑ Response to the Form of Submittal Section (Items 1-6) ❑ Completed and signed Company Submission and Qualifications ❑ W-9 for firm submitting the response ❑ Attachments for the following items:

▪ References

▪ Resumes ❑ If applicable:

• Details on liquidated damages and/or disputes

• List of subcontractors

• Details on lawsuits

• Details on charges filed

• Exceptions sheet

• Authorized Signatory pages

❑ Costs, Labor or hourly rates (Provide in a separate envelope)

SOQ #26-18592S-TE STRUCTURAL INSPECTION AND DESIGN SERVICES

https://colorado.public.law/statutes/crs_24-85-101 https://colorado.public.law/statutes/crs_24-85-101 https://oit.colorado.gov/standards-policies-guides/guide-to-accessible-web-services/accessibility-law-for-colorado-state-0 http://www.bidnetdirect.com/colorado http://www.bidnetdirect.com/colorado

Terms and Conditions of the solicitation

1. Understanding of the Work: All participating firms or individuals (hereinafter referred to as Offeror or Vendor) are expected to examine all documents contained herein. Failure to do so shall in no way relieve an Offeror from obligations with respect to their offer or to the subsequent award.

Nonresponsive and incomplete submittals may be deemed cause for rejection. The County is not required to consider any claim of misunderstanding.

2. Questions: Offerors, by their signature hereunder, shall agree to comply with all the conditions, requirements, and instructions of this solicitation as stated or implied herein. Should the County omit anything from this solicitation package which is necessary to a clear understanding of the project, or should it appear that various instructions are in conflict, then the Offeror shall secure instructions from Jefferson County Procurement. All questions must be submitted in writing or via e-mail to the Jefferson County Purchasing Agent listed in the solicitation by the time and date specified in the solicitation.

Questions must reference the solicitation number and title. Responses to Offeror inquiries for project budget or engineer's estimate will be deferred until after bid opening (for competitive sealed bids) or after award (for competitive sealed responses).

3. Modifications: Modifications to any of the terms, conditions, or specifications of this solicitation which are made by the County after the solicitation has been posted, and prior to the due date and time, will be made in writing, and signed by the Procurement Manager. No employee of Jefferson County is authorized to modify any of the terms, conditions, or specifications of this package without written approval of the Procurement Manager. This does not prevent the County from considering or accepting offers that propose specifications differing from those included here.

4. Informalities or irregularities: The County reserves the right to reject any or all responses or portions thereof, to waive any informalities or irregularities in the responses received which are inconsequential or immaterial in nature, and to approve awards in total or in part, whichever, in its judgment best serves the interests of Jefferson County.

5. Joint Ventures: In the event a response is submitted by a joint venture, each signatory of the joint venture agreement by which such joint venture was formed, shall sign the response documents.

6. Collusion: By submitting a response, the Offeror certifies that (a) the prices in the response have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition as to any matter relating to such prices with any other participating Offeror or with any competitor; (b) the prices quoted herein have not been and will not be knowingly disclosed, directly or indirectly, by the Offeror to any other participating Offerors, competitors or County's representatives prior to the final date for submission of such offer; and (c) no attempt has been made and none will be made by the Offeror to induce any other person partnership or corporation

SOQ #26-18592S-TE STRUCTURAL INSPECTION AND DESIGN SERVICES

to submit a response or not to submit a response (complementary or otherwise) for the purpose of restricting competition.

7. Obligation: By submitting a response, the Offeror acknowledges that (a) the preparation and submission of the response, and other quotations herein contained, does not obligate the County in any way; (b) the County assumes no obligation to enter into an agreement for the project; (c) all solicitation documents are understood; and (d) the Offeror has the equipment, technical ability, personnel and facilities to complete the project as specified herein in accordance with the solicitation documents.

8. Confidential/Proprietary Information. The County is a public entity whose records are subject to public inspection in accordance with the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq.

(“CORA”). Upon an award of contract to the successful Vendor, all responses, whether successful or not, will become public records subject to public inspection in accordance with CORA. For these reasons, the County discourages Vendors from submitting trade secrets, or confidential commercial, or financial information, or geological or geophysical data, unless absolutely necessary to respond to the solicitation. If Vendors intend to submit this type of information, Vendors will adhere to the following process:

a. Vendor will package trade secrets and/or confidential commercial or financial information in a separate file and will clearly identify it as such. Comingling of trade secrets and/or confidential commercial or financial information with other information is NOT acceptable.

b. In its response, Vendor will generically identify the separately packaged information and the basis for which such information should be deemed exempt from public inspection under CORA.

If, in the sole determination of the County, the tendered information is a trade secret or confidential commercial or financial information, then the County will not produce such information in response to a CORA request. If a Vendor comingles trade secrets and/or confidential commercial or financial information with its response, then Vendor will be deemed to have waived any claim of confidentiality for those materials and will not be afforded the benefits of this Section. The County will make a determination as to the validity of any written request for confidentiality. Neither a response in its entirety, nor price information will be considered trade secrets or confidential commercial or financial information.

9. Payment for Information: All costs, fees and expenditures paid for, or incurred by, the Offeror in connection with (1) the solicitation (2) negotiations (if any) between the Offeror and Jefferson County shall be the Offeror’s sole responsibility, and the Offeror shall have no recourse whatsoever against the County for reimbursement of such expenses.

10. Pre-submittal Corrections: Responses should be free of strikethroughs. Errors may be crossed out with corrections printed in ink or typed adjacent and must bear dated initials of the person signing the response.

11. FOB Point: All prices must be quoted as FOB DESTINATION unless stated otherwise

SOQ #26-18592S-TE STRUCTURAL INSPECTION AND DESIGN SERVICES

12. Exceptions/Deviations: Any item which does not meet all the terms, conditions, or specifications of this solicitation must be identified on a point-by-point basis on a separate sheet of paper and returned with your response. Indicate the paragraph numbers from the solicitation or describe the specific location of a requirement specified in any attachment, for each deviation proposed. Deviations may be considered, if you submit adequate explanation and justification for any proposed deviation. If there are no exceptions/deviations, so state under the exceptions section of the solicitation.

13. Prices: All prices offered must exclude all taxes and discounts and represent the full net amount the Offeror expects the County to pay if the project is awarded.

14. Withdrawal of Response: No response shall be withdrawn for a period of one hundred eighty (180) days after the opening of responses without the consent of the County's Procurement Manager or ttheir delegated representative.

Withdrawal of inadvertently erroneous responses before the award may be permitted if the Offeror submits proof which clearly and convincingly demonstrates, as determined by the County, that an error was made. RESPONSES MAY NOT BE RE-SUBMITTED.

15. Electronic Submittal: BidNet (Rocky Mountain E-Purchasing System, RMEPS is the sole location where Jefferson County publishes its solicitations. Only responses uploaded to BidNet will be considered.

16. Submittal Deadline: The electronic responses are stamped with the date and time they are received on BidNet (Rocky Mountain E-Purchasing System, RMEPS). Your response must be received in the format requested by the County no later than the date and time indicated in the solicitation. Late responses will not be accepted or considered.

It is the responsibility of the Offeror to ensure the response is uploaded to BidNet by or prior to the time indicated on the solicitation. The County will not accept any late responses, regardless of the cause, unless the County causes the delay.

17. Clarification: The County reserves the right to request additional written or oral information from Offerors to obtain clarification of their response.

18. Award Recommendation: The award recommendation shall be made to that responsible Offeror whose response is most advantageous to Jefferson County, price, qualifications as submitted with the response, and other factors considered.

SOQ #26-18592S-TE STRUCTURAL INSPECTION AND DESIGN SERVICES

19. Preliminary Procedures: The solicitation, the solicitation process and any negotiation towards a final contract are preliminary procedures only and shall not be binding on the County unless and until the County has duly approved and executed a written agreement with the Offeror.

20. Process Termination: The County may terminate the solicitation process and any negotiation or discussion in connection with the solicitation at any time with or without notice to the Offeror or any other person. In such event, the county shall have no liability whatsoever to the Offeror or any other person in connection with such termination.

21. Terms of Payment: The terms of payment shall be Net 30 following inspection and acceptance of goods/services or receipt of invoice, whichever is later, unless agreed to otherwise.

22. Nonperformance: Offerors who fail to perform in accordance with their response are subject to the County striking that Offeror from future bidding opportunities for a period to be determined by the Procurement Manager.

23. Acknowledgement: By signing the Response Sheet contained in this solicitation, the Offeror acknowledges that it has the proper legal authority to sign the document, it has received a copy of the solicitation, and it has read and understands each of the foregoing and all other documents in this solicitation package.

24. Cooperative Purchasing: Jefferson County encourages cooperative purchasing to assist other agencies to reduce their cost of conducting solicitations and to make better use of public funds through volume purchasing. Offerors may, at their discretion, agree to extend the prices and/or terms of the resulting award to other state or local government agencies, school districts, or political subdivisions in the event they would have need for the same product/services. Usage by any other entity shall not have a negative impact on Jefferson County in the current or any future terms.

25. Disposal of Unsolicited Financial Data: If unsolicited financial data is submitted with a response, it will be destroyed to prevent it from becoming part of the public record. Vendors are advised not to include financial information unless it is expressly required in the solicitation response.

26. Disadvantaged Business Enterprises: All disadvantaged business enterprises will be afforded full opportunity to submit responses in response to all invitations and will not be discriminated against on the grounds of race, color or national origin for all responses for negotiated agreements. Vendors are encouraged to utilize the services of the Small Business Administration and the Minority Business Development Agency of the Department of Commerce as applicable.

SOQ #26-18592S-TE STRUCTURAL INSPECTION AND DESIGN SERVICES

27. Consideration of Past Performance: Jefferson County reserves the right to consider past performance, historical information and fact, whether gained from the Offeror’s response, interviews, references, or any other source in the evaluation process.

28. Information Obtained from Private Plan Rooms: Jefferson County is not responsible for the accuracy of information obtained by Offerors from private plan rooms or other sources not authorized by Jefferson County.

29. Specifications Development Vendor Exclusion: Vendors that develop or draft specifications, requirements, or statements of work associated with the work included in this Invitation, or that assist in these activities, are excluded from submitting a bid. By submitting a bid, the Vendor affirms that they did not draft or develop any of the above-referenced items associated with this solicitation.

30. Domestic Preferences: Offerors shall to the greatest extent practicable consistent with law, use goods, products, or materials produced in the United States for their response.

31. Recoverable Materials: Offerors shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired based upon not being competitively available within a timeframe included in the performance schedule; not meeting the bid performance requirements; or not being available at a reasonable price. Refer to https://www.epa.gov/ smm/comprehensive-procurement-guideline-cpg-program.

SOQ #26-18592S-TE STRUCTURAL INSPECTION AND DESIGN SERVICES