biddoc.pdf

Exhibit A

Montrose Residency

2424 N. Townsend Avenue

Montrose, CO 81401

(970) 683-6400

CDOT Region 3 Consultant Scope of Work

July 1, 2026

Project:

27391 US 50 Blue Mesa Bridges

The Contract Administrator for this Task Order:

Nathan Jean, CDOT Region 3, Montrose Resident Engineer

2424 N. Townsend Avenue, Montrose, CO 81401 Phone: 970-210-9578

Email: nathan.jean@state.co.us

Active day to day administration and monitoring of the construction contract is delegated to:

Nathan Jean, CDOT Region 3, Montrose Resident Engineer

2424 N. Townsend Avenue, Montrose, CO 81401 Phone: 970-210-9578

Email: nathan.jean@state.co.us mailto:nathan.jean@state.co.us mailto:nathan.jean@state.co.us

General Scope of Work This task order is requesting the Consultant provide the following personnel for construction activities for the following R3 Montrose Residency Construction Project:

27391 US 50 Blue Mesa Bridges Work includes repairs to Briges K-07-A and K-07-B. Repairs include deck rehabilitation, joint repair, girder repair, paint removal, pier cap strengthening, bearing reset, pier concrete repair, structural repairs and final painting.

The Consultant shall provide the following personnel:

• 1 Consultant Project Engineer

• 2 Consultant Inspectors

• 1 Consultant Tester

The Consultant Project Engineer shall be responsible for day-to-day project management and documentation activities, and other duties assigned by the Resident Engineer, including construction schedule reviews of initial schedule and monthly progress schedules.

The Consultant Inspectors shall be responsible for assisting with the day-to day project management and documentation activities, including day-to-day inspecting and documentation as assigned by CDOT and/or the Consultant Project Engineer.

Work Duration The project is scheduled to go to Ad in the fall of 2026. Construction is anticipated to begin in early spring of 2027 and end in November 2027. Consultant staff should be available from January 2027 to November 2027.

The following number of hours of work are estimated for this project:

Consultant Project Engineer 2100 hours Consultant Inspectors 2100 hours/ each Consultant Tester 2100 hours

This includes two weeks of pre-construction activities, including preparation and attendance at the pre-bid meeting along with six weeks of post-construction activities. Only the Project Engineer is required for the pre-bid meeting.

Work may be required for day and/or night, on weekends, on holidays, and/or split shift basis. Work weeks may be in excess of, or less than, the standard 40-hour work week. Work hours are calculated based on a 10-hour day, (8 hours a day for pre-and post-construction work) but the expectation is that the staff will generally only work 1 hour more per day than the contractor.

Authorization to Proceed Work shall not commence until written Notice to Proceed is received by the Consultant and shall be completed in the time specified. Routine Billing & Reporting The Consultant shall provide the following on a regular basis:

1. Monthly billing formats, suitable to the CDOT Resident Engineer, for contract activities performed by the Consultant’s project personnel.

2. Monthly billings that include the contract status.

3. Monthly updates showing actual and anticipated expenditures of the Task Order in association with the Task Order timeline and/or the contractor’s construction schedule.

4. Periodic reports and billings required by CDOT Procedural Directive 400.2.

5. Supporting documentation for direct costs.

Labor, Materials, Vehicles & Equipment The Consultant shall furnish personnel, materials, equipment, and transportation required to perform the work. Consultant personnel shall have appropriate vehicles (equipped with flashing amber beacon), cellular phones, computers, and miscellaneous equipment and supplies (inspecting and testing tools/equipment, printers, calculators, manuals, office supplies, safety equipment, etc.) required to perform the work. Personal protective equipment shall be in accordance with CDOT PD 80.1. The project contractor will furnish office space and a field laboratory. Consultant shall be responsible for procuring a local wireless Internet Service Provider (ISP) or similar compatible service if conventional high-speed internet service is not available.

Personnel qualifications, staffing level, and number and types of vehicles shall be subject to the approval of the CDOT Resident Engineer. The Consultant shall assign the same personnel for the duration of the Construction Contract unless otherwise recommended by the CDOT Resident Engineer.

The Consultant Project Engineer, and Consultant Assistant Project Engineer/Inspector shall be thoroughly familiar with CDOT forms and documentation requirements. This project will use PMWeb and ATSER software. Consultant materials personnel shall document the materials testing and procedures using the ATSER software. Personnel provided by the Consultant who do not meet the specified requirements, or who fail to perform their work in an acceptable manner, shall be removed from the project when determined and directed by the CDOT Resident Engineer.

Diaries and Documentation Consultant personnel shall maintain a daily diary for each day work is performed on the project. They shall use CDOT Form 103 or automated 103a - Project Diary, or other form recommended by the Consultant Project Engineer or CDOT Resident Engineer. The contents of the diary shall be brief and accurate statements of progress and conditions encountered during the prosecution of the work along with conversations concerning the work. Editorial comments shall not be incorporated in the diaries or on written correspondence applicable to the project. A copy of the daily diary shall become a part of the permanent project record and shall be given to the Consultant Project Engineer, or placed on CDOT’s ProjectWise, within one working day of its date.

Computer Equipment & Software Consultant computers shall include necessary communications hardware and software to perform the work. The Consultant computers shall be capable of running current versions of the following software:

• PMWeb/ATSER

• CDOT QA/QC software

• Microsoft Word

• Microsoft Excel

• ProjectWise

• Software capable of creating, merging, and editing Adobe pdf documents.

• Survey123 phone/tablet app

• Microsoft Project 2016 (Project Engineer)

Access for Survey123 is provided by CDOT through the ADA Documents and Resources page on www.codot.gov website. Access takes approximately one week and will not be granted until the Notice to Proceed has been issued. Survey123 can also be used for the Daily Project Diary.

Engineer’s Certification The CDOT Resident Engineer shall be the final authority regarding acceptance of work performed by the Consultant and work not conforming to the plans and specifications. The CDOT Resident Engineer will be the “Engineer in Responsible Charge” for the project included in this Scope of Work.

The Consultant shall review and sign the Form 250 as it relates to the testing and acceptance of materials.

Requirements for Consultant Project Engineer Personnel will be required to work at the Project Engineer level. He or she shall be either a Colorado http://www.codot.gov/

Registered Professional Engineer or a non-licensed individual with demonstrable construction administrative experience.

The Project Engineer shall have CDOT construction experience with an emphasis on highway reconstruction work along with traffic control and erosion control management experience. The Project Engineer shall be available to review work, resolve problems, and help make decisions in a timely manner as requested by CDOT. He or she shall be knowledgeable of the engineering details of the construction project to ensure successful administration and completion of the project.

Specific responsibilities include construction of the project in accordance with the plans, enforcement of governing specifications and special provisions, control of inspection and testing, and proper documentation. By law, Consultant, or entity Consultant, Project Engineers cannot obligate funds or authorize payment on behalf of CDOT. The Project Engineer has frequent personal contacts with the contractor, property owners, municipal officials, utilities, and the traveling public; thus, personal conduct should be a credit to both the individual and CDOT.

The Project Engineer is the first level of authority concerned with unusual circumstances (e.g., non-specification work, work outside the scope of the Contract, disputes, change orders, etc.). As practical, problems concerning contract interpretation should be referred to higher levels of authority until the problem is acceptably resolved. Immediate decisions can be made, and orders written, as necessary, to expedite construction.

The Project Engineer responsibilities may include the following:

1. Review, provide comments, and acknowledge completeness of required submittal resulting from but not limited to:

• CDOT 205 Permit to Sublet (electronic through B2G/LCPTracker)

• Methods of Handling Traffic (MHTs)

• Progress schedule

• Methods Statements

• All EEO requirements

2. Provide the following documentation, reports, and billings on a routine basis:

• Periodic reports and billing required by CDOT Procedural Directive 400.2.

• Preparing monthly progress estimates for monthly and final billings for Consultant fees and construction contractor payments.

• Maintaining project files, project diaries, and time counts.

• Monitoring contractor payroll compliance.

• Conducting weekly progress meeting with contractor, subcontractors, utilities, and other interested parties.

• Emailing weekly meeting agenda and minutes to the RE and other interested parties before and following the weekly meeting.

• Monitoring project contractor for fulfillment of project plans and specifications.

• Securing all project documentation from the contractor.

3. Prepare all Contract Modification Orders (CMO) and Minor Contract Revisions (MCR) for the

CDOT Resident Engineer’s approval.

4. Review updates of construction activities from the project Public Information Manager, including weekly Lane Closure Reports, Press Releases, and other media material before distribution to the public.

5. Review drawings and data submitted by the construction contractor and suppliers for general conformance with the intent of the specifications. Inform and obtain concurrence as needed from the CDOT Resident Engineer and keep relative documentation for project records.

6. Communicate with adjacent landowners, as required, to resolve issues that arise due to construction.

7. Monitor traffic control and safety for compliance with the approved MHT.

8. Ensure compliance with CDPHE and all other environmental permits issued for the project.

9. Prepare a punch list of uncompleted work, non-conformance reports, and deficiency notices.

10. Prepare responses to contractors’ and suppliers’ request for information, submittals, change notices, claims, and correspondence.

11. Shall be well versed in the use of PMWeb Software. This project will use the PMWeb software.

The Project Engineer will be required to have a basic knowledge of the procedures for the ATSER software.

12. Shall have successfully completed a TECS training program authorized by CDOT and be currently certified as a TECS for the duration of this Contract.

Additional Work Description for Project Schedule Review The Consultant Project Engineer shall conduct an objective analysis of contractor schedules and methods statements based on the documents furnished to them by the contractor. Each analysis shall assess the feasibility of the contractor’s project construction schedule and updates relative to the current stage of completion and the timely final completion according to the terms of the contract.

Scheduling duties shall include:

1. Assembling and reviewing updated as-built data to verify the accuracy of the contractor’s actual construction progress and schedule feasibility. Providing ongoing schedule review and evaluation support through project completion.

2. Performing a schedule delay analysis and determining the amount of contractor and/or CDOT excusable delays. Assessing the liability associated with any changes, extra work and/or delays in order to determine responsibility for impacts to the project schedule.

3. Preparing written schedule reports and exhibits to assist in the evaluation of schedule delays and remaining as-planned work.

4. Providing ongoing schedule review and evaluation support through project completion.

5. Reviewing the contractor’s planned schedule and methods statements for compliance with contract requirements. Reviewing all updated schedules and contract modifications.

Requirements for Project Inspectors

Personnel will be required to work at the Inspector level. The Inspector shall have CDOT construction experience with an emphasis on bridge work along with traffic control and erosion control management experience.

The Inspectors shall be available to review work, resolve problems, and help make decisions in a timely manner as requested by the CDOT Project Engineer. He or she shall be knowledgeable of the engineering details of the construction project to ensure successful administration and completion of the project.

Specific responsibilities include: construction of the project in accordance with the plans, enforcement of governing specifications and special provisions, control of inspection and testing, proper documentation, and other duties as assigned. By law, Consultant, or entity Consultant, Inspectors cannot obligate funds or authorize payment on behalf of CDOT. The Inspector has frequent personal contacts with the contractor, property owners, municipal officials, utilities, and the traveling public; thus, personal conduct should be a credit to both the individual and CDOT.

The Inspectors are the second level of authority concerned with unusual circumstances (e.g., non-specification work, work outside the scope of the Contract, disputes, change orders, etc.). As practical, problems concerning contract interpretation should be referred to higher levels of authority until the problem is acceptably resolved.

The Inspectors’ responsibilities may include but are not limited to the following:

1. Review, provide comments, and acknowledge completeness of required submittal resulting from but not limited to:

• CDOT 205 Permit to Sublet

• Methods of Handling Traffic (MHTs)

• Progress schedule

• Methods Statements

• EEO requirements

2. Provide the following documentation, reports and billings on a routine basis:

• Periodic reports and billing required by CDOT Procedural Directive 400.2.

• Assist in preparing monthly progress estimates for monthly and final billings for

Consultant fees and construction contractor payments.

• Assist in maintaining project files, project diaries, and time counts.

• Assist in monitoring contractor payroll compliance.

• Assist in conducting weekly progress meetings with contractor, subcontractors, utilities, and other interested parties.

• Assist in monitoring project contractor for fulfillment of project plans and specifications.

• Assist in securing project documentation from the contractor.

3. Assist in preparing Contract Modification Orders (CMO) and Minor Contract Revisions (MCR) for the

CDOT Resident Engineer’s approval.

4. Assist in reviewing updates of construction activities to the CDOT Public Information Office, including weekly Lane Closure Reports.

5. Assist in reviewing drawings and data submitted by the construction contractor and suppliers for general conformance with the intent of the specifications. Inform and obtain concurrence as needed from the Project Engineer and/or CDOT Resident Engineer and keep relative documentation for project records.

6. Communicate with adjacent landowners, as required, to resolve issues that arise due to construction.

7. Assist in monitoring traffic control and safety for compliance with the approved MHT.

8. Assist in ensuring project compliance with CDPHE and other environmental permits issued for the project.

9. Assist in preparing a punch list of uncompleted work, non-conformance reports, and deficiency notices.

10. Assist in preparing responses to contractors’ and suppliers’ requests for information, submittals, change notices, claims, and correspondence.

11. Shall be well versed in the use of PMWeb Software. The Inspectors will be required to have a basic knowledge of the procedures for the ATSER software.

12. Shall have successfully completed a TECS training program authorized by CDOT and be currently certified as a TECS for the duration of this Contract.

Requirements for Project Tester

Inspection, sampling, testing, and documentation shall be in accordance with the CDOT Field Materials and Construction Manuals. Sampling and testing will be done in accordance with CDOT’s Minimum

Sampling, Testing, and Inspection Schedule, the Special Notice to Contractors, and the Procedures, as contained in CDOT’s Field Materials Manual. When the method is not cited, the order of precedence for sampling and testing is Colorado Procedures, AASHTO Procedures, and then ASTM Procedures. Unless otherwise designated, when CDOT’s Construction Manual, Materials Manual, AASHTO, ASTM, or other specifications, standards, or policies are cited, the reference shall be to the latest edition as revised or updated by recommended supplements or interim editions published and issued prior to the date of advertising a specific construction project for bids.

The Consultant shall furnish personnel, materials, and equipment required to perform the work. CDOT’s

Contractor will provide a field laboratory. The tester shall be certified to perform the project sampling and testing in accordance with CDOT requirements. These requirements typically include the following certifications: CAPA levels A&B, ACI, WAQTC, and nuclear gauge operation. The tester shall be certified as defined by the requirements set forth in the current Colorado Procedure CP‐10. Minimum requirements for certification are dependent on the item to be sampled and tested. Each tester responsible for sampling and testing on this project shall have required certifications based on the project’s specific materials testing schedule. The tester shall be thoroughly familiar with CDOT forms and documentation requirements.

The consultant staff must be certified by the CDOT Construction Inspector Qualification Program in the areas of inspection to be performed. A copy of work experience, references and/or proof of Licensing shall be provided before work begins to the Project Engineer, placed in the project file, and made available to the CDOT Resident Engineer.

The tester shall be experienced and competent in aspects of highway construction testing within the scope of this project. The tester shall sample, test, inspect, and document materials incorporated into the project. This includes: materials delivered to the project that are listed in the Summary of

Approximate Quantities in accordance with the SCHEDULE in the CDOT Field Materials Manual, materials that may be added to the project through contract modification, and altered material quantities whether increased or decreased. The tester shall review project quantities on a regular basis to verify that sufficient tests have been performed for the material placed to date. The tester shall also provide other services as requested by CDOT.

Testing of materials that are specifically designated to be pre-inspected or pre-tested by this or other

Departments of Transportation shall remain the responsibility of CDOT. The tester shall document and ship samples of materials to the CDOT Central Laboratory that are required to be tested by CDOT regardless of pre-inspection or pre-testing responsibilities. The items and test frequencies of CDOT-tested materials shall be in accordance with the column titled “Central Laboratory” in the SCHEDULE. Test results, sample submittals, and inspection documentation transmitted to CDOT’s Region or Central

Laboratory shall be recorded on appropriate CDOT Forms. The Consultant may use CDOT worksheets or worksheets recommended by the CDOT Resident Engineer. CDOT Forms and worksheets are available through the Region Materials Engineering/Physical Technician at no cost to the Consultant.

The tester shall furnish the Project Engineer with the original copies of worksheets on a daily basis. The tester shall also keep the CDOT Form 626 up to date and provide copies of this form to the Project

Engineer by the end of the shift for material found to be non-specification. At the discretion of the

Project Engineer, the tester may be required to provide the Form 626 to the Contractor prior to the end of the shift for material found to be non-compliant with the specification.

The tester shall also perform inspection duties when not performing testing duties. Contractor activities to be inspected will be assigned by CDOT Project Engineer as necessary. The tester/inspector shall have relevant construction inspection experience on at least one recent CDOT project.

Proposed work procedures shall be coordinated with CDOT Project Engineer prior to the start of work.

Other services may be requested in writing by the CDOT Resident Engineer. Test results shall be documented by the tester and reviewed by the Project Engineer. The tester shall be responsible for materials sampling, testing, and documentation.

The tester shall(if applicable):

1. Be fully competent in the use of CDOT’s ATSER Software.

2. Have a minimum of one year experience in each specialty field (soils, aggregates, asphalt paving, concrete, etc.) that requires testing.

3. Be certified by the American Concrete Institute (ACI) if testing concrete.

4. Be certified Level A/B by the Colorado Asphalt Technician Certification Program (LabCAT) if testing HMA.

5. Be certified through the WAQTC Qualification Program if testing soils and aggregates.

6. Be certified through the CDOT Material Technician Certification

Copies of Certifications shall be provided to the Project Engineer prior to the start of work on the project.

References of testing experience shall be available for testers and may be requested during the contract.

Status of Contract The Consultant shall monitor the fiscal status of the contract and advise the CDOT Resident Engineer of any potential for supplementing their contract or negotiating an additional task order. Failure to monitor contract status and provide timely notification may result in discontinuation of the Consultant’s services on all projects until a supplemental agreement can be completed and fully executed.

Submittal of Final Documentation Final documentation shall be submitted to the CDOT Finals Administrator within 10 working days after project acceptance. COCs and CTRs shall be included as part of the final documentation for any inspected work. A completed Form 250 shall be submitted to the Consultant Project Engineer 10 working days after the Consultant Tester has been notified of final quantities. Failure to submit final documentation as required may result in withholding Consultant payments until this documentation is received.

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