biddoc.pdf

Avon Recreation Center Aquatics Renovation | CMGC RFQ/P 1 of 11

Request For Qualifications/Proposal

Construction Manager/General Contractor Services

Avon Recreation Center Aquatics Renovation Project

Avon, CO

Date: July 22, 2026

Qualifications Due: Aug 14, 2026, at 11:59 PM MDT

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Contents

1. PROJECT INTRODUCTION

1.1 Scope

1.2 Location

1.3 Background

1.4 Overview and Description

1.5 Schedule

1.5.1 RFQ/P Proposal Schedule

1.5.2 Project Schedule

1.6 Contact Information

2. PROJECT REQUIREMENTS

2.1 Scope of Work and Project Requirements

2.2 Project Tasks

Task 1: Project Management

Task 2: Preconstruction Services

Task 3: Constructability Review and Design Support

Task 4: GMP and Construction Cost Development

Task 5: Construction

Task 6: Submittals During Construction

Task 7: Project Close-out

2.3 Contract Format and Funding

3. QUALIFICATIONS SUBMITTAL

3.1 Statement of Qualifications (SOQ) Submittal Requirements

3.1.1 Executive Summary / Cover Letter

3.1.2 Firm Information

3.1.3 Qualifications and Experience

3.1.4 Project Team

3.1.5 Schedule

3.1.6 Project Understanding and Approach

3.1.7 References

3.2 SOQ Submission

3.3 Inquiries, questions, or clarifications

3.4 Evaluation Criteria

3.5 Short List and Interviews

3.6 Reservation of Rights

3.7 Colorado Open Records Act (CORA)

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1. PROJECT INTRODUCTION

Project Title: Avon Recreation Center Aquatics Renovation Project - Construction Manager/General

Contractor (CMGC) Services

1.1 Scope

The Construction Manager/General Contractor (CMGC) shall perform the work of this Request for

Qualifications and Proposal (RFQ/P) as described in the following sections. The selected CMGC will provide preconstruction services, construction management, and general contracting services for the renovation and modernization of the Avon Recreation Center aquatics facility. The CMGC shall work collaboratively with the Town of Avon, the Owner’s Representative, the Architect/Engineer team, and other project professionals selected by the Town.

1.2 Location

This project is located at the Town of Avon Recreation Center in Avon, Colorado, at 90 Lake Street, directly across from Nottingham Park.

1.3 Background

The Avon Recreation Center has served the Town of Avon and the greater Eagle Valley community for more than 30 years. The Town of Avon is seeking a CMGC to renovate and modernize the Recreation

Center’s aquatics facility, including replacement of the existing swimming pool, hot tub, water slide, and associated systems. The aquatics facilities continue to rely on original piping, filtration, and support infrastructure installed when the Recreation Center was constructed in 1995.

It is anticipated that the project will require replacement of aquatics mechanical, electrical, plumbing, and water treatment systems to support the new facility and meet current industry standards, operational needs, and regulatory requirements. While the Recreation Center has undergone renovations in 2008, 2018, and

2023, those projects did not include significant upgrades to the aquatics area.

1.4 Overview and Description

The Town’s primary objectives for this project are quality, durability, and long-term operational reliability while maintaining compliance with the approved project budget and schedule. Energy-efficient and sustainable design solutions are encouraged where they provide lifecycle cost savings or can be implemented within the available project budget.

Minimizing impacts to Recreation Center operations, guests, and the community is a critical project objective. The required construction window is from mid-April through mid-October 2027. The Town anticipates that the remainder of the Recreation Center, including the lobby, locker rooms, fitness areas, and other amenities, will remain open and operational throughout construction. Candidates should consider phasing, construction logistics, and occupant safety measures that minimize disruptions to facility operations and public use.

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1.5 Schedule

1.5.1 RFQ/P Tentative Schedule

Activity Date

Release RFQ/P July 22, 2026

Pre-Proposal Meeting / Site Visit (Recommended, Non-Mandatory)

Aug 6, 2026

Question Deadline Aug 10, 2026

Submittal Deadline Aug 14, 2026

Interview Invitations Issued Aug 21, 2026

Interviews Sep 1-3, 2026

Notice of Selection Sep 7, 2026

Anticipated Construction Commencement Mid-April 2027

Anticipated Completion October 2027

1.5.2 Project Schedule

The anticipated project schedule below is conceptual in nature. CMGC Candidates must identify in the proposal their approach to supporting design completion, GMP development, procurement, and the required construction window.

Project Phase Start / Target End / Target

CMGC Procurement July 2026 September 2026

Design Completion In progress November 2026

Preconstruction/GMP Development Upon CMGC selection Prior to construction authorization

Construction Mid-April 2027 October 2027

Fee proposals shall not be submitted with the initial proposal. Short-listed Candidates may be requested to submit fee proposals and contract comments as part of the final evaluation process.

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1.6 Contact Information

Primary Contact: Mr. Keith Ferrell, PE, Senior Engineer, Town of Avon

Address: 100 Mikaela Way, P.O. Box 975, Avon, CO 81620

BidNet Vendor Support: (800) 835-4603, Option 2

Submittals shall be submitted electronically through BidNet Direct at: https://www.bidnetdirect.com/colorado https://www.bidnetdirect.com/colorado

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2. PROJECT REQUIREMENTS

2.1 Scope of Work and Project Requirements

The Town of Avon is seeking a CMGC team to provide preconstruction services and construction services required to renovate and modernize the Recreation Center aquatics facility. This section is intended to identify primary scopes of work and requirements; however, it may not be fully inclusive of all project scope ultimately developed through design, permitting, GMP development, and construction documents.

• Replacement of the existing swimming pool, hot tub, water slide, and associated aquatics systems.

• Replacement or modernization of aquatics mechanical, electrical, plumbing, filtration, water treatment, and support infrastructure.

• Construction planning and phasing to maintain the remainder of the Recreation Center in operation during construction.

• Open-book estimating, constructability review, value engineering, budget management, and GMP development.

• Competitive bidding of all project work and presentation of bid results and subcontractor recommendations to the Owner.

• Coordination with utility providers, regulatory agencies, the Owner’s Representative, Architect/Engineer team, commissioning agent, and construction materials testing firm.

• Project closeout, record documentation, training, warranty administration, and turnover support.

The Owner intends to hire, or has already selected, the following professionals for the project team:

Project Role Entity / Status

Owner’s Representative TBD

Architect / Engineering Ohlson Lavoie Corporation (OLC)

Construction Manager/General Contractor In progress through this RFQ/P

Commissioning Agent TBD

2.2 Project Tasks

Task 1: Project Management

• Perform all services in a collaborative, transparent, and proactive manner throughout design and construction.

• Participate in Town Council meetings, Owner-Architect-Contractor meetings, project stakeholder meetings, and community meetings, some of which may occur outside normal business hours.

• Maintain regular communication with the Owner, Owner’s Representative, Architect/Engineer, and other project team members.

• Assist with project documentation, action items, meeting agendas, and meeting minutes.

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Task 2: Preconstruction Services

• Commence preconstruction services immediately upon selection.

• Prepare milestone cost estimates throughout design.

• Provide real-time pricing support as design decisions are made.

• Monitor and manage the budget to maintain the project within the Owner’s target budget.

• Develop and maintain a project trend log identifying budget impacts, alternates, value engineering opportunities, and cost-saving recommendations.

• Assist in planning site logistics, construction phasing, and operational considerations to minimize impacts on Recreation Center operations.

Task 3: Constructability Review and Design Support

• Provide written constructability reviews at key design milestones.

• Evaluate building systems and assemblies, material selection and availability, architectural and engineering details, construction sequencing and phasing, site access, staging, and logistical constraints.

• Identify long-lead procurement items and schedule impacts.

• Coordinate with the Owner, Owner’s Representative, and Design Team to maintain alignment between scope, budget, schedule, and constructability.

Task 4: GMP and Construction Cost Development

• Develop an Initial GMP and Final GMP consistent with the permitting and construction sequencing approach.

• Utilize an open-book approach to cost estimating and GMP development.

• Make subcontractor bids, scope reviews, bid tabulations, assumptions, contingencies, allowances, and proposed value engineering items available to the Owner for review and discussion.

• Competitively bid all project work, solicit qualified subcontractors, evaluate bids, and present bid results and subcontractor recommendations to the Owner for review and acceptance.

• Identify opportunities for local subcontractor participation and communicate associated cost or schedule impacts.

Task 5: Construction

• Coordinate and manage all construction activities necessary to complete the project in accordance with the Contract Documents, approved schedule, and established budget.

• Provide complete supervision and coordination of personnel, subcontractors, suppliers, and construction activities.

• Maintain a safe and secure construction site and comply with all applicable safety regulations.

• Verify that personnel working on-site satisfy Owner-required background screening requirements.

• Coordinate inspections and testing activities with the Owner’s selected construction materials testing firm.

• Coordinate with the Owner’s commissioning agent and timely support commissioning activities.

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• Provide weekly five-week look-ahead schedules, conduct regular schedule reviews, and submit updated master schedules monthly with each Application for Payment.

• Monitor committed costs and forecasted expenditures, provide regular budget updates, and identify potential cost impacts and recommend corrective actions.

• Ensure quality control and workmanship across all phases of construction. The completed project shall meet or exceed the requirements of the Contract Documents and provide a durable, reliable, and maintainable facility.

Task 6: Submittals During Construction

The Town of Avon reserves the right to require submittals for any portion of the project. Submittals shall include written, graphic, and physical information necessary to demonstrate compliance with the Contract

Documents and project requirements.

• Requests for Information (RFIs).

• Product data, shop drawings, and samples.

• Meeting minutes and daily reports.

• Schedules, inspection records, test reports, and commissioning documentation.

• Change management documentation.

• Certificates, manufacturer’s instructions, and other informational submittals as required.

Task 7: Project Close-out

• Coordinate completion of punch list and closeout requirements.

• Provide operation and maintenance manuals, training, record documentation, and warranties.

• Maintain one complete set of record drawings and vendor-supplied drawings showing actual constructed conditions.

• Provide complete as-constructed drawings, including updated electronic files where available.

• Establish a warranty request process acceptable to the Owner and respond to warranty requests in a timely manner throughout the warranty period.

2.3 Contract Format and Funding

The Owner anticipates utilizing a Construction Manager/General Contractor agreement based upon AIA, Town of Avon contract provisions, or another agreement deemed appropriate by the Owner and its legal counsel. Short-listed Candidates will be provided the proposed agreement for review and comment prior to the interview process.

The project is anticipated to be funded by the Town of Avon. Award of a construction contract and authorization to proceed shall be contingent upon successful development of a GMP that is acceptable to the Owner and within the approved project budget.

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3. QUALIFICATIONS SUBMITTAL

3.1 Statement of Qualifications (SOQ) Submittal Requirements

Responses shall address each item below. Candidates are encouraged to provide concise, relevant information directly responsive to the requested qualifications.

3.1.1 Executive Summary / Cover Letter

Provide a concise summary of the proposal, including firm name and address, primary contact person, statement of interest, confirmation that the proposal remains valid for at least ninety (90) days, and signature of an individual authorized to bind the firm contractually.

3.1.2 Firm Information

Provide a brief history and overview of the firm, years in business, prior firm names within the past ten (10) years, office location serving the project, headquarters location if different, maximum bonding capacity, current bonded workload, written surety confirmation, current Experience Modification Rate (EMR), relevant claims or disputes within the past ten (10) years, and confirmation of insurance capability including a current ACORD Certificate of Insurance.

The successful Candidate shall furnish insurance and performance and payment bonds in forms and amounts acceptable to the Owner. Insurance policies shall include all endorsements required by the final agreement, including additional insured status and waiver of subrogation, as applicable.

3.1.3 Qualifications and Experience

Provide up to five (5) project profiles completed or currently under construction that demonstrate experience relevant to aquatic facilities, occupied facilities, public-sector clients, CMGC or Construction

Manager at Risk delivery methods, description of schedule performance, including whether the project was completed on time and, if not, an explanation of schedule impacts, description of budget performance, including whether the project was completed within budget and, if not, an explanation of cost impacts, description of how the project is similar to the Avon Recreation Center Aquatics Renovation Project, and teams comprised of the proposed personnel working together.

3.1.4 Project Team

Provide an organizational chart, roles and responsibilities, resumes of key personnel, location and anticipated percentage of time dedicated to the project, and a description of the team’s experience working together on comparable projects.

Proposed key personnel are considered material to the evaluation and selection process and are expected to remain assigned to the project throughout its duration. Any proposed substitution of key personnel shall require the Owner's prior written approval.

3.1.5 Schedule

Provide a preliminary milestone schedule demonstrating the proposed approach to achieving construction commencement in Spring 2027 and opening of the renovated aquatics facility by October 2027. Identify design and permitting assumptions, procurement milestones, long-lead material considerations, critical path activities, sequencing, phasing, and opportunities to accelerate delivery.

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3.1.6 Project Understanding and Approach

Describe the team’s understanding of the project objectives, scope, and specific challenges. Address

CMGC delivery philosophy, collaborative project management, communication, GMP development, open-book cost transparency, value engineering, quality control, schedule risk management, public safety, occupied-facility logistics, noise control, dust control, operational impacts, and local supplier and subcontractor outreach.

3.1.7 References

Provide a minimum of three (3) references for projects completed or begun within the last five (5) years.

Include project name, client name, contact name and title, email address, telephone number, project description, project value, delivery method, and whether the reference project was completed by substantially the same proposed CMGC team.

3.2 SOQ Submission

Interested CMGC teams shall submit proposals electronically through BidNet Direct by the submittal deadline listed in the proposal schedule. Late submissions will not be accepted. Candidates must be registered with BidNet Direct to submit proposals electronically. No hard-copy submissions are required.

The Cover Letter shall be addressed to: Mr. Keith Ferrell, PE, Senior Engineer, Town of Avon, 100 Mikaela

Way, P.O. Box 975, Avon, CO 81620.

3.3 Inquiries, questions, or clarifications

Questions regarding this solicitation shall be submitted only through the BidNet Direct solicitation page no later than 10:00 AM MDT on August 7, 2026. Responses to questions and any addenda will be issued through BidNet Direct. Candidates are responsible for monitoring the solicitation website and obtaining all addenda. Oral interpretations shall have no effect.

During the solicitation period, Candidates shall not contact Town staff, elected officials, consultants, or

Selection Committee members regarding this solicitation other than through the official BidNet Direct question-and-answer process.

3.4 Evaluation Criteria

The proposals will be evaluated based on the following criteria:

Evaluation Criterion Percent

Firm Information 20

Qualifications of Proposed Team 20

Similar Project Experience 20

Schedule/Project Approach 20

References 20

Total 100

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3.5 Short List and Interviews

• The Selection Committee may short-list the highest-ranked Candidates for interviews.

• Interview scores will be combined with written proposal scores to determine the final ranking and recommendation for award.

• The interview format will generally include a Candidate presentation, discussion of project approach and team qualifications, and questions and answers with the Selection Committee.

• Short-listed firms shall submit proposed fees and any requested contract comments prior to interviews. Fee proposals may be considered as part of the final evaluation.

• The proposed contract form and additional interview information will be provided to short-listed

Candidates.

3.6 Reservation of Rights

Town of Avon reserves the right to:

• Reject any or all proposals received.

• Waive informalities and minor irregularities.

• Request clarification or additional information from any Candidate.

• Revise any part of the RFQ/P, with addenda provided through BidNet Direct.

• Amend, modify, or cancel this RFQ/P at any time.

• Accept the proposal determined to be in the best interests of the Owner.

• Negotiate with the successful Candidate and, if an agreement cannot be reached, terminate negotiations and enter negotiations with another qualified Candidate.

• Investigate the qualifications of any Candidate and make inquiries necessary to determine the Candidate’s ability to perform the required services.

All costs associated with the preparation and submission of a proposal shall be borne solely by the Candidate.

3.7 Colorado Open Records Act (CORA)

Candidates acknowledge that proposals submitted in response to this RFQ/P may be subject to disclosure pursuant to the Colorado Open Records Act, C.R.S. § 24-72-201 et seq. Any proprietary information shall be clearly identified; however, the Owner does not guarantee that such information will be exempt from disclosure.

End - Request for Qualifications and Proposal