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STATE OF MICHIGAN
ENTERPRISE PROCUREMENT
| Michigan Department of Corrections |
| 206 E. Michigan Ave. |
| Grand View Plaza PO BOX 30003, Lansing MI, 48909 |
Bidder Questions & Answers Solicitation Number: 180000000437 Polygraph Testing – Michigan Department of Corrections
| Q # |
| Document and Section |
| Page # |
| Bidder Question |
| Answer (to be completed by the State) |
| 1 |
| Standard Contract Terms – Automobile Insurance |
| 17 |
| I am not transporting any employees, clients, agency, or State property. There is no company car. I am only driving myself to testing locations. Would the typical full coverage car insurance be sufficient? |
| There is no “typical full coverage car insurance”, it is not possible for the State to determine if this insurance would be sufficient, or not. If a motor vehicle is used in relation to the Contractor's performance, the Contractor must have vehicle liability insurance on the motor vehicle for bodily injury and property damage as required by law. |
| 2 |
| Standard Contract Terms – Item 6 – Insurance Requirements – General |
| 17 |
| I am concerned about the amount of insurance that is required? The total cost has been quite high and some of it seems unnecessary. |
| The insurance requirements have been implemented via consultation with the State’s Risk Manager and will not be removed, but may be adjusted. |
| 3 |
| Standard Contract Terms – Employers Liability Insurance |
| 18 |
| Is the employers Liability Insurance needed as all employees will have their own insurance? |
| Employers liability insurance is part of the workers compensation liability insurance coverage is a statutory requirement under the Workers’ Disability Compensation Act. The State cannot remove this statutory requirement. More information can be found on LARA’s website regarding this insurance coverage. |
| 4 |
| Standard Contract Terms – Insurance Requirements |
| 18 |
| Insurance Requirements. The Insurance amount needs is being increased for the proposed contract. Why? |
| After consultation with the State’s Risk Manager, the Professional Liability insurance limits have been modified to the following: |
$1,000,000 each occurrence $1,000,000 annual aggregate
| 5 |
| Standard Contract terms – Item 6 – Insurance requirements – Cyber Liability |
| 18 |
| Is it really needed? Laptops are not connected to the internet for the purpose of testing. |
| Yes, this insurance is needed. If your computer is somehow compromised or physical files lost, the loss of information would impact both the State and the Contractor, leaving both parties liable for any damages that may ensue from the loss of this sensitive material. |
| 6 |
| Standard Contract Terms – Item 6 – Insurance Requirements – Cyber Liability |
| 18 |
| The Privacy and Security Liability (Cyber Liability) Insurance seems excessive as well. The only device used is a laptop with an email system. I do not have a website that and there is no confidential information that can be accessed remotely. |
| Yes, this insurance is needed. If your computer is somehow compromised or physical files lost, the loss of information would impact both the State and the Contractor, leaving both parties liable for any damages that may ensue from the loss of this sensitive material. |
| 7 |
| Section 4.3 – Reporting – Item A |
| 45 |
| The aggregate report asks for the number of pre-test admissions during the month. Can you provide some guidelines about the type of information that is considered a pre-test disclosure, so there can be some consistency between examiners? |
| Examples of type of information that is considered a pre-test disclosure are violations of special conditions –i.e. contact with minors, use of pornography/sexually stimulating materials, failure to attend treatment, etc. Also, disclosure of additional victims not previously indicated. |
| 8 |
| Section 4.3 – Reporting – Item A |
| 45 |
| Aggregate report: With the exception of the monthly XL report that is sent Lansing, will any other monthly report be necessary? |
| The Aggregate Report is the only monthly report at this time. The State reserves the right to add reports as needed. |
| 9 |
| Section 4.3 – Reporting – General |
| 45-46 |
| Please confirm that the Program Managers Report and the Monthly List of Disclosures are no longer required. |
| These are no longer required. |
| 10 |
| Section 4.3 – Reporting – Item 3.B |
| 46 |
| The Examiner Report(s) must be completed using the format/templates provided by the MDOC. Will the State be giving a template for Polygraph Reports or can I continue to use my own format? |
| In all instances, Report(s) must be completed using the format/templates provided by the MDOC Program manager to the Contractor. The Contractor must use the template provided by the MDOC. |
| 11 |
| Section 4.3 – Reporting – Item 3.B |
| 46 |
| Will MDOC be providing the template or format for the Examiners written report that is provided to the Agents. |
| Report templates/documents will be provided to the Contractor by the MDOC Program Manager. |
Version 1 Revised Date: 7/28/2017 image1.jpeg