Bidders Instructions Dorchester AST_20220823.pdf

Charles D. Baker Governor

Karyn E. Polito Lieutenant Governor

The Commonwealth of Massachusetts Executive Office of Public Safety & Security Military Division 2 Randolph Road Hanscom AFB, Massachusetts 01731-3001 Tel: (339) 202-3900 www.mass.gov/guard

Terrence M. Reidy Secretary of Public Safety & Security

Major General Gary W. Keefe The Adjutant General

23 AUG 2022

RFQ 220041 Dorchester Aboveground Storage Tank Replacement Bidders Instructions

Concept: The Awarding Authority seeks a Limited User Contract (restricted to use by issuing entity only) to contract with one (1) DCAMM Mechanical Certified contractor to facilitate the project 220041 Dorchester Aboveground Storage Tank (AST) Replacement located at Massachusetts Army National Guard (MAARNG) FMS Shop located in Dorchester, MA. This work will be required to take place and be completed during the calendar month of APR 2023. The Agency anticipates a 90 day lead time for the ordering of the new tank and that can take place during the winter. Any contractor submitting a proposal will acknowledge and comply with this timeline.

Scope of Work: Remove and dispose of existing AST with new AST per the specifications in the Scope of Work.

Tank specifications:

Applicable Procurement Law: M.G.L. c149, §44A -F

Acquisition Method: Fee For Service. The Awarding Authority will accept a single invoice for the awarded project amount to be paid with Electronic Funds Transfer (EFT).

Site visit: It is mandatory for all vendors to attend a site visit prior to submitting a bid. The site visit will be conducted on 7 SEP at 1000 hrs. Any vendor interested in attending the site visit must contact the project manager CPT Gordon Stilwell, gordon.s.stilwell2.mil@army.mil no less than 24 hours before the site visit.

Written Questions must be entered using the “Bid Q&A” tab for the Bid in COMMBUYS no later than the “Online Questions Due” date and time indicated in the Estimated Procurement Calendar (above).

The issuing department reserves the right to not respond to questions submitted after this date. It is the Bidder’s responsibility to verify receipt of questions. It is the responsibility of the prospective Bidder and awarded Contractor to maintain an active registration in COMMBUYS and to keep current the email address of the Bidder’s contact person and prospective contract manager, if awarded a contract, and to monitor that email inbox for communications from the Purchasing Department, including requests for clarification. The Purchasing Department and the Commonwealth assume no responsibility if a prospective Bidder’s/awarded Contractor’s designated email address is not current, or if technical problems, including those with the prospective Bidder’s/awarded Contractor’s computer, network, or internet service provider (ISP) cause email communications sent to/from the prospective Bidder/Awarded contractor and the Purchasing Department to be lost or rejected by any means including email or spam filtering.

mailto:gordon.s.stilwell2.mil@army.mil

Bid due date: Bids will be submitted electronically on www.commbuys.com no later than 16 SEP, 2022 with an award from the Awarding Authority immediately following. A lump some bid will be evaluated using M.G.L. c149, §44A -F. Contractors will be required to submit with their proposals the following documents:

valid DCAMM Certification Completed Ch 149 Bid Form Bid Bond in the amount of 5% of the project value Non-Collusion Form DCAMM Update Statement

Only electronic quotes submitted via COMMBUYS will be accepted in response to this RFR.

Responses must be sent via the “Create Quote” functionality in COMMBUYS.

Estimated Procurement Calendar:

Announcement of Intent to Procure Aug 24 Bid Release Date Aug 24 Deadline for Submission of Questions through CommBuys “Bid Q&A” Sep 08 Deadline for Quotes/Bid Responses Sep 16 Notification of Apparent Successful Bidders Sep 23 Estimated Contract Start Date Oct 01

Prevailing Wages will be paid as a part of this project. Vendors are required to review the wages provided as a part of this solicitation and submit certified payrolls at the conclusion of the project.

The awarded contractor personnel must be able to pass security screening in order to access the base for a site visit or to conduct work on this project. A list of disqualifying criteria will accompany this scope (Appendix C). The project manager may request limited personal information for any contractor personnel accessing the site in order to pre-clear them with base security

Small Business Purchasing Program

Program Background The Massachusetts Small Business Purchasing Program (SBPP) was established pursuant to Executive Order 523 to increase state contracting opportunities with small businesses having their principal place of business within the Commonwealth of Massachusetts. Pursuant to the SBPP, it is the intention of the issuing department to award this Small Procurement to one or more SBPP participating business(es) as described below.

SBPP Award Preference While all businesses, no matter the size or principal place of business, may submit responses to this solicitation, should an SBPP participant respond and meet the best value criteria as described in this solicitation, the SBPP participant shall be awarded the contract. The Strategic Sourcing Services Team (SSST) will not evaluate submissions from non-SBPP participants unless no SBPP Bidder meets the SSST’s best value evaluation criteria.

SBPP Participation Eligibility To be eligible to participate in this procurement as an SBPP participant, an entity must meet the following criteria, and be marked as an SBPP-registered business in COMMBUYS:

1. Have its principal place of business in the Commonwealth of Massachusetts;

2. Been in business for at least one year;

http://www.commbuys.com/ https://www.mass.gov/sbpp https://www.mass.gov/executive-orders/no-523-establishing-the-massachusetts-small-business-purchasing-program https://www.mass.gov/executive-orders/no-523-establishing-the-massachusetts-small-business-purchasing-program https://www.commbuys.com/bso/

3. Employ a combined total of 50 or fewer full-time equivalent employees in all locations, or employees work less than a combined total of 26,000 hours per quarter; and

4. Have gross revenues, as reported on appropriate tax forms, of $15 million or less, based on a three-year average.

Non-profit firms also must be registered as a non-profit or charitable organization with the MA Attorney General’s Office and be up to date with all filings required by that office and be tax exempt under Section 501(c) of the Internal Revenue Code.

SBPP Compliance Requirements It is the responsibility of the Bidder to ensure that their SBPP status is current at the time of submitting a response and throughout the life of any resulting contract. Misrepresentation of SBPP status will result in disqualification from consideration, and may result in debarment, contract termination, and other actions. To learn more about the SBPP, including how to apply, visit the SBPP Webpage.

Program Resources and Assistance Bidders and Contractors seeking assistance regarding SBPP may visit the SBPP webpage, http://www.mass.gov/sbpp, or contact the SBPP Help Desk at sbpp@mass.gov.

http://www.mass.gov/sbpp http://www.mass.gov/sbpp mailto:sbpp@mass.gov