Bid Worksheet.pdf
PDF 244 KB Posted
- Solicitation number
- 005-RFB-2965-2027
- Issued by
- Iowa
About this file
This is a Bid Worksheet for Request for Bids 005-RFB-2965-2027 issued by the Iowa Department of Administrative Services seeking bids from dealerships to provide truck and cab chassis vehicles. The procurement covers the manufacturer's entire line of truck and cab chassis, with the Iowa Department of Administrative Services (DAS) reserving the right to award multiple vendors. The contract term runs from October 1, 2026, through September 30, 2027, with a sole option for one annual renewal under the same or more favorable terms and conditions. No specific response dates, due dates, site visits, or bidder conferences are identified in this worksheet.
Bidders must submit pricing based on a triple net invoice model, defined as the gross dealer invoice minus all hidden manufacturer discounts, holdbacks, and incentives, with government discounts applied as a fixed percentage or negative modifier. Contractors must provide a cost percentage over the triple net invoice for government fleet vehicles and off-the-lot vehicles, as well as a per-mile delivery cost to DAS Fleet Services at 510 E. 12th Street, Des Moines, Iowa 50319. Awarded vendors are required to submit an itemized triple net invoice including government incentives for each vehicle, which DAS Fleet will review and approve before issuing a purchase order. The bid is exempt from state sales tax. The worksheet includes an example calculation demonstrating how a vehicle with an MSRP of $45,000 and standard dealer invoice of $41,800 would result in a triple net cost of $39,600 after deducting dealer holdback and manufacturer incentives, with a government discount applied to establish the final price.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 1422563-event.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Page 1 of 2 pages 005-RFB-2965-2027
Overview: Iowa Department of Administrative Services is seeking bids from dealerships to provide truck and cab chassis. The vehicle price will be set by the manufacturer, this bid is to establish a fixed percentage rate above the Triple Net Invoice, including Government Incentives, for any Government Fleet rate vehicles or off the lot vehicles.
This bid will also establish a per mile rate for delivery.
Awarded vendors will be required to provide an itemized Triple Net Invoice (including Government Incentives) for each vehicle, for which the percentage service rate will be applied. DAS Fleet will review the invoice, only upon approval DAS Fleet will issue a purchase order inclusive of the vehicle and percentage cost.
This request for bids is for manufactures entire line of truck and cab chassis.
DAS reserves the right to award multiple vendors.
A "triple net invoice" is the dealer's true baseline cost, calculated as the gross invoice minus all hidden manufacturer discounts, holdbacks, and incentives. Government discounts (state fleet programs) are then applied as a fixed percentage or negative modifier directly to this true net cost.
Example Breakdown To see how a triple net calculation works in practice, here is a hypothetical example for a vehicle like a mid-size commercial SUV with an MSRP of $45,000 and a standard dealer invoice of $41,800.
1. Calculating the Triple Net Cost
Dealers receive money back from the manufacturer that does not appear on a standard invoice.
• Gross Dealer Invoice: $41,800
• Less Dealer Holdback (typically 2% to 3% of MSRP): -$1,000
• Less Manufacturer-to-Dealer Incentives/Volume Bonuses: -$1,200
• **Triple Net Cost (True Dealer Cost): $39,600
2. Applying the Government Discount
Government agencies (state/local municipalities) frequently establish master agreements to purchase vehicles at the exact triple net invoice or a flat percentage rate below it.
• Government Contract Rate: Triple net invoice -2%
• Discount Amount: $39,600 × 0.02 = -$792
Page 2 of 2 pages 005-RFB-2965-2027
*Example Only * Numbers are NOT Actual * DAS Fleet will require copy of the Triple Net Invoice*
The term of the contract will begin October 01, 2026 and will expire September 30, 2027. The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to one annual extension.
This bid is exempt from state sales tax.
Bid Lines
Notes
3. Out-The-Door (OTD) Government Cost
• Base Vehicle Cost: $38,808
• Destination Fee: +$1,200
• Final Government Price Paid: $40,008
Notes:
Contractor to provide cost per mile to delivery to DAS Fleet Services, 510 E. 12th Street, Des Moines, IA 50319.
Quantity: 1 UOM: Mile Unit Price:
Notes:
Contractor to provide a cost percentage over Triple Net Invoice, including Government Incentives, for Government Fleet vehicles and off-the-lot vehicles.
Quantity: 1 UOM: Percent Unit Price:
Notes
File details come from the government source that posted it. Updated .