Castroville Regional Park Parking Lot Rehabilitation | Bid and Contract Documents

CITY OF CASTROVILLE, TEXAS

CASTROVILLE REGIONAL PARK PARKING LOT

REHABILITATION

BID AND CONTRACT DOCUMENTS

Issue Date: August 5, 2026

Electronic or Paper Bids Due:

September 10, 2026, at 2:00 p.m. Central Time

Prepared by RESPEC Company, LLC

1201 Fiorella Street, Suite A, Castroville, Texas 78009

00 01 00

DOCUMENT CONTROL AND TABLE OF CONTENTS

Document Control

Owner City of Castroville, Texas 1209 Fiorella Street, Castroville, Texas 78009

Project Castroville Regional Park Parking Lot Rehabilitation

Project Site Castroville Regional Park, 816 Alsace Avenue, Castroville, Texas 78009

Engineer RESPEC Company, LLC 1201 Fiorella Street, Suite A, Castroville, Texas 78009 Office: (210) 570-5962

Anticipated Issue Date August 5, 2026

Pre-Bid Conference August 19, 2026, at 10:00 a.m. Central Time; upper parking lot at the Project Site;

nonmandatory

Questions Due September 1, 2026, at 5:00 p.m. Central Time

Final Addendum Target September 3, 2026, at 5:00 p.m. Central Time

Bids Due September 10, 2026, at 2:00 p.m. Central Time; public opening immediately afterward in Council Chambers at 1209 Fiorella Street and through Microsoft Teams; see Sections 00 11 13 and 00 21 13.

Bid Hold Period 90 calendar days after Bid opening

Contract Time Substantial Completion within 90 calendar days after Notice to Proceed; Final Completion within 21 calendar days after Substantial Completion

Liquidated Damages $200 per calendar day; not cumulative for the same day

Table of Contents

Section Title

00 11 13 Advertisement for Bids

00 21 13 Instructions to Bidders

00 41 13 Bid Form - Stipulated Sum

00 43 13 Bid Bond - Penal Sum Form

00 43 73 Schedule of Values and Unit Values

00 45 13 Bidder Qualification Statement

00 45 19 Non-Collusion Affidavit

00 52 13 Agreement Between Owner and Contractor - Stipulated Price

00 61 13 Performance Bond

00 61 16 Payment Bond

00 72 00 General Conditions

00 73 00 Supplementary Conditions

00 73 01 Governmental Contract and Purchasing Rider - Project Specific

00 73 16 Insurance Requirements

00 73 43 Prevailing Wage Requirements and Wage Schedule

00 91 13 Addendum Form

00 93 00 Notice of Award

Section Title

00 94 00 Notice to Proceed

00 65 16 Certificate of Substantial Completion

00 65 19 Contractor Affidavit for Final Payment

00 65 20 Consent of Surety to Final Payment

The unmodified EJCDC C-700, Standard General Conditions of the Construction Contract (2018), and the separately issued Technical Specifications and Drawings are also part of the Bidding Documents and must be uploaded to CivCast with this package.

END OF SECTION

00 11 13

ADVERTISEMENT FOR BIDS

FOR PUBLICATION IN THE HONDO ANVIL HERALD

Requested publication dates: August 6 and August 13, 2026

ADVERTISEMENT FOR BIDS

The City of Castroville will receive electronic bids through CivCast for the Castroville Regional Park Parking Lot Rehabilitation until 2:00 p.m. Central Time on Thursday, September 10, 2026. Bids will then be publicly opened and read aloud in person in the Council Chambers at Castroville City Hall, 1209 Fiorella Street, Castroville, Texas 78009.

The bid opening may also be attended through Microsoft Teams. Join:

https://teams.microsoft.com/meet/2168162577363?p=I8DxOQ8isIw0E2j3I6 Meeting ID: 216 816 257 736 3

Passcode: Lt3S944D

The Project generally consists of rehabilitation of the upper and lower parking lots at Castroville Regional Park, including removal of loose pavement materials; base repair; geogrid and flexible-base construction; two-course surface treatment; minor concrete sidewalk and accessible-parking improvements; and pavement markings.

Bidding Documents are available through CivCast at CivCastUSA.com. Prospective Bidders are encouraged to register as plan holders to receive Addenda and other bidding notices.

A nonmandatory pre-bid conference will be held at 10:00 a.m. Central Time on Wednesday, August 19, 2026, at the upper parking lot at Castroville Regional Park, 816 Alsace Avenue, Castroville, Texas. Additional meeting information will be posted through CivCast.

https://teams.microsoft.com/meet/2168162577363?p=I8DxOQ8isIw0E2j3I6

00 21 13

INSTRUCTIONS TO BIDDERS

ARTICLE 1 - DEFINED TERMS

1.01 Terms with initial capital letters have the meanings stated in the General Conditions and Supplementary

Conditions.

1.02 CivCast means the electronic bidding-document and bid-submission website designated by Owner for this

Project.

1.03 Issuing Office means RESPEC Company, LLC, 1201 Fiorella Street, Suite A, Castroville, Texas 78009.

ARTICLE 2 - BIDDING DOCUMENTS

2.01 Bidding Documents will be available beginning August 5, 2026, through CivCast. Bidders are responsible for registering as plan holders, monitoring the site, and obtaining all Addenda.

2.02 The Bidding Documents consist of the Advertisement, Instructions to Bidders, Bid Form and attachments, Agreement and bond forms, General Conditions, Supplementary Conditions, Technical Specifications, Drawings, Addenda, and referenced documents.

2.03 Neither Owner nor Engineer is responsible for completeness or accuracy of documents obtained from a source other than CivCast.

2.04 Bidders may use electronic copies for bidding. Native or editable files, if furnished for convenience, are not

Contract Documents and do not supersede signed or published PDF documents.

ARTICLE 3 - QUALIFICATIONS OF BIDDERS

3.01 Owner may require the apparent low Bidder and other Bidders under consideration to submit the completed

Bidder Qualification Statement in Section 00 45 13 within five calendar days after request.

3.02 The Bidder must demonstrate experience with pavement rehabilitation, flexible base, chip seal or two-course surface treatment, public-access phasing, and similar municipal work; adequate personnel and equipment;

and ability to furnish the required bonds and insurance.

3.03 Owner may investigate references, safety record, claims history, current workload, financial capacity, proposed superintendent, Subcontractors, and Suppliers in determining responsibility.

ARTICLE 4 - PRE-BID CONFERENCE AND SITE EXAMINATION

4.01 A nonmandatory pre-bid conference will be held August 19, 2026, at 10:00 a.m. Central Time at the upper parking lot at Castroville Regional Park, 816 Alsace Avenue, Castroville, Texas 78009. Attendance is encouraged but is not a condition of submitting a Bid.

4.02 The Project Site is in an open public park and may be viewed while the park is open to the public. Bidders shall not interfere with park operations, enter restricted areas, perform destructive investigations, or seek interpretations from City field personnel.

4.03 Information presented at the pre-bid conference or during site examination is not binding unless incorporated into an Addendum.

ARTICLE 5 - SITE AND EXISTING CONDITIONS

5.01 No project-specific geotechnical report or environmental report has been prepared or furnished. Existing surface conditions, base limits, utility locations, and dimensions shown are approximate and must be verified as required for the Work.

5.02 The Bidder is responsible for examining visible conditions, access, public use, staging restrictions, haul routes, overhead and underground utilities, drainage, existing pavement materials, and other conditions affecting the Bid.

5.03 The City-designated fill site is near the Wastewater Treatment Plant as described in the Technical

Specifications. Unacceptable material must be legally disposed of off Site.

ARTICLE 6 - BIDDER REPRESENTATIONS

6.01 By submitting a Bid, Bidder represents that it has examined and carefully studied the Bidding Documents, acknowledged all Addenda, visited or had the opportunity to visit the Site, and correlated its observations with the requirements of the Work.

6.02 Bidder represents that the Bid includes all labor, materials, equipment, supervision, testing, bonds, insurance, taxes, fees, overhead, profit, and incidentals necessary for complete performance.

6.03 Bidder represents that it has no known conflict, has not engaged in collusion, and is authorized to submit and bind the entity named in the Bid.

ARTICLE 7 - INTERPRETATIONS AND ADDENDA

7.01 Questions must be submitted through CivCast no later than September 1, 2026, at 5:00 p.m. Central Time.

Questions submitted by other means or after the deadline may not be answered.

7.02 Owner intends to issue the final Addendum, if required, by September 3, 2026, at 5:00 p.m. Central Time.

Only an Addendum issued through CivCast is binding.

7.03 Bidders shall not rely on oral explanations, informal emails, field conversations, or information from third-party plan rooms. From issuance through award, Bidders shall direct communications only through CivCast or the Issuing Office and shall not initiate ex parte communications with City officials or employees involved in evaluation or award.

ARTICLE 8 - BID SECURITY

8.01 Each Bid must include a Bid Bond in the amount of five percent of the Lump Sum Bid Price, payable to the

City of Castroville, using Section 00 43 13 or a form approved by Owner.

8.02 Upload the executed Bid Bond and current Power of Attorney in PDF through CivCast. Upon request, the apparent low Bidder shall deliver the original bond to Owner within three business days.

8.03 Bid security will be forfeited as provided in the Bid Bond if the Successful Bidder fails to execute the

Agreement or furnish required performance and payment bonds and insurance within the required time.

ARTICLE 9 - CONTRACT TIMES AND LIQUIDATED DAMAGES

9.01 Substantial Completion must be achieved within 90 calendar days after the date established in the Notice to

Proceed.

9.02 Final Completion must be achieved within 21 calendar days after Substantial Completion.

9.03 Liquidated damages are $200 for each calendar day after the applicable Contract Time. Damages for failure to achieve Substantial Completion and Final Completion are not cumulative for the same calendar day.

9.04 The Bidder shall include known park-event suspensions, public-access requirements, weather reasonably anticipated for the season, and the upper-lot-first sequence in its Bid and schedule.

ARTICLE 10 - SUBSTITUTES AND OR-EQUAL ITEMS

10.01 Requests for approval of substitutes or or-equal items before Bid must be submitted through CivCast at least ten calendar days before Bid opening and include complete technical information. Approval, if any, will be by Addendum.

10.02 A Bid shall be based on the materials and systems specified unless an Addendum approves an alternative.

ARTICLE 11 - SUBCONTRACTORS AND SUPPLIERS

11.01 The apparent low Bidder shall submit a list of major Subcontractors and Suppliers within five calendar days after request. Owner may object to a proposed entity for reasonable cause.

11.02 The Contractor remains fully responsible for all Work performed by Subcontractors and Suppliers.

ARTICLE 12 - PREPARATION OF BID

12.01 Submit one Lump Sum Bid for all Work. There are no alternates and no sectional bids.

12.02 Complete every required CivCast field and upload the signed Bid Form, Bid Bond, Schedule of Values and

Unit Values, and Non-Collusion Affidavit.

12.03 The Schedule of Values must total exactly to the Lump Sum Bid. Bidder shall enter estimated quantities and unit values for each listed work component. The schedule is a breakdown of the Lump Sum Bid and does not create a unit-price contract.

12.04 Prices must be stated in United States dollars. The Bid must be electronically signed by a person authorized to bind the Bidder.

ARTICLE 13 - BASIS OF BID

13.01 Award will be based on the Lump Sum Bid Price, subject to determination that the Bid is responsive and the

Bidder is responsible.

13.02 Plan quantities and Bidder-entered Schedule of Values quantities are estimates. Quantity differences do not change the Contract Price unless Owner authorizes a change in the Work by Change Order.

13.03 Unit values in the Schedule of Values will be used as a starting basis for progress-payment review and additions or deductions, subject to verification of reasonableness and applicability by Engineer.

ARTICLE 14 - ELECTRONIC SUBMITTAL OF BID

14.01 Electronic Bids must be fully submitted and released to the CivCast electronic lockbox before September

10, 2026, at 2:00 p.m. Central Time. A Bid remaining in draft, incomplete, uploading, or unreleased at the deadline is not received.

14.02 Bidder is solely responsible for internet access, registration, document upload, electronic signature, and timely submission. Begin the submission process sufficiently early to address technical issues.

14.03 Owner is not responsible for Bidder equipment, software, internet, or user errors. A verified CivCast system-wide failure may be addressed by written Addendum or public notice issued by Owner.

ARTICLE 15 - MODIFICATION AND WITHDRAWAL

15.01 A Bidder may modify or withdraw its Bid through CivCast before the deadline. After the deadline, Bids may not be modified or withdrawn except as allowed by law.

ARTICLE 16 - OPENING OF BIDS

16.01 Bids will be electronically opened after the deadline and read aloud publicly in person in the Council

Chambers at Castroville City Hall, 1209 Fiorella Street, Castroville, Texas 78009, and through Microsoft

Teams. An abstract of Bids will be posted through CivCast.

16.02 Microsoft Teams meeting - Join:

https://teams.microsoft.com/meet/2168162577363?p=I8DxOQ8isIw0E2j3I6; Meeting ID: 216 816 257 736 3;

Passcode: Lt3S944D.

ARTICLE 17 - BID ACCEPTANCE PERIOD

17.01 Bids will remain subject to acceptance for 90 calendar days after Bid opening. Owner may release a Bid and its security earlier in its discretion.

ARTICLE 18 - EVALUATION AND AWARD

18.01 If Owner awards the Contract, award will be to the responsible Bidder submitting the lowest responsive Lump Sum Bid, subject to City Council approval. General City purchasing provisions concerning best value or local preference do not alter this stated award basis unless the Bidding

Documents are amended by Addendum.

18.02 Owner may reject any or all Bids, reject nonresponsive, conditional, unbalanced, or irregular Bids, and waive minor informalities that do not affect price, time, or the Work, to the extent permitted by law.

18.03 Owner may evaluate the completeness and reasonableness of the Schedule of Values. Materially unbalanced values may be grounds for rejection or required correction before execution without changing the

Lump Sum Bid.

https://teams.microsoft.com/meet/2168162577363?p=I8DxOQ8isIw0E2j3I6

ARTICLE 19 - BONDS AND INSURANCE

19.01 The Successful Bidder must furnish a Performance Bond and Payment Bond, each in the amount of 100 percent of the Contract Price, and insurance complying with Section 00 73 16.

19.02 The bonds and insurance must be delivered with the executed Agreement within 14 calendar days after

Notice of Award unless Owner grants a written extension.

ARTICLE 20 - SIGNING OF AGREEMENT

20.01 Owner will issue a Notice of Award to the Successful Bidder. The Successful Bidder shall execute and return the Agreement, bonds, complete insurance policies or requested endorsements, the City

Governmental Contract and Purchasing Rider, Form 1295 if applicable, and other legally required certifications within 14 calendar days.

20.02 The Contract is not effective until signed by Owner. Owner will issue the Notice to Proceed after execution and approval of required documents.

ARTICLE 21 - TAXES

21.01 The Bid includes all sales, use, payroll, and other taxes for which Contractor is responsible. Owner will provide available exemption documentation for incorporated materials when applicable, but Bidder remains responsible for determining and paying taxes imposed on its purchases and operations.

ARTICLE 22 - PREVAILING WAGES

22.01 The Successful Bidder and all Subcontractors must comply with Texas Government Code Chapter 2258 and Section 00 73 43. The applicable prevailing wage schedule is included in Section 00 73 43.

00 41 13

BID FORM - STIPULATED SUM

Owner City of Castroville, Texas

Project Castroville Regional Park Parking Lot Rehabilitation

Bid Due September 10, 2026, at 2:00 p.m. Central Time

Bidder __________________________________________________________

ARTICLE 1 - BID RECIPIENT

This Bid is submitted to City of Castroville, Texas through CivCast for the Work described in the Bidding Documents for the Castroville Regional Park Parking Lot Rehabilitation.

ARTICLE 2 - ATTACHMENTS SUBMITTED WITH BID

• Bid Bond and Power of Attorney

• Schedule of Values and Unit Values

• Non-Collusion Affidavit

• Other documents expressly required by CivCast or an Addendum

ARTICLE 3 - LUMP SUM BID

Bidder will complete all Work in accordance with the Contract Documents for the following Lump Sum Bid Price:

Lump Sum Bid Price in figures:

Lump Sum Bid Price in words:

ARTICLE 4 - CONTRACT TIMES AND LIQUIDATED DAMAGES

Bidder agrees that the Work will be substantially complete within 90 calendar days after the date established in the Notice to Proceed and will be complete and ready for final payment within 21 calendar days after Substantial Completion.

Bidder accepts liquidated damages of $200 per calendar day after the applicable Contract Time, with no cumulative double assessment for the same calendar day.

ARTICLE 5 - BID SECURITY

Bidder encloses a Bid Bond in the amount of five percent of the Lump Sum Bid Price.

ARTICLE 6 - BID ACCEPTANCE PERIOD

This Bid will remain subject to acceptance for 90 calendar days after Bid opening, or for a longer period agreed to in writing by Bidder and Surety.

ARTICLE 7 - ADDENDA

Addendum Number Addendum Date

Addendum Number Addendum Date

ARTICLE 8 - BIDDER REPRESENTATIONS AND CERTIFICATIONS

• Bidder has examined and carefully studied the Bidding Documents and all Addenda.

• Bidder has visited or had the opportunity to visit the Site and is familiar with visible conditions, access, public use, and restrictions affecting the Work.

• Bidder has correlated its observations with the Contract Documents and has included all costs for complete performance.

• Bidder has submitted a Schedule of Values that totals exactly to the Lump Sum Bid and understands that it does not create a measured unit-price contract.

• Bidder has included compliance with the prevailing wage schedule included in Section 00 73 43.

• Bidder has not engaged in collusion and has authority to bind the entity identified below.

• Bidder can furnish required bonds and insurance and can perform the Work within the Contract Times.

Bidder has reviewed and accepts the project-specific Governmental Contract and Purchasing Rider and will provide statutory certifications and disclosures required before execution.

ARTICLE 9 - BIDDER INFORMATION AND SIGNATURE

Full legal name of Bidder:

Entity type and state of organization:

Business address:

Telephone:

Email:

Texas Taxpayer/Vendor ID, if applicable:

Authorized signature:

Printed name:

Title:

Date:

By signing, the individual certifies that the individual is authorized to submit this Bid and bind the Bidder.

00 43 13

BID BOND - PENAL SUM FORM

Owner City of Castroville, Texas 1209 Fiorella Street, Castroville, Texas 78009

Project Castroville Regional Park Parking Lot Rehabilitation Castroville Regional Park, 816 Alsace Avenue, Castroville, Texas 78009

Bid Due Date September 10, 2026

Penal Sum Five percent (5%) of the Lump Sum Bid Price

Bidder __________________________________________________________

Surety __________________________________________________________

Bidder and Surety, jointly and severally, bind themselves and their respective heirs, executors, administrators, successors, and assigns to pay Owner upon default of Bidder the Penal Sum stated above. Payment of the Penal Sum is the extent of Bidder’s and Surety’s liability, and recovery of the Penal Sum is Owner’s sole and exclusive remedy under this Bond.

1. Default of Bidder occurs upon Bidder’s failure to deliver, within the time required by the Bidding Documents or an agreed written extension, the executed Agreement and required performance and payment bonds and insurance.

2. This obligation is null and void if: (a) Owner accepts the Bid and Bidder timely delivers the executed Agreement and required bonds and insurance; (b) Owner rejects all Bids; or (c) Owner does not issue a Notice of Award within the Bid acceptance period or an agreed extension.

3. Payment under this Bond is due within 30 calendar days after Bidder and Surety receive Owner’s written notice of default identifying the Bond, Project, and amount due.

4. Surety waives defenses based on an agreed extension of the time to issue Notice of Award, provided the total time from the Bid due date does not exceed 120 days without Surety’s written consent.

5. No suit may be commenced before 30 calendar days after receipt of the notice of default or later than one year after the Bid due date. Venue lies in a court of competent jurisdiction in Medina County, Texas.

6. Notices must be in writing and delivered to the addresses stated in this Bond by personal delivery, commercial courier, or registered or certified United States mail, return receipt requested.

7. A current Power of Attorney evidencing authority of the person signing for Surety must be attached.

8. This Bond is intended to conform to applicable statutory requirements. A conflicting statutory requirement governs to the extent of conflict.

EXECUTION

BIDDER

Full legal name:

By:

Printed name:

Title:

Date:

SURETY (corporate seal)

Full legal name:

By:

Attorney-in-Fact:

Address:

Date:

00 43 73

SCHEDULE OF VALUES AND UNIT VALUES - BID ATTACHMENT

Submit this completed schedule with the Bid. Enter a Bidder-estimated quantity for each non-lump-sum item, a unit value, and an extended value. The total of all Extended Values must equal the Lump Sum Bid Price. Quantities and unit values are for payment administration and Change Order pricing only; the Contract remains lump sum and quantity differences do not adjust the Contract Price without an approved Change Order.

Item Description Unit Bidder Estimated Qty.

Unit Value Extended Value

1 Mobilization LS 1 $______________ $______________

Traffic Control, Construction Phasing, and Maintenance of Public Access

LS 1 $______________ $______________

Removal, Surface Cleaning, and Haul

LS 1 $______________ $______________

4 Proof Rolling LS 1 $______________ $______________

Undercut and Replacement of Unsuitable Material

CY Bidder $______________ $______________

Asphalt-Treated Base Repair

TON Bidder $______________ $______________

Geogrid Base Reinforcement, Type

SY Bidder $______________ $______________

Flexible Base, Type A, Grade 1-2

TON Bidder $______________ $______________

9 Prime Coat GAL Bidder $______________ $______________

Two-Course Surface Treatment

SY Bidder $______________ $______________

Concrete Sidewalk, 5-Inch

SY Bidder $______________ $______________

Accessible Parking Sign Assembly

EA Bidder $______________ $______________

Stop Sign with Buckle Up Plaque Assembly

EA 3 $______________ $______________

Precast Concrete Wheel Stop

EA Bidder $______________ $______________

15 4-Inch Parking Stripe LF Bidder $______________ $______________

Accessible Parking Pavement Symbol

EA 8 $______________ $______________

Access Aisle Marking and NO PARKING Legend

EA 8 $______________ $______________

Item Description Unit Bidder Estimated Qty.

Unit Value Extended Value

Final Site Grading and Cleanup

LS 1 $______________ $______________

TOTAL LUMP SUM BID

Bidder certifies that the schedule is complete, is not materially unbalanced, and includes all Work required by the Contract Documents.

Bidder:

Authorized signature:

Date:

00 45 13

BIDDER QUALIFICATION STATEMENT

Complete and submit within five calendar days after Owner’s request. Owner may request additional supporting information.

Bidder legal name:

Business address:

Contact person:

Telephone and email:

Years in business under current name:

Previous names, reorganizations, or mergers:

Surety and bonding agent:

Available bonding capacity:

Proposed Project superintendent:

Similar Projects Completed Within the Last Five Years

Project/Owner Description Contract Amount Completion Date Reference/Phone

Current Workload

Project/Owner Contract Amount Percent Complete Scheduled Completion

Disclosures

Has Bidder failed to complete a contract in the last five years? Yes ____ No ____ If yes, attach explanation.

Has Bidder been terminated for cause in the last five years? Yes ____ No ____ If yes, attach explanation.

Are there pending claims or litigation that could materially affect performance? Yes ____ No ____ If yes, attach explanation.

Has Bidder or a principal been debarred, suspended, or found nonresponsible by a public entity? Yes ____ No

____ If yes, attach explanation.

Can Bidder meet the required insurance, bonds, schedule, prevailing wages, and public-access restrictions? Yes

____ No ____ If yes, attach explanation.

Authorized signature:

Printed name and title:

Date:

00 45 19

NON-COLLUSION AFFIDAVIT

STATE OF TEXAS

COUNTY OF

The undersigned, being duly sworn, states that the undersigned is authorized to execute this affidavit for the Bidder identified below; that the Bid is genuine and not made in the interest of or on behalf of an undisclosed person; that the Bidder has not directly or indirectly induced or solicited another Bidder to submit a false or sham Bid or refrain from bidding; that the Bidder has not sought by collusion to obtain an advantage over another Bidder or Owner; and that the Bid Price has been independently determined without unlawful consultation, communication, or agreement with another Bidder.

Bidder:

By:

Printed name and title:

Date:

SUBSCRIBED AND SWORN before me on

______________________________________________________________________, 20________.

Notary Public, State of Texas:

My commission expires:

00 52 13

AGREEMENT BETWEEN OWNER AND CONTRACTOR - STIPULATED PRICE

STATE OF TEXAS

COUNTY OF MEDINA

This Agreement is made effective as of ____________________, 20____, by and between the City of Castroville, Texas, a Texas municipality (Owner), and ______________________________________________ (Contractor).

Owner and Contractor agree as follows:

ARTICLE 1 - WORK

1.01 Contractor shall furnish all labor, materials, equipment, supervision, testing, temporary facilities, bonds, insurance, and incidentals required to complete the Castroville Regional Park Parking Lot Rehabilitation in accordance with the Contract Documents.

ARTICLE 2 - PROJECT AND ENGINEER

2.01 The Project consists of rehabilitation of the upper and lower parking lots at Castroville Regional Park, including removal of loose pavement materials; base repair; geogrid and flexible-base construction; two-course surface treatment; minor concrete sidewalk and accessible-parking improvements; pavement markings; signs; wheel stops; grading; erosion controls; and related work.

2.02 RESPEC Company, LLC, 1201 Fiorella Street, Suite A, Castroville, Texas 78009, is Engineer and will have the status, authority, and responsibilities stated in the Contract Documents. Engineer will not furnish a full-time Resident Project Representative.

ARTICLE 3 - CONTRACT TIMES

3.01 The Contract Times commence on the date stated in the Notice to Proceed. Substantial Completion is required within 90 calendar days. Final Completion is required within 21 calendar days after Substantial Completion. Time is of the essence.

3.02 Contractor acknowledges the upper-parking-lot-first sequence, the requirement to keep at least one parking lot open, event-day suspensions, public-access obligations, and foreseeable weather days stated in the Supplementary Conditions. These requirements are included in the Contract Times and Contract Price.

ARTICLE 4 - LIQUIDATED AND SPECIAL DAMAGES

4.01 Contractor shall pay Owner $200 for each calendar day that expires after the time for Substantial Completion until the Work is substantially complete, and $200 for each calendar day that expires after the time for Final Completion until the Work is complete and ready for final payment. Liquidated damages are not cumulative for the same calendar day and are not a penalty.

4.02 In addition to liquidated damages, Contractor shall reimburse Owner for fines or penalties imposed on Owner as a direct result of Contractor's failure to comply with the Contract, and for actual additional engineering, construction observation, inspection, testing, and administrative costs reasonably incurred after expiration of the applicable Contract Time because of Contractor's delay. Owner may not recover the same loss twice.

ARTICLE 5 - CONTRACT PRICE

5.01 Owner shall pay Contractor the following stipulated Lump Sum Contract Price, subject to additions and deductions by Change Order:

Contract Price in figures:

Contract Price in words:

5.02 The accepted Schedule of Values allocates the Lump Sum Contract Price for payment administration and Change Order evaluation. It does not convert the Contract to measured unit-price payment, and quantity variation alone does not change the Contract Price.

ARTICLE 6 - PAYMENT PROCEDURES

6.01 Contractor shall submit monthly Applications for Payment based on the accepted Schedule of Values. Before Substantial Completion, progress payments will equal 95 percent of the value of Work completed and eligible stored materials, less prior payments and lawful set-offs.

6.02 Payments, including the time of payment and interest on overdue undisputed amounts, are governed by Texas Government Code Chapter 2251. Owner may correct an invoice or Application for Payment to conform it to the Contract.

6.03 Upon Substantial Completion, Owner may increase total payments to 100 percent of the value of Work completed, less lawful set-offs and not less than 200 percent of Engineer's estimate of incomplete or defective Work. Final payment and release of remaining retainage require Final Completion, closeout documents, and consent of Surety.

ARTICLE 7 - CONTRACT DOCUMENTS

7.01.1 This Agreement and its exhibits.

7.01.2 Performance Bond and Payment Bond.

7.01.3 EJCDC C-700, Standard General Conditions of the Construction Contract, 2018 edition, unmodified except by the Supplementary Conditions.

7.01.4 Supplementary Conditions, Governmental Contract and Purchasing Rider, and Insurance Requirements.

7.01.5 Prevailing Wage Requirements and the wage schedule included in Section 00 73 43.

7.01.6 Technical Specifications for the Project.

7.01.7 Construction Drawings prepared by RESPEC, dated July 2026, as revised by Addenda.

7.01.8 Advertisement, Instructions to Bidders, accepted Bid Form, accepted Schedule of Values, Non-Collusion Affidavit, and other Bid attachments expressly incorporated by this Agreement.

7.01.9 Addenda issued before Bid opening.

7.01.10 Notice to Proceed, Change Orders, Work Change Directives, Field Orders, and other written amendments issued after execution.

7.02 In an irreconcilable conflict, written amendments and Change Orders govern over earlier documents; the Governmental Contract and Purchasing Rider and this Agreement govern over the Supplementary and General Conditions; the Supplementary Conditions govern over the General Conditions; and detailed project requirements govern over general requirements. Contractor shall promptly request interpretation instead of proceeding on an assumed precedence.

ARTICLE 8 - REPRESENTATIONS AND CERTIFICATIONS

8.01.1 Contractor has examined and carefully studied the Contract Documents, Addenda, and visible Site conditions.

8.01.2 Contractor has correlated its observations with the Contract Documents and has included all costs for complete performance.

8.01.3 Contractor will comply with Laws and Regulations, prevailing wages, workers' compensation requirements, stormwater requirements, safety obligations, and public-access restrictions.

8.01.4 Contractor will furnish and maintain bonds and insurance required by the Contract Documents.

8.01.5 Contractor is authorized to do business in Texas and will submit Form 1295 and other statutory certifications when applicable.

8.01.6 Contractor has not engaged in corrupt, fraudulent, collusive, or coercive practices in bidding or performance.

ARTICLE 9 - BONDS, INSURANCE, AND CORRECTION PERIOD

9.01 Contractor shall furnish Performance and Payment Bonds, each for 100 percent of the Contract Price, and insurance complying with Section 00 73 16 before Notice to Proceed.

9.02 The correction period is one year after Substantial Completion, subject to longer specific warranties in the Contract Documents. Corrected or replaced Work carries a one-year correction period from completion of the correction, but not less than the original correction period.

ARTICLE 10 - MISCELLANEOUS

10.01 This Agreement is governed by Texas law. Venue for litigation lies in Medina County, Texas. Nothing in the Contract Documents waives Owner's governmental immunity, limitations on damages, notice requirements, or defenses except to the extent expressly provided by applicable law.

10.02 No assignment or unilateral amendment is effective without Owner's prior written consent and a written instrument executed in accordance with the Contract Documents.

EXECUTION

OWNER: CITY OF CASTROVILLE, TEXAS

By:

City Manager

Date:

ATTEST - By:

City Secretary

Date:

CONTRACTOR

Full legal name:

By:

Printed name:

Title:

Date:

Address:

Telephone:

Email:

ADDRESSES AND DESIGNATED REPRESENTATIVES

Owner / Engineer Contractor

Owner notices:

City of Castroville 1209 Fiorella Street Castroville, Texas 78009 Attn: City Manager or designee

Contractor notices:

Attn:

Engineer:

RESPEC Company, LLC 1201 Fiorella Street, Suite A Castroville, Texas 78009 Office: (210) 570-5962

Contractor's Authorized Representative:

Name:

Title:

Phone/Email:

00 61 13

PERFORMANCE BOND

Owner City of Castroville, Texas

Project Castroville Regional Park Parking Lot Rehabilitation

Contractor __________________________________________________________

Surety __________________________________________________________

Bond Amount 100 percent of the Contract Price

Bond Identification No. __________________________________________________________

KNOW ALL PERSONS BY THESE PRESENTS: Contractor, as Principal, and Surety, a corporation authorized to do business in Texas, are held and firmly bound to Owner in the amount stated above. Principal and Surety bind themselves and their heirs, executors, administrators, successors, and assigns, jointly and severally.

The condition of this obligation is that Principal has entered into a written Contract with Owner for the Project. If Principal faithfully performs the Contract in accordance with the Drawings, Specifications, and Contract Documents; fully indemnifies and saves Owner harmless from costs and damages suffered by reason of Principal’s default; and reimburses Owner for expense incurred in making good a default, this obligation is void;

otherwise it remains in full force and effect.

No change, extension of time, alteration, addition, or deletion to the Contract or Work will affect Surety’s obligation, and Surety waives notice of such changes. The Bond is issued under and subject to Texas Government Code Chapter 2253 and other applicable law.

Upon Owner’s declaration of Contractor default and termination in accordance with the Contract, Surety shall promptly investigate and, within the time required by law and the Bond, arrange for completion, undertake completion, tender a qualified completion contractor, or otherwise discharge its obligation. Owner may recover costs, damages, and expenses up to the Bond amount.

Venue for action on this Bond lies in Medina County, Texas. A current Power of Attorney must be attached.

PRINCIPAL

Name:

By:

Printed name/title:

Date:

SURETY (corporate seal)

Name:

By:

Attorney-in-Fact:

Date:

Surety address:

Surety telephone/email:

Resident agent for service in Texas:

00 61 16

PAYMENT BOND

Owner City of Castroville, Texas

Project Castroville Regional Park Parking Lot Rehabilitation

Contractor __________________________________________________________

Surety __________________________________________________________

Bond Amount 100 percent of the Contract Price

Bond Identification No. __________________________________________________________

KNOW ALL PERSONS BY THESE PRESENTS: Contractor, as Principal, and Surety, a corporation authorized to do business in Texas, are held and firmly bound to Owner in the amount stated above. Principal and Surety bind themselves and their heirs, executors, administrators, successors, and assigns, jointly and severally.

The condition of this obligation is that Principal has entered into a written Contract with Owner for the Project. If Principal promptly pays all claimants supplying labor or materials in prosecution of the Work, including authorized changes, in accordance with Texas Government Code Chapter 2253, this obligation is void; otherwise it remains in full force and effect.

This Bond is solely for protection of claimants supplying labor and materials for the Work. Claimants have the rights and remedies provided by Texas Government Code Chapter 2253. Surety waives notice of changes, extensions, alterations, or additions to the Contract or Work.

Venue for action on this Bond lies as provided by applicable Texas law. A current Power of Attorney must be attached.

PRINCIPAL

Name:

By:

Printed name/title:

Date:

SURETY (corporate seal)

Name:

By:

Attorney-in-Fact:

Date:

Surety address:

Surety telephone/email:

Resident agent for service in Texas:

00 72 00

GENERAL CONDITIONS

The General Conditions are EJCDC C-700, Standard General Conditions of the Construction Contract, 2018 edition, furnished separately as part of the Bidding Documents. The standard text is incorporated into the Contract and is modified only by Section 00 73 00, Supplementary Conditions, and other written amendments.

The unmodified C-700 document must be uploaded to CivCast with this Bid and Contract Documents package.

Guidance pages may be removed for issue, but the standard General Conditions text must remain intact.

00 73 00

SUPPLEMENTARY CONDITIONS

These Supplementary Conditions amend and supplement EJCDC C-700, Standard General Conditions of the

Construction Contract, 2018 edition. The General Conditions remain in full force except as amended below.

Paragraph references correspond to C-700.

ARTICLE 1 - DEFINITIONS AND TERMINOLOGY

SC-1.01.A.1 "Engineer" means RESPEC Company, LLC.

SC-1.01.A.2 "Owner" means City of Castroville, Texas.

SC-1.01.A.3 "Project" means Castroville Regional Park Parking Lot Rehabilitation.

SC-1.01.A.4 "Site" means the upper and lower parking lots and associated work areas at Castroville Regional Park, 816 Alsace Avenue, Castroville, Texas.

ARTICLE 2 - PRELIMINARY MATTERS

SC-2.01 When Contractor delivers the signed Agreement, Contractor shall also deliver the required bonds and copies of insurance policies or, when accepted by Owner, certificates and all endorsements establishing required coverage, additional-insured status, primary and noncontributory coverage, and waivers of subrogation. Contractor may redact premium information.

SC-2.02 Owner will furnish one executed electronic PDF set of the Contract Documents. Contractor is responsible for printed copies and distribution to Subcontractors and Suppliers. Owner will furnish one printed record set upon written request.

SC-2.03 Before starting Work, Contractor shall submit: accepted or corrected Schedule of Values; baseline Progress Schedule; Schedule of Submittals; list of Subcontractors and Suppliers; emergency contacts; safety plan; traffic-control and phasing plan; SWP3 implementation documents; certificates of workers' compensation coverage; and other preconstruction submittals required by the Contract.

ARTICLE 3 - CONTRACT DOCUMENTS: INTENT, REQUIREMENTS, REUSE

SC-3.01 The order-of-precedence provision in the Agreement applies. Contractor shall report discrepancies and obtain written interpretation before proceeding.

ARTICLE 4 - COMMENCEMENT AND PROGRESS OF THE WORK

SC-4.01 Contract Times begin on the date stated in the Notice to Proceed. Contractor shall not mobilize or disturb the Site before that date except for administrative, survey, or protective activities specifically authorized in writing.

SC-4.04 The baseline Progress Schedule must show upper-lot-first sequencing; reopening of the upper lot before lower-lot disturbance; event-day suspensions; weekly soccer coordination; material lead times; testing;

Substantial Completion; Final Completion; and closeout.

SC-4.05.A No adjustment of Contract Time or Contract Price is allowed for scheduled park-event suspensions, ordinary public-access coordination, or foreseeable adverse weather. A weather-delay request must document that conditions were abnormal, could not reasonably have been anticipated, prevented critical-path Work, and exceeded the monthly foreseeable bad-weather allowance below.

SC-4.05.B A bad-weather day is a scheduled workday on which adverse weather or resulting unsafe or saturated Site conditions prevent at least four hours of critical-path Work. Contractor shall maintain daily weather records and promptly notify Engineer when claiming a bad-weather day.

FORESEEABLE BAD-WEATHER DAYS

Month Foreseeable Bad-Weather Days January 8 February 8 March 7 April 7 May 9 June 6 July 5 August 5 September 7

Month Foreseeable Bad-Weather Days October 7 November 7 December 7

ARTICLE 5 - SITE; SUBSURFACE AND PHYSICAL CONDITIONS; HAZARDOUS ENVIRONMENTAL

CONDITIONS

SC-5.03 No project-specific geotechnical report has been prepared. No subsurface information is furnished as Technical Data for reliance. Surface survey information and elevations shown on the Drawings may be used for their stated purpose. Existing base limits, thicknesses, and conditions are approximate.

SC-5.05 Locations of Underground Facilities shown on the Drawings are approximate. Contractor shall contact Texas 811, coordinate with City utilities, use non-destructive verification where necessary, protect facilities, and repair damage caused by Contractor.

SC-5.06.A Owner is not aware of reports or drawings identifying Hazardous Environmental Conditions at or adjacent to the Site. If suspected contamination is encountered, stop affected Work, secure the area, and notify Owner and Engineer immediately.

SC-5.06.B To the fullest extent permitted by law, Contractor shall indemnify Owner and Engineer from third-party claims, costs, losses, and damages arising from a Hazardous Environmental Condition or Constituent of Concern brought to or created at the Site by Contractor or a party for whom Contractor is responsible, but only to the extent caused by Contractor's negligent act, omission, or breach of the Contract.

ARTICLE 6 - BONDS AND INSURANCE

SC-6.01.A Performance and Payment Bonds are each required in the amount of 100 percent of the Contract Price.

Bonds must comply with Texas Government Code Chapter 2253, be issued by a surety authorized to do business in Texas and acceptable to Owner, bear the same date as or a date after the Agreement, and include a current Power of Attorney.

SC-6.01.B Use the bond forms included in Sections 00 61 13 and 00 61 16, or EJCDC C-610 and C-615 forms approved by Owner. Surety must maintain an A.M. Best rating of A-VII or better unless Owner approves otherwise in writing.

SC-6.03 Contractor shall maintain the insurance stated in Section 00 73 16. Evidence and endorsements are due with the executed Agreement and upon renewal.

SC-6.04 Builder's risk insurance and separate contractor's pollution liability insurance are not required for this Project unless required by written amendment. Contractor remains responsible for loss of or damage to the Work, materials, equipment, and temporary facilities until acceptance, except to the extent caused by Owner.

ARTICLE 7 - CONTRACTOR'S RESPONSIBILITIES

SC-7.03.A Normal construction hours are sunrise to sunset. Weekend work requires prior written City approval.

Emergency protective work may proceed as necessary with prompt notice.

SC-7.03.B Contractor is responsible for incremental Owner and Engineer observation, inspection, or administrative costs caused by Contractor-requested work outside normal hours, except emergency work or work specifically directed by Owner.

SC-7.03.C Construct only one parking lot at a time. Complete and reopen the upper parking lot, including final surface treatment, striping, signs, wheel stops, cleanup, and acceptance for public use, before disturbing the lower parking lot, unless Owner authorizes otherwise in writing.

SC-7.03.D At least one parking lot must remain open and safely accessible to the public. Contractor shall maintain safe pedestrian and vehicular routes and shall not block emergency or City access.

SC-7.03.E Coordinate with Parks and Recreation. Unless authorized in writing, suspend construction operations, deliveries, hauling, and changes in closures during Wine Fest on October 3, 2026; Bluebonnet BBQ Cook-Off on October 10, 2026; and Boo-Bash on October 31, 2026. Contractor may have active construction before and after Boo-Bash but shall pause for the event day, secure the Work, remove or barricade hazards, and maintain City-approved access. No additional time or compensation is allowed for these planned suspensions.

SC-7.03.F Coordinate at least weekly with the City regarding soccer activities expected from September through November and adjust traffic control, deliveries, and access without additional compensation.

SC-7.09 Owner will be identified as the City operator for the applicable small-construction stormwater authorization. Contractor shall implement, inspect, maintain, document, modify, and remove BMPs; support Owner's permit compliance; and provide records requested by Owner or Engineer.

SC-7.10 Contract Price includes all taxes for which Contractor is responsible. Owner's tax-exempt status does not relieve Contractor of taxes on purchases, equipment, supplies, or operations except to the extent an exemption certificate lawfully applies.

SC-7.12 Contractor shall maintain marked-up record drawings, testing records, material tickets, wage records, inspection documentation, and approved submittals at the Site and submit complete closeout records before Final Completion.

SC-7.16 Submittals must be transmitted electronically in searchable PDF. Engineer's review does not relieve Contractor from responsibility for dimensions, quantities, means and methods, safety, or compliance.

SC-7.18 To the fullest extent permitted by law, Contractor shall indemnify and defend Owner, Engineer, and their officers, employees, agents, and consultants from third-party claims, losses, and damages attributable to bodily injury, death, or damage to tangible property, but only to the extent caused by negligent acts or omissions of Contractor, Subcontractors, Suppliers, or persons for whom they are responsible. The obligation is not limited by workers' compensation benefits and does not require indemnification for an indemnitee's own negligence.

ARTICLE 8 - OTHER WORK AT THE SITE

SC-8.01 City forces may relocate or remove designated signs and split-rail fencing and may perform other park work. Contractor shall coordinate and avoid interference.

ARTICLE 9 - OWNER'S RESPONSIBILITIES

SC-9.13 Owner will designate a City representative for coordination. Owner's representative is not responsible for Contractor's means, methods, safety, or supervision.

ARTICLE 10 - ENGINEER'S STATUS DURING CONSTRUCTION

SC-10.03 Engineer will not furnish a full-time Resident Project Representative. Engineer may make periodic visits, observe selected Work, review tests and submittals, evaluate payment requests, and conduct completion reviews. Such services do not constitute continuous inspection and do not relieve Contractor of responsibility for the Work.

ARTICLE 11 - CHANGES TO THE CONTRACT

SC-11.07 For Change Order pricing based on Cost of the Work, the combined overhead and profit fee is 15 percent for Work performed by Contractor. A Subcontractor may include 15 percent on its Work, and Contractor may include 5 percent on the Subcontractor's net cost. No markup is allowed on taxes, bonds, insurance premiums, or pass-through costs unless specifically approved.

SC-11.06 Work performed without written authorization is at Contractor's risk and does not entitle Contractor to an adjustment in Contract Price or Contract Times.

ARTICLE 12 - CLAIMS

SC-12.01 Contractor shall strictly comply with notice and documentation requirements for Change Proposals and Claims. Continued performance is required unless the Contract permits suspension.

ARTICLE 13 - COST OF THE WORK; ALLOWANCES; UNIT PRICE WORK

SC-13.03 The accepted Schedule of Values and unit values do not convert the Contract to unit-price payment. Unit values may be used for additions or deductions when applicable, but Owner may require actual-cost support and may reject an unreasonable or unbalanced value.

ARTICLE 14 - TESTS AND INSPECTIONS; DEFECTIVE WORK

SC-14.02 Contractor shall provide and pay for testing assigned to Contractor in the Technical Specifications, using an independent laboratory acceptable to Owner. Contractor shall pay for retesting, reinspection, and additional Engineer visits caused by failed tests, defective Work, premature requests for completion inspection, or covered Work.

ARTICLE 15 - PAYMENTS; COMPLETION; CORRECTION PERIOD

SC-15.01.A Applications for Payment may be submitted monthly and must include the updated Progress Schedule, Schedule of Values, stored-material documentation, test reports, wage-compliance documentation, and a certification that payments due Subcontractors and Suppliers from prior payments have been made.

SC-15.01.B Subject to Texas Government Code Chapter 2251, payment of an undisputed approved Application for Payment is due within 30 days after Owner receives the approved Application. Interest on overdue amounts is calculated only as required by Chapter 2251.

SC-15.03 Substantial Completion requires both parking lots complete and open for intended use; final surfacing and markings complete; accessible features usable; signs and wheel stops installed; temporary controls removed except those approved to remain; and only minor punch-list Work outstanding.

SC-15.06 Final Payment requires Final Completion, punch-list completion, final testing, warranties, record documents, final affidavits, consent of Surety, releases or evidence of payment, certified payroll and wage records requested by Owner, and…